HomeMy WebLinkAboutResolution - 2005-R0267 - Approve CDBG - Lubbock Boys And Girls Club Summer Day Camps Program - 06_23_2005Resolution No. 2005-RO267
June 23, 2005
Item 44
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock does hereby approve of the
proposal for the Lubbock Boys & Girls Clubs Summer Day Camps Program from the
Community Development Block Grant (CDBG) Program and all related documents. Said
proposal is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 23rd day of June , 2005.
MAYOR
ATTEST:
Rebecca Garza, City
APPROVED AS TO CONTENT:
Nancy tiane
Community
Sims,
,s/res-Lubb Boys&Girls Clubs Summer Day Camps Prog-CDBG..res
14, 2005
ift
FY 2005-2006 Funding Request
F. BOARD INFORMATION
Page 5
1. List all board members' names, number of years on board, occupation, and breakdown the gender
and ethnicity of the board members. Please indicate officers. LDM 1 page
G. CONFLICT OF INTEREST
Federal law (24CFR570.611) prohibits persons who exercise or who have exercised any functions or responsibilities
with respect to the above grants... or who are in a position to participate in a decision making process or to gain
inside information with regard to such activities, may obtain a financial interest or benefit from an assisted activity...
either for themselves or those with whom they have family or business ties, during their tenure or for one year
thereafter.
1. Is there any member of the applicant's staff, member of the applicant's Board of Directors, or officer who
currently is or has/have been within one year of the date of this application a City employee, a member of the
Community Development & Services Board, or a ember of the City Council?
91 Yes ❑ No
If yes, please list names:
Leslie Cox, Board Member
2. Will the funds requested by the applicant be used to pay the salaries of any of the applicant's staff or award a
subcontract to any individual who is or has been within one year of the date of this application a City employee,
a member of the Community Development & Services Board, or a member of the City Council?
❑ Yes M No
If yes, please list names:
Is there any member of the applicant's staff, member(s) of the Board of Directors, or officer(s) who are business
partners or immediate family of a City employee, a member of the Community Development & Services Board,
or a member of the City Council?
❑ Yes ® No
If yes, please list names:
If any member of the Community Development Services Board has a conflict, they may not participate in the sub-
committee interview or discussions, nor vote during the recommendation.
The applicant certifies to the best of his/her knowledge and belief that the data in this application is true and correct
and that the governing body of the applicant has duly authorized the filing of the application and that the applicant
will comply with all the requirements of each grant respectively if the application is approved.
Please include: 1) the minutes of the board meeting at which this item was authorized, and 2) who is authorized to
sign the application and/or contracts.
d =
Name: BradY Sanders Signature: "n
Title: Board Chairperson Date:
Name: TOM Verffdl m Signature:
Title: Director Date:-.-
. � f
ift
FY 2005-2006 Funding Request
E. PROJECT BUDGET
Page 4
Please list applicant's anticipated expenditures, detailing requested funds and applicant's matching
funds. Please place C=Cash, S=Sweat Equity, O=Other Grants, D=Donations beside each amount
under "Applicant's Match" to denote the type of match being used.
iOR
W-1
ADMINISTRATION:
Personnel A )
18.720
Payroll Taxes
630
1,184
1,814
.Employee Benefits
Office Supplies
200
200
Copy Su lies
200
Postage
Telephone
200
-209
Promotional
Professional Service
Vehicle FueUMileage
Other:
PROGRAM:
Acquisition
N/A
Reconstruction
N/A
Rehabilitation
N/A
Installation
N/A
Demolition
N/A
Trainingrfech. Asst.
Direct Assistance
Rental of Space
Rental of Equipment
Professional Services
for Clients
Other:
Professional services
Construction
N/A
i
TOTALS
19,350
6,784
26,134
PROGRAM INCOME
This program will generate some income because we are going to charge $5.00
for membership fees to come to the Club. We have decided to not charge any of our
members a weekly fee and try to serve as many children as we possibly can. We do not
want cost to be a barrier for any child.
The evaluation of this program will be simple. If we don't do a good job then
parents will not let their kids participate in this program and if the kids don't have fun
then they won't want to come back. We will do a survey of parents after the summer is
over and get their feedback. We will also seek input from the children during the
summer as well to make sure they are having fun. We will closely monitor the daily
attendance at our Clubs and see how the trends are going.
STRATEGY TO DEVELOP ALTERNATIVE FUNDING SOURCES
This program is designed to serve as many children as possible and for them to
have a safe and positive Summer Program experience. We will continue to search for
alternative funding through Foundation Grants, State Funding and local donations. This
program is very important for the welfare of our members and it gives their parents peace
of mind while they are at the Clubs.
During the last year of funding we will approach the local area foundations to see
if they would be willing to help. We are also starting a new annual giving campaign in
2005 called the One Campaign. This campaign will focus on individual donors and not
corporate dollars. We will do what it takes to keep this program going at all of our Clubs
here in Lubbock, Texas.
With this application this will be our second year of funding in 2006 but summer
of 2005 has not yet happened. We are expecting good numbers this summer and are very
excited about this year's program. Our Clubs will be very busy for nine weeks this
summer until the kids get ready to go back to school. This is always a fun time of year
and our staff is looking forward to doing different activities with our members.
PROPOSED PROJECT
The mission of the Lubbock Boys & Girls Club is to inspire and enable all young
people, especially those at -risk, to realize their full potential as productive, responsible
and caring citizens. The main purpose of the Boys & Girls Club Summer Program is to
provide children with a safe and positive place for them to go in the summer months.
The Goals and Objectives of this program are simple. We want to provide a
quality Summer Program for underprivileged children and their parents for little or no
cost. We want to provide a positive and safe place for children to go during the summer
months so that their parents won't have to worry about them while they are at work. One
output of this program is to provide safe and fun activities for the children in these
programs and the outcome for a lot of these kids would be to keep them from being home
alone with no parental supervision. In attendance numbers we would like to have
approximately 100 children at the Phea Branch and 150 at the Optimist Branch. Our staff
will take daily counts to see exactly how many children we serve.
In order to obtain the Goals and Objectives we are going to have to run a quality
program for children. We will recruit our current members to participate in this program
and we will also put flyers into the local schools in May telling them and their parents
about our program. We will also put some information in the newspapers about our
Summer Program informing them about the hours and the cost which will only be $5.00
for the summer. We will run this program for nine weeks during the summer.
FY 2005-2006 Funding Request .
FY 2005-2006
Public Service Continued
Funding Application
Page 2
To submit an application, complete Part A — J, Attachments 14 (if applicable) and any other items requested. Do
not bind the application or include any items that are not requested. Submit one proposal per project. Submit one
original and one copy of each application (SINGLE SIDE ONLY) to Community Development, 1625 13th Street,
PO Box 2000, Lubbock, Texas 79457 by April 1, 2005 5:00 PM. Please review the "Citizen's Guide" for the
Community Development programs, goals, requirements and timelines. For assistance, please call the Community
Development Department at 775-2301.
A. GENERAL INFORMATION
Name of Applicant:
Lubbock Boys & Girls Club, Inc.
® Not -For -Profit ❑ For -Profit ❑ CHDO El City Dept. ❑ Other
(Please include a copy of your IRS ruling providing tax exempt status under
Section 501(c)(3) of the 1986IRS Code if you are anon -profit.)
2. Name of Project: SJMlEr
PMgrW
4.
Area or Location of Project: Phea Branch C 1801 E. 24th St. & Optimist Branch @ 3301 Cornell
Contact Person/Title: Tan Verd lion, Executive Director
Mailing Address/Zip: P.O. Box 94163 Lubbock, TX 79493 .
Telephone/Fax Number(s):
5. Grant Request: CDBG ❑ ESG ❑ HOME'
6. Amount of Funds Requested for Project: $19r `0•00
7. Amount of Matching Funds for Project: $ 6,784.00
Match Type: ❑ Cash 23 Sweat Equity ❑ Other Grants ❑ Donations
Identify Source of Match: Operatir9 funds to pay additional staff
Match Status: ®Confirmed ❑ Requested
8. Unduplicated Units Served (agency's definition) myber of children in program
(a) Total CD Funds Requested 19,3`0 d) Total Project $26,134
(b) Total Unduplicated Units Served 150 e) Total Unduplicated Units Served 150
(c) Average CD Cost Per Unit (a/b): f) Average Cost Per Unit (d/e):
$n .00 $174.00
9. Is this project? Year 1 X Year 2 Year 3 Year 4