HomeMy WebLinkAboutResolution - 2009-R0088 - Amendment To Contract - Kimley-Horn And Associates Inc.- Indiana Paving Project - 02_26_2009Resolution No. 2009-RQ088
February 26, 2009
Item No. 5.11
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock an Amendment No. 1 and any
associated documents to a Professional Services Contract executed October 23, 2008,
with Kimley-Horn and Associates, Inc., for additional services with regard to the Indiana
Paving Improvements Project (103rd Street to FM 1585), a copy of which Amendment
No. 1 and any associated documents are attached hereto and which shall be spread upon
the minutes of this Council and as spread upon the minutes of this Council shall
constitute and be a part hereof as if fully copied herein in detail.
Passed by the City Council this 26th day of February , 2009.
� 0'4610r4—
TOM MARTIN, MAYOR
ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Larry Hertel,'P.E., C.F.M.
City Engineer
APPROVED AS TO FORM:
Don Vandiver, City Attorney -
DDreslKimley-HOm09ConAmend 1 Res
February 18, 2009
Resolution No. 2009—R0088
ANIEND.MENI' NO. I
TO
AGREEMENT TOIL ENGINEERING SERVICES
FOR INDIANA AVE PAVING 1IMPROVEMENTS
(103ft" ST TO FNI 1585)
CITY OF LUBBOCK, TEXAS
AND
KIMLEY-HORN AND ASSOCIATES, INC.
THIS Atneridniclit No. I to AtYreement for L:tl�-inecring Services ("Amendnieut No. I"), dated effective this
265th day of February, 2009, is by and between Kinley-Ilorn and Associates, Inc. ("Engineer'') and the City of
Lubbock, Texas ("Owvtier") a "l'cXaS huMe rule municipal corporatiori.
WHEREAS, pursuant to Agrecment for Engineering, Services, dated on or about October 23, 2008, Resllhttl011
No. 2008-RO417 (tile "Original Agreement-), Frioincer agreed to provide engineering services to Owner ccrosistirig oC the
design of paving improvelllcllt5 o1i hidiana Ave. from 103"' St. to fM 1-555.
WHEREAS, Owncr and Engineer now desire w amend the Original Am-eei it with this Amendrncnt No. 1 as
follows:
By aC{dlllg "A]. DITIONAL SCOPE OF SERVICES — CONTRACT AMENDMENT #1 and
-ATTACHMENT 'C I WORKPLAN" to this "Amendmerit No. 1" resulting in a Base lump SUM increase of
S73,900.00 for additional "PS&E" cm-prieering services liar Indiana Avenue for an amended total Lump Sum
compensation of S623,700.00 for " PS&E" engineering services. The "not to exceed'" reimbursable fee of
S266,032 remaitls urichanged with this amendment, fora total amended contract amount of SSg9,732.
ATTEST:
Rebecca vai•za, Citv Secrctary
APPROVE Lb AS FI'O CO TENT:
ny He el, P.E., C.F.M.
City Engineer
APPROVED AS Tti- ORM:
Donald G. anfiver,
City Attorney
CITY Y 01: LUBBOCK, TEXAS
Tom Martin, MAYOR
KIMLEY-HORN AND ASSOCIATES, INC.
Ci. Brad Tribble, PT
Senior Vice Presideut / Prqject Manager
Indiana Avenue from 103fd St. to F.M. 1585 Additional Scope of Services - Contract Amendment #1
City of Lubbock
Project Understanding
The Project includes the widening of Indiana Avenue from 103fd Street to F.M. 1585 (130" Street).
Amendment No. 1 includes the additional design of approximately 5,300 LF of 12-inch water line and 15-inch
sanitary sewer line between 114th Street and FM 1585 and associated tasks as shown below.
Geotechnical
1. 1, Subsurface Exploration
1.1.1 Utilities
• Three (3) additional bores will be taken to a depth of approximately 35 feet below
existing grade on Indiana Avenue between 1141" Street and FM 1585 to determine
subsurface conditions and make recommendations regarding embedment, backfill
and excavation parameters.
• Soil samples obtained from the test borings will be identified according to test boring
number and depth, and a representative portion of each sample will be sealed in a
plastic bag to protect against moisture loss.
1.2. Laboratory Services
Samples will be transported to the PaveTex laboratory where they will be examined and
visually classified by a PaveTex Geotechnical Engineer using the AASHTO and Unified Soil
Classification System (USCS) in general accordance with ASTM D 2488. To aid in
classification of the soils and determination of their selected engineering characteristics, a
testing program will be conducted on selected samples in general accordance with the
following standards:
Laboratory Test Test Standard
Moisture Content ASTM D 2216
Atterberg Limits ASTM D 4318
Percent Passing No. 200
Sieve ASTM D 1140
1.3. Engineering Services
• Laboratory test results will be used to classify the soils according to the AASHTO soil
classification. PaveTex will also determine the soil and groundwater conditions
relative to utility installation.
2. Preliminary Design
2.1. Utilities
• Prepare preliminary plan and profile (electronic roll plot format, 1"=50' scale).
Additional items to be included:
Plan:
- Proposed centerline of proposed 12-inch water line and 15-inch sanitary sewer
line
Profile:
- Proposed vertical alignment of water and sanitary sewer line
2.1.1 Data Collection (City to provide hard copy and electronic format if available)
• Existing water line locations / record drawings
• Water master plan requirements
• Existing sanitary sewer line locations / record drawings
• Sanitary sewer master plan requirements
• City utility relocation requirements (if applicable)
2.1.2 Initial Project Site Visit (1)
City of Lubbock - Indiana Avenue from 103rd St, to F.M. 1585 Page 1 of 4
Additional Scope of Services - Contract Amendment #1 February 16, 2009
2.1.3 Public Utilities Design
• Establish the location of existing public utilities based upon information provided by
the City and field survey information
• Preliminary plan of a new 12-inch water line
- The proposed 12-inch water line will connect to an existing 16-inch water line
near the intersection of Indiana Avenue/114"' Street and continue south
approximately 5,300 feet to FM 1585. The main will be located in the west right
of -way (ROW) beyond the proposed roadway.
- We anticipate up to three (3) connection locations to the existing 12-inch water
line located in the east ROW (the lengths of each connection will be
approximately 110' long). The connections will be comprised of isolation valves
that allow service between separate pressure planes and will be designed to
remain closed most of the time. If the City chooses to install pressure regulating
stations instead of the connection points with isolation valves, we will provide the
associated design services as Additional Services.
• Preliminary plan of a new 15-inch sanitary sewer line
- The proposed 15-inch sanitary sewer line will be designed to flow from north to
south, beginning near the 1141" Street intersection and ending prior to the ROW
of FM 1585, which is approximately 5,300 feet.
- The line will be located within the limits of the proposed roadway.
- We understand this line will not be placed into service and all service connections
and manholes will be plugged until the line is connected to the future sanitary
sewer system extension.
2.1.4 QA/QC
• Review preliminary design in accordance with quality assurance standards
established for this project.
2.1.5 Address Comments
• QA/QC comments will be collected from each reviewer, documented, and comments
addressed prior to the 30% review meeting with the City.
2.1.6 Attend KHA hosted preliminary 30% review meeting with City reviewing staff.
2.1.7 Franchise Utility Coordination
• Additional Data Collection and Research
- Send notification letter with project limits delineated to franchise utility companies.
Gather existing franchise utility information
- Prepare exhibit that indicates franchise utility locations based upon SUE
- Coordination meeting with franchise utility companies to discuss any known
potential conflicts and any future plans to extend franchise utility lines prior to
utility construction
- Coordination with Surveyor regarding topographic information to be collected on
utility locations
• Coordination
- Coordinate possible utility conflicts with roadway design team
- Coordinate possible conflicts due to vertical alignment of roadway with SUE for
additional data acquisition
- Prepare exhibit indicating franchise utility information based upon vertical
information obtained from SUE survey
- Coordinate utility relocation assignments and schedule
2.2. Traffic
2.2.1 Traffic Control Plans
• Modify initial construction sequence plan views showing:
- Narrative of the suggested sequence of construction including utility construction
phasing
- Utility construction phasing
City of Lubbock - Indiana Avenue from 103rd St. to F.M. 1585 Page 2 of 4
Additional Scope of Services - Contract Amendment #1 February 16, 2009
2.3. Preliminary Design Submittal (30%)
2.3.1 Update the following:
• Preliminary utilities design
• Preliminary traffic control plan narrative
• Preliminary opinion of probable construction cost
- Compile and prepare a preliminary opinion of probable construction cost for the
entire project using recent average unit bid prices which are representative of
similar types of construction in the local area
Upon approval of the preliminary (30%) design, we will commence with Final Design tasks
as outlined in Section 3.
3. Final Design
3.1. Utilities
3.1.1
Incorporate the 30% review comments
3.1.2
Prepare plan 1 profile sheets (22"x34" plan sheets at a scale of 1"=50' horizontal, and 1"=2'
vertical). The final bid documents will be 11"x17" plan sheets at a scale of 1"=100'
horizontal, and 1 "=4' vertical
3.1.3
Additional Project Site Visits (2)
3.1.4
Attend final design submittal meetings 60% and 90%.
3.1.5
Water
• Adjustments to existing water valve boxes and other above ground features will be
specified in the plans
• Prepare final plan and profile for the 12-inch water line design as approved by the
City's review of the 30% design submittal
3.1.6
Sanitary Sewer
• Adjustments to existing manholes will be specified in the plans
• Prepare final plan and profile for the 15-inch sanitary sewer line design as approved
by the City's review of the 30% design submittal
3.1.7
Franchise Utility Coordination
• Submit one set of final design plans and the project schedule to each affected
franchise utility for their review and comment
• Coordination with the franchise utilities if any relocations are required
3.1.8
Prepare utility details to clarify intent of design
3.1.9
Compile applicable City standard details. Modify standard details as needed.
3.2. Traffic Control Plans
3.2.1 Update construction sequence plan showing:
• Travel lanes and construction area for each phase of construction
• Temporary signing and striping, barricades, and other channelization devices
• Narrative of the sequence of work
• Public utilities construction phasing
3.2.2 Develop typical cross sections showing lane widths, edge conditions, channelization and
proposed construction area taking into account the additional utilities
3.3. Final design submittal (60%)
3.3.1 KHA will attend a meeting with City review staff in Lubbock and provide a roll plot at a scale
of 1 "=50' horizontal, and 1 "=2' vertical. Documents also provided for this review shall
include the following:
• Updated opinion of probable construction cost
3.4. Final design submittal (90%)
3.4.1 Submit seven (7) 11 "x17" paper copies to the City for review and comment
3.4.2 Submittal shall include the following:
• Final design plans
City of Lubbock — Indiana Avenue from 103rd St. to F.M. 1585 Page 3 of 4
Additional Scope of Services — Contract Amendment #1 February 16, 2009
Contract documents
Opinion of probable construction cost
3.5. Incorporate the final design submittal review comments
3.6. Prepare the final opinion of probable construction cost
3.7. Final design submittal (100%)
3.7.1 Submit seven (7) half-size sets of plans and contract documents to the City
3.7.2 Submit the final opinion of probable construction cost
3.7.3 Prepare a construction duration estimate using anticipated production rates applicable to
the local area
3.7.4 Prepare general notes and specification data. Identify and prepare special specifications
and/or special provisions applicable to the project.
3.7.5 Submit a letter of notification to the City stating completion of the design of the project
4. Additional Services
Services not specifically identified in the Scope of Services above shall be considered additional and shall
be performed on an individual basis upon authorization by the City. Such services shall include, but are
not limited to, the following:
4.1. Additional site visits directly related to utility design
4.2. Pressure plane boundary evaluation or design
4.3. Existing water or sanitary sewer relocations
4.4. Submittal of TxDOT utility permits
- End of Scope of Services -
City of Lubbock - Indiana Avenue from 103rd St. to F.M. 1585 Page 4 of 4
Additional Scope of Services - Contract Amendment #1 February 16, 2009
Resolution No. 2009-R0088
ATTACHMENT C I
Workplan for:
Kimley-Horn and Associates, Inc.
���
Kimley-Horn
and Associates, Inc
Project Workplan Budget
General Project Information
Client-, City of Lubbock
Project: Indiana Avenue
KHA No,
PM: Brad Tribble
LUMP SUM
Budget Summary
Date: Feb 10, 2009
Task Budget
�SuinmWry
Task Name
Hours
Labor
Task 700
Expense
Subtotal
No.
10.0
Water and Sewer
580
$ 63,110
$ 6,390
$ 69,600
TOTALS:
J 5801
$ 63,110-1
$ 6,390
1
1$ 69,500
SubconstfltaW
Suinrna�y ...
Task Name
Cost
Multiplier
Subtotal
Task No.
Geotechnical
4,000
1.10
$ 4,400
(deep borings for SS trench design and safes
TOTALS:
$ 4,000
$ 4,400
Page I of 2
t•n and Associates, Inc.
Project Workpian Budget
Project . •
Client: City of Lubbock
Project Indiana Avenue
KHA No:
PM: Brad Tribble
,Task -Effort Summary
Labor: $ 63,110
Expense: $ 6,390
TOTAL: • 69,500
KV11,
lw-��/
�1
1
�K1�'�,c1
Date: February 10, 2009
Number: 100
Name: Water and Sewer
Task Mgr Jeff James
Ka�p
tint
, Oda
9 G
Personnel:
Task Descriptions:
QC
PM
PE2
PE1
EIT
CAD
ADM
SubTd
(H-)
Comp
(Hra)
EXP ($J
QC
PM
PE2
PE1
EIT
CAD
ADM
Geotechnical Sub coordination
2
2
—
—
Preliminary Design ---- -`
--
�_
-
---
-
Utilities
-- - —
_
8
3
_— — 8
_Plan and Profile roll plot
^_-
Data Collection_ �
2
8
10
_
2-2
25
—
20
16
_
Initial Project Site Visit
8
120
$ 600
Public Utilities Design
168
140
QAIQC
4
4
9
16
$ 200
Address QA1QC Comments
_
9
18
30% Review Meeting
_
9
9
18
$ 200
Franchise Utility Coordination
2
6
8
26
4
Traffic Control Plans
4
18
4
Final Design _ _
Utilities Design
5
11
14
Sit
84
48
$ 200
Traffic Control Plans fF4
8
9
17
2
Final design submittal 60%
2
4
4
30
24
66
6
$ 560
Final design submittal 90%
2
411
22
24
6
71
6
$ 500
Final design submittal 100%
4
9
10
20
12
8
67
4
$ 500
Subtotals: 121 171 471 851 93 14 580 228
$ 2,700
'Effort: $ 2,520 $ 3,230 $ 6,580 $ 10,625 $ 31,200 $ 7,905 $ 1,050 $ 63,110 1 $ 3,420 1 $ 2,970
Page 2 of 2