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Home My WebLink AboutResolution - 2005-R0229 - Amendment To Agreement, No 3 - Parkhill, Smith, And Cooper - Airport Improvement - 06_09_2005Resolution No. 2005-R0229 June 9, 2005 Item 22 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment No. 3 to the Agreement between the City of Lubbock and Parkhill, Smith & Cooper for Architecture/Engineering Services for Airport Improvement Projects: Security Access Control Improvements, and all related documents. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 9th day of Z Junes 52005. MARC M¢DOUGAL, MAYOR ATTEST: I ')� 4--1 Re ecca Garza, City Secretary AP VED AS TO CONTENT: Ja s Loomis, Director of Aviation APPROVED AS TO FORM: Linda L. Chamales, Senior Attorney Office Practice Section LC: LATTY/Linda/RES-PSC AMENDMENT -Security Access May 27, 2005 Resolution No. 2005-R0229 April 27, 2005 Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Route 3 Box 389 Lubbock, Texas 79403 Re: Amendment No. 3 to Agreement for A/E Services for Airport Improvement Projects: Security Access Control Improvements Dear Mr. Loomis: We have met with your staff, for the purpose of discussing the proposed improvements needed under the upcoming Security Access Control Improvements Project. Our understanding of the scope items and a fee proposal for Task I (design) and Task 2 (construction) is included in the project budget sheets which are attached to this amendment. A detailed Engineers Opinion of Probable Cost (EOPC) has not been prepared for this project however we understand that the budget for both professional design services and construction is $650,000. Security Access Control Improvements: Task I -Fee for Professional Services (Study and Report, Preliminary Design, Final Design and Bidding/Negotiation, lump sum) $51,900 Task 2 - Construction Phase Services (which includes RPR and construction related Engineering Services, lump sum) $38,600 TOTAL $90,500 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 13, 2005 and to provide the Task I and Task 2 services on a lump sum basis under the provisions of the contract, EXHIBIT B — PAYMENTS TO THE ENGINEER.. LUMP SUM METHOD, Paragraph B4.0I.A.1. Compensation for Design Phase - Task I and Construction Phase - Task 2 services shall not exceed $90,500 without Owner's approval. Parkhill, Smith & Cooper, Inc. Engineers ■ Architects ■ Planners 4222 85th Street, Lubbock, Texas 79423 (806) 473-2200 FAX (806) 473-3500 Lubbock ElPaso Midland Amarillo Odessa Mr. James W. Loomis, AAE Page 2 April 27, 2005 If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call either John Hamilton or mvself. Sincerely, PARKHILL, SMITH & COOPER, INC. By Michael E. Cartwright, PE Chief Financial Officer Enclosures IN TRIPLICATE N:�xc�jca\199R10DI5.9Q�(:N11..VfINJA�Sccvrily � I'leve IIVtmyYlm:iu-z.IXX' Accepted by: C B Attest: By— gi 0 ,p 4 -, , D—�\ -becca Garza. City Secretary Approved,,2 qo Content: By 111/ . 6/G Ja les W. Loomis, A.A.E. (rector of Aviation Approved as to Form: John M. Knight Assistant City Attorney PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET ■■r.rrrr.rr■rrrrw u■■u■s■ruuu LOCATION CODE: OS .............■... PROJECT NAME: LIA Security Upgrade JOB NO.: 05-2736-05 ■1 � I i_JI :1 1■ = ': TASK: 1 DSN Not : ; ;,,,;;,,,,■; DATE: 04/27/05 FEE TYPE: Lump Sum PREPARED BY: DGW PRINCIPAL: RKW PROJ. MANAGER: DGW OVERHEAD RATE: 179.00% PROFIT ON LABOR: 15.00% PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% C� S� 3 51,9fl0 TOTAL FEE: $5 14 VII LABOR: $46,669 LABOR: 1000, $14,545 DIRECTS: $5,242 OVERHEAD: $26,036 SUBTOTAL: $51,911 REIMB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE: DIRECT CONSULTANTS: DIRECT EXPENSES: $4,559 TOTAL FEE: $51,911 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 7 $282 03 Engineer 95 $3,222 03 Engineer 79 $2,644 07 Engineer -in -Training 224 $4,480 03 Engineer 31 $972 14 CADD Operator 168 $2,424 18 Clerical 32 $521 Page 1 of 3 FEE ESTIMATING SHEET PROJECT: LIA Security upgrade JOB NO.: 05.2736.05 TASK: 1DSN SALARY CATEGORY OF PERSONNEL RATE PER HOUR RKW DGW MT/Arch WDL JH DLS DYK FP ENG ENG EIT ENG CARD OPT CLERICAL TASK 01 03 03 07 03 14 18 Trips $40.26 $33.92 $33.47 $20.00 $31.35 $14.43 $16.28 TOTAL Design Phase System Inventory 1 10 2 12 4 28 Research existing infrastructure 2 16 18 Develop Conceptual CCTV Layout 2 2 12 1 8 25 Develop Conceptual Access Control Layout 2 2 12 1 8 25 Develop Conceptual Ops. Room Mods 8 8 8 4 24 52 Develop Preliminary Cost Estimate 4 2 16 2 24 Review Conceptual Plan w/Owner (25%) 1 2 6 12 2 2 24 Develop CCTV Plans 2 16 1 24 43 Develop Access Control Plans 4 24 1 16 45 Develop Operations Room Plans 8 24 4 2 40 78 Update Preliminary Cost Estimate 1 2 2 1 6 Reviw Plans w/Owner (75%) 1 1 6 12 2 2 23 Finalize Plans and Specifications 2 24 16 1 32 8 83 Review Final Plans & Specs w/Owner (90%) 1 1 6 12 2 21 Finalize Cost Estimates 2 1 4 1 8 Prepare Bid Documents 1 8 2 8 2 12 8 41 Bidding Phase Answer Pre -Qualification Questions 2 2 8 2 14 Review Pre -Qualification Proposals 2 8 2 12 Attend Pre -Bid Meeting 1 6 12 2 20 Answer Bid Proposal Questions 2 8 8 2 20 Attend Bid Opening 1 6 1 7 Review Bids and make Recommendation 2 2 2 6 Prepare Contract Documents 2 2 1 4 4 13 BUDGET SUBTOTALS: HOURS/ Trips - 6 7 95 79 224 31 168 32 6368 SALARY $282 $3,222 $2,644 $4,480 1972 $2,424 $521 1 $14,545 Page 2 of 3 EE ESTIMATING SHEET PROJECT: IRECTS LIA Security Upgrade JOB NO.: 05-2736-05 TASK: 1 DSN DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECH/ELEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 616 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 618 OTHER CONSULTANTS TOTAL DIRECT CONSULTANTS DIRECT EXPENSES 621 TRAVELILODGING MOTEL DAYS O AIR TRAVEL 5 AIR FARE O PARKING DAYS O CAR RENTAL DAYS O MILEAGE 260 MILES O 1 $0.365 MEN O /MANDAY = MEN O $230.00 /MAN $1,150.00 /DAY = /DAY = O 6 TRIPS = $569.40 SUBTOTAL $1,719 622 REPRODUCTIONS BLUELINE PRINTS 15 SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX 5000 SHTS O SHTS O ORIGINALS SETS O SETS O SHTS O $2.55 O 25 SETS = $956.25 $8.51 O SETS - O $0.15 /ORI. $0.08 /SHT O SHEETS - $2.00 /SET = $0.08 /SHT $400.00 SUBTOTAL $1,356 623 MODEL/RENDERINGSIPHOTOS Shots O /Shot 624 TELEPHONE 20 Calls* $5.00 /Call $100 625 MEALS 5 DAYS O 1 MEN O $25.00 /MANDAY $125 626 FIELD SUPPLIES 628 POSTAGE Mailings O /Mailin $150 629 PUBLICATIONS 8 SUBSCRIPTIONS 630 MISC DIRECT EXP 631 FAX 100 Pa s O $1.00 $100 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CADD 168 HOURS O $6.00 /HOUR $1,008 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPENSE $4,559 Page 3of3 PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET nrlrouwoorw LOCATION CODE: 05 wwsuww■suuwu■. rrrlrrrrrtrlrrrrsr PROJECT NAME: LIA Security Upgrade ;��;%�r�N JOB NO.: 05-2736-05 ■1 • • ■_J�• 1■ ri ... SS ...■ " ' " of `-" TASK: 2CST r' Sure ` ' Ilu nY. Sum ■rJ�•rA� DATE: 04/27/05 FEE TYPE: Lump Sum PREPARED BY: DGW PRINCIPAL: RKW PROD. MANAGER: DGW OVERHEAD RATE: 179,00% PROFIT ON LABOR: 15.00% PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% c.)sE 44 38, moo TOTAL FEE: $3&61e2 LABOR: $33,907 LABOR: $10,568 DIRECTS: $4'1666 OVERHEAD: $18,916 SUBTOTAL: $38,572 REIMB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE: DIRECT CONSULTANTS: DIRECT EXPENSES: $4,057 TOTAL FEE: $38,572 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 2 $81 03 Engineer 80 $2,714 02 Architect 32 $1,071 07 Engineer -in -Training 232 $4,640 03 Engineer 53 $1,662 14 CADD Operator 12 $173 18 Clerical 14 $228 Page 1 of 3 FEE ESTIMATING SHEET PROJECT: LIA security upgrade JOB NO.: 05-2736.05 TASK: 2CST SALARY CATEGORY OF PERSONNEL RATE PER HOUR RKW DGW Arch WDL JH DLS DYK FP ENG ARCH EIT ENG CADD OPT CLERICAL TASK 01 03 02 07 03 14 18 Trips $40.26 $33.92 $33.47 $20.00 $31.35 $14.43 $16.28 TOTAL Construction Phase Attend Pre -Construction Meeting 1 6 12 2 20 Review Submittals 8 8 2 18 Review Contractor's DBE and Wages 4 1 8 13 Prepare Record Drawings 2 2 2 8 12 2 28 Reviw O&M Documentation 2 2 Regular On -Site Inspections 12 48 16 144 48 256 2/month for 6 months Answer routine questions 12 4 48 64 Final Walk-thru 1 6 2 12 2 2 24 BUDGET SUBTOTALS: HOURS/ Trips - Page EE ESTIMATING SHEET PROJECT: IRECTS LIA Security Upgrade JOB NO.: 05-2736-06 TASK: 2CST DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECH/ELEC CONSULTANTS 613 ENV S CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 618 OTHER CONSULTANTS TOTAL DIRECT CONSULTANTS DIRECT EXPENSES 621 TRAVEULODGING MOTEL DAYS 0 AIR TRAVEL 8 AIR FARE 9 PARKING DAYS O CAR RENTAL DAYS Q MILEAGE 260 MILES ® MEN Q /MANDAY = 1 MEN Q $230.00 /MAN = $1.840.00 /DAY = /DAY $0.365 a 14 TRIPS = $1,328.60 SUBTOTAL $3,169 622 REPRODUCTIONS BLUELINE PRINTS 15 SEPIA PRINTS PRINTING: ORIGINAL SETUP COST COST PER SHEET BINDING COST XEROX 500 SHTS O $2.55 ® 2 SETS - $76.50 SHTS 0 $8.51 a SETS = ORIGINALS a $0.15 /ORI. _ SETS Q $0.08 /SHT 0 SHEETS. SETS 0 $2.00 /SET = SHTS Q $0.08 /SHT $40.00 SUBTOTAL $117 623 MODEL/RENDERINGS/PHOTOS Shots 0 /Shot 624 TELEPHONE 50 Calls* $5.00 /Call $250 625 MEALS 8 DAYS 0 1 MEN 0 $25,00 /MANDAY $200 626 FIELD SUPPLIES 628 POSTAGE Mailings Q /Mailin $200 629 PUBLICATIONS & SUBSCRIPTIONS 630 MISC DIRECT EXP 631 FAX Pages @ $50 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CADD 12 HOURS 0 $6.00 /HOUR $72 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPENSES $4,05711 Page 3of3