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Home My WebLink AboutResolution - 2008-R0480 - Approval Of Reimbursable Grant For Lubbock Fire Department - 12_04_2008Resolution No. 2008—RO480 December 4, 2008 Item No. 5.1.2 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock does hereby accept the Lubbock Emergency Communication District Public Safety Answering Points Grant in the amount of $16,393 on behalf of the City of Lubbock, from the Lubbock Emergency Communication District, Said Grant documents are attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 4th day of December , 2008. TOM MARTIN, MAYOR ATTEST: ' 4 Reber a Garza, City Secretary ieza ROVE AS TO'CONTENT: Cooper ire Chief APPROVED AS TO FORM: ms/ reso Lbk Emerg Comm Grant 11/25/08 Resolution No. 2008-RO480 LUBBOCK EMERGENCY COMMUNICATION DISTRICT 8200 Nashville Ave., Suite A200 Lubbock, TX 79423-1909 806.747.6911 - fax 806.747.5803 - www.911.lubbock.tx.us September 11, 2008 Chief Rhea Cooper Lubbock Fire Department 1515 E. Ursuline St. Lubbock, TX 79403 Dear Chief Cooper: On September 10, 2008 the LECD Board of Managers approved the fiscal year 2008/2009 budget. Included in the 2008/2009 fiscal budget is a reimbursable grant for the Lubbock Fire Department in the amount of $14,753.75 (total project cost, minus 10% agency matching). The grant period is from October 1, 2008 until September 30, 2009. We do request that all purchases and/or project work be completed and the associated documentation be submitted to our office no later than eptember 15, 2009. Again, this is a reimbursable grant. Your agency must expend the funds and provide documentation to the District that the iten shave been purchased and/or work has been completed and all invoices paid. Also the items purchased or work completed must match the grant request. Some variation may be allowed with prior approval from the District. Congratulations on the approval of your grant. The District is happy to assist our PSAP agencies in providing the best possible 9-1-1 Service to the public we serve. Sincerely, Michael H. Grossie, ENP Executive Director Cc: Deputy Chief Lynn Smith "...to provide the best possible, trouble free 9-1-1 network for the citizens we serve—" �ppbcc� Grant Title: LECD Grant Department contact: Lynn Smith City of Lubbock, TX Department of Finance Grant Information Form Department: Fire Phone #: 775-2631 Email: IsmithCamail.ci.Lubbock. tx.us Granting agency: Lubbock Emergency Com. District Phone #: 747-691 1 Catalog of Federal Domestic Assistance (CFDA) #: Grant Contract # assigned by granting agency: Application deadline: May 1, 2008 Did funds originate with federal gov't? [ ] Yes [ X ] No Grant application package included? Grant application summary provided? [ X ] Yes [ ] No [X]Yes[ ]No Cash match? [X ] Yes [ ] No Amount: $1,639.30(10%match) Page # from application: 1 Grant amount (not including match): $14,753.75 # of FT FTE's: # of PT FTE's: Grant period: From: I0/11108 to 09/30/09 Cash match account number: 5621.9148 JDE revenue code: How does this grant align with City Council priorities? The procurement of the requested grant items will assist the communication center personnel in providing a higher level of effective quality service and will assist in maintaining public facilities. How will the grant program's effectiveness be measured? What measures will be used? The effectiveness of the program will be measured by the improved efficiency of customer service provided to the citizens of Lubbock, firefighters and emergency responders. The goal will be to process emergency calls more efficiently through improved training and additional work stations. Additional work stations will allow us to answer more telephones, enter more calls and field information in a major emergency or disaster. These work stations will also provide the opportunity for hands on training in all aspects of dispatch. The effectiveness will be measured by using monthly reports pulled from our Vesta Magic Program and CAD program. These reports will provide data on the speed of the total call taking and dispatch process. Is this a new grant program or an enhancement to an existingprogram? [ x ] New [ ] Enhancement Are there any additional requirements that are associated with receiving the grant? [ ] Yes [ x ] No. If yes, what are the additional requirements? Will the City pass grant funds to sub -recipients? [ 1 Yes [ x ] No Is there construction costs associated with the grant? [ ] Yes [x] No Can indirect costs be funded in the grant? [x] Yes [ ] No Does accepting the grant result in the redirection of some operating costs? [ ] Yes [x] No. If yes, how much? 12/1/200$ C\DOCUME-1\10939ULOCAI.S-1\'Temp\XPUpwist-AGrant Analysis Form.2.17.08.doc Attachments? [x] Yes [ ] No Number of pages: 2 12/I/200$ C:IDOCUME-111093901LOCALS—RTemp\XPgrpwisLAGrant Analysis Form. 2,17.08.doc To: Michael Grossie From: Lynn Smith, Lubbock Fire Department Subject: Fiscal Year 2008/20089 PSAP Grant Program Date: May 1, 2008 Agency: Lubbock Fire Department Agency Contact: Deputy Chief Lynn Smith Date: May 1, 2008 Type of Project: New Technology and Enhancement to the 911 Dispatcher environment Total Project Cost: $16,393.05 Total Grant Request: $16,393.05 (90% LECD @ $14,753.75 + 10% LFD @ $1,639.30) How will this improve 9-1-1 service to the residents of the Lubbock Emergency Communication District And your Agency (PSAP)? I. The purchase of a complete set of Powerphone Police/Fire/Medical Call guides will assist our personnel in providing the 911caller with life saving aid and also, it will assist our personnel in training and practical applications. We are the secondary answering point and answer overflow if Police Department is overwhelmed with 9-1-1 calls and we do receive medical calls on our 7 digit emergency lines. Our Dispatchers need standardized training and tools to use for practical application when taking these calls. While we normally transfer the medical calls, we need to be prepared to handle a call that cannot be transferred for whatever reason. These guides will allow us to provide critical information to the citizens. Also, this will also be a good first step toward protocol certifications. II. The addition of two CAD work Stations, equipped with the Tiburon CAD system, in the back up EOC/Fire Administration Conference room will help our agency in several ways: 1. We can provide hands on CAD training for new employees and better prepare them to succeed a public safety dispatcher. 2. In a major emergency or disaster, we will have two more working CAD stations to assist with entering calls and fielding information from the citizens and emergency personnel. 3. In the event the Police Department had to evacuate to our facility, we would have fully functional call taking positions already in place. III. The purchase of a lap top computer will assist in training purposes and will serve as a back-up in case the city computers in the communication center lose connection. IV. The purchase of a Spectracom TV400w Display Clock will provide a correct time display at all times for our communication center personnel. This wired display clock will be synchronized to the Ethernet Time Server and will provide legally traceable time. This clock will settle the time issues that we have had over the past year. There were days where each piece of our equipment was showing a different time and it took several weeks and replacing parts to alleviate the problem. V. The purchase of two computer cards and additional wiring of two Ethernet cables from the Eventide Recorder to two office computers will allow the Deputy Chief and Fire Chief to review radio and telephone traffic for quality control, pulling tapes for training purposes and for open record requests. 1V. The purchase of a 42" wall mount flat screen television will permit personnel the ability to monitor local, state and federal newscasts during emergency incident / disasters and display our current mapping program that is limited in viewing attributed to congested CAD computer screens. Page I Proposed Start Date: October 1, 2008 Proposed Completion Date: March 30, 2009 Name of Vendor(s): City of Lubbock IT Department: Computer equipment and wiring Tiburon: CAD License Fees Creative Switching Designs: Display Clock PowerPhone: Procedure Cards/Desk Reference Manuals Sam's Wholesale: Flat Screen TV Will this Technology need to interface with any of the equipment now provided by the Lubbock Emergency Communication District? No Cost Breakdown: Items Totals 1-Complete Computer system setup $865.00 1-Laptop $1128.10 2-License Fee for Tiburon CAD software $10,800 1-Display Clock $800.00 1-PowerPhone Complete Set of Police/Fire/Medical Guides $349.95 2-Computer Cards $150.00 2-Ethemet cables $500.00 1-42" Flat Screen Wall Mount TV $1800.00 Overall Total $16,393.05 Page 2