HomeMy WebLinkAboutResolution - 2008-R0479 - Acceptance Of Points Grant - Emergency Communication District - 12_04_2008Resolution No. 2008-RO479
December 4, 2008
Item No. 5.1.1
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock does hereby accept the Lubbock
Emergency Communication District Public Safety Answering Points Grant in the amount of
$17,850 on behalf of the City of Lubbock, from the Lubbock Communication District. Said
Grant documents are attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 4th day of December , 2008.
TOM MARTIN, MAYOR
ATTEST:
ro,, 0, ar- It - I
Reber a Garza, City Secretary
APPROVED AS TO CONTENT:
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Dale Holton, Chief of Police
APPROVED AS TO FORM:
e
Amy S' ssis Attorney
AS/ reso Lbk Emerg Comm Grant
11 / 12/08
Resolution No. 2008—RO479
LUBBOCK EMERGENCY COMMUNICATIOI
8200 Nashville Ave., Suite A200 - Lubbock, TX 79423-1909
806.747.6911 - fax 806.747.5803 - www.911.Iubbock.tx.us
September 11, 2008
Chief Dale Halton
Lubbock Police Department
P.O. Box 2000
Lubbock, TX 79457
Dear Chief Holton:
iISTRICT
On September 10, 2008 the LECD Board of Managers approved the fiscal year 2008/2009
budget.
Included in the 2008/2009 fiscal budget are three reimbursable grants for the Lubbock Police
Department in the amount of $17,849.84 (total project cost, minus 10% agency matching).
The grant period is from October 1, 2008 until September 30, 2009. We do request that all
purchases and/or project work be completed and the associated documentation be submitted
to our office no later than September 15, 2009.
Again, this is a reimbursable grant. Your agency must expend the funds and provide
documentation to the District that the items have been purchased and/or work has been
completed and all invoices paid. Also the items purchased or work completed must match the
grant request. Some variation may be allowed with prior approval from the District.
Congratulations on the approval of your grant. The District is happy to assist our PSAP
agencies in providing the best possible 9-1-1 Service to the public we serve.
Sincerely,
Michael H. Grossie, ENP
Executive Director
Cc: Christy Hennsley, Communications Center Manager
� ..I�iannit
Office of
The Police Department
P.O. Box 2000
Lubbock, TX 79457
(806)775-3000
April 22, 2008
Lubbock Emergency Communications District
Board of Managers
8200 Nashville Ave., Suite A200
Lubbock, TX 79423
Dear Sirs:
The Lubbock Police Department is pleased to submit the attached FY 2008-2009 PSAP
Grant Program Request proposal.
Efforts are ongoing for the Lubbock Police Department Communications Center personnel,
striving to acquire the latest technology and accommodate the comfort of the 9-1-1
operators. The Lubbock Communications Center would like to propose for grant
consideration, the purchase of one (1) traffic/weather monitor, one (1) Automatic Vehicle
Locator (AVL) monitor, six (6) ergonomic chairs, Expectations Evaluation software and
five (5) laptop computers.
We expect to have the entire project completed within six (6) months. Communications
Manager, Christy HennsIey will provide project management in conjunction with the
vendors_ All applicable State of Texas purchasing laws will be followed.
The matching 10% funds for the project will be included in the Police Department's FY
2008-2009 budget request.
If you have any further questions, please feel free to contact my office or Communications
Center Manager, Christy Hennsley at 775-2991.
Sincerely submitted,
Dale Holton
Chief of Police, Lubbock Police Department
POLICE COMMUNICATIONS
PSAP GRANT PROGRAM
FY 2008-2009
Lubbock Emergency Communication District
April 30, 2008
Lubbock Emergency Communication District
PSAP Grant Program - FY 2008-2009
Agency: Lubbock Police Communications Center
Agency Contacts: Christy Hennsley, Communications Center Manager
Cindy Al-Zeyadi, Assistant Center Manager
Date: April 30, 2008
Type of Project: Automatic Vehicle Locator (AVL), Traffic Management,
and Weather Monitors
Total Project Cost: $7,847.96
Total Grant Request: $7,063.16
Project Description: The Lubbock Police Communications Center would like to propose
for grant consideration the purchase of two monitors to be used for Automatic Vehicle
Locator (AVL), Traffic Management and Weather.
Efforts are ongoing for the Lubbock Police Communications Center personnel, striving to
acquire the latest technology. The installation of wall monitors in the Communications
Center will provide the Telecommunicators with the essential tools and resources
necessary for public safety.
One monitor will be used for displaying Automatic Vehicle Locator (AVL), a vital
resource used to assist Dispatchers and Officers a quicker dispatch/response time to a
specific incident.
The additional monitor will be used for the Traffic Management Center (TMC), which is
maintained by the City of Lubbock Traffic Engineering Department. The TMC is a
centralized location where traffic engineers may view and analyze traffic data and, if
necessary, make changes to the traffic system to make traffic flow better. The Lubbock
Police Communications Center will have the ability to view the eight (8) live video
cameras located on Lubbock freeways (Loop 289, Marsha Sharp, I-27). Data received
includes, real time video, weather information from sensors in the pavement, traffic speed
and volume data from wireless detectors, citizens and staff making a phone call. Large
dynamic message signs (DMS) can be used to alert traffic to congestion ahead, or of any
detours. Also included in this proposal is an installation fee, plus accessories.
How will this improve 9-1-1 services to the residents of the Lubbock Emergency
Communication District and your PSAP?
These resources aid the Telecommunicators and Police Officers in providing the best
public safety services to the citizens of Lubbock.
Page 1 of 2
Proposed Start Date: October 1, 2008
Proposed Completion Date: May 2009
Name of Vendor: Monitors / Wall Mounts - Best Buy
TMC Install & Cable - City of Lubbock Traffic Engineering
Will this Technology need to interface with any of the equipment now provided by
the Lubbock Emergency Communication District? No
Cost Breakdown:
2 - 47" LCD Monitors
2 - Mounting Kits
1 - Cable ($1.25 x 400 ft.)
TMC install fee
$5,503.98
$ 643.98
$ 500.00
1 200.00
$7,847.96
Page 2 of 2
Best Buy For Government and Education
Page 1 of 2
CI-0SE
Quote Details rint:
Billing Address Christy Hennsley Shipping Address
City of Lubbock - Police
Communications
916 TEXAS AVE.
LUBBOCK, TX 79457
Quote Number: 2230225
Christy Hennsley
City of Lubbock - Police
Communications
916 TEXAS AVE.
LUBBOCK, TX 79457
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2 HP LT4700 - 47" LCD TV Usually ships in Shipping Address $2,751.99 $5,503.98
Catalog Open Market 1 - 2 weeks Ship to my address
Item BB10770261
2 Peerless HG Series Universal In Stock Shipping Address $321.99 $643.98
Pull -Out Swivel Wall Mount Ship to my address
SP850-UNLP-GB - mounting
kit ( Swivel Design )
Catalog Open Market
Item BB10727678
Product Total: $6,147.96
Special Delivery: $251.43
Standard Delivery: $30.85
Tax: $507.21
QUOTE TOTAL: $6,937.4S
Expiration Date
• 05/28/08
Shipping Method(s)
• (Instructions: )
Payment Type
• null null
Best Buy For Business is pleased to provide the quote you requested. We realize you have numerous options for
procuring IT Products and appreciate that you contacted us. We will honor the prices on this quote through the
expiration date identified above.
Given the rapid change in technology and product availability, Best Buy For Business cannot guarantee all the
items on this quote will be available for purchase in the future. In that case, we will work together to make
changes or modifications to your quote or order.
Thank you for partnering with Best Buy For Business on this opportunity.
http://www.bestbuybusiness.comlbbfb/en/US/direct/bestbuy?cmd=BBFBPrinterFriendlyQ... 4/28/2008
Christy Hennsley - Re: Cables
Page 1
From: Rhett Dollins (Christy Hennsley)
To: Christy Hennsley
Subject: Re: Cables
Price estimate for Traffic Management Center - monitoring system installed in the Lubbock Police
Communications Center.
>>> Rhett Dollins 04/29/0811:09 AM >>>
Christy,
Our construction guy says that we will need "heavy duty inside -style shielded coaxial cable" which could
cost up to $1.25 per foot. We stepped off the distance and conservatively estimate that 400 feet will be
sufficient. That sum is $500.
A conservative estimate is for a two man crew to spend two days pulling the cable (if the conduit is not full
it may not take as long.) They work 10 hour days so 40 hours * $30 per hour = $1200
We estimate we can install the cable from us to you for $1700.
Rhett
>>> Christy Hennsley 4/29/2008 10:15 am >>>
Good morning.....
I hate to keep to bugging you about the cables, but I am in the middle of completing the grant proposal,
plus budget which puts me in a major time crunch.
Do you have the information about the cables needed in the Comm Center for the traffic cameras?
Again, I apologize for being so impatient.
Thanks,
Christy
Lubbock Emeryency Communication District
PSAP Grant Program - FY 2008-2009
Agency: Lubbock Police Communications Center
Agency Contacts: Christy Hennsley, Communications Center Manager
Cindy Al-Zeyadi, Assistant Center Manager
Date:
Type of Project:
Total Project Cost:
Total Grant Request:
April 30, 2008
Ergonomic Chairs
$5,350.00
$4,815.00
Project Description: The Lubbock Communications Center would like to propose for
grant consideration the purchase of six (6) Ergonomic Chairs.
Comfortable, functioning chairs are a necessity when operating a 24/7 Communications
Center. Telecommunicators sit for extended periods of time, which can trigger
problematic stressors.
How will this improve 9-1-1 services to the residents of the Lubbock Emergency
Communication District and your PSAP?
By continuing to provide a pleasing and comfortable environment for the
Telecommunicators, stress will be reduced and customer service will be enhanced.
Proposed Start Date: October 1, 2008
Proposed Completion Date: May 2009
Name of Vendor: Ergonomic Chairs - Baker Office Products
Will this Technology need to interface with any of the equipment now provided by
the Lubbock Emergency Communication District? No
Cost Breakdown: 6 - Ergonomic Chairs
$5,350.00
Page 1 of 1
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Quote Total: $5,350.00
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0;1(-e -iou nave finished adding vroducts to your quote list +;iir.:k on the `Submit Peclue t for Quetaro;l" biAton below to :,r,:d the
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Copyright 2007 Saker Office Products. Ail rights reserved
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Lubbock Emergency Communication Vistri
PSAP Grant Program - FY 2008-2009
Agency: Lubbock Police Communications Center
Agency Contacts: Christy Hennsley, Communications Center Manager
Cindy Al-Zeyadi, Assistant Center Manager
Date: April 30, 2008
Type of Project: Laptop Computers / Training Evaluation Software
Total Project Cost: $6,635.20
Total Grant Request: $5,971.68
Project Description: The Lubbock Police Communications Center would like to propose
for grant consideration the purchase of five (5) Dell laptop computers and Expectation's
Evaluation Software.
The Expectation's Evaluation Software will be installed on each laptop computer and used
for training purposes. Implementation of this computerized evaluation process will
provide the Trainers and Supervisors with the ability to perform and track daily, weekly,
monthly and yearly evaluations. Multiple laptops are necessary to accommodate the
training hours our Communications Center encounters per shift.
How will this improve 9-1-1 services to the residents of the Lubbock Emergency
Communication District and your PSAP?
By streamlining our evaluation process, making it easy to track employee progress and
spot potential problem areas. Standardized evaluation process is essential for protecting
our PSAP against any legal liability.
Proposed Start Date: October 1, 2008
Proposed Completion Date: May 2009
Name of Vendor: Laptop Computers - Dell / I.T. City of Lubbock
Expectation Evaluation Software - Advanced Systems Technology
Will this Technology need to interface with any of the equipment now provided by
the Lubbock Emergency Communication District? No
Cost Breakdown: 5 - Dell Laptop Computers $5,640.20
1 - Expectations & SSMW v5.0.2 $ 995.00
(Covers 5 installs)
$6,635.20
Page 1 of I
Page 1 of 2
DELL
Date: 4128/08 10:07:52 AM
QUOTATION
QUOTE #: 427139650
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
1784159
9913578
DIR-SDD-192
4128108
CITY OF LUBBOCK
rt-' FAL QUOFE AMOUN r:
$5.640.20
Product Subtotal:
$5,640.20
Tax:
$0.00
Shipping & Handling:
$0.00
Shipping Method:
I Groundl
Total Number of System Groups:
1
i STIr -M PRICE, $1,128.10
GROUP TOTAL: $5,610.20
Base Unit:
Latitude D830, Intel Core 2 Duo T7250, 2.00GHz, 800MHz, 2MI-2 Cache, Dual Core (223-2269)
Processor:
15.4 Inch Wide Screen WXGA LCD for Latitude D830 (320.5299)
Memory:
1.0121B, DDR2.667 SDRAM, 2 DIMM for Dell Latitude Notebooks (311-5685)
Keyboard:
Internal English Keyboard for Latitude Notebooks (310-8713)
Video Card:
Intel Integrated Graphics Media Accelerator X3100 Latitude D830 (320-5304)
Hard Drive:
80GB Free Fall Sensor Hard Drive 9.5MM, 720ORPM,Latitude (341-6439)
Hard Drive Controller.
Standard Touchpad for LatitudeD830 (310-8796)
Floppy Disk Drive:
No Floppy Drive for Latitude D-Family Notebooks (340-8854)
Operating System:
Windows XP Professional, SP2 with media, for Latitude English, Factory Installed (420.4790)
TBU:
90W AC Adapter for Latitude D-Family, Factory Tied (310-7956)
CD-ROM or DVD-ROM Drive:
8X DVD+/-RW w/ Roxio Creator and Cyberiink. Latitude OX20 (313-5044)
Processor Cable:
Deli Wireless 1395 WLAN (802.11g,54Mbps) Mini Card Latitude (430-2799)
Factory Installed Software:
No Resource CD for Dell Optiplex,Precision and Latitude Systems (313-3673)
Feature
9-Cell/85 WHr Primary Battery for Latitude D830 (312-0536)
Feature
Large Nylon Carrying Case for DeN Latitude D-Family Notebooks (310-7688)
Service:
Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s) (989-3188)
Service:
Dell Hardware Limited Warranty Plus Onsite Service Initial Year (989-3197)
Service:
ProSupport for IT: Next Business Day Parts and Labor Onsite Response Initial Year (986-0430)
Service:
ProSupport for IT: Next Business Day Parts and Labor Onsite Response 2 Year Extended (985-
5142)
Service:
ProSupport for IT: 7x24 Technical Support for certified IT Staff, Initial (984-3990)
Service:
ProSupport for IT: 7x24 Technical Support for certified IT Staff, 2 Year Extended (983-7582)
Service:
Thank you choosing Dell ProSupport. For tech support, visit http://support.doll.comJProSupport
or call 14WA-516-31 (989-3449)
Installation:
Standard On -Site Installation Declined (900-9987)
Misc:
US - System Documentation Power Cord, Latitude D830 (310-9147)
SALES REP:
Jason Causby
PHONE:
1-800-926-9587
Email Address:
l.jason—causby@delf.com
Phone Ext:
72-41309
. — .. c-re-AOAfT _--/ t..._._i A1nQ11f) lQ
Page 2 of 2
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-607-6914. You may also
Place your order online at www.dell.com/qto
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
to Dell's Terms of Sale.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the *ship to" address on your purchase order.
Please indicate your taxability status on your PO, If exempt, please fax exemption certificate to
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All product and pricing information is based on latest information available. Subject to change without
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LCD panels in Dell products contain mercury, please dispose properly.
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Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be
applied to your invoice as early as Jan 1, 2005. Prices In your cart do not reflect this fee. More Info: or
refer to URL www.doll.com/onvironmentalfee
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Advanced Systems
Technotogy,Inc.
Phone:1-888-903-5387 Fax:1-888-735-5395
4111 West Gore Blvd.
Lawton, OK 73505
Prepared for:
Ms Christy Hermsely
Lubbock Police Communications
916 Texas Ave
Lubbock, TX 79457 USA
Prepared by: James Sanders
Account ID:0111153003
Phone: (806) 775-2991
Quote
No.: 129
Date: 4/9/2008
Qty. Item ID Description UOM Sell Total
I EXPT-209-OOX2 Expectations & SSMW v5.0.2 EA $995.00 $995.00
Expectations Evaluation Software and Software Service Maintenance Warranty v5.0.2 (Covers 5
Installs)
Prices are firm until 5/9/2008 Terms:
Quoted by:
Accepted by:
.Tames Sanders, jsanders@astcorp.com
Please Remit to:
Advanced Systems Technology, Inc.
P.O. Box 2152
Duncan, OK 73534-2152
Federal ID #73-1233324 Web Site: www.astcorp.com
Item Total: $995,00
Sales Tax at 0.00011a: $0.00
Total: $995.00
Date: 4/9/2009
Date:
ASTQuote.rpt, Printed: 4/9/20082:53:48PM R10.5.6 Page 1 of
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