HomeMy WebLinkAboutResolution - 2008-R0470 - Professional Services Contract - Parkhill, Smith & Cooper, Inc. - 12_04_2008RESOLUTION NO. 2008—RO470
December 4, 2008
Item No. 5.16
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute a professional services Contract and any associated documents with Parkhill,
Smith & Cooper, Inc., of Lubbock, Texas, for engineering services for Project #92157,
Ash Avenue from FM 1294 to Utah Street, which Agreement and any associated
documents are attached hereto and made a part hereof for all intents and purposes.
Passed by the City Council this 4th day of December , 2008.
TOM MARTIN, MAYOR
ATTEST:
Rib Ica Carza, City Secretary
APPPIO'VEE✓ AS TO CONJENT:
City Engineer
APPROVED AS TO FORM:
Don Vandiver, City Attorney
DDres/PSC-AshAve- I 294ConMes
November 18, 2008
Resolution No. 2008-RO470
AGREEMENT
FOR
ENGINEERING SERVICES
(DESIGN PHASE AND BID PHASE SERVICES)
Project #92157:
Ash Avenue from FM 1294 to Utah Street
THIS AGREEMENT, between the City of Lubbock, Texas (hereinafter referred to as Owner) and
Parkhill, Smith & Cooper, Inc., with principal offices at 4222 85`h Street, Lubbock, Texas 79423
(hereinafter referred to as Engineer):
WITNESSETH:
WHEREAS, Owner intends to construct Ash Avenue between FM 1294 and Utah Street (hereinafter
referred to as the Project); and
WHEREAS, Owner requires certain professional engineering services in connection with the Project
(hereinafter referred to as the Services); and
WHEREAS, Engineer is prepared and has the ability to provide such Services;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as
follows:
ARTICLE 1 - EFFECTIVE DATE
The effective date of this Agreement shall be December 4, 2008. This Agreement shall terminate at the
close of business eleven (11) months from the effective date of the Agreement in accordance with the
schedule as shown on Exhibit A-2.
ARTICLE 2 - SERVICES TO BE PERFORMED BY ENGINEER
Engineer shall perform the Services described in Attachment A, Scope of Services, which is attached
hereto and incorporated by reference as part of this Agreement.
ARTICLE 3 - COMPENSATION
Owner shall pay Engineer for Services in accordance with Attachment B, Compensation, which is
attached hereto and incorporated by reference as part of this Agreement. Compensation for Design Phase
and Bid Phase Services shall not exceed $ 394,039.00 without authorization by City Council.
ARTICLE 4 - STANDARD OF CARE
Engineer shall exercise the same degree of care, skill and diligence in the performance of the Services as
is ordinarily provided by a professional engineer under similar circumstances at the same time and in the
same locality.
ARTICLE 5 - LIMITATIONS OF RESPONSIBILITY
Engineer shall not be responsible for actual means, methods, techniques, sequences, procedures or safety
precautions and programs used in connection with the Project by others. Engineer shall assist the Owner
in the administering of its contracts with any vendor or other Project participant in order to fulfill
contractual or other responsibilities to the Owner or to comply with federal, state and local laws,
ordinances, regulations, rules, codes, orders, criteria and standards.
ARTICLE 6 - OPINIONS OF COST AND SCHEDULE
Since Engineer has no control over the cost of labor, materials, equipment or services furnished by others,
or over contractors', subcontractors' or vendors' methods of determining prices, or over competitive
bidding or market conditions, Engineer's opinion of cost shall be made on the basis of qualifications and
experience as a professional engineer.
Since Engineer has no control over the resources provided by others to meet contract schedules,
Engineer's forecast schedules shall be made on the basis of qualifications and experience as a professional
engineer. Engineer cannot and does not guarantee that proposals, bids or actual Project costs will not vary
from his opinions of cost or that actual schedules will not vary from his forecast schedules.
ARTICLE 7 - LIABILITY AND INDEMNIFICATION
7.1 General. Having considered the risks and potential liabilities that may exist during the performance
of the Services and in consideration of the promises included herein, Owner and Engineer agree to
allocate such liabilities in accordance with this Article 7. Words and phrases used in this Article shall be
interpreted in accordance with customary insurance industry usage and practice.
7.2 Indemnification. Engineer agrees to defend, indemnify and hold Owner whole and harmless
against all claims for damages, costs and expenses of persons or property that may arise out of, or be
occasioned by, or from; any negligent act, error or omission of Engineer; or any agent, servant dr
employee of Engineer in the execution or performance of this Contract.
7.3 Defense of Claims. In the event an action for damages is filed in which negligence is alleged on the
part of Owner and Engineer, Engineer agrees to defend Owner. In the event Owner accepts Engineer's
defense, Owner agrees to indemnify and reimburse Engineer on a pro rata basis for all expenses of
defense. Owner also agrees to indemnify and reimburse Engineer on a pro rata basis for any judgment or
amount paid by Engineer in resolution of such claim. Such pro rata share shall be based upon a final
judicial determination of negligence or, in the absence of such determination, by mutual agreement.
7.4 Employee Claims. Engineer shall indemnify Owner against legal liability for damages arising out
of claims by Engineer's employees. Owner shall indemnify Engineer against legal liability for damages
arising out of claims by Owner's employees to the extent permitted by law.
7.5 Limitations of Liability. To the fullest extent permitted by law, Engineer's total liability to Owner
for any and all injuries, claims, losses, expenses or damages arising out of or in any way related to the
Project or this Agreement from any cause or causes, including but not limited to Engineer's negligence,
errors, omissions, strict liability, or breach of contract, shall not exceed the minimum amounts required by
Article 10 of this Agreement.
7.6 Other Project Indemnities. Indemnity provisions shall be incorporated into all Project contractual
arrangements entered into by Owner and shall protect Owner and Engineer to the same extent.
7.7 Survival. Upon completion of all services, obligations and duties provided for in this Agreement,
or in the event of termination of this Agreement for any reason, the terms and conditions of this Article
shall survive.
ARTICLE 8 - INDEPENDENT CONTRACTOR
Engineer undertakes performance of the Services as an independent contractor and shall be wholly
responsible for the methods of its own performance and that of its subcontractors, agents and employees.
r
Owner shall have no right to supervise the methods used, but Owner shall have the right to observe such
performance. Engineer shall work closely with Owner in performing Services under this Agreement.
ARTICLE 9 - COMPLIANCE WITH LAWS
In performance of the Services, Engineer will comply with applicable regulatory requirements, including
federal, state and local laws, rules, regulations, orders, codes, criteria and standards. Engineer shall
possess the licenses necessary to allow Engineer to perform the Engineering Services. Engineer shall not
be responsible for procuring permits, certificates and licenses required for any construction unless such
responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services.
ARTICLE 10 - INSURANCE
Prior to the time Engineer is entitled to commence any part of the Services under this Agreement,
Engineer shall procure, pay for, and maintain the following insurance written by companies licensed in
the State of Texas or meeting surplus lines requirements of Texas law and acceptable to Owner. The
insurance shall be evidenced by delivery to Owner of one (1) certificate of insurance, executed by the
insurer, listing coverage and limits, expiration date and term of policy, and certifying that the insurer is
licensed to do business in Texas or meets the surplus lines requirements of Texas law, or by delivery to
Owner of a certified copy of each policy, including all endorsements. The insurance requirements shall
remain in effect throughout the term of this Agreement.
A. General Liability:
Engineer's insurance shall contain broad form contractual liability with a combined
single limit of a minimum of $1,000,000 each occurrence and in the aggregate and
shall include the following:
• Bodily Injury and Property Damage
• Broad Form Contractual Liability
• Personal Injury and Advertising Injury
• Fire legal liability
• Products and complete operations.
B. Business Automobile Liability:
Engineer's insurance shall contain a combined single limit of at least $500,000 per
occurrence, and include coverage for, but not limited to, the following:
• Bodily injury and property damage
• Any and all vehicles owned, used or hired
C. Workers' Compensation and Employer's Liability Insurance
Engineer shall elect to obtain workers' compensation coverage pursuant to Section 406.002
of the Texas Labor Code. Further, Engineer shall maintain said coverage throughout the
term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor
Code to ensure that the Engineer maintains said coverage. Any termination of workers'
compensation insurance coverage by Engineer or any cancellation or non -renewal of
workers' compensation insurance coverage for the Engineer shall be a material breach of
this Agreement. The Engineer may maintain Occupational Accident and Disability
Insurance in lieu of Workers' Compensation. In either event, the policy must be endorsed to
include a waiver of subrogation in favor of the City of Lubbock.
Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease
policy limit, and $500,000 by disease each employ shall also be obtained and maintained
throughout the term of this agreement.
K
D. Other Insurance Requirements
Engineer's general liability and auto liability insurance policies through policy endorsement
must include wording, which states that the policy shall be primary and non-contributory
with respect to any insurance carried by City of Lubbock. The certificate of insurance
described must reflect that the above working is included in evidenced policies.
E. Professional Liability Insurance (including errors and omissions) with minimum limits of
$1,000,000 per claim.
F. Consultant shall obtain and maintain in full force and effect during the term of this
Agreement, and shall cause each approved subcontractor or subconsultant of Consultant to
obtain and maintain in full force and effect during the term of this Agreement, commercial
general liability, professional liability and automobile liability coverage with insurance
carriers admitted to do business in the state of Texas. The policies will be written on an
occurrence basis and will be subject to minimum limits described in Article 10 of this
Agreement.
Engineer shall furnish owner certificates of insurance which shall include a provision that such insurance
shall not be canceled without at least thirty (30) days written notice to Owner.
ARTICLE I I - OWNER'S RESPONSIBILITIES
Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities, which is
attached hereto and incorporated by reference as part of this Agreement. For purposes of this Agreement,
Owner may act through its governing body or through administrative officials.
ARTICLE 12 - REUSE OF DOCUMENTS
All documents, including drawings, specifications and computer software, prepared by Engineer pursuant
to this Agreement are instruments of service in respect to this Project. They are not intended or
represented to be suitable for reuse by Owner or others on extensions of this Project or on any other
project. Any reuse without written verification or adaptation by Engineer for the specific purpose
intended will be at Owner's sole risk and without liability or legal exposure to Engineer.
ARTICLE 13 - AMENDMENT, TERMINATION AND STOP ORDERS
This Contract may be altered or amended only by mutual written consent of both parties hereto and may
be terminated by the Owner at any time by written notice to the Engineer. Upon receipt of such notice, the
Engineer shall, unless the notice directs otherwise, immediately discontinue all work in connection with
the performance of this Contract and shall proceed to cancel promptly all existing orders insofar as such
orders are chargeable to this Contract. The Engineer shall submit a statement showing in detail the work
performed under this Contract to the date of termination. The Owner shall then pay the Engineer promptly
that proportion of the prescribed fee which applies to the work actually performed under this Contract,
less all payments that have been previously made. Thereupon, copies of all completed work accomplished
under this Contract shall be delivered to the Owner.
The Owner may issue a Stop Work Order to the Engineer at any time. Upon receipt of such order, the
Engineer is to discontinue all work under this Contract and cancel all orders pursuant to the Contract,
unless the order otherwise directs. If the Owner does not issue a Restart Order within 60 days after receipt
by the Engineer of the Stop Work Order, the Engineer shall regard this Contract terminated in accordance
with the foregoing provisions.
11
ARTICLE 14 - NONDISCLOSURE OF PROPRIETARY INFORMATION
Engineer shall consider all information provided by Owner to be proprietary unless such information is
available from public sources or determined to be public information pursuant to the Texas Public
Information Act. Engineer shall not publish or disclose proprietary information for any purpose other than
the performance of the Services without the prior written authorization of Owner or in response to legal
process.
ARTICLE 15 - NOTICE
Any notice, demand or request required by or made pursuant to this Agreement shall be deemed properly
made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the
address specified below.
To Engineer: Parkhill, Smith & Cooper, Inc.
ATTN: Edwin E. Davis, P.E.
4222 85'h Street
Lubbock, Texas 79423
To Owner: City of Lubbock
ATTN: Larry Hertel, P.E.
P.O. Box 2000
Lubbock, Texas 79457-0001
Nothing contained in this Article shall be construed to restrict the transmission of routine communications
between representatives of Engineer and Owner.
ARTICLE 16 - UNCONTROLLABLE FORCES
Neither Owner nor Engineer shall be considered to be in default of this Agreement if delays in or failure
of performance shall be due to uncontrollable forces the effect of which, by the exercise of reasonable
diligence, the nonperforming party could not avoid. The term "uncontrollable forces" shall mean any
event which results in the prevention or delay of performance by a party of its obligations under this
Agreement and which is beyond the control of the nonperforming party. It includes, but is not limited to,
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, construction
Contractor default or abandonment, failure on the part of the construction Contractor to otherwise pursue
construction of the project, legislative actions, Owner -directed changes to design criteria or scope services
once criteria and scope have been agreed upon, Owner -directed changes to plans after plans have been
reviewed and approved (including partial submittal progress reviews), inability to procure permits,
licenses or authorizations from any state, local or federal agency or person for any of the supplies,
materials, accesses or services required to be provided by either Owner or Engineer under this
Agreement.
Neither party shall, however, be excused from performance if nonperformance is due to uncontrollable
forces which are removable or remediable and which the nonperforming party could have, with the
exercise of reasonable diligence, removed or remedied with reasonable dispatch. The provisions of this
Article shall not be interpreted or construed to require Engineer or Owner to prevent, settle or otherwise
avoid a strike, work slowdown or other labor action. The nonperforming party shall, within a reasonable
time of being prevented or delayed from performance by an uncontrollable force, give written notice to
the other party describing the circumstances and uncontrollable force preventing continued performance
of the obligations of this Agreement.
5
ARTICLE 17 - GOVERNING LAW
This Agreement shall be governed by the laws of the State of Texas. Any suit brought to enforce any
provision of this Agreement or for construction of any provision thereof shall be brought in Lubbock
County, Texas.
ARTICLE 18 - MISCELLANEOUS
18.1 Nonwaiver. A waiver by either Owner or Engineer of any breach of this Agreement shall not be
binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a
waiver shall not affect the waiving party's rights with respect to any other or further breach.
18.2 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement, or
the occurrence of any event rendering any portion or provision of this Agreement void, shall in no way
affect the validity or enforceability of any other portion or provision of the Agreement. Any void
provision shall be deemed severed from the Agreement and the balance of the Agreement shall be
construed and enforced as if the Agreement did not contain the particular portion or provision held to be
void. The parties further agree to reform the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision.
The provisions of this Article shall not prevent the entire Agreement from being void should a provision
which is of the essence of the Agreement be determined to be void.
ARTICLE 19 - INTEGRATION AND MODIFICATION
This Agreement represents the entire and integrated agreement between the parties and supersedes all
prior negotiations, representations and agreements, either written or oral. This Agreement may be
amended only by a written instrument signed by each of the parties.
ARTICLE 20 - SUCCESSORS AND ASSIGNS
Owner and Engineer each binds itself and its directors, officers, partners, successors, executors,
administrators, assigns and legal representatives to the other party to this Agreement and to the partners,
successors, executors, administrators, assigns and legal representatives of such other party, in respect to
all covenants, agreements and obligations of this Agreement.
ARTICLE 21 - ASSIGNMENT
Neither Owner nor Engineer shall assign, sublet or transfer any rights under or interest in (including, but
without limitation, monies that may become due or monies that are due) this Agreement without the
written consent of the other, except to the extent that the effect of this limitation may be restricted by law.
Unless specifically stated to the contrary in any written consent to an assignment, no assignment will
release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained
in this paragraph shall prevent Engineer from employing such independent consultants, associates and
subcontractors as he may deem appropriate to assist him in the performance of the Services hereunder.
ARTICLE 22 - SUBCONTRACTORS
No work herein called for by the Engineers shall be subcontracted to a subcontractor who is not
acceptable to the Owner or assigned without prior written approval of the Owner. The Engineer shall
require subcontracts to conform to the applicable terms of this Contract and include provisions which
require subcontractor compliance with Owner's Rules,
ARTICLE 23 - THIRD PARTY RIGHTS
Nothing herein shall be construed to give any rights or benefits to anyone other than Owner and Engineer.
IN WITNESS WHEREOF, the parties have executed this Agreement.
rel
APPROVED AS TO CONTENT:
oarry�Her, E.
City Engineer
APPROVED AS TO FORM:
CITY OF LUBBOCK, TEXAS
Tom Martin
Mayor
Attest
-2, ],,W� /))�7 T�
on Vandive Rebecca Garz
City Attorney City Secretary
PARKHILL SMITH & COOPER INC
By: Attest:
in . Davis, E. Kerry C. Mille(, -PIE.
Vice President Corporate Ass e
Resolution No. 2008-RO470
ATTACHMENT A
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Ash Avenue from FM 1294 to Utah Street
A DESCRIPTION OF SCOPE OF SERVICES
The scope of services for this project is as follows: Work will not proceed until Owner has authorized
Engineer in writing to proceed.
I. SERVICES
A. Services as defined by the "Project Budget Sheets" in Exhibit A-1.
B. Services are to be provided according to the schedule shown in Exhibit A-2.
II. ADDITIONAL SERVICES
A. At the request of the Owner, the Engineer will provide Additional Services upon
agreement between Owner and the Engineer defining the extent of such Additional
Services and the amount and manner in which Engineer will be compensated for such
Additional Services.
B. Additional services may be authorized by a notice -to -proceed in writing from the City
Engineer and addressed to the Engineer.
A-1
Resolution No. 2008-RO470
ATTACHMENT B
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Ash Avenue from FM 1294 to Utah Street
COMPENSATION
BASIC AND SUPPLEMENTAL SERVICES
For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows:
A. GENERAL
The Engineer and So -Deep, Inc. will be paid on a lump sum basis as shown in
Section B. Other subcontractors will be paid on an hourly rate basis as shown in
Section B and as shown in Table B-1. For hourly rate payments, subcontractor
reimbursable expenses will be billed at cost plus 15 percent surcharge.
Reimbursable expenses are shown in Section B.
2. The Engineer agrees to use its best efforts to perform services as defined herein
within the billing limits stated below.
3. It is understood and agreed that the maximum billings of each of the items listed
below are based on the start of Services being authorized not later than December
15, 2008. If start of Basic Services is not authorized by date given, it is
understood and agreed that the upper billing limit will be adjusted accordingly by
a supplement to this Agreement.
4. Monthly payments shall be made to the Engineer by the Owner based on
Engineer's statement. The statement shall be itemized to indicate the amount of
work performed and the associated reimbursable expenses and subcontract costs.
The itemized statements will include the percentage complete for each task. This
information will be used by the Owner to track the earned value of work
completed to date.
5. The uncontested amount of each statement shall be due and payable upon receipt
by the Owner. Carrying charges of 1-1/2 percent per month from the billing date
shall be due for accounts that are not paid within 60 days after the billing date.
6. The Engineer shall keep records on the basis of generally accepted accounting
practices of costs and expenses and which records shall be available for
inspection by Owner during normal business hours.
In
7. The Engineer shall provide adequate resources to complete the services described
herein within eleven (11) months of the date of the Owner's notice -to -proceed to
the Engineer.
B. SERVICES
The maximum billed for Services including personnel services and reimbursable
expenses for the Engineer is shown as follows:
Lump Sum:
Parkhill Smith & Cooper, Inc. $253,113
Subconsultant $103,931
Subtotal $357,044
Hourly Rate Not to Exceed:
Subconsultants $ 36,995
TOTAL SERVICES NOT TO EXCEED WITHOUT AUTHORIZATION
$394,039
C. ADDITIONAL SERVICES
Additional services must be authorized in writing by the Owner.
1. At the request of the Owner, the Engineer will provide Construction Phase Services
as supplemental services to this agreement, upon agreement between the Owner and
the Engineer defining the Construction Phase Services and the amount and manner in
which the Engineer will be compensated for such services.
2. The maximum billed for Additional Services will be determined by mutual consent
before the Additional Services are authorized by the Owner. Authorized Additional
Services shall be calculated using the rates and fees shown in Table B-1.
The Engineer shall start the performance of the authorized Additional Services within ten (10) days
of the receipt of notice to proceed and will complete the Additional Services within the time period
determined by mutual consent before the Additional Services are authorized by the Owner.
M.
TABLE B-1
PERSONNEL SERVICES RATES
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Ash Avenue from FM 1294 to Utah Street
COMPENSATION RATES
Hourly fees listed herein will apply until December 31, 2009. Hourly fees shall be adjusted beyond
January 1, 2010 by multiplying the hourly fee by the Consumer Price Index increase published on or
after January 1, 2010 and each successive year thereafter.
A. PERSONNEL SERVICES
Category of Personnel $/HR
Parkhill. Smith & Cooner. Inc.
Principal -in -Charge
162.00
Program Manager/Project Manager
137.00
Senior Professional Engineer
122.00
Professional Engineer
105.00
Engineer -In -Training
88.00
Technician/Designer
78.00
Drafter/CADD Operator
71.00
Clerical
63.00
Robert Smith Survevin
RPLS 80.00
CADD Technician/ Office Manager 50.00
Survey Technician 30.00
One Man Survey Crew with:
Robotic Total Station 125.00
RTK GPS 165.00
RTK GPS and ATV 175.00
IM
Category of Personnel /HR
Smith Surveying (cont) - Two Man Survey Crew with:
Conventional Equipment 120.00
Robotic Total Station 155.00
RTK GPS 185.00
So -Deep, Inc.
Principal -in -Charge
153.00
Project Manager
151.00
Professional Engineer
146.00
SUE Field Supervisor
106.00
SUE Field Technician
88.00
CADD or QA Technician
92.50
Utility Records Researcher
109.00
Clerical or Accounting
73.00
Terra Testing, Inc.
Project Principal 150.00
Staff Engineer 65.00
Engineering Technician 45.00
B. REIMBURSABLE EXPENSES
The following expenses are reimbursable:
1. Travel, subsistence and incidental costs.
2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current
mileage basis or rental cost basis for vehicles used for short periods.
3. Long distance telephone costs and project "onsite" telephone costs.
4. Reproduction of reports, drawings and specifications.
5. Postage, shipping or hand delivery charges for project -related materials.
6. Computer time charges, including program use charges.
7. Rental charges for use of equipment.
8. Cost of acquiring any other materials or services specifically for and applicable to
only this Project.
I: A
Resolution No. 2008-RO470
ATTACHMENT C
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Ash Avenue from FM 1294 to Utah Street
OWNER'S RESPONSIBILITIES
The Owner will furnish, as required by the work and not at the expense of the Engineer, the
following items:
1. Access to all maps, drawings, reports, records, audits, annual reports and other data that
are available in the files of the Owner and which may be useful in the work involved
under this Contract.
2. Secure permission to enter upon public and private property when required in
performance of the Engineer's services.
3. Access to existing property, boundary, easement, right-of-way, utility surveys and
property descriptions.
4. Full disclosure regarding the Project.
5. A Project Manager fully acquainted with the Project who has authority to approve
changes in the Project within the delegated authority of the Project Manager, render
decisions promptly, and furnish information in a reasonable time frame. It is recognized
that certain changes or decisions will require City Manager and/or City Council
approval.
6. Pay all costs for advertising and reproduction incident to advertising public meetings
except for those public meetings advertisements which the Engineer is obligated to
perform under Basic or authorized Supplemental Services.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other
documents presented by Engineer, obtain advice of an attorney, insurance counselor
and other consultants as Owner deems appropriate for such examination, and render in
writing decisions pertaining thereto within a reasonable time so as not to delay the
services of Engineer.
8. Provide such legal accounting, independent cost estimating and insurance counseling
services as may be required for the Project and such auditing services as Owner may
require to ascertain how or for what purpose any contractor has used the monies paid to
him under the construction contract.
9. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of any defect in the Project.
C-1
10. Cooperate with Engineer in securing preliminary approvals and consensus from the
governmental authorities having jurisdiction over the Project and such approvals and
consents from others as may be necessary for completion of the Project.
11. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated in
Attachment A of this Agreement or other services as required.
12. Furnish construction materials testing services.
13. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of a hazardous environmental condition or of any other development
that affects the scope or time of performance of Engineer's services, or any defect or
nonconformance in Engineer's services or in the work of any Contractor.
14. If Owner designates a construction manager or an individual or entity other than, or in
addition to, Engineer to represent Owner at the Site, define the duties, responsibilities,
and limitations of authority of such other party and the relation thereof to the duties,
responsibilities, and authority of Engineer.
15. Bear all costs incident to compliance with the requirements of this Attachment C.
C - 2
Resolution No. 2008-R0470
EXHIBIT A-1
SERVICES
TASKING, MAN-HOURS, REIMBURSABLES, AND SUBCONTRACTORS
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES
FIRM SUMMARY
t.; - 5. �,d� y ai '�" ..t-,.., "3+.a'�
2`s FftiZ '�!��
";`�*6'f "c� A #'���'�''q�j3 �k,
541 �3'•" ���*;ri
t
0,�y,.:.i.'
h" y�,a$,' ww', �g '"� $'"�`^„
Ii# W�
r(
yf�
"bf i+x��`'*.�„',.�`'Y!r S �c�. `2 `2�.. ✓k
i4i "3l 'u. Y@� .
. • • •
$253,113
$253,113
• • -
$12,000
$12,000
• - •
$103,931
$103,931
•
$24,995
$24,995
WROW
TOTAL
$357,044
NO
$36,995
$394,039
1 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES
TASK SUMMARY
" A, 1
Flrtn
Worksheets
Page(s) 3-7 & 13.16
' •. -. Task Totals
B-9 8 17 10-11 & 18 12 8 19
Task
Description
1
Project Management
$
33,054
$27,654
$
60,708
2
Surveying
$
3,582
$ 12,000
$
15,582
3
Utility Location and Accommodation
$
20,852
$ 65,768
$
86,620
4
Water and Sanitary Sewer Design
$
$
-
5
Design and Construction Documents
$
178,630
$ 10,509
$ 24,995 $
214,134
6
Bid Phase Services
$
16,995
$
16,995
7
Not Used
$
$
Firm Totals
$
253,113
$
- $ 12,000
$ 103,931
$ 24,995 $
394,039
2 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
I Parkhill, Smith & Cooper, Inc
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof,
Engineer
EIT
Tech.
or
Desiqner
Drafter
CADD
Clerical
Total
Hours
Total
Extension
<<<<<<<<<<<< Rates >>>>>>>>>>>>
$162.00
$137.00
$137.00
$122.00
$105.00
$88,00
$78-00
$71.00
$6100
111114"N"WA
Attend Project Meetings (anticipate 6 mtgs @ 2 hrs/ea)
4
4
12
g'-
uk_
12
I&JAI
12
11>
L I",
A
44
$5,156
B
Attend Review Meetings - 30% & 90% (@ 4 hrs. ea.)
4
8
8
8
28
$3,188
C
Prepare & Distribute Agenda/Meeting Minutes (8 mtgs.)
40
20
60
$6,740
D
Prepare Monthly Status Report and Invoice (11 months)
4,
20
10,
34
$4,018
E
Internal QA/QC prior to submittals
16
16
16
48
$6,064
F
General PM Management of Subconsultants
4
20
24
$3,288
G
Not Used
0
$0
H
Collect As -built Construction Plans
4
4
8
$772
1
General Notes, Specifications Data Collection
4
4
$420
J
Project Site Visits (anticipate minimum of 6 site visits)
4
12
12
28
$2,864
K
Not Used
0
$0
L
Not Used
0
$0
M
Expenses (Worksheet 6, Task 1)
$544
Task 1 - Project Man. Subtotal Hours/Costs
8
28
120
0
56
36
0
0
30
278
$33,054
A
figkmikiik"=ia&
Direct Robert Smith Surveying (RSS) for Design Surveying
23
$2,881
2
1
10
10
B
Review ROW Mapping and Parcel Descriptions by RSS
2
2
4
$450
G
Expenses (Worksheet 6, Task 2)
$251
Task 2- Surveying Subtotal Hours/Costs
2
1
12
0
101
21
0
0,
0,
27
$3,582
3 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
17-Nov-08
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof.
Engineer
EIT
Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
Total
Extension
<<<<<<<<<<<< Rates >>>>>>>>>>>>
$162.00
$137.00
$137.00
$122,00
$105.00
$88.00
$78,00
$71.00
$63.00
4
X
4
------ ---- --
A
Coordinate w/ So -Deep SUE services/Exchange Information
4
4
4
4
16
$1,604
B
Coordinate, Host, Document two (2) Utility Coord. Meetings
4
8
8
4
8
2
34
$3,530
C
Conduct up to five (5) one-on-one affected utility meetings
2
3
10
10
10
35
$4,035
D
Develop Utility Relocation Plan & Schedule
6
60
16
84
$7,512
E
JCoordinate w/ RSS during relocation of Affected Utilities
10
10
20
$2,420
IF
Expenses (Worksheet 6, Task 3)
$1,751
Task 3 - Utility Subtotal Hours/Costs
2
7
40
0
32
78
0
28
2
189
$20,852
Task4-Water *rlol"r'10=2
A
Not included in the scope of this contract. Additional fee will be
negotiated if these services are desired by the City.
a3i
0
$0
Task 4- Water and San Swr Subtotal Hours / Costs
01
01
01
01
01
01
01
01
0
1 01
4 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
17-Nov-08
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof.
Engineer
EIT
Tech.
or
Desig er
Drafter
CADD
Clerical
Total
Hours
Total
Extension
<<<<<<<<<<<< Hates >>>>>>>>>>>>
$162.00
$137.00
$137.00
$122.00
$105.00
$88.00
$78.00
$71.00
$63.00
A
Horizontal and Vertical Design
10
30
60
M
30
130
$11,930
B
Cut Plan Sheets - 6 sheets (1" = 50' horiz)
2
2
8
10
22
$1,898
C
Cut Intersection Layout Sheets
2
2
5
10
19
$1,634
D
Existing Typical Sections
2
5
10
10
27
$2,389
E
Proposed Typical Sections
4
10
20
30
64
$5,488
F
Develop Grading Design
10
20
40
20
90
$8,410
G
Title Sheet
2
2
8
8
20
$1,756
H
Index of Sheets
2
21
8
8
20
$1,756
1
Project Layout Sheet
2
2
8
8
20
$1,756
J
Horizontal Control and Curve Data Sheets
2
2
8
8
20
$1,756
K
Detail and Annotate P&P Sheets and Intersection Layouts
10
20
40
40
110
$9,830
L
Coordinate with BNSF, design at -grade RR Crossing
16
10
30
40
96
$8,722
M
Miscellaneous Pavement Details
4
10,
10
20
44
$3,898
N
Plot and Review Design Cross Sections
4
8
12
12
36
$3,296
0
Develop Intersecting Streets, Driveways, RR and Alley profiles
4
12
20
20
56
$4,988
P
CADD Project Set up, to include Geopak, Pattern, Criteria files
16
16
24
56
$4,360
0
Calculate Roadway Quantities
4
10
24
24
62
$5,414
R
Removal Plans
1
2
41
20
24
50
$4,158
s
Specifications and Special Conditions
8
20
40
20
10
98
$10,426
T
lRoadway Standard Sheets
2
16
16
24
58
$5,066
U
Work with RSS to verify profile/drainage design/exchange info.
10
10
20
6
46
$4,606
V
Inventory of Existing Signs
2
2
2
6
$528
w
Summary of Existing Signs
1
1 4
2
7
$599
X
Pavement Marking & Signing Layout (1" =50' scale)
4
41
12
131
1 28,
$2,592
17
Sign/Miscellaneous Detail Sheets
21
8
81
1 18
$1,462
5 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
17-Nov-08
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof.
Engineer
EIT
Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
Total
Extension
($)
«««<««< Rates »»»»»»
$162.00
$137.00
$137.00
$122.00
$105.00
$88.00
$78.00
$71.00
$63.00
Z
Not Used
0
$0
AA
Calculate Signing and Pavement Marking Quantities
1
4
8
8
21
$1,829
AB
Signing & Pavement Marking Standard Sheets
2
2
4
8
$670
AC
Coordination with City of Lubbock Traffic Department
4
4
8
$968
AD
Not Used
0
$0
AE
Coordination with Power Company
4
1
4
1 8
$832
AF
Illumination Layouts
4
10
10
20
44
$4,068
AG
Illumination Summary
5
5
10
20
$1,760
AH
Electric Service Data Sheet
2
4
6
$528
Al
Electrical Standards
2
2
4
8
$704
Ad
TCP Layout Sheets
2
20
40
40
102
$8,734
AK
Sequence Narrative
2
16
4
1 22
$2,238
AL
Detours and Typical Sections
2
8
16
16
42
$3,658
AM
Miscellaneous Traffic Control Details
2
8
16
24
50
$4,226
AN
Calculate TCP Quantities
2
41
10
10
26
$2,284
AO
1TCP Standard Sheets
2
2
4
4
12
$1,120
AP
Work with Terra Testing regarding Geotechnical Investigations
8
8
4
20
$2,084
AQ
Verify Pavement Design based on Traffic and Geotech Data
1
8
9
$977
AR
Tabulate Cost Estimates at 60, 90, and 100 % Submittals
6
16
30
30
82
$7,272
AS
Construction Schedule
1
4
161
20
$2,228
AT
Program Oversight and Coordination
6
20
26
$3,712
AU I
Print/Collate/Bind Plan Submittals at 90, 100% & Mylar
8
12
28
28
28
104
$8,572
AV
Expenses (Worksheet 6, Task 5)
$11,428
Task 5 - Design and CDs Subtotal Hours/Costa
6
28
170
19
346
608
16
610
38
1841
$178,630
6of19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
17-Nov-08
11
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof.
Engineer
EIT
Tech.
or
Desiqner
Drafter
CADD
Clerical
Total
Hours
Total
Extension
<<<<<<<<<<<< Rates >>>>>>>>,>>>
$162.00
$137.00
$137.00
$122.00
$105.00
$88.00
$78.00
$71.00
$63.00
A
Coordinate, Attend two (2) meetings with the City to discuss bid
6
6
6
7,T7 7,-
6
24
$2,652
B
Prepare Monthly Status Report and Invoice
3
3
6
$600
C
Coordination with Subconsultants
4
4
8
$968
D
lAssemble Bid Package
2
41
8
8
4
26
$2,482
E
JConvert Mans to PDF format for bidding
4
4
$284
F
Transfer Information to Cq Purchasing Department
2
4
4
10
$946
G
Respond to Questions from Bidders
4
8
8
4
24
$2,208
H
Attend Pre -Bid Meeting at City of Lubbock
1 2
2
2,
6
$758
1
Prepare Bid Tabulation Sheets and Assist with Bid Evaluation
8
8
2
18
$2,062
J
Expenses (Worksheet 6, Task 6)
$4,035
Task 6 - Bid Phase Services Subtotal Hours/Costs
0
10__
33
0
40
0
0
20
23
126
$16,995
7=
- 1-1111"I", , " , "
Lt
0
$0
0
$0
0
$0
0
$0
$0
ITask
7 - Not Used
0
0
0
0
0
0
0
0
0
0
$0
1
sobtotat Workshoot i
n a
k
7 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 2
17-Nov-08
Task
Principal In
Charge
Engr. or
Surveying
Project
Manager
Senior Reg.
Prot. Land
Surveyor
Senior Prof.
Engineer
Prof. Engineer
EIT
Technician or
Survey Crew
Manager
Senior CADD
Technician
Survey Crew
Total
Hours
Total
Extension
($)
<<<<<<<<<<<< Rates >>>;->>>>>>>>
$140.00
$127.00
$116.00
$116.00
$105.00
$87.00
$75.00
$75.00
$175.00
1
0
$0
0
$0
Task 1 - Not Used Subtotal Hours/Costs
0
0
0
0
01
0
0
0
0
0
$0
0
$0
Expenses (Worksheet 7, Task 2)
$12,000
Task 2- Surveying Subtotal Hours/Costs
0
0
0
01
0
0
0
0
0
0
$12,0001
0
$0
0
$0
Task 3 - Not Used Subtotal Hours/Costs
01
01
01
01
0
0
01
01
01
0
$0,
1
1
1
1
1
1
1
1
8 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 2
=
17-Nov-08.
Task
Principal In
Charge
Engr. or
Surveying
Project
Manager
Senior Reg.
Prof. Land
Surveyor
Senior Prof.
Engineer
Prof. Engineer
EIT
Technician or
Survey Grew
Manager
Senior CADD
Technician
Survey Crew
Total
Hours
Total
Extension
($)
<<<<<<<<<<<< Rates >>>>>>>>>>>>
$140-00
$127.00
$116.00
$116.00
$105.001
$87,00
$75.00
$75.00
$175.00
1
sio i% , La"ot
0
$0
0
$0
Task 5 - Not Used Subtotal Hours/Costs
0
0
0
0
0
0
0
0
0
0
$0
T 7 777 77,
0
$o
0
$0
Task 6 - Not Used Subtotal Hours/Costs
0
0
0
0
01
0
0
0
070
$o
0
$0
0
$o
Task 7 - Not Used
01
01
01
0
0
01
01
01
—0
0-
$0
4
3 N
A
9 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Avenue from FM 1294 to Utah Street - Project #9xxxx
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 4
SO -DEEP, INC.
Task
17-Nov-08
Principal
In
Charge
Prof.
Engineer
Project
Manager
SUE
Field
Supervisor
SUE
Field
Technician
CADD/ QA
Technician
Utility
Records
Researcher
Clerical /
Accounting
Functions
Total
Hours
Total
Extension
($)
<««<««« Rates »»»»»»
$153.00
$146.00
$151,00
$106.00
$88.00
$92,50
$109.00
$73.00
A
Prepare Monthly Status Reports & Invoices
4
10
10
24
$2,802
e
Coordination with Prime
10
20
10
40
$5,960
C
Meeting With Prime/Project Owner (2)
10
20
10
40
$5,960
D
Expenses (Worksheet 9, Task 1)
$0
Task 1 - Project Management Subtotal Hours/Costs
24
50
20
0
0
0
0
10
104
$14,722
l^ • �i ., .r
A
v �<
' pr _ .. ' �
Utility Records Research
`h . 5 .
8
t
Sii x' q
�+ Hr: �.
�v
't \ �.?`
x'% �
�,� tl E' +%:ab�
-
,j d'�.Frfk
8
20
g
44
$4,712
B
Field Proj. Mgmt., Coord. & QA/QC Inspections (QL-A & QL-B)
14
64
25
8
111
$15,160
C
I Surface Geophysical Investigation QL-B
114
114
228
$22,116
D
Survey QL-B
31
31
62
$6,014
E
Field Data Collection QL-A
63
126
189
$17,766
F
Expenses (Worksheet 9, Task 3)
$0
Task 3 - Utility Subtotal HourslCosts
14
0
72
233
279
8
20
8
634
$65,768
10 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Avenue from FM 1294 to Utah Street - Project #9xxxx
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 4
•
17-Nov-08
Task
Principal
In
Charge
Prof.
Engineer
Project
Manager
SUE
Field
Supervisor
SUE
Field
Technician
CADD/ CIA
Technician
Utility
Records
Researcher
Clerical !
Accounting
Functions
Total
Hours
Total
Extension
($)
«««««« Rates »»»»»»
$153.00
$146.00
$151,00
$106..00
$88.00
$92,50
$109.00
$73.00
L��
A
t1, � } 1 eFr �.-.".� 3, . ks;< Hyde
Develop Field Sheets
�
fi F: $
2
7"::., 4``".�,"• ..
6
'. t: -'.
.y V nY "�
�.' ly? ,PX'T5.
8
,{` y°},`^:-
$857
g
Process Survey Data & Develop Field Final Check Sheets
6
4
24
34
$3,700
C
Professional Review & Development of Final Work Products
6
141
101
16
46
$5,952
D
Expenses (Worksheet 9, Task 5)
i
I
I
I
I
i
i
i $0
Task 5 - Design and CDs Subtotal Hours/Costs
6
20
16
0
0
461
01
0
88
$10,509
,.-
._�� ��• � � .1 .i � f `;3°
,4�a
i.. $ a L�'
}, %. :>y �
k..w�4n ,}
r "y$+ ..'"',.;5. ,i }
e #
;;i �„
11 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 5
M-00-M
Y
12 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 6
17-Nov-08
Direct Expenses city.
Unit
Unit Price
Unit Extension
raft 1` h
u
m
Mileage (Engineers)
20mi/trip x 18 meetings
360
Miles
a
$0.585
per mile
$211
35mi/trip x 6 site visits
210
Miles
@
$0.585
per mile
$123
Reproduction
11x17 Copies (Paper)
100
Sheets
0
$0.20
per copy
$20
8.5x11 Copies
500
Sheets
@
$0.10
per sheet
$50
Miscellaneous
Hand Delivery
5
Deliveries
@
$10.00
per delivery
$50
Postage
40
Mailings
@
$0.50
per mailing
$20
CADD charges
0
Hours
@
$10.00
per hour
$0
Task 1 - Project Management Subtotal Hours/Costs $473
With multiplier for reimbursables = 1.15 $544
Mileage (Engineers)
35mi/trip x 2 meetings/site visits/etc.
70
Miles
@
$0.585
per mile
$41
Reproduction
Plan Plots
150
Square Foot
@
$0.65
per SF
$98
11 x1 7 Copies (Paper)
100
Sheets
@
$0.20
per copy
$20
8.5x11 Copies
100
Sheets
0
$0.10
per sheet
$10
Miscellaneous
Hand Delivery
5
Deliveries
@
$10.00
per delivery
$50
Postage
0
Mailings
@
$0.50
per mailing
$0
CADD charges
0
Hours
@
$10.00
per hour
$0
Task 2 - Surveying Subtotal Hours/Costs $218
With multiplier for reimbursables = 1.15 $251
13 of 19
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 6
PARKHILL, SMITH & COOPER, INC.
Direct Expenses
City.
Unit
Unit Price
Unit
Extension
i, sy.MiAv3
9^?w H� i
�lh�i
Mileage (Engineers)
20miJtrip x 3 meetings
60
Miles
@
$0.585
per mile
$35
35mi/trip x 5 site visits
175
Miles
@
$0.585
per mile
$102
Reproduction
Plan Plots
1500
Square Foot
@
$0.65
per SF
$975
11 x17 Copies (Paper)
100
Sheets
@
$0.20
per copy
$20
8.5x11 Copies
200
Sheets
a
$0.10
per sheet
$20
Miscellaneous
Hand Delivery
0
Deliveries
@
$10.00
per delivery
$0
Postage
30
Mailings
@
$3.00
per mailing
$90
CADD charges
28
Hours
®
$10.00
per hour
$280
Task 3 - Utility Subtotal Hours/Costs $1,522
With multiplier for reimbursables = 1.15 $1,751
Y� I• ,.Y,H ~i
k,R'i C. ~f, t
4�x�
�� tb`
m{ �+5�( i,� . <�i
Mileage (Project Management)
20mi/trip X 11 meetings
Miles
@
$0.585
per mile
$0
Miles
®
$0.585
per mile
$0
Mileage (Utility Accommodation)
35mi/trip X 8 meetings
Miles
@
$0.585
per mile
$0
Mileage (Design and Construction Documents)
Miles
@
$0.585
per mile
$0
Mileage (Bid Phase Services)
20mi/trip X 2 meetings
Miles
@
$0.585
per mile
$0
Reproduction (Project Management)
11 x17 Copies (Paper)
Sheets
@
$0.20
per copy
$0
8.5x11 Copies
Sheets
@
$0.10
per sheet
$0
Reproduction (Design Phase)
Plan Plots (Paper)
Square Foot
a
$0.65
per SF
$0
Plan Plots (Myiar)
Square Foot
@
$0.95
per SF
$0
11 x17 Copies (Paper)
Sheets
®
$0.20
per copy
$0
8.5x11 Copies
Sheets
@
$0.10
per sheet
$0
Reproduction (Bid Phase)
Plan Plots
Square Foot
®
$0.65
per SF
$0
8.5x11 Copies
Sheets
®
$0.10
per sheet
$0
14of 19
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 6
• • •
17-Nov-08
Unit Price
Unit
Extension
Direct Expenses
oty.
Unit
Miscellaneous (Project Management)
Hand Delivery
Deliveries
@
$10.00
per delivery
$0
Postage
Mailings
@
$0.50
per mailing
$0
CADD charges
Hours
@
$10.00
per hour
$0
Miscellaneous (design Phase)
Hand Delivery including Plan Sets (30, 60, 90, 100,
Mylar)
Deliveries
@
$10.00
per delivery
$0
Postage
Mailings
@
$3.00
per mailing
$0
CADD charges
Hours
@
$10.00
per hour
$0
Miscellaneous (Bid Phase)
Hand Delivery
Deliveries
@
$10.00
per delivery
$0
Postage
Mailings
@
$0.50
per mailing
$0
CADD charges
Hours
@
$10.00
per hour
$0
Task 4 - Water and San Swr Subtotal Hours/Costs $0
With multiplier for reimbursables = 1.15 $0
MOP lml"-
x.
Mileage (Engineers)
35mi/trip x 5 meetings/site visits/etc.
175
Miles
@
$0.585
per mile
$102
Reproduction
Plan Plots (Paper)
5,000
Square Foot
@
$0.65
per SF
$3,250
Plan Plots (Mylar)
300
Square Foot
@
$0.95
per SF
$285
11x17 Copies (Paper)
100
Sheets
@
$0.20
per copy
$20
8.5xl 1 Copies
200
Sheets
@
$0.10
per sheet
$20
Miscellaneous
Hand Delivery including Plan Sets (30, 60, 90, 100,
Mylar)
10
Deliveries
@
$10.00
per delivery
$100
Postage
20
Mailings
@
$3.00
per mailing
$60
CADD charges
610
Hours
@
$10.00
per hour
$6,100
Task 5 - Design and CDs Subtotal Hours/Costs $9,937
With multiplier for reimbursables = 1.15 $11,428
15 of 19
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 6
•j;j I it wj & I I I aj[0191912-:1musm
17-Nov-08
Direct Exnses
oty.
Unit
Unit Price
Unit Extension
Irmeage (Engineers)
35mi1trip x 2 meetings/site visits/etc.
70
Miles
@
$0.585
per mile
$41
Reproduction
Plan Plots
5000
Square Foot
@
$0.65
per SF
$3,250
11 x1 7 Copies (Paper)
0
Sheets
@
$0.20
per copy
$0
8.501 Copies
25
Sheets
@
$0.10
per sheet
$3
Miscellaneous
Hand Delivery
1
Deliveries
@
$10.00
per delivery
$10
Postage
10
Mailings
@
$0.50
per mailing
$5
CADD charges
20
Hours
@
$10.00
per hour
$200
Task 6 - Bid Phase Services Subtotal Hours/Costs $3,508
With multiplier for reimbursables = 1.15 $4,035
Mileage (Engineers)
Miles
@
$0.585
per mile
$0
Reproduction
11 x 17 Copies (Paper)
Sheets
@
$0.20
per copy
$0
11 x 17 Copies (Mylar)
Sheets
@
$2.00
per copy
$o
8.5x11 Copies
Sheets
@
$0.10
per sheet
$0
Miscellaneous
Hand Delivery
Deliveries
@
$10.00
per delivery
$0
Postage
Mailings
@
$0.50
per mailing
$0
CADD charges
Hours
@
$10.00
per hour
$0
Task 7 - Lake 94 Analysis Subtotal Hours/Costs $0
With multiplier for reimbursables = 1.15 $0
16 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF DIRECT SURVEY EXPENSES
WORKSHEET 7
opographic Survey of North Ash Ave. from FM 1294 to Utah St.
opographic Survey and As -built survey of Insurance Street
IPLS-Research, review, conference, calculations, cadd:
22 hours @ $80 per hour = $1,760.00
ieid Survey, sketchs, topo, robotic observations:
31 hours @ $120 per hour = $3,720.00
ield survey, datum control, topo, gps observations:
14 hours @ $160 per hour = $2,240.00
:ad tech, drafting, plots, emails:
32 hours @ $40 per hour = $1,280.00
Subtotal this task: $9,000.00
Survey existing and proposed ROW lines of North Ash Ave. and Preparation
of plat and metes and bounds description
RPLS deed research, analysis, calculations, descriptions:
9.5 hours @ $80 per hour = $760.00
Field gps survey, locate deed corners, set row corners:
14 hours @ $160 per hour = $2,240.00
Subtotal this task: $3,000.00
Unit I Unit Price
1 1 LS
1 1 LS
17-Nov-08
Total
Note: Boundary surveys are subject to state sales tax
(not included in this fee).
Task 2 - Surveying Subtotal Hours/Costs $12,000
With multiplier for reimbursabies = 1.00 $12,000
17 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street - Project #9xxxx
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 9
I :SO -DEEP, INC.
17-Nov-08
Direct Expenses
Oty.
Unit
Unit Price
Unit
Extension
n
Travel
Airfare
4
Each
@
$350.00
round trip
$1,400
Car Rental
3
Days
@
$90.00
per day
$270
Fuel For Rental Car
20
Gallons
@
$3.50
per gallon
$70
Meals*
71
Days
@
$39.00
per day
$2,769
Lodging—
64
Nights
a
$77.97
per night
$4,990
Reproduction
8.5x11 Photocopies (Paper)
250
Copies
C�
$0.08
percopy
$20
11 x1 7 Photocopies (Paper)
20
Copies
@
$0.16
percopy
$3
24x36 Photocopies (Paper)
12
Copies
@
$4.50
percopy
$54
24x36 CADD Plotted Sheets (Paper)
24
Sheets
@
$2.00
per sheet
$48
Direct Non Labor Costs
Mileage (Portal -to -Portal from Local Lodging)***
1200
Miles
@
$0.585
per mile
$702
Traffic Control (Lane Closure)
5
Days
4
$100.00
per day
$500
Overnight Letter
5
Letter
@
$25.44
per letter
$127
Overnight Box/Pak
3
Box/Pak
@
$46.08
per box/pak
$138
Overnight Tube
3
Tube
a
$51.06
per tube
$153
Task 3 - Utility Subtotal Hours/Costs
$11,245
With multiplier for reimbursables = 1.15
$12,932
WS, Al s
!4 a IWO-1 MWO -29.11a"Iff"SM
MIND NO
Breakdown of Per Diem
1 Man x 4 Days = 4 Days (Principal/Project Engineer/Project Manager)
OL-Be 2 Men x 20 Days = 40 Days (Data Collection Teams) QL-A: 3 Men x 7 Days = 21
Days (Data Collection Team)
1 Man x4Days = 4 Days (Project Manager)
1 Man x 2 Days =
2 Days (Project Manager)
Breakdown of Lodgin
1 Man x 3 Nights = 3 Nights (Principal & Project Engineer)
QL-B: 2 Men x 19 Nights = 38 Nights (Data Collection Teams)
QL-A: 3 Men x 6 Nights = 18 Nights (Data Collection
Team)
1 Man x 3 Nights = 3 Nights (Project Manager)
1 Man x 2 Nights =
2 Nights (Project
Manager)
... Billed at current GSA approved rate.
18 of 19
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Ash Ave. from FM 1294 to Utah Street
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 10
�Terra Testing, Inc.
17-Nov-08
Unit Price
Unit Extension
Direct Expenses
oty. Unit
KW RWR"
yy
Testing Fees (included in lump sum)
Exploratory boring to a depth of 10 feet
14
Each
Standard Penetration Test (SPT) at 2.5, 5 & 5 int.
24
Each
Soil Samples at surface, 2.5, 5 and 5 int
28
Each
Liquid Limit, Plastic Limit, and Plasticity Index
28
Each
Material finer than No. 200 sieve
28
Each
Natural Moisture content
28
Each
Soil Classification
28
Each
Standard Proctor
4
Each
Nuclear Field Density
4
Each
Texas Triaxial
4
Each
Modulus of Subgrade Reaction
2
Each
Total Basic Services
1
LS
$24,995.00
LS
$24,995
Task 5 - Design and CDs Subtotal Hours/Costs $24,995
With multiplier for reimbursables = 1.00 $24,99
19 of 19
Resolution No. 2008-RO470
EXHIBIT A-2
SCHEDULE
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