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HomeMy WebLinkAboutResolution - 2008-R0437 - Purchase Order For Hybrid Electrical Buses - Gilig Corporation - 11_20_2008Resolution No. 2008-RO437 November 20, 2008 Item No. 5.4 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock or his designee BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a purchase order for three 30-feet low floor hybrid electric buses from Gillig Corporation in the amount of $1,644,228, and all related documents. Said Purchase Order is attached hereto and incorporated in this Resolution as if fully set forth herein, and shall be included in the minutes of the Council. Passed by the City Council this 20th day of November , 2008. �ir+ti TOM MARTIN, MAYOR ATTEST: Rebedca Garza, City ecretary AS TO CONTENT: Assistant City Mq and Public Works • �•'_ •,Mu ttorney gs/ccdocs/Citbus-Gillig Corp 11.10,08 Resolution No. 2008-RO437 TO: Gillig Corporation P.O. Box 3008 Hayward, CA 94540-3008 Invoice To: Citibus P.O. Box 2000 Lubbock, TX 79457 Purchase Order Page Date Order No. Ship To: By: Citibus 801 Texas Avenue Lubbock TX 79401 11/20/2008 2009.1 _......................... .................. ........,....... _....... .... .......... ...... ................. ............. .......................... ............. -........... _........................ ......................................................... ...................... I ....... -...... .... Ordered Reference RFP 2008.1 Requested -Placed BY Melinda Harvey.806-712-2003 _ ............................._. .... ......... .....-..................,................................................................._...................... GL # DESCRIPTION UNITS QTY COST TOTAL_ -------------------------------------------------- T4g,----------- 30' Low -Floor Hybrid Electric Buses EA 3.00 $548,076 TAXABLE: N TOTALS $1,644,228 This purchase order encumbers funds in the amount of $1,644,228 for an RFP awarded to Gillig Corporation of Hayward, California on November 20, 2008 in accordance with your response to RFP 2008.1, Low Floor Hybrid Electric Coaches. The following are incorporated into and made part of this purchase order by reference: proposals submitted by your firm including the Specifications and General Conditions, and Addenda of RFP 2008.1 and Price Proposal dated October 16, 201 City of Lubbock Tom Martin, Mayor Ap ov a 14 orm: D. Mitche Satterwhite Assistant City Attorney Attest: City Secretary ,ved as to Conte Loomis int City Manager of Transportation and Public Works CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing Citibus to purchase 30' Low -Floor Hybrid Electric Buses from Gillig Corporation BACKGROUND DISCUSSION: Funding Citibus has received funding from the Federal Transit Administration (FTA) and the Texas Department of Transportation (TxDOT) to purchase three 30' low -floor hybrid electric buses. The FTA funded $490,000 for one vehicle and TxDOT funded $1,000,000 for an additional two vehicles. Both grants include Transportation Development Credits for the local share, so there will be no cost to the City of Lubbock for the vehicles. (The TxDOT grant also included an additional $1,001,000 for the purchase of paratransit vehicles.) Procurement Citibus issued a Request for Proposal on June 23, 2008; advertisements were placed in the Lubbock Avalanche Journal and in the national industry newsletter, Passenger Transport. There were 12 companies that requested the proposal documents; six were bus manufacturers and six were vendors of various components. Proposals were due on October 15, 2008. Gillig was the only company submitting a proposal; this was not unexpected, as one of the major criteria outlined in the specifications was the ability of the vendor to provide local support for the component systems in general, but specifically for the hybrid electric components. Gillig and New Flyer are the only two manufacturers who use the locally -supported Allison Electric Drive; New Flyer typically does not participate in small orders and did not submit a proposal. Citibus was also interested in maintaining fleet consistency; we already operate 13 Gillig buses, and the additional three buses from Gillig would help keep parts inventories low, and would not require an undue amount of additional mechanics' training. Pricing Gillig's original price proposal was for $554,846 per vehicle. Citibus requested a revised price proposal that deleted two items — the voice annunciator system and the electronic front run sign. Gillig subsequently submitted their best and final offer of $548,076 per vehicle, for a total project cost of $1,644,288; this is $152,228 higher than the amount provided in the FTA and TxDOT grants, but it is in line with procurements of similar vehicles at other transit systems. The price includes the installation of security cameras in the buses, making these vehicles the first ones in Citibus' fleet to be so equipped. Citibus has determined that the paratransit vehicles to be purchased with the remainder of the State funds will be less expensive than the amount funded, and intends to use the budget savings on these vehicles to fund the additional cost for the three hybrid electric buses. The quality of the paratransit vehicles will not be compromised by purchasing the lower cost units. Schedule Gillig's proposal stated a 365 day delivery period; based on this and contingent upon the actual date of City Council approval, we would anticipate taking delivery of the vehicles in November 2009. Experience with Gillig Vehicles Citibus currently operates 13 Gillig buses. Our experience with these vehicles — from manufacturing through having had them in service for several years — has been favorable. We do not have any reservations about purchasing additional Gillig vehicles. Options The procurement included options for an additional ten vehicles. Should Citibus receive funding for these additional vehicles, we would exercise the options; the price for the options would be adjusted according to the Producer's Price Index according to a formula that was specified in the procurement documents. FISCAL IMPACT: Funds to purchase three 30' low -floor hybrid electric buses will be taken from FTA and TxDOT grant funds. Transportation Development Credits from TxDOT will be used as local match. Approval of this resolution will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Lubbock Public Transit Advisory Board and Citibus recommend that a purchase order for $1,644,228 be issued to Gillig to purchase three hybrid electric buses.