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HomeMy WebLinkAboutResolution - 2008-R0425 - Interlocal Agreement - Texas Workforce Commission - 11_06_2008Resolution No. 2008-RO425 November 6, 2008 Item No. 5.9 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Interlocal Agreement extension by and between the City of Lubbock and Texas Workforce Commission. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 6th day of November 2008. TOM MARTIN, MAYOR ATTEST: Rebe ca Garza, City Secretary APPROVED AS TO CONTENT: Bill Howerton, Jr. ' Community Development Director APPROVED AS TO FORM: gs:cc ocs/lnterl cal.Agrmnt-.EXteir-I'X—VPorkForce Comm 10.22. Resolution No. 2008-RO425 TWC Contract/Amendment Number: 2909PER021 CONTRACTIAMENDMENT LANGUAGE CHANGE CERTIFICATION FORM Please check the appropriate box and sign below: EWNo Changes. I hereby certify that no changes have been made to documents contained in this Contract/Amendment package. ❑ Changes to Demographic Information. I hereby certify that changes in demographic information items only (such as contact or si natory have been made to documents contained in this Contract/Amendment package. Pen and ink corrections have been entered, initialed and the revised areas have been flagged. ❑ Changes to Contract/Amendment Terms and Conditions. I hereby certify that changes to the contract/amendment terms and conditions have been proposed. The proposed changes have been entered on all copies of the documents in pen and ink, initialed, and the revised areas have been flagged. I understand that I am to sign and then send all copies of the contract/amendment back to TWC for evaluation of the proposed changes. If the proposed changes are approved by the TWC signatory, they will be initialed and my copy (and the fiscal agent's copy, if applicable) will be returned to me. I understand that if there are any questions or issues regarding the proposed pen and ink changes that I will be contacted by a TWC representative to discuss them. City of Lubbock Community Development /'�� 11/6/08 Tom Martin Date Mayor Resolution No. 2008—RO425 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT s3 2909PER021 INFORMATION RELEASE x s�z�Y �r � �� ��". ��� }�ti �� ���,y ` :a:. z- a � a e � ��'�' 7 „� �. E •i � .�� ��� � '�' > °c ��x �.� =�C `-_ w� > City Lubbock Community Development of P.O. Box 2000 162513` Street,Rm. 107 Lubbock,Texas 79457 (806) 775-2309 �. `53>R�y .s�i •5s •: 't '� ^@ d tr•5 �..,s. ZsR YrF": k 5 g d $.,S.ot2'.,,:', '4LE° 4�i•.'i£M'''.. tea. October 1 2008 �F�Y ` Se tember 30 2011 xe ,� , j �, &,d} r ur�yS'g"` r . } S>y4�'i�7 r..Ak H� � }F i Z' �� iJ���y ✓ay 9F'O 9r �: Y#tt' .� xs• .:.n�c.`£.� .' �'�'•�• � ,t .r) $'.'<s y� ' aF.X. ': F wF t �; ., t4; �x:�� . a .0 `,,�, ::� .:�'1 H s '��._' ..a .a��,.tx: � B.f. The total amount of this contract will not exceed the sum of $4 575.00 $$� ; . 1f c��°ra'jir 3i+ X4rTc }' .A „u. rq 'd �Q d UP.. V 9 $ v:.'r :n :,. a@,n ;"k yS,F,x. •/AINq�, s of _!r .Ea' .w.>4 S'e:. rf3 This contract is contingent on Recipient's acceptance of and compliance with the terms and conditions of this Open Records Contract and any referenced attachments. y -Y WSiA 2 , �Y f>:-r l/ 4 > 'y2y 2: ¢- i f v �' / :',3r )y L $ � ;• d 4 k } l 5x' 9f X! � a� >S � � L N / Y.'r � � f ^>C25 7 '.} � "`ff' ✓r / / :./ <a ��'� h B F V � F ��: � ��:sE � T H � � E � � �' Y r�, 'Yd Ai'T $ •"°' / a�� �, 3�i 9 H ,`i r w7 �..//%3,i V� / .. 'a i3 ✓ ':t� r q k : '/.' 3. Nyy ,'' .':. /i: 9�',�:g, ;�:-.: . • Kz %-.3 YL ..,533 F fin' Y r''•s`yr.:3:.:af:Yi.^'�§.5���/,. v.•r_---- - Z 3:. $` Agency: Texas Workforce Commission Recipient: City of Lubbock Community Development November 6, 2008 Larry E. Temple date Tom Martin Date Executive Director Mayor APPROVED AS TO CONTEN ATTEST: Bill Howerton Jr. unity Dev. Manager Rebe ca Garza, City Secret Ty Open Records Contract APPROVED AS TWC Contract Number. 2909PER021 Page 1 of 6 C S ' As i y TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT TABLE OF CONTENTS General Terms and Conditions Section 1 Purpose and Legal Authority Section 2 Administrative Requirements Section 3 Amendments and Termination Section 4 Breach of Agreement Section 5 Protecting the Confidentiality of Records Attachment A Statement of Work - Project Obligations Attachment A3 Protection of Confidentiality - 20 CFR 603.9 Attachment A4 TWC Data Security Policy Attachment AS TRequiest Specifications Open Records Contract TWC Contract Number: 2909PER021 Page 2 of 6 TEXAS 'WORKFORCE COMMISSION OPEN RECORDS CONTRACT TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT GENERAL TERMS AND CONDITIONS SECTION I — Purpose and Legal Authority 1.1 This contract sets forth the responsibilities and obligations of the Texas Workforce Commission (hereinafter referred to as Agency) and the Party or Parties identified on the cover page (hereinafter referred to as Recipient) pursuant to Section 301.061 and 302.002(c) of the Texas Labor Code with respect to Agency's provision of proprietary information to the identified party(ies). The specific responsibilities and obligations of the parties are set forth in Attachment A. 1.2 Subject to certain limitations, the Interlocal Cooperation Act (Texas Government Code, Chapter 791) authorizes Recipient to enter into contracts for services with governmental entities, including state agencies. SECTION 2 — Administrative Requirements 2.1 This contract shall be construed, interpreted and applied in accordance with the laws of Texas, excluding its choice of law rules. 2.2 If any law of the United States or of the State of Texas contravenes or invalidates any provision of this contract, this contract shall be construed to void that specific provision without affecting the remaining provisions of this contract or the rights and obligations of the parties. 2.3 Recipient agrees to notify Agency in writing within ten (10) days in the event of any significant change affecting Recipient and Recipient's identity, such as ownership or control, name change, governing board membership, or vendor identification number. 2.4 This contract is the entire agreement between the parties. 2.5 Failure to enforce any provision of the contract does not constitute a waiver of that provision, or any other provision, of the contract. SECTION 3 — Amendments and Termination 3.1 Agency may unilaterally revise rates for services provided upon written notice to Recipient of at least 30 calendar days. 3.2 Any changes, deletions, extensions, or amendments to this contract shall be in writing and signed by both parties, except for revisions to payment rates as described in Section 3.1. Open Records Contract TWC Contract Number: 2909PER021 Page 3 of 6 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT 3.3 Either party may suspend or terminate this contract at any time, on written notice to the other party. However, such termination shall not relieve Recipient of the obligation to pay for all services rendered prior to such termination, at the rates provided herein. 3.4 In the event of an emergency, Agency may suspend on-line computer services without advance notice. Services will resume at the earliest practical time. 3.5 The contract may be immediately suspended without notice if Agency suspects a violation of the security provisions contained in Section 3 of the Statement of Work. Services will remain suspended until Agency has fully investigated any suspected security violations and is satisfied that resumption of service will not result in security breaches. In the event of an extended suspension of service, Agency will notify Recipient as soon as possible. 3.6 Termination of this contract will not end the responsibility of Recipient to protect the confidentiality of any data obtained from Agency pursuant to this contract and remaining in Recipient's custody or control. SECTION 4 — Breach of Agreement If Recipient or any official, employee or agent of Recipient fails to comply with any provision of this agreement, including timely payment of Agency's costs billed to Recipient, this agreement shall be suspended and further disclosure of information (including any disclosure being processed) to Recipient shall be prohibited until Agency is satisfied that corrective action has been taken to assure that there will be no future breach. In the absence of prompt and satisfactory corrective action, this agreement shall be cancelled and Recipient shall surrender to Agency all information and copies thereof obtained under the agreement which has not previously been returned to Agency, and any other information relevant to the agreement obtained under this agreement. Cancellation of this agreement shall not limit Agency from pursuing penalties provided under state law for the unauthorized disclosure of confidential information. Agency shall undertake any other action under the agreement, or under any law of the State or of the United States, to enforce this agreement and secure satisfactory corrective action or surrender of the information, and shall take other remedial actions permitted under state or federal law to effect adherence to the requirements of this agreement and 20 CFR Part 603 including seeking damages, penalties, and restitution as permitted under such law for all costs incurred by Agency in pursuing the breach of this agreement and enforcement of the terms of this agreement. SECTION 5 — Protecting the Confidentiality of Records 5.1 As used in this agreement, "information" shall mean any records obtained by Recipient from Agency including records provided orally, electronically or as paper records. Information shall also include records obtained by Recipient through on-line access to Agency electronic files as well as any data compilations provided by Agency. Information obtained from Agency shall be subject to the provisions of this agreement even if it is converted by Recipient into another format or medium or incorporated in any manner into Recipient records, files or data compilations. Open Records Contract TWC Contract Number: 2909PER021 Page 4 of 6 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT 5.2 Recipient shall limit access to information obtained from Agency under this agreement to those officers and employees of Recipient with a need to access the information to achieve the purpose listed in Attachment A, Section 1. Requester shall not transfer the authority or ability to access or maintain data under this agreement to any other person or entity. 5.3 Recipient shall comply with the requirements of 20 CFR §603.9, incorporated herein by reference, regarding safeguarding the information obtained from Agency. A copy of 20 CFR §603.9 is attached as Attachment A3. 5.4 Recipient shall permit Agency to have access to all sites which contain Agency information including information maintained electronically and shall permit Agency to have access to all workplaces used by individuals who have access to Agency information for Agency on -site inspections to assure that the requirements of state and federal law as well as this agreement are being met by Recipient. Recipient shall fully cooperate with any on -site inspections or monitoring activities of Agency. 5.5 Recipient shall safeguard the information disclosed against unauthorized access or redisclosure. 5.6 Recipient shall use Agency information only for purposes authorized by law and consistent with this agreement. 5.7 Recipient shall store Agency information in a place physically secure from access by unauthorized persons. 5.8 Recipient shall store and process Agency information maintained in electronic format, such as magnetic tapes or discs, in such a way that unauthorized persons cannot obtain the information by any means. 5.9 Recipient shall adopt and comply with precautions to ensure that only authorized personnel are given access to Agency information stored in computer systems. 5.10 Recipient shall instruct all personnel having access to Agency information about all confidentiality requirements including the requirements of 20 CFR Part 603 including the sanctions specified in this agreement and in the state law for unauthorized disclosure of information. 5.11 Recipient acknowledges that all personnel who will have access to Agency information have been instructed in accordance with the terms of this agreement. Recipient shall report any breach of this agreement including any breach of the security provisions to Agency fully and promptly. 5.12 Recipient shall dispose of information disclosed by or obtained from Agency, and any copies made by Recipient after the purpose set out in Attachment A, Section 1 is achieved, except for disclosed information possessed by any court. Disposal means return of the information to Agency or destruction of the information, as directed by Agency. Disposal includes deletion of personal identifiers in lieu of destruction. In any case, Recipient shall dispose of the information disclosed within 30 days after the date of termination or expiration of this agreement. Open Records Contract TWC Contract Number. 2909PER021 Page 5 of 6 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT 5.13 Recipient shall create and maintain a system sufficient to allow an audit of compliance with the requirements of this agreement. 5.14 Recipient shall notify Agency immediately if a security violation of this agreement is detected, or if Recipient suspects that the security or integrity of Agency's data has been or may be compromised in any way. 5.15 Texas Labor Code Sec. 301.085 provides that unemployment compensation information is not public information for purposes of Chapter 552 of the Texas Government Code. Recipient shall not release any information obtained from Agency under this agreement in response to a request made under Chapter 552 of the Government Code or to a request made under any other law, regulation, or ordinance addressing public access to government records. Recipient shall inform Agency within twenty-four (24) hours of receipt by Recipient of service of a subpoena or citation in any action seeking access to information obtained from Agency. 5.16 Recipient shall notify Agency within 24 hours of the receipt of any subpoena, other judicial request or request for appearance for testimony upon any matter concerning information disclosed under this agreement. 5.17 Recipient, its employees, agents, contractors, and subcontractors agree to indemnify and hold harmless Agency, the State of Texas, and their employees and officials for any loss, damages, judgments, and costs of liability arising from any acts or omissions or alleged acts or omissions of Recipient or its employees, agents, contractors, and subcontractors, including the inappropriate release or use, by Recipient, of the information provided by Agency. Open Records Contract TWC Contract Number: 2909PER021 Page 6 of 6 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT CONTRACT #2909PER021 Attachment A INFORMATION RELEASE AGREEMENT BETWEEN TEXAS WORKFORCE COMMISSION AND CITY OF LUBBOCK COMMUNITY DEVELOPMENT STATEMENT OF WORK — PROJECT OBLIGATIONS SECTION 1— Project Abstract The purpose of this agreement is to provide Recipient with current Unemployment Insurance Wage Record (WR) for Social Security Numbers (SSNs) submitted by Recipient. Subject to the security and confidentiality provisions of this agreement, Recipient shall use information obtained from Agency solely to analyze employment outcomes for clients participating in the Self Sufficiency program. Any other use of the information by Recipient shall be a breach of this agreement. SECTION 2 — Obligations of Agency 2.1 Agency agrees to provide current Wage Records or Benefit information for SSNs provided to Agency by Recipient as provided in Section 3. 2.2 Agency reserves the right to conduct monitoring, evaluation and audit of Recipient's access to Agency's data, as provided under this agreement. 2.3 Agency records include information provided to Agency by third parties including employers and employees. Agency does not warrant or guarantee the accuracy of this information. SECTION 3 — Obligations of Recipient 3.1 For SSN/WR matches performed by Agency staff, Recipient agrees to submit to Agency SSNs sorted in ascending numerical order. 3.2 For SSN/WR matches performed by Agency staff, Recipient agrees to submit each request in electronic format, either on 3 1/2" diskette or via e-mail, as an ASCII text file containing only SSNs in compliance with the specifications detailed in Attachment A5, to locations therein specified. 3.3 For SSN/WR matches for SSNs to be performed by Agency staff, Recipient agrees to pay Agency based on the rate schedule below. • $100.00 per 1500 SSNs submitted insets of over 1499 • $75.00 for submitted datasets of between 600 and 1499 SSNs • $25.00 per 150 SSNs submitted for datasets smaller than 600 SSNs • $5.00 for the first SSN and $1.00 for each additional SSN submitted to a maximum of $25.00 for data sets less than 150 SSNs Open Records Contract TWC Contract Number: 2909PER021 Page 1 of 8 TE{YAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT 3.4 For SSN/WR matches to be performed by Agency staff, charges will be based on the volume of SSNs, per request, to be billed for each request submitted. Payment is due within 30 calendar days from the date of receipt of the invoice. 3.5 Recipient shall not release or otherwise make accessible to any other party, the data obtained hereunder except as specifically required in order to discharge the official duties described herein. Recipient shall not release any data without the written consent of Agency. Recipient shall maintain sufficient safeguards over all data obtained from Agency to prevent unauthorized access to or redisclosure of any information provided hereunder. 3.6 Security measures utilized by Recipient for the protection of Agency's confidential data will conform, at a minimum, to the federal regulations contained in 20 CFR 603, and to Agency Data Security Policy, which is attached to this agreement as Attachment A4. 3.7 Texas Labor Code Sec. 301.085 provides that unemployment compensation information is not public information for purposes of Chapter 552 of the Texas Government Code. Recipient shall not release any information obtained from Agency under this agreement in response to a request made under Chapter 552 of the Government Code or to a request made under any other law, regulation, or ordinance addressing public access to government records. 3.8 Recipient will pay each invoice on or before the 30th calendar day following the date of receipt of the bill from Agency. 3.9 Recipient shall establish and maintain security safeguards and procedures to guarantee the confidentiality of all data obtained from Agency. Such safeguards shall, at a minimum, comply with the requirements found at 20 CFR 603.9, a copy of which is attached as Attachment A3. 3.10 Recipient's procedures to safeguard data provided shall be subject to audit by Agency. 3.11 Recipient shall be responsible to provide and maintain its own computer hardware and software to accomplish the necessary computer communications linkages with Agency's mainframe data base. 3.12 Recipient agrees to accept liability for any damage to Agency's hardware, software, or data when such damage is directly caused by the actions of employees of Recipient, whether authorized or unauthorized users pursuant to this agreement. 3.13 In addition to all other charges and costs listed in this agreement, Recipient shall pay a seventy-five dollar ($75.00) contract initiation charge. Payment of the contract initiation charge is due within 30 calendar days from the date of receipt of the first invoice sent by Agency to Recipient. Open Records Contract TWC Contract Number: 2909PER021 Page 2 of 8 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT SECTION 4 — Contact Persons In all communications with Agency, Recipient shall include a reference to the TWC contract number. The parties designate the following primary liaisons for implementation of this agreement: AGENCY Margo Kaiser Attorney, Open Records Texas Workforce Commission 101 E. 15'' Street, Room 266 Austin, TX 78778 margo.kaiser0@twc.state.tx.us RECIPIENT Joe Rangel Contract Coordinator City of Lubbock Community Development P.O. Box 2000, 1625 13`h Street, Room 107 Lubbock, TX 79457 jrangel@mylubbock.us 806 775-2309 SECTION 5 — Effect on Other Data Sharing Agreements Between the Parties The parties agree that this contract supersedes and replaces all other data -sharing agreements between the parties including 2906PER055. Open Records Contract TWC Contract Number. 2909PER021 Page 3 of 8 TEXAS WORKFORCE COUMSSION OPEN RECORDS CONTRACT Attachment A3 PROTECTION OF CONFIDENTIALITY CHAPTER V--EMPLOYMENT AND TRAINING ADMINISTRATION, U.S. DEPT. OF LABOR PART 603--INCOME AND ELIGIBILITY VERIFICATION SYSTEM SUBPART A --INCOME AND ELIGIBILITY VERIFICATION SYSTEM 20 C.F.R. § 603.9 What safeguards and security requirements apply to disclosed information? (a) In general. For disclosures of confidential UC information under § 603.5(d)(2) (to a third party (other than an agent) or disclosures made on an ongoing basis); § 603.5(e) (to a public official), except as provided in paragraph (d) of this section; § 603.5(f) (to an agent or contractor of a public official); § 603.6(b)(1) through (4), (6), and (7)(i) (as required by Federal UC law); and § 603.22 (to a requesting agency for purposes of an IEVS), a State or State UC agency must require the recipient to safeguard the information disclosed against unauthorized access or redisclosure, as provided in paragraphs (b) and (c) of this section, and must subject the recipient to penalties provided by the State law for unauthorized disclosure of confidential UC information. (b) Safeguards to be required of recipients. (1) The State or State UC agency must: (i) Require the recipient to use the disclosed information only for purposes authorized by law and consistent with an agreement that meets the requirements of § 603.10; (ii) Require the recipient to store the disclosed information in a place physically secure from access by unauthorized persons; (iii) Require the recipient to store and process disclosed information maintained in electronic format, such as magnetic tapes or discs, in such a way that unauthorized persons cannot obtain the information by any means; (iv) Require the recipient to undertake precautions to ensure that only authorized personnel are given access to disclosed information stored in. computer systems; (v) Require each recipient agency or entity to: (A) Instruct all personnel having access to the disclosed information about confidentiality requirements, the requirements of this subpart B, and the sanctions specified in the State law for unauthorized disclosure of information, and (B) Sign an acknowledgment that all personnel having access to the disclosed information have been instructed in accordance with paragraph (b)(1)(v)(A) of this section and will adhere to the State's or State UC agency's confidentiality requirements and procedures which are consistent with this subpart B and the agreement required by § 603.10, and agreeing to report any infraction of these rules to the State UC agency fully and promptly. (vi) Require the recipient to dispose of information disclosed or obtained, and any copies thereof made by the recipient agency, entity, or contractor, after the purpose for which the information is disclosed is served, except for disclosed information possessed by any court. Open Records Contract TWC Contract Number: 2909PER021 Page 4 of 8 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT Disposal means return of the information to the disclosing State or State UC agency or destruction of the information, as directed by the State or State UC agency. Disposal includes deletion of personal identifiers by the State or State UC agency in lieu of destruction. In any case, the information disclosed must not be retained with personal identifiers for longer than such period of time as the State or State UC agency deems appropriate on a case -by -case basis; and (vii) Maintain a system sufficient to allow an audit of compliance with the requirements of this part. (2) In the case of disclosures made under § 603.5(d)(2) (to a third party (other than an agent) or disclosures made on an ongoing basis), the State or State UC agency must also: (i) Periodically audit a sample of transactions accessing information disclosed under that section to assure that the entity receiving disclosed information has on file a written release authorizing each access. The audit must ensure that the information is not being used for any unauthorized purpose, and (ii) Ensure that all employees of entities receiving access to information disclosed under § 603.5(d)(2) are subject to the same confidentiality requirements, and State criminal penalties for violation of those requirements, as are employees of the State UC agency. (c) Redisclosure of confidential UC information. (1) A State or State UC agency may authorize any recipient of confidential UC information under paragraph (a) of this section to redisclose information only as follows: (i) To the individual or employer who is the subject of the information; (ii) To an attorney or other duly authorized agent representing the individual or employer; (iii) In any civil or criminal proceedings for or on behalf of a recipient agency or entity; (iv) In response to a subpoena only as provided in § 603.7; (v) To an agent or contractor of a public official only if the person redisclosing is a public official, if the redisclosure is authorized by the State law, and if the public official retains responsibility for the uses of the confidential UC information by the agent or contractor; (vi) From one public official to another if the redisclosure is authorized by the State law; (vii) When so authorized by Section 303(e)(5), SSA, (redisclosure of wage information by a State or local child support enforcement agency to an agent under contract with such agency for purposes of carrying out child support enforcement) and by State law; or (viii) When specifically authorized by a written release that meets the requirements of § 603.5(d) (to a third party with informed consent). Open Records Contract TWC Contract Number: 2909PER021 Page 5 of 8 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT (2) Information redisclosed under paragraphs (c)(1)(v) and (vi) of this section must be subject to the safeguards in paragraph (b) of this section. (d) The requirements of this section do not apply to disclosures of UC information to a Federal agency which the Department has determined, by notice published in the Federal Register, to have in place safeguards adequate to satisfy the confidentiality requirement of Section 303(a)(1), SSA. Open Records Contract TWC Contract Number: 2909PER021 Page 6 of 8 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT Attachment A4 TEXAS WORKFORCE COMMISSION DATA SECURITY POLICY It is the policy of the Texas Workforce Commission to promote a secure environment for employees and clients, and to maintain management controls necessary for the safekeeping of the Agency's resources and assets. Employees, physical property, and information related to the conduct of agency operations are assets, entrusted to the care of the agency by the citizens of this state. Safeguarding the security and integrity of these assets and using them in a cost-effective manner are basic responsibilities of the agency. The Texas Workforce Commission relies heavily on its electronic data processing systems to meet its operational, financial and informational requirements. It is essential that these critical systems are protected from accidents and misuse of all kinds, and that both the computer system and the data that they process be operated and maintained in a secure environment. It will be the responsibility of the Data Security Manager of the RECIPIENT AGENCY to determine and assign the computer access codes required for a user to perform the assigned job duties. Access to computerized data will be limited to just that data needed to do the assigned job. It is the responsibility of the Data Security Manager of the RECIPIENT AGENCY to make certain that all users are aware of, and comply with, the Texas Workforce Commission's rules and regulations within their office. Open Records Contract TWC Contract Number: 2909PER021 Page 7 of 8 TEXAS WORKFORCE COMMISSION OPEN RECORDS CONTRACT Attachment A5 REQUEST SPECIFICATIONS Filename: SSNLIST.TXT or SSNLIST.DOC Format: ASCII Text; SSNs w/o dashes, no names or DOB's one SSN per line (see below) Data file should be sorted in ascending numerical order. Sample: 005722894 435352449 444442459 449704480 451415343 454674153 455312694 459254680 460824998 461554852 463662287 467915523 467952224 501606600 Diskettes should be mailed to: Texas Workforce Commission Open Records, Room 266 101 E. 15a' St. Austin, TX 78778 Files may be attached to an email sent to: gov.requests@twc.state.tx.us Open Records Contract TWC Contract Number. 2909PER021 Page 8 of 8