HomeMy WebLinkAboutResolution - 2008-R0416 - Professional Services Contract - Parkhill, Smith & Cooper, Inc. - 10_23_2008Resolution No. 2008-RO416
October 23, 2008
Item No. 6.5
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute a professional services Contract and any associated documents with Parkhill,
Smith & Cooper, Inc., of Lubbock, Texas, for engineering services for Project #92155,
Quaker Avenue from 981h Street to FM 1585 and 1141h Street from FM 1730 to Quaker
Avenue, which Agreement and any associated documents are attached hereto and made a
part hereof for all intents and purposes.
Passed by the City Council this 23nd day of October , 2008.
TOM MARTIN, MAYOR
ATTEST:
Rebe a Garza, City Secretary
APPROVED LAS T O CONTENT:
L6rry Hertel, ]
City Engineer
APPROVED AS TO FORM:
Vandiver, City Attorney
DDres/PSC-Quaker-114Con08 Res
October 15, 2008
Resolution No. 2008-R0416
AGREEMENT
FOR
ENGINEERING SERVICES
(DESIGN PHASE AND BID PHASE SERVICES)
Project #92155:
Quaker Avenue from 98th Street to FM 1585, and
110 Street from FM 1730 to Quaker Avenue
THIS AGREEMENT, between the City of Lubbock, Texas (hereinafter referred to as Owner) and
Parkhill, Smith & Cooper, Inc., with principal offices at 4222 85"Street, Lubbock, Texas 79423
(hereinafter referred to as Engineer):
WITNESSETH:
WHEREAS, Owner intends to construct Quaker Avenue between 98`, Street and FM 1585, and 114'"
Street between FM 1730 and Quaker Avenue (hereinafter referred to as the project); and
WHEREAS, Owner requires certain professional engineering services in connection with the Project
(hereinafter referred to as the Services); and
WHEREAS, Engineer is prepared and has the ability to provide such Services;
NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as
follows:
ARTICLE 1 - EFFECTIVE DATE
The effective date of this Agreement shall be October 23, 20M This Agreement shall terminate at
the close of business twelve (12) months from the effective date of the Agreement in accordance with the
schedule as shown on Exhibit A-2.
ARTICLE 2 - SERVICES TO BE PERFORMED BY ENGINEER
Engineer shall perform the Services described in Attachment A, Scope of Services, which is attached
hereto and incorporated by reference as part of this Agreement.
ARTICLE 3 - COMPENSATION
Owner shall pay Engineer for Services in accordance with Attachment B, Compensation, which is
attached hereto and incorporated by reference as part of this Agreement. Compensation for Design Phase
and Bid Phase Services shall not exceed $ 1,203,292.00 without authorization by City Council.
ARTICLE 4 - STANDARD OF CARE
Engineer shall exercise the same degree of care, skill and diligence in the performance of the Services as
is ordinarily provided by a professional engineer under similar circumstances at the same time and in the
same locality.
1
ARTICLE 5 - LIMITATIONS OF RESPONSIBILITY
Engineer shall not be responsible for actual means, methods, techniques, sequences, procedures or safety
precautions and programs used in connection with the Project by others. Engineer shall assist the Owner
in the administering of its contracts with any vendor or other Project participant in order to fulfill
contractual or other responsibilities to the Owner or to comply with federal, state and local laws,
ordinances, regulations, rules, codes, orders, criteria and standards.
ARTICLE 6 - OPINIONS OF COST AND SCHEDULE
Since Engineer has no control over the cost of labor, materials, equipment or services furnished by others,
or over contractors', subcontractors' or vendors' methods of determining prices, or over competitive
bidding or market conditions, Engineer's opinion of cost shall be made on the basis of qualifications and
experience as a professional engineer.
Since Engineer has no control over the resources provided by others to meet contract schedules,
Engineer's forecast schedules shall be made on the basis of qualifications and experience as a professional
engineer. Engineer cannot and does not guarantee that proposals, bids or actual Project costs will not vary
from his opinions of cost or that actual schedules will not vary from his forecast schedules.
ARTICLE 7 - LIABILITY AND INDEMNIFICATION
7.1 General. Having considered the risks and potential liabilities that may exist during the performance
of the Services and in consideration of the promises included herein, Owner and Engineer agree to
allocate such liabilities in accordance with this Article 7. Words and phrases used in this Article shall be
interpreted in accordance with customary insurance industry usage and practice.
7.2 Indemnification. Engineer agrees to defend, indemnify and hold Owner whole and harmless
against all claims for damages, costs and expenses of persons or property that may arise out of, or be
occasioned by, or from; any negligent act, error or omission of Engineer; or any agent, servant or
employee of Engineer in the execution or performance of this Contract.
7.3 Defense of Claims. In the event an action for damages is filed in which negligence is alleged on the
part of Owner and Engineer, Engineer agrees to defend Owner. In the event Owner accepts Engineer's
defense, Owner agrees to indemnify and reimburse Engineer on a pro rata basis for all expenses of
defense. Owner also agrees to indemnify and reimburse Engineer on a pro rata basis for any judgment or
amount paid by Engineer in resolution of such claim. Such pro rata share shall be based upon a final
judicial determination of negligence or, in the absence of such determination, by mutual agreement.
7.4 Employee Claims. Engineer shall indemnify Owner against legal liability for damages arising out
of claims by Engineer's employees. Owner shall indemnify Engineer against legal liability for damages
arising out of claims by Owner's employees to the extent permitted by law.
7.5 Limitations of Liability. To the fullest extent permitted by law, Engineer's total liability to Owner
for any and all injuries, claims, losses, expenses or damages arising out of or in any way related to the
Project or this Agreement from any cause or causes, including but not limited to Engineer's negligence,
errors, omissions, strict liability, or breach of contract, shall not exceed the minimum amounts required by
Article 10 of this Agreement.
7.6 Other Project Indemnities. Indemnity provisions shall be incorporated into all Project contractual
arrangements entered into by Owner and shall protect Owner and Engineer to the same extent.
2
7.7 Survival. Upon completion of all services, obligations and duties provided for in this Agreement,
or in the event of termination of this Agreement for any reason, the terms and conditions of this Article
shall survive.
ARTICLE 8 - INDEPENDENT CONTRACTOR
Engineer undertakes performance of the Services as an independent contractor and shall be wholly
responsible for the methods of its own performance and that of its subcontractors, agents and employees.
Owner shall have no right to supervise the methods used, but Owner shall have the right to observe such
performance. Engineer shall work closely with Owner in performing Services under this Agreement.
ARTICLE 9 - COMPLIANCE WITH LAWS
In performance of the Services, Engineer will comply with applicable regulatory requirements, including
federal, state and local laws, rules, regulations, orders, codes, criteria and standards. Engineer shall
possess the licenses necessary to allow Engineer to perform the Engineering Services. Engineer shall not
be responsible for procuring permits, certificates and licenses required for any construction unless such
responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services.
ARTICLE 10 - INSURANCE
Prior to the time Engineer is entitled to commence any part of the Services under this Agreement,
Engineer shall procure, pay for, and maintain the following insurance written by companies licensed in
the State of Texas or meeting surplus lines requirements of Texas law and acceptable to Owner. The
insurance shall be evidenced by delivery to Owner of one (1) certificate of insurance, executed by the
insurer, listing coverage and limits, expiration date and term of policy, and certifying that the insurer is
licensed to do business in Texas or meets the surplus lines requirements of Texas law, or by delivery to
Owner of a certified copy of each policy, including all endorsements. The insurance requirements shall
remain in effect throughout the term of this Agreement.
A. General Liability:
Engineer's insurance shall contain broad form contractual liability with a combined
single limit of a minimum of $500,000 each occurrence and in the aggregate and
shall include the following:
• Bodily Injury and Property Damage
• Broad Form Contractual Liability
• Personal Injury and Advertising Injury
• Fire legal liability
• Products and complete operations.
B. Business Automobile Liability:
Engineer's insurance shall contain a combined single limit of at least $500,000 per
occurrence, and include coverage for, but not limited to, the following:
• Bodily injury and property damage
• Any and all vehicles owned, used or hired
C. Workers' Compensation and Employer's Liability Insurance
Engineer shall elect to obtain workers' compensation coverage pursuant to Section 406.002
of the Texas Labor Code. Further, Engineer shall maintain said coverage throughout the
term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor
Code to ensure that the Engineer maintains said coverage. Any termination of workers'
compensation insurance coverage by Engineer or any cancellation or non -renewal of
workers' compensation insurance coverage for the Engineer shall be a material breach of
3
this Agreement. The Engineer may maintain Occupational Accident and Disability
Insurance in lieu of Workers' Compensation. In either event, the policy must be endorsed to
include a waiver of subrogation in favor of the City of Lubbock.
Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease
policy limit, and $500,000 by disease each employ shall also be obtained and maintained
throughout the term of this agreement.
D. Other Insurance Requirements
Engineer's general liability and auto liability insurance policies through policy endorsement
must include wording, which states that the policy shall be primary and non-contributory
with respect to any insurance carried by City of Lubbock. The certificate of insurance
described must reflect that the above working is included in evidenced policies.
E. Professional Liability Insurance (including errors and omissions) with minimum limits of
$1,000,000 per claim.
F. Consultant shall obtain and maintain in full force and effect during the term of this
Agreement, and shall cause each approved subcontractor or subconsultant of Consultant to
obtain and maintain in full force and effect during the term of this Agreement, commercial
general liability, professional liability and automobile liability coverage with insurance
carriers admitted to do business in the state of Texas. The policies will be written on an
occurrence basis and will be subject to minimum limits described in Article 10 of this
Agreement.
Engineer shall furnish owner certificates of insurance which shall include a provision that such insurance
shall not be canceled without at least thirty (30) days written notice to Owner.
ARTICLE 1 I - OWNER'S RESPONSIBILITIES
Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities, which is
attached hereto and incorporated by reference as part of this Agreement. For purposes of this Agreement,
Owner may act through its governing body or through administrative officials.
ARTICLE 12 - REUSE OF DOCUMENTS
All documents, including drawings, specifications and computer software, prepared by Engineer pursuant
to this Agreement are instruments of service in respect to this Project. They are not intended or
represented to be suitable for reuse by Owner or others on extensions of this Project or on any other
project. Any reuse without written verification or adaptation by Engineer for the specific purpose
intended will be at Owner's sole risk and without liability or legal exposure to Engineer.
ARTICLE 13 - AMENDMENT, TERMINATION AND STOP ORDERS
This Contract may be altered or amended only by mutual written consent of both parties hereto and may
be terminated by the Owner at any time by written notice to the Engineer. Upon receipt of such notice, the
Engineer shall, unless the notice directs otherwise, immediately discontinue all work in connection with
the performance of this Contract and shall proceed to cancel promptly all existing orders insofar as such
orders are chargeable to this Contract. The Engineer shall submit a statement showing in detail the work
performed under this Contract to the date of termination. The Owner shall then pay the Engineer promptly
that proportion of the prescribed fee which applies to the work actually performed under this Contract,
less all payments that have been previously made. Thereupon, copies of all completed work accomplished
under this Contract shall be delivered to the Owner.
4
The Owner may issue a Stop Work Order to the Engineer at any time. Upon receipt of such order, the
Engineer is to discontinue all work under this Contract and cancel all orders pursuant to the Contract,
unless the order otherwise directs. If the Owner does not issue a Restart Order within 60 days after receipt
by the Engineer of the Stop Work Order, the Engineer shall regard this Contract terminated in accordance
with the foregoing provisions.
ARTICLE 14 - NONDISCLOSURE OF PROPRIETARY INFORMATION
Engineer shall consider all information provided by Owner to be proprietary unless such information is
available from public sources or determined to be public information pursuant to the Texas Public
Information Act. Engineer shall not publish or disclose proprietary information for any purpose other than
the performance of the Services without the prior written authorization of Owner or in response to legal
process.
ARTICLE 15 - NOTICE
Any notice, demand or request required by or made pursuant to this Agreement shall be deemed properly
made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the
address specified below.
To Engineer: Parkhill, Smith & Cooper, Inc.
ATTN: Edwin E. "Butch" Davis, P.E.
4222 85 h Street
Lubbock, Texas 79423
To Owner: City of Lubbock
ATTN: Larry Hertel, P.E.
P.O. Box 2000
Lubbock, Texas 79457-0001
Nothing contained in this Article shall be construed to restrict the transmission of routine communications
between representatives of Engineer and Owner.
ARTICLE 16 - UNCONTROLLABLE FORCES
Neither Owner nor Engineer shall be considered to be in default of this Agreement if delays in or failure
of performance shall be due to uncontrollable forces the effect of which, by the exercise of reasonable
diligence, the nonperforming party could not avoid. The term "uncontrollable forces" shall mean any
event which results in the prevention or delay of performance by a party of its obligations under this
Agreement and which is beyond the control of the nonperforming party. It includes, but is not limited to,
fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, construction
Contractor default or abandonment, failure on the part of the construction Contractor to otherwise pursue
construction of the project, legislative actions, Owner -directed changes to design criteria or scope services
once criteria and scope have been agreed upon, Owner -directed changes to plans after plans have been
reviewed and approved (including partial submittal progress reviews), inability to procure permits,
licenses or authorizations from any state, local or federal agency or person for any of the supplies,
materials, accesses or services required to be provided by either Owner or Engineer under this
Agreement.
Neither party shall, however, be excused from performance if nonperformance is due to uncontrollable
forces which are removable or remediable and which the nonperforming party could have, with the
exercise of reasonable diligence, removed or remedied with reasonable dispatch. The provisions of this
Article shall not be interpreted or construed to require Engineer or Owner to prevent, settle or otherwise
avoid a strike, work slowdown or other labor action. The nonperforming party shall, within a reasonable
5
time of being prevented or delayed from performance by an uncontrollable force, give written notice to
the other party describing the circumstances and uncontrollable force preventing continued performance
of the obligations of this Agreement.
ARTICLE 17 - GOVERNING LAW
This Agreement shall be governed by the laws of the State of Texas. Any suit brought to enforce any
provision of this Agreement or for construction of any provision thereof shall be brought in Lubbock
County, Texas.
ARTICLE 18 - MISCELLANEOUS
18.1 Nonwaiver. A waiver by either Owner or Engineer of any breach of this Agreement shall not be
binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a
waiver shall not affect the waiving party's rights with respect to any other or further breach.
18.2 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement, or
the occurrence of any event rendering any portion or provision of this Agreement void, shall in no way
affect the validity or enforceability of any other portion or provision of the Agreement. Any void
provision shall be deemed severed from the Agreement and the balance of the Agreement shall be
construed and enforced as if the Agreement did not contain the particular portion or provision held to be
void. The parties further agree to reform the Agreement to replace any stricken provision with a valid
provision that comes as close as possible to the intent of the stricken provision.
The provisions of this Article shall not prevent the entire Agreement from being void should a provision
which is of the essence of the Agreement be determined to be void.
ARTICLE 19 - INTEGRATION AND MODIFICATION
This Agreement represents the entire and integrated agreement between the parties and supersedes all
prior negotiations, representations and agreements, either written or oral. This Agreement may be
amended only by a written instrument signed by each of the parties.
ARTICLE 20 - SUCCESSORS AND ASSIGNS
Owner and Engineer each binds itself and its directors, officers, partners, successors, executors,
administrators, assigns and legal representatives to the other party to this Agreement and to the partners,
successors, executors, administrators, assigns and legal representatives of such other party, in respect to
all covenants, agreements and obligations of this Agreement.
ARTICLE 21 - ASSIGNMENT
Neither Owner nor Engineer shall assign, sublet or transfer any rights under or interest in (including, but
without limitation, monies that may become due or monies that are due) this Agreement without the
written consent of the other, except to the extent that the effect of this limitation may be restricted by law.
Unless specifically stated to the contrary in any written consent to an assignment, no assignment will
release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained
in this paragraph shall prevent Engineer from employing such independent consultants, associates and
subcontractors as he may deem appropriate to assist him in the performance of the Services hereunder.
ARTICLE 22 - SUBCONTRACTORS
No work herein called for by the Engineers shall be subcontracted to a subcontractor who is not
acceptable to the Owner or assigned without prior written approval of the Owner. The Engineer shall
require subcontracts to conform to the applicable terms of this Contract and include provisions which
require subcontractor compliance with Owner's Rules.
C1
ARTICLE 23 - THIRD PARTY RIGHTS
Nothing herein shall be construed to give any rights or benefits to anyone other than Owner and Engineer.
IN WITNESS WHEREOF, the parties have executed this Agreement.
CITY OF LUBBOCK, TEXAS
APPROVED AS TOFORM:
I,,( "' vz)
�.� .i•
AttorneyCity
By:
_(w"
Jo elley, P.E.
Vice President
�r--7
`hN
Tom Martin
Mayor
Attest PS,�2�
Rebecca Garza.
City Secretary
PARKHILL, SMITH & COOPER, INC.
Attest
7
Resolution No. 2008-RO416
ATTACHMENT A
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Quaker Avenue from 981h Street to FM 1585; and,
110 Street from FM 1730 to Quaker Avenue
A DESCRIPTION OF SCOPE OF SERVICES
The scope of services for this project is as follows: Work will not proceed until Owner has authorized
Engineer in writing to proceed.
I. SERVICES
A. Services as defined by the tasks and man-hours in Exhibit A-1.
B. Services are to be provided according to the schedule shown in Exhibit A-2.
II. ADDITIONAL SERVICES
A. At the request of the Owner, the Engineer will provide Additional Services upon
agreement between Owner and the Engineer defining the extent of such Additional
Services and the amount and manner in which Engineer will be compensated for such
Additional Services.
B. Additional services may be authorized by a notice -to -proceed in writing from the City
Engineer and addressed to the Engineer.
A-1
ATTACHMENT B
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Quaker Avenue from 98 h Street to FM 1585; and,
114`h Street from FM 1730 to Quaker Avenue
COMPENSATION
BASIC AND SUPPLEMENTAL SERVICES
For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows:
A. GENERAL
1. The Engineer will be paid on an hourly rate basis shown in Table B-1 and
subcontract personnel services will be billed at cost. Engineer and subcontractor
reimbursable expenses will be billed at cost plus 15 percent surcharge.
Reimbursable expenses are shown in Table B-1.
2. The Engineer agrees to use its best efforts to perform services as defined herein
within the billing limits stated below.
3. It is understood and agreed that the maximum billings of each of the items listed
below are based on the start of Services being authorized not later than November
1, 2008. If start of Basic Services is not authorized by date given, it is understood
and agreed that the upper billing limit will be adjusted accordingly by a
supplement to this Agreement.
4. Monthly payments shall be made to the Engineer by the Owner based on
Engineer's statement. The statement shall be itemized to indicate the amount of
work performed and the associated reimbursable expenses and subcontract costs.
The itemized statements will include the percentage complete for each task. This
information will be used by the Owner to track the earned value of work
completed to date.
The uncontested amount of each statement shall be due and payable upon receipt
by the Owner. Carrying charges of 1-1/2 percent per month from the billing date
shall be due for accounts that are not paid within 60 days after the billing date.
6. The Engineer shall keep records on the basis of generally accepted accounting
practices of costs and expenses and which records shall be available for
inspection by Owner during normal business hours.
The Engineer shall provide adequate resources to complete the services described
herein within twelve (12) months of the date of the Owner's notice -to -proceed to
the Engineer.
B. SERVICES
1. The maximum
billed for Services
including personnel services
and reimbursable
expenses for the
Engineer is shown as
follows:
PSC
Subconsultants
Total
Design Phase
$ 447,134.00
$ 597,881.00
$ 1,045,015.00
Bid Phase
$ 23,082.00
$ 5,932.00
$ 29,014.00
Reimbursable
$ 40,625.00
$ 88,638.00
$ 129,263.00
Total
$ 510,841.00
$ 692,451.00
$ 1,203,292.00
TOTAL SERVICES NOT TO EXCEED WITHOUT AUTHORIZATION $ 1,203,292.00
C. ADDITIONAL SERVICES
Additional services must be authorized in writing by the Owner.
1. The maximum billed for Additional Services will be determined by mutual
consent before the Additional Services are authorized by the Owner.
2. The Engineer shall start the performance of the authorized Additional Services
within ten (10) days of the receipt of notice to proceed and will complete the
Additional Services within the time period determined by mutual consent before
the Additional Services are authorized by the Owner.
TABLE B-1
PERSONNEL SERVICES RATES
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Quaker Avenue from 98`h Street to FM 1585; and,
114`h Street from FM 1730 to Quaker Avenue
COMPENSATION RATES
Hourly fees listed herein will apply until December 31, 2009. Hourly fees shall be adjusted beyond
January 1, 2010 by multiplying the hourly fee by the Consumer Price Index increase published on or
after January 1, 2010 and each successive year thereafter.
A. PERSONNEL SERVICES
Category of Personnel
Parkhill. Smith & Cooper. Inc.
Principal -in -Charge
Program Manager/Project Manager
Senior Professional Engineer
Professional Engineer
Engineer -In -Training
Technician/Designer
Drafter/CADD Operator
Clerical
Hugo Reed and Associates. Inc.
Principal -in -Charge
Engineer or Surveying Project Manager
Senior Registered Professional Land Surveyor
Senior Professional Engineer
Professional Engineer
Engineer -In -Training
Technician or Survey Crew Manager
Senior CADD Technician
Survey Crew
$/HR
162.00
137.00
122.00
105.00
88.00
78.00
71.00
63.00
140.00
127.00
116.00
116.00
105.00
87.00
75.00
75.00
175.00
LIZ
Category of Personnel $/HR
Grimes & Associates. Inc.
Principal -in -Charge
135.00
Senior Professional Engineer
120.00
Professional Engineer
105.00
Engineer -In -Training
85.00
Technician or Designer
75.00
Drafter/CADD Operator
65.00
Clerical
50.00
So-DeeD. Inc.
Principal -in -Charge
153.00
Project Manager
151.00
Professional Engineer
146.00
SUE Field Supervisor
106.00
SUE Field Technician
88.00
CADD or QA Technician
92.50
Utility Records Researcher
109.00
Clerical or Accounting
73.00
PaveTex Engineering & Testing, Inc.
Senior Professional Engineer 175.00
Technician or Designer 59.00
Clerical 39.00
B. REIMBURSABLE EXPENSES
The following expenses are reimbursable:
1. Travel, subsistence and incidental costs.
2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current
mileage basis or rental cost basis for vehicles used for short periods.
3. Long distance telephone costs and project "onsite" telephone costs.
4. Reproduction of reports, drawings and specifications.
5. Postage, shipping or hand delivery charges for project -related materials.
6. Computer time charges, including program use charges.
7. Rental charges for use of equipment.
8. Cost of acquiring any other materials or services specifically for and applicable to
only this Project.
I:1.1
ATTACHMENT C
TO
AGREEMENT FOR ENGINEERING SERVICES
Owner: City of Lubbock, Texas
Project: Quaker Avenue from 98 h Street to FM 1585; and,
110 Street from FM 1730 to Quaker Avenue
OWNER'S RESPONSIBILITIES
The Owner will furnish, as required by the work and not at the expense of the Engineer, the
following items:
1. Access to all maps, drawings, reports, records, audits, annual reports and other data that
are available in the files of the Owner and which may be useful in the work involved
under this Contract.
2. Secure permission to enter upon public and private property when required in
performance of the Engineer's services.
3. Access to existing property, boundary, easement, right-of-way, utility surveys and
property descriptions.
4. Full disclosure regarding the Project.
5. A Project Manager fully acquainted with the Project who has authority to approve
changes in the Project within the delegated authority of the Project Manager, render
decisions promptly, and furnish information in a reasonable time frame. It is recognized
that certain changes or decisions will require City Manager and/or City Council
approval.
6. Pay all costs for advertising and reproduction incident to advertising public meetings
except for those public meetings advertisements which the Engineer is obligated to
perform under Basic or authorized Supplemental Services.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other
documents presented by Engineer, obtain advice of an attorney, insurance counselor
and other consultants as Owner deems appropriate for such examination, and render in
writing decisions pertaining thereto within a reasonable time so as not to delay the
services of Engineer.
8. Provide such legal accounting, independent cost estimating and insurance counseling
services as may be required for the Project and such auditing services as Owner may
require to ascertain how or for what purpose any contractor has used the monies paid to
him under the construction contract.
C-1
9. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of any defect in the Project.
10. Cooperate with Engineer in securing preliminary approvals and consensus from the
governmental authorities having jurisdiction over the Project and such approvals and
consents from others as may be necessary for completion of the Project.
11. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated in
Attachment A of this Agreement or other services as required.
12. Furnish construction materials testing services.
13. Give prompt written notice to Engineer whenever Owner observes or otherwise
becomes aware of a hazardous environmental condition or of any other development
that affects the scope or time of performance of Engineer's services, or any defect or
nonconformance in Engineer's services or in the work of any Contractor.
14. If Owner designates a construction manager or an individual or entity other than, or in
addition to, Engineer to represent Owner at the Site, define the duties, responsibilities,
and limitations of authority of such other party and the relation thereof to the duties,
responsibilities, and authority of Engineer.
15. Bear all costs incident to compliance with the requirements of this Attachment C.
C-2
EXHIBIT A-1
SERVICES
TASKING, MAN-HOURS, REIMBURSABLES, AND SUBCONTRACTORS
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES
FIRM SUMMARY
1 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES
TASK SUMMARY
Finn •.
Worksheet
Pages) 3-5 6-9
10-11
.
12-13
Task Totals
14
Task
Description
1
Project Management
$
62,782
$ 31,291
$
13,297
$
22,859
$
2,918
$
133,147
2
Surveying
$
4,472
$ 147,348
$
151,820
3
Utility Location and Accommodation
$
37,934
$ 19,268
$
225.155
$
282,357
4
Water and Sanitary Sewer Design
$
101,287
$
101,287
5
Design and Construction Documents
$
272,091
$ 141,630
$
33,765
$
30,561
$
18,427
$
496,474
6
Bid Phase Services
$
32,275
$ 4,027
$
1,905
$
38,207
Firm Totals
$
510,841
$ 343,564
$
48,967
$
278,575
$
21,345
$
1,203,292
2 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
. e . •
14-Oct-08
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof.
Engineer
EIT
Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
Total
Extension
($}
A
«««««« Rates »»»»»»
Attend Monthly Project Meetings (anticipate 12 mtgs @ 2 hrs(ea)
$162.00
4
$137.00
4
$137.00
24
$122.00
$105.00
32
$88.00
32
$78.00
$71.00
$63.00
96
$10,660
B
Attend Review Meetings - 30%, 60% & 90% (@ 4 hrs. ea.)
4
12
24
24
64
$6,824
C
Prepare &Distribute Agenda/Meeting Minutes (15 mtgs.)
23
10
33
$3,781
D
Prepare Monthly Status Report and Invoice (12 months)
4
20
10
34
$4,018
E
linternal QA/QC prior to submittals
24
24
24
72
$9,096
F
General PM Management of Subconsultants
4
20
24
$3,288
G
Attend four (4) meetings with Developers
4
16
6
8
34
$3,938
H
Coordination Meetings with TxDOT (anticipate two (2) mtgs.)
4
4
4
4
16
$1,564
1
Collect As -built Construction Plans
22
18
40
$3,894
J
General Notes, Specifications Data Collection
4
4
$420
K
Project Site Visits (anticipate minimum of 12 site visits)
18
28
28
74
$7,870
L
Verify Roadway and Hydraulic Design Criteria (Table)
4
8
12
$1,388
M
Schedule, Arrange, and Attend Design Kickoff Meeting
4
4
12
8
8
2
38
$4,510
N
Prepare & Distribute Meeting Minutes for Kickoff Meeting
1
4
2
7
$683
O
Expenses (Worksheet 6)
$848
Task 1 - Project Management Subtotal Hours/Costs
12
44
178
0
164
110
4
12
24
548
$62,782 .
A
Direct Hugo Reed and Associates for Design Surveying
2
1
10
101
23
$2,881
B
Review ROW Mapping and Parcel Descriptions by HRA
4
4
4
12
$1,320
C
Expenses (Worksheet 6)
$271
Task 2- Surveying Subtotal Hours/Costs
2
1
14
0
14
4
0
07
0
35
$4,472
3of23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
Parkhill, Smith & Cooper, Inc
14-Oct-08
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof.
Engineer
EIT
Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
Total
Extension
($}
A JCoordinate
«««««« Rates »»»»»»
t.
So -Deep SUE services/Exchange Information
$162.00
IBM
$137.00
$137.00
10
$122.00
$105.00
10
$88.00
10
$78.00
$71.00
1 8
$63.00
38
$3,868
B
Coordinate, Host, Document three (3) Utility Coord. Meetings
2
3
16
26
24
8
2
81
$8,463
C
Conduct up to five (5) one-on-one affected utility meetings
2
3
10
10
10
35
$4,035
D
Develop Utility Relocation Plan & Schedule
8
40
40
16
104
$9,952
E
Coordinate HRA during relocation of Affected Utilities
10
10
20
$2,420
F
Coordination for Alan Henry Water Line along 114th Street
8
12
24
56
$6,112
G
Expenses (Worksheet 6)
$3,084
Task 3 - Utility Subtotal Hours/Costs
4
14
66
0
108
0
32
2
334
$37,934
A
General Layout Sheets
4
416
12
24
48
$4,148
a
Plan / Profile Sheets - 23 sheets (1" = 50' horiz)
8
62
168
64
180
607
$56,271
C
Typical Detail Sheets -- Water - 4 sheets
B
16
16
56
$5,320
D
Typical Detail Sheets -- Sewer - 4 sheets
8
16
16
56
$5,320
E
Not Used
0
$0
F
Index of Sheets
2
2
4
$352
G
Project Layout Sheet
2
2
4
$352
H
Specifications and Special Conditions
16
24
40
24
104
$9,744
1
ITabulate Cost Estimates at 60, 90, and 100% Submittals
8
16
16
8
48
$4,762
J
Construction Schedule
4
8
12
$1,388
K
Print/Coallate/Bind Plan Submittals at 90, 100% & Mylar
8
12
28
28
16
92
$7,816
L
Expenses (Worksheet 6)
$6,824
Task 4 - Water and Sewer Lines Hours / Costs
0
8
118
0
229
296
64
276
40
1031
$101,287
4 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
Parkhill, Smith & Cooper, Inc
14-Oct-08
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof.
Engineer
EIT
Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
Total
Extension
($)
«««««« Rates »»»»»»
A Horizontal and Vertical Design
$162.00
$137.00
$137.00
201
$122.00
$105.00
60
$88.00
120
$78.00
$71.00
1 60
$63.00
260
$23,860
B
Cut Plan Sheets - (1" = 50' horiz)
2
2
10
20
34
$2,784
C
Cut Intersection Layout Sheets
2
2
10
20
34
$2,784
O
Existing Typical Sections
2
10
20
20
52
$4,504
E
Proposed Typical Sections
4
10
20
30
64
$5,488
F
Develop Grading Design
20
40
80
40
180
$16,820
G
Title Sheet
2
2
8
8
20
$1,756
H
Index of Sheets
2
2
8
8
20
$1,756
1
Project Layout Sheet
2
2
8
8
20
$1,756
J
Horizontal Control and Curve Data Sheets
2
2
8
8
20
$1,756
K
Detail and Annotate P&P Sheets and Intersection Layouts
20
40
80
80
220
$19,660
L
Horizontal Alignment for Intersecting Streets, Alleys, and Driveway
(25 intersections)
10
20
60
80
170
$14,430
M
IMIscellaneous Pavement Details
4
10
10
20
44
$3,898
N
Plot and Review Design Cross Sections
8
16
24
24
72
$6,592
O
Develop Profile for Intersecting Streets, Driveways, and Alleys (25
intersections)
8
24
40
40
112
$9,976
P
CADD Project Set up, to include GeoPak, Pattern, Criteria files
16
16
24
56
$4,360
Q
Calculate Roadway Quantities
4
20
40
40
104
$9,008
R
Removal Plans
2
81
40
40
90
$7,474
S
Specifications and Special Conditions
20
60
20
10
110
$13,690
T
Roadway Standard Sheets
2
16
16
24
58
$5,066
u
Work with HRA to verify profileldrainage design/exchange info.
20
20
40
10
90
$9,070
v
Inventory of Existing Signs
4
8
12
$920
W
ISummary of Existing Signs
41
4
8
16
$1,340
X
IPavement Marking & Signing Layout (1" =50' scale)
16
16
16
16
64
$6,416
Y
Sign/Miscellaneous Detail Sheets
181
8
81
24
$2,112
5 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
14-Oct-08
Task
Principal
In
Charge
Program
Manager
Project
Manager
Sr. P.E.
Prof.
Engineer
EIT
Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
Total
Extension
($)
«««««« Rates »»»»»»
$162.00
$137.00
$137.00
$122.00
$105.00
$88.00
$78.00
$71.00
$63.00
Z
Non-standard Sign Detail Sheets
1
1 8
8
8
1 24
$2,112
AA
lCalculate Signing and Pavement Marking Quantities
1
10
12
12
35
$3,095
AB
Signing & Pavement Marking Standard Sheets
4
4
4
12
$1,056
AC
Coordination with City of Lubbock Traffic Department
10
10
20
$2,420
AD
Direct Grimes & Associates/Exchange Information
10
10
10
30
$2,960
AE
Coordination with Power Company
10
10
20
$2,080
AF
Illumination Layouts
4
20
20
40
84
$7,588
AG
Jillumination Summary
10
10
20
40
$3,520
AH
JElectric Service Data Sheet
2
4
6
$528
Al
Electrical Standards
2
2
4
8
$704
AJ
TCP Layout Sheets
2
20
40
40
102
$8,734
AK
Sequence Narrative
2
16
4
22
$2,238
AL
Detours and Typical Sections
2
8
16
16
42
$3,658
AM
Miscellaneous TCP Details
2
8
16
24
50
$4,226
AN
Calculate TCP Quantities
2
4
10
10
26
$2,284
AO
TCP Standard Sheets
2
2
4
4
12
$1,120
AP
Work with PaveTex regarding Geotechnical Investigations
8
8
4
1 20
$2,084
AQ
Develop Pavement Design based on Traffic and Geotech Data
1
8
9
$977
AR
Tabulate Cost Estimates at 60, 90, and 100% Submittals
6
16
30
30
82
$7,272
AS
Construction Schedule
10
20
30
$3,470
AT
Program Oversight and Coordination
6
20
26
$3,712
AU
Print/Collate/Bind Plan Submittals at 90, 100% & Mylar
8
12
28
28
28
104
$8,572
Av
Expenses (Worksheet 6)
$20,405
Task 5 - Design and CDs Subtotal HourslCosts
6
40
A292
34
500
908
16
9161
38
2750
$272,091
6 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 1
7 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 2
14-Oct-08
Task
Principal In
Charge
Engr. or
Surveying
project
Mana er
Senior Reg.
Prof. Land
Surveyor
Senior Prof.
Engineer
Prof. Engineer
EIT
Technician
or Survey
Crew
Manager
Senior CADD
Technician
Survey Crew
Total
Hours
Total
Extension
($)
A
«««««« Rates »»»»»»
Monthly Project Meetings (12)
$140.00
$127.00
12
$116.00
$116.00
$105.00
12
$87.00
$75.00
$75.00
6
$175.00
30
$3,234
B
Attend Review Meetings - 30%, 60% 11, 90%
7
12
127
12
77
6
42
$5,046
C
Prepare Monthly Status Report and Invoice
4
6
8
18
$2,162
D
Internal QA/QC prior to Submittals
2
6
8
2
18
$2,032
E
Coordination with Prime
1
32
24
12
69
$7,624
F
Research As -built Plans, Hydraulic Studies, etc.
g
1
8
24
24
64
$5,832
G
General Notes, Specification Data Collection
4
4
4
12
$1,228
H
Project Site Visits
4
10
10
24
$2,308
1
DevelopNerify Roadway and Hydraulic Design Criteria
1
2
3
$337
J
Attend Project Kickoff Meeting
4
4
4
12
$1,488
Task 1 - Project Management Subtotal Hours/Costs
23
S9
0
20
72
24
0
64
0t292
$31,291
A
Establish Project Horizontal and Vertical Control
4
4
16
$3,564
B
Locate Section Comers to Establish Alignment
1
1
2
4
16
$3,599
C
Set Permanent Control Monuments (Approx. 6 Monuments/Mile)
1
2
4
4
36
$7,458
D
Establish Existing Rights of Way
2
4
40
$7,718
E
Develop Right of Way Basemap
1
2
40
43
$3,874
F
Detail Survey of 98th Street and Quaker Avenue Intersection, 200'
EastNyest including pavement markings
4
16
20
$3,100
G
Detail Survey of 114th Street and Quaker Avenue Intersection, 500'
East to future Fire Station Location
4
12
16
$2,400
H
Detail Survey of FM 1585 and Quaker Avenue Intersection, 1000'
East/West including pavement markings
4
16
20
$3,100
I
Detail Survey of Side Road and 114th Street Intersection, 200'
NorthlSouth including pavement markings
4
12
16
$2,400
J
Topographic/Improvements Survey of Quaker Avenue Corridor from
98th Street to FM 1585
10
120
130
$21,750
K
Topographictimprovements Survey of 114th Street Corridor from Slide
Road to Quaker Avenue
6
80
86
$14,450
L
Locate Surface Evidence of Existing Utilities Including Manholes with
Inverts, Water Valves, Gas Valves, etc.
4
60
64
$10,800
M
Locate Geotechnical Test Holes
21
1
2
1 41
8
$1,104
8of23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 2
HU O REED AND ASSOCIATES, IN
14-Oct-08
Task
Principal In
Charge
Engr. or
Surveying
Project
Manager
Senior Reg.
Land
Surveyor
Surveyor
Senior Prof.
Engineer
Prof, Engineer
ElT
Technician
or Survey
Crew
Manager
Senior CADD
Technician
Survey Crew
Total
Hours
1
Total
Extension
($)
«««««« Rates »»»»»»
$140.00
$127.00
$116.00
$116.00
$105.00
$87.00
$75.00
$75.00
$175.00
N
Process All Field Survey Data, Development of MicroStation Files for
Roadway Design, Develop 3-D Terrain Model of Project for Roadway
Design
4
8
12
100
124
$11,528
Party Chief, Office Calculations, Record Keeping
32
32
$2,400
rPR
RPLS, Supervision, Data Processing, Calculations and Record
Keeping
16
16
$2,032
Drainage and/or Working Easements (Assumed 12 Parcel Surveys)
24
16
80
80
200
$24,904
Expenses (See Worksheet7)
$21,167
Task 2 - Surveying Subtotal HourslCosts
31
53
22
28
0
140
821
80
5"1
916
$147,346
A
Attend Two Utility Coordination Meetings
41
4
4
4
t7
ZONE
HIM
16
$1,576
B
Coordinate with Utility Companies for Relocation
2
8
16
4
30
$2.786
C
Measure Depths of Exposed Utilities
2
6
24
32
$4,904
D
Inspect Placement of Relocated Utilities
2
81
12
22
$2,138
E
Survey and Document Location of Relocated Utilities
2
2
8
16
321
60
$7,864
Task 3 - Utility Subtotal Hours/Costs
0
12
1 O
22
32
22
16
56
160
$19,268
A
Research Preliminary Design Information for 114th Street
2
8
16
26
$2,976
B
IResearch Preliminary Design Information for Quaker Avenue
2
8
24
34
$3,816
C
Coordinate with Prime to Establish Roadway Profile
12
16
28
$3,204
D
Coordinate with Prime for Roadway Profile at Major Drainage
Crossings
1 12
16
28
$3,204
E
Review Preliminary Profiles with City
4
4
8
$928
F
Coordinate with TXDOT for 114th Street and Slide Road Intersection
2
4
4
10
$1,208
G
Drainage Area Map
2
8
12
16
38
$3,756
H
Hydrologic and Hydraulic Modeling
0
$0
1. Evaluate Frequency of Playa Lake 90D Overflow
1 21
16
24
24
12
78
$7,820
2. Develop Altematives for Overflow Control from Playa Lake 90D
121
16
20
321
24
94
$87996
9 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 2
• _ � h • 1
Task
14-occ-06
Principal In
Charge
Engr. or
Surveying
Project
Manager
Senior Reg .
Prof. Land
Surveyor
Senior Prof.
Engineer
Prof. Engineer
EIT
Technician
or Survey
Crew
Manager
Senior CADD
Technician
Survey Crew
Total
Hours
Total
Extension
($)
«««««« Rates »»»»»»
$140.00
$127.00
$116.00
$116.02
$105.00
$87.00
$75.00
$75.00
$175,00
3. Hydraulic Modeling of Existing Conditions for Overflow Reach
Between Playa Lake 90D and Playa Lake 90C
12
16
16
44
$4,596
4. Incorporate Vintage Township Detention Basins
8
16
24
48
$4,784
5. Develop Alternatives for Overflow Control from Vintage Township
Detention Basins Across Quaker Avenue
16
32
60
24
132
$12,412
6. Hydraulic Modeling of Quaker Avenue Corridor
16
24
40
16
96
$9,232
7. Hydraulic Modeling of 114th Street Corridor Including Side Channel
16
16
40
72
$7,192
H
Storm Water Routing Maps
2
8
16
24
60
110
$9,564
114th Street Overflow Section and Culvert Details
2
12
16
24
40
94
$8.572
K
I Hydraulic Data Sheet for 114th Street Culverts
2
4
4
12
22
$1,922
L
114th Street Side Channel Plan Profile
2
8
8
16
12
46
$4,804
M
114th Street Side Channel Typical Sections and Details
2
8
8
12
30
$2,922
N
Quaker Avenue Overflow Section and Culvert Details
2
12
16
24
40
94
$8,572
O
Hydraulic Data Sheet for Quaker Avenue Culverts
2
4
4
12
22
$1,922
P
Detention Basin Grading Plans and Details (Reserved)
0
$0
Q
Playa Lake 90D Cut/Fill Plan, Determination of Fill within Working Area
Limits and Determination of General Out Areas
12
16
24
40
8
100
$9,692
R
Imisceilaneous Drainage Details
2
4
8
8
24
46
$4,054
S
Specifications and Special Conditions
2
4
16
16
4
42
$4,090
T
Coordinate with TXDOT for Drainage Improvements at 114th Street
and Slide Road
2
4
4
10
$1,208
U
Cost Estimate at 60, 90 and 100 Percent Submittals
6
12
24
12
54
$5,142
V
Construction Schedule
4
4
$508
IN
I Plan Submittals at 90 and 100 Percent
6
8
12
24
50
$4,534
Task 5 - Design and CDs Subtotal Hours/Costs
221
238
44
364
400
0
384
8
1460
$141,630
10of23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 2
14-Oct-08
Task
Engr. or
Senior Reg.
Technician
Total
Total
Principal In
Surveying
Prof. Land
Senior Prof.
Prof. Engineer
EIT
or Survey
Senior CADD
Survey Crew
Hours
Extension
Charge
Project
Engineer
Crew
Technician
Mane er
Surveyor
Manager
($)
«««««« Rates »»»»»»
$140.00
$127.00
$116.00
$116.00
$105.00
$87.00
$75.00
$75.00
$175.00
A
Coordination with City
2
2
4
$534
13
Attend Two (2) Meetings with the City to Discuss Bid
6
6
12
$1,602
C
Prepare Monthly Status Report and Invoice
1
3
4
$521
Coordinate with Prime
21
2
4
$534
E
lCoordination with Bidders - Respond to Questions
1
2
2
2
7
$836
Task 6 - Bid Phase Services Subtotal HourslCosts
1 1121
151
0
2
2
01
01
01
0
31
1 $4,027
11 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 3
GRIMES & ASSOCIATES, INC.
14-Oct-08
Task
Principal
In
Charge
Project
Manager
Senior
Prof.
Engr.
Prof.
Engr.
EIT
Tech.
or
Desi ner
Drafter
CADD
Clerical
Total
Hours
Total
Extension
$)
A
«««««« Rates »»»»»»
IMonthly Project Meetings (12)
$135.00
$120.00
241
$105.00
$85.00
$75.00
$65.00
$50.00
24
$2,880
B
Attend Review Meetings - 30%, 60% & 90%
12
12
$1,440
C
Prepare Monthly Status Report and Invoice
6
6
12
$1,020
D
Internal QA/QC prior to submittals
2
8
10
$1,230
E
Coordination with Prime
12
12
$1,440
F
Expenses
$5,287
Task 1-Project Management Subtotal Hours/Costs
2
0
62
0
0
0
0
6
70
$13,297
A
Coordination with City of Lubbock Traffic Office
6
6
$720
B
Coordination with SPEC on Service Locations
4
4
$480
C
Coordination with TxDOT Traffic Office
6
2
8
$890
D
Signal Warrant Analysis & Report for all three intersections
8
4
6
2
20
$1,790
E
Signal Layout at Quaker & 114th Intersection
8
16
24
48
$3,880
F
Signal Layout at Quaker & FM 1685 Intersection
8
16
24
48
$3,880
G
Signal Layout at 114th & Slide Intersection
8
16
24
48
$3,880
H
Signal Detail Sheet
8
4
16
28
$2,340
1
Signal Summary
8
24
12
44
$3,780
J
Coordinate Striping & Signing Plans w/Signal layout
61
4
4
14
$1,320
K
Standards, Specifications, General Notes for Signals
1
32
16
24
73
$6,535
L
Review of TCP, Detours & SofC
8
8
$960
M
Cost Estimate at 60, 90 and 100 Percent Submittals
4
12
16
$1,500
N
Construction Schedule
6
6
12
$1,230
O
Plan Submittal at 90 and 100 Percent
2
4
6
$580
Task 5 - Design and CDs Subtotal Hours/Costs
1
0
1221
0
124
0
110
26
383
$33,765
A
lCoordination with City
41
1
4
$480
12 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 3
GRIMES & ASSOCIATES, INC.
14-Oct-08
Task
Principal
In
Charge
Project
Manager
Senior
Prof.
Engr.
Prof.
Engr.
EIT
Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
Total
Extension
$)
«««««« Rates »»»»»»
$135.00
$120.00
$105.00
$85.00
$75.00
$65.00
$50.00
B
Prepare Monthly Status Report and Invoice
2
2
4
$340
C
lCoordination with Prime
1
21
1
3
1 $375
Coordination with Bidders - respond to questions
3
21
21
11
8
1, $710
Task 6 - Bid Phase Services Subtotal Hours/Costs
11
01
ill
01
21
01
21
31,
18
$ 1,905
13 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 4
• •
Task
14-00-08
Principal
In
Charge
Prof.
Engineer
Project
Manager
SUE
Field
Supervisor
SUE
Field
Technician
CARD/ QA
Technician
Utility
Records
Researcher
Clerical /
Accounting
Functions
Total
Hours
Total
Extension
($)
A
«««««« Rates »»»»»»
Utility Records Research
$153.00
$146.00
$151.00
2
$106.00
$88.00
$92.50
10
$109.00
40
$73,00
10
62
$6,317
B
Prepare Monthly Status Reports & Invoices
10
10
10
30
$3,770
C
Coordination with Prime
24
20
44
$6,692
p
Meeting With Prime/Project Owner (4)
20
20
40
$6,080
Task 1 - Project Management Subtotal Hours/Costs
54
0
52
0
0
10
40
20
176
$22,859
A
Field Data Collection QL-A
120
200
$30,320
B
Project Management, Coordination & Fld. QA/QC Inspection QL-A
4
24
7226
$4,236
C
Surface Geophysical Investigation QL-B
446
400
$82,476
D
Survey QL-B
119
106
$21,942
E
Field Final Check QL-B
30
27
57
$5,556
F
Project Management, Coordination & Fki. QA/QC Inspection QL-B
30
192
222
$33,682
G
Expenses (See Worksheet 9)
$47,043
Task 3 - Utility Subtotal Hours/Costs
34
0
216
715
7331
0
0
0
1698
$225,155
14 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 4
15 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF MAN-HOURS and TASKS
WORKSHEET 5
PaveTex Engineering & Testing,14-Oct-08
Task
Principal
In
Charge
Project
Manager
Senior
Prof.
En r.
Prof.
Engr.
EIT
Tech.
or
Designer
Drafter
CADD
Clerical
Total
Hours
Total
Extension
($)
JDExpenrs.es
«««««« Rates »»»»»»
hly Project Meetings (3)
$175.00
4
$59.00
$39.00
2
6
$778
ae Monthly Status Report and Invoice
4
10
14
$1,090
dination with Prime
6
6
$1,050
(See Worksheet 10)
$0
as 1- Prolset Management Subtota{ HourslCosts
0
0
14
0
0
0
0
12
26
$2,918
A
".
Sampling Subgrade Material
4
20
4
28
$2,036
B
Contact SUE for Utility Locations prior to Boring
4
8
2
14
$1,250
C
Expenses (See Worksheet 10)
$15,141
Task 5 - Design and CDs Subtotal Hours/Costs
0
0
8
0
0
28
0
6
42
$ 0,,427
16 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 6
' • ' • 6 ' Los 14-Oct-08
Direct Expenses Qty, Unit Unit Price Unit Extension
Mileage (Engineers)
20mi/trip x 30 meetings/site visits/etc.
600
Miles
@
$0.585
per mile
$351
10mi/trip x 16 meetings/site visits/etc.
160
Miles
@
$0.585
per mile
$94
Reproduction
11x17 Copies (Paper)
150
Sheets
@
$0.20
per copy
$30
8.5xl1 Copies
700
Sheets
@
$0.10
per sheet
$70
Miscellaneous
Hand Delivery
5
Deliverables
@
$10,00
per delivery
$50
Postage
45
Mailings
@
$0.50
per mailing
$23
CADD charges
12
Hours
@
$10.00
per hour
$120
Task 1 - Project Management Subtotal Hours/Costs $737
With multiplier for reimbursables = 1.15 $848
- .... .. " "Y . T � +:t' - ,._. _-.....Y e .,.'F'i!r ) v
'.. &+.
# m, SOP""' ,Y+Yf2.�`
•R, Y, Is,;'F
.,. ..,
,,,'`fiE '
Mileage (Engineers)
20mi/trip x 5 meetings/site visits/etc.
100
Miles
@
$0.585
per mile
$59
Reproduction
Plot Plans
150
SF
@
$0.65
per SF
$98
11 x17 Copies (Paper)
100
Sheets
@
$0.20
per copy
$20
8.5x11 Copies
100
Sheets
@
$0.10
per sheet
$10
Miscellaneous
Hand Delivery
5
Deliverables
@
$10.00
per delivery
$50
Postage
0
Mailings
@
$0.50
per mailing
$0
CADD charges
0
Hours
@
$10.00
per hour
$0
Task 2 - Surveying Subtotal Hours/Costs $236
With multiplier for reimbursables = 1.15 $271
17 of 23
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 6
2-Al2—Al '
14-Oct-08
Unit Price Unit
Extension
Direct Expenses City. Unit
;c
Mileage (Engineers)
20mi/trip x 11 meetings/site visits/etc.
220
Miles
@
$0.585
per mile
$129
10mi/trip x 4 meetings/site visits/etc.
40
Miles
@
$0.585
per mile
$23
Reproduction
Plan Plots
3,000
SF
@
$0.65
per SF
$1,950
11x17 Copies (Paper)
200
Sheets
@
$0.20
per copy
$40
8.5x11 Copies
400
Sheets
@
$0.10
per sheet
$40
Miscellaneous
Hand Delivery
0
Deliverables
@
$10.00
per delivery
$0
Postage
60
Mailings
@
$3.00
per mailing
$180
CADD charges
32
Hours
@
$10.00
per hour
$320
Task 3 - Utility Subtotal Hours/Costs $2,682
With multiplier for reimbursables = 1.15 $3,084
Mileage
10mi/trip x 10 meetings/site visits/etc.
100
Miles
@
$0.585
per mile
$59
Reproduction
Plan Plots (Paper)
500
Square Foot
@
$0.65
per SF
$325
11 x1 7 Copies (Paper)
100
Sheets
@
$0.20
per copy
$20
8.5x11 Copies
250
Sheets
@
$0.10
per sheet
$25
Miscellaneous
Hand Delivery
1
Deliveries
@
$10.00
per delivery
$10
Postage
5
Mailings
@
$3.00
per mailing
$15
CADD charges
548
Hours
@
$10.00
per hour
$5,480
Task 4 - Water and Sanitary Sewer Design Subtotal
Hours/Costs $5,934
With multiplier for reimbursables = 1.15 $6,824
18 of 23
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 6
' ' • • ' 14-Oct-08
Direct Expenses city. Unit Price Unit Extension
A�Unit
Mileage (Engineers)
10mi/trip x 10 meetings/site visits/etc.
100
Miles
@
$0.585
per mile
$59
Reproduction
Plan Plots (Paper)
11,500
SF
@
$0.65
per SF
$7,475
Plan Plots (Mylar)
600
SF
@
$0.95
per SF
$570
11x17 Copies (Paper)
200
Sheets
@
$0.20
per sheet
$40
8.5x11 Copies
400
Sheets
@
$0.10
per sheet
$40
Miscellaneous
Hand Delivery including Plan Sets (30, 60, 90, 100, Mylar)
10 '"
Deliverables
@
$10.00
per delivery
$100
Postage
20
Mailings
@
$3.00
per mailing
$60
CADD charges
940
Hours
@
$10.00
per hour
$9,400
Task 5 - Design and CDs Subtotal Hours/Costs $17,744
With multiplier for reimbursables = 1.15 $20,405
CAW
.r..tii'..,
Mileage (Engineers)
20mi/trip x 4 x 2 meetings/site visits/etc.
160
Miles
@
$0.585
per mile -
$94
Reproduction
Plan Plot (Paper)
11,500
SF
@
$0.65
per SF
$7,475
8.5x11 Copies
100
Sheets
@
$0.10
per sheet
$10
Miscellaneous
Hand Delivery
1
Deliverables
@
$10.00
per delivery
$10
Postage
10
Mailings
@
$0.50
per mailing
$5
CADD charges
40
Hours
@
$10.00
per hour
$400
Task 6 - Bid Phase Services Subtotal HourslCosts $7,994
With multiplier for reimbursables = 1.15 $9,193
19of23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from FM 1730 (Slide Road) to Quaker Avenue - Project #92155
ESTIMATE OF REIMBURSABLE SURVEY EXPENSES for DESIGN and BID PHASE SERVICES
WORKSHEET 7
-
14-Oct-08
Qty
Unit
Unit Price
Total
Subconsultent Expenses
Survey Equipment - Trimble 5800, Trimble 5603
60
days
$200.00
$12,000
Mileage
1200
miles
$0.505
$606
CADD Charges
580
hours
$10.00
$5,800
Subtotals for Worksheet 10
HRA Reimbursables $18,406
w/ Contract Multiplier for Reimbursables = 1.15 $21,167
20 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from FM 1730 (Slide Road) to Quaker Avenue - Project #92155
ESTIMATE OF REIMBURSABLE EXPENSES - DESIGN AND BID PHASE SERVICES
WORKSHEET 8
14-Oct-08
Reimbursable Expenses City. Unit Unit Price Unit Extension
Mileage (Engineers)
20mi/trip x 33 meetings/site visits/etc.
660
Miles
@
$0.505
per mile
$333
Reproduction
11x17 Copies (Paper, includes checking prints)
70
Sheets
@
$0.20
per copy
$14
11 x1 7 Copies (Mylar)
16
Sheets
@
$2.00
per sheet
$32
8.5xl 1 Copies
550
Sheets
@
$0.10
per copy
$55
Miscellaneous
Cellular phone
30 minutes/mo @ 0.45/min
330
Minutes
@
$0.45
per Minute
$149
CADD charges
200
Hours
@
$10.00
per hour
$2,000
Gram Traffic Counting, Inc. warrant counts +15%
1.15
Lump Sum
$1,752.00
$2,015
Subtotals for Worksheet 11
Grimes 8 Associates Reimbursables $4,598
w/ Contract multiplier for reimbursables = 1.15 $5,287
21 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from FM 1730 (Slide Road) to Quaker Avenue - Project #92155
ESTIMATE OF REIMBURSABLE EXPENSES - DESIGN AND BID PHASE SERVICES
WORKSHEET 9
0 0
14-Oct-08
Reimbursable Expenses
Qty.
Unit
Unit Price
Unit Extension
Travel
Airfare
12
Each
@
$350.00
round trip
$4,200
Car Rental
6
Days
@
$90.00
per day
$540
Fuel For Rental Car
30
Gallons
@
$3.60
per gallon
$108
Meals'
256
Days
@
$39.00
per day
$9,984
Lodging"
206
Nights
@
$77.97
per night
$16,062
Reproduction
8.5x11 Photocopies (Paper)
300
Copies
@
$0.08
per copy
$24
11x17 Photocopies (Paper)
20
Copies
@
$0.16
per copy
$3
24x36 Photocopies (Paper)
20
Copies
@
$4.50
per copy
$90
24x36 CADD Plotted Sheets (Paper)
60
Sheets
@
$2.00
per sheet
$120
Direct Non Labor Costs
Mileage (Portal -to -Portal from San Antonio, TX)
2,292
Miles
@
$0.585
per mile
$1,341
Mileage (Portal -to -Portal from Local Lodging)
4,000
Miles
@
$0.585
per mile
$2,340
Vacuum Excavation Equipment (Portal -to -Portal
108
Hour
@
$45.00
per hour
$4,860
from San Antonio, TX and Local Lodging)
Traffic Control (Lane Closure)
5
Days
@
$100.00
per day
$500
Overnight Letter
10
Letter
@
$25.44
per letter
$254
Overnight Box/Pak
6
Box/Pak
@
$46.08
per box/pak
$276
Overnight Tube
4
Tube
@
$51.06
per tube
$204
Subtotals for Worksheet 12
So -Deep Reimbursables $40,907
w/ Contract multiplier for reimbursables = 11.15 $47,043
F
* Breakdown of Per Diem
1 Man x 10 Days = 10 Days (Principal & Project Engineer)
QL-B. 4 Men x 42 Days = 168 Days (Data Collection Teams) L-A: 3 Men x 14 Days = 42 Days (Data Collection Team)
1 Man x 21 Days = 29 Days (Project Manager) 1 Man x 7 Days = 7 Days (Project Manager)
" Breakdown of Lodaina
1 Man x 8 Nights = 8 Nights (Principal & Project Engineer)
QL-B: 4 Men x 35 Nights = 140 Nights (Data Collection Teams) QL-A: 3 Men x 12 Nights = 36 Nights (Data Collection Team)
1 Man x 17 Nights = 17 Nights (Project Manager) 1 Man x 5 Nights = 5 Nights (Project Manager)
22 of 23
EXHIBIT A-1
CITY OF LUBBOCK, TEXAS
ENGINEERING SERVICES
Quaker Avenue from 98th Street to FM 1585 - Project #92155
114th Street from Slide Road (FM 1730) to Quaker Avenue - Project #92155
ESTIMATE OF DIRECT EXPENSES
WORKSHEET 10
•
14-Oct-08
Unit Price
Unit
Extension
=Dlroct nses Q . Unit
Travel
Mileage
400
Miles
@
$0.505
per mile
$202
Reproduction
11x17 Copies (Paper, includes checking prints)
200
Sheets
@
$0.20
per copy
$40
11x17 Copies (Mylar)
2
Sheets
@
$2.00
per sheet
$4
8.5x11 Copies
200
Sheets
@
$0.10
per copy
$20
Testing Fees
Sampling Subgrade Material
Density @ Subgrade
2
Each
@
$50.00
Each
$100
Proctor @ Subgrade
2
Each
@
$200.00
Each
$400
Atterburg limits @ Subgrade
2
Each
@
$100.00
Each
$200
Texas Triaxial @ Subgrade
2
Each
@
$1,500.00
Each
$3,000
Density @ 3 feet below subgrade
2
Each
@
$50.00
Each
$100
Proctor @ 3 feet below Subgrade
2
Each
@
$200.00
Each
$400
Atterburg limits @ 3 feet below Subgrade
2
Each
@
$100.00
Each
$200
Equipment, Barricades, and Miscellaneous
Backhoe daily rate with operator
2
Day
@
$1,500.00
Day
$3,000
Pavement saw with operator
2
Day
@
$1,000.00
Day
$2,000
Barricades per day
2
Day
@
$1,000,00
Day
$2,000
Repair Holes
2
Each
@
$500.00
Each
$1,000
Shipping Fees (Triaxial)
2
Each
@
$250.00
Each
$500
Task 4 - Design and CDs Subtotal Hours/Costs $13,166
With multiplier for reimbursables = 1.15 $1�5j,}141
.�., X''.. '� . ..?4 8 PWIM:�""k 5 - iY P.,' g - YC s A `J�F
23 of 23
EXHIBIT A-2
SCHEDULE
IIHIMME II
IF=-MIw-q