HomeMy WebLinkAboutResolution - 2008-R0410 - Contract For The Repair And Maintenance Of Light Duty Vehicles - Pinkertons - 10_23_2008Resolution No. 2008—RO410
October 23, 2008
Item No. 5.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract for the repair and
maintenance of City of Lubbock light duty vehicles, by and between the City of Lubbock
and Pinkertons Garage & Body Shop of Lubbock, Texas, and related documents. Said
Contract is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 23rd
.TTEST:
Garza, City Secretary
AS, TO CONTENT:
Ye`arw66d, Assistant City Manager/
Information Officer
AS TO FORM:
Weaver, Assistant City Attorney
day of October , 2008.
TOM MARTIN, MAYOR
;s/ccdocs/Chad/Resolutions/RES.Contract-Pinkertons Garage&Body Shop
[ 0.16.08
IT8 #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles
CITY OF LUBBOCK Contract: 8743
CONTRACT FOR SERVICES Resolution No. 2008-RO410
For
Repair and Maintenance of City of Lubbock Light Duty Vehicles
Bid No. 08-68-MA
THIS CONTRACT, made and entered into this 23`d day of October, 2008, pursuant to a resolution
heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and
Pinkertons Garage and Body Shop ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Repair and Maintenance of
City of Lubbock Light Duty Vehicles and bids were received and duly opened as required by law;
and
. WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock
has heretofore adopted a resolution authorizing the acceptance of such bid, and the execution, in the
name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the
Repair and Maintenance of City of Lubbock Light Duty Vehicles.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
In accordance with City's specifications and Contractor's bid, copies of which specifications and bid
are attached hereto and made part hereof, Contractor will deliver to the City the Repair and
Maintenance of City of Lubbock Light Duty Vehicles specifically described in the bid submitted by
the Contractor and "Exhibit A" attached hereto.
The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein. The City agrees to
pay the Contractor according to the payment schedule attached; said payment schedule does not
include any applicable sales or use tax.
2. The Contractor shall perform the work according to the procedure outlined in the specifications
and Invitation to Bid attached hereto and incorporated herein.
3. The contract shall be for a term of five years, said date of term beginning upon City Council
datc of formal approval.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a thirty (30) day written notice. Such written notice must
state the reason for cancellation. The City of Lubbock reserves the right to award the canceled
contract to the next lowest and best bidder as it deems to be in the best interest of the city.
08-068•MA Repair and Maintenance of City of Lubbock Light Duty Vehicles
ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE
AMOUNT
1. Worker's Compensation Statutory
and
Employers Liability 500,000
2. Automotive Liability:
500,000
3. Garage Liability insurance including coverage for the following:
500,000
The City of Lubbock shall be named a primary additional insured with a waiver of subrogation in favor of
the City on all coverage's. All copies of the Certificates of Insurance shall reference the or bid number for which
the insurance is being supplied.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain the
required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
7. This Contract consists of the following documents set forth herein; Invitation to Bid ##08-068-
MA, General Conditions, Specifications, and the Bid Form.
08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 2
IT13 #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
CITY OF LUBBOCK
4*-- -
Tom Martin, Mayor
ATTEST:
Rebe ea Garza, City Secretary
APPROVED AS TO CONTENT:
l
Marf Yearw d, Chief Information Officer
Assistant City Manager
APPROVED AS TO FORM:
Assistant City Attorney
CONTRACTOR
BY
Authorized Representative
Address j f �7m/
08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 3
Resolution No. 2008—RO410
ITB MW-068•MA , R9W and MaUrtartenoe of City o/ Lubbook Ught Duly VOh cfas
SUBMIT TO:
CITY OF LUBBOCK
CITY OF LUBBOCK, TFXAS
i'ttruhaeing & Cetntraut MtutaSemont
1625 10 Street, Rm 204
Lubbock, Tx 79401.3830
AN EQUAL
INVITATION TO BID
CONTACT PERSON:
OPPORTUNITY
Marta Alvaro
EMPLOYER
#08-068-NU
TEL: 806,1731167
FAX: 506.775.2164
http./IpttmhiWng.oi.lubbock.tx.us
TrME:
SUBMITTAL DEADLINE:
Repair and Maintenance of City of Lubbock Light Duty Vehicles
September 23, 2008, 3:00 p.m. CST
PRE BID DATE, TIME AND LOCATION: September 16, 2008 at 10:00
4* bws mwhvd.0%r & car mddaar tiaard ebow, rsgersfear of ele hrwlt rj
a.m., 206 Municipal Drive, City Of Lubbock (Garage,
Conference
ahefl6r rreurrd wro�prnrd
Room Lubbock.Texas.
RESPO E T,I�AME:
LABEL THE OUTSIDE OF -YOUR SEALED RID WITH THE ITB NUMB THE
f �// H
CLOSING DATE AND TIME, AND YOUR comPANY NAME AND ADORNS&
MAILING ADDRESS:
IF RETURNING AS A "NO BID", t'I.EASE COMPLETE ANI) RETURN THE
" STA 1 EMENT' OF NO BID".
CITY — STATE — ZIP:
�96 (
THE CITY OF LUHBOCK RESERVES THE RIGHT TO ACCI IPT OR REJECT ANY
4 C)
AND ALL INDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE
COMINITMVR IUD PROCESS, FURTHER, THE CITY RESERVES THE RIGHT TO
T LEPHONE NO:
ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
on.
F NO:
IT IS THE INTENT AND "HOSE OF THE CITY OF LUBBOCK THAT THIS
REQUEST PERMITS COMPETITIVE BIDS, IT IS THE HMDER'S RESIAONSIBILITY
TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY
E-MAIL:
LANGUAGE, RECZUlRE1 NTS, LTc., OR ANY C'"INATIONS THEREOF,
INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS
F9DERAL TAX ID NO. -OR SOCIAL SECURITY NO,
IT8 TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN
G I; t 9 t
WRITING) AND MUST BE RECEIVED BY TIE PURCHASING MANAGER NO LATER
I'IIAN FIVE S Bk!INHSS BAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE,
THL MWER HEREBY ACKNOWLEDGES RWEIPT OF AND AGRES ITS BID 18 HAMM ON ANY ADDENDA POSTECD ON
RYPI)SPOT.COM
Tho City of Lubbock Charter states Alit no officer or employee of tiro City can benefit Rom any contract, job, work or service for the municipality or be interested
in the sale to the City of any supplies, equipment, material or xl)d sa prrchued. WUi any officer or employee of the City, or member of their immWiate family,
benefit from the award of thle bid to the above firm?— YES+ NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND
SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING
THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM
AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL
AUTHORIZED TO BIND TIM COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID
REJECTION.
By my sipstan I cwtif + that this offer Is made without prior understanding, agreement, or connection with any corporation, firm. business entity, or person
submitting an offer for the same materiab, suppties, equipment, or servioe(a), and is in all respects fair and without collusion or fisud. I further agree that if the
offer is accepted, the offeror will convey, sell, assign, or trsnfer to the City of Lubbock all right, tide, and interest in and to all causes of action it may now or
hareafter acquire under the Anti -tout laws of the United Soto and the State of To= (or price fixing rAsting to the particular commodky(s) or service (s)
purolwed or acquired b C ty of Lubbock, At the City's discretion, such assignment dull be made and become effective at the time the City tendon final
payment
Authorised Signature Title
e i L kL� q
PrinVType Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
08•06&#A Repair and Maintenanc* of City oC Lubbock Light Duty vehicles 7
ITS t108-M-MA , Repair and Mainbwnance of City of Lubbock Light Duty Vehicles
City of Lubbock
Consideration of Location of Bidder's Principal Place of Business
Affidavit of Eligibility
Pursuant to Subchapter Z, Chapter 271, Texas Local Government Code, In purchasing under this title any real property, personal
property that is not affixed to real property, or services, if a municipality receives one or more competitive sealed bids from a bidder
whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid price received by the
municipality from a bidder who is not a resident of the municipality, the municipality may enter into a contract with:
(1) the lowest bidder, or
(2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in
writing, that the local bidder offers the municipality the best combination of contract price and additional economic
development opportunities for the municipality created by the contract award, including the employment of residents of the
municipality and increased tax revenues to the municipality.
This section does not apply to the purchase of telecommunications services or information services, as those terms are defined by 47
U.S.C. Section 153.
In order to receive consideration, bidders must submit this affidavit to:
Marta Alvarez, Purchasing Manager
City of Lubbock
1625 13" Street, Room 204
Lubbock, TX 79401
Complete all areas below. lmwmplete affl&nft may be rejected
Local Business Name: n S (� G 1�r� ���J L (A t j ,6 h ap
Local Address (must be within the City limits): 1 q Li (r� I 1-6D� J 1 _I t�1 U LI /�
Address of the company's principal place of business within the United States: l�u .�i D(✓�� . �� 1 "/�
1 +c i J C L�VL
1. How marry residents of the City of Lubbock are employed at the above business location?
2. Year your business was established in the City of Lubbock: I—OC-2 V
3. For transactions that require sales tax, provide the following Reseller information:
Reseller Permit Number: ' — Z 1) a gA — (4 I S �> — --
Does your business have more than one office in the State of Texas? Yes J No
If Yes, identify the office location considered as the point -of sale credit foi sales tax purposes:
Was tie local business required to pay business and/or real property tax for the most recent tax year?
W:Yes No
If Yes, did the local business pay any of this tax to the City of Lubbock? Yes No
Under penalty of perjury, the undenigued states that the foregoing statements are true and correct. ft is further acknowledged that say person, firm,
corporation or entity intentionally submitting She information to the City in an attempt to qualify for eligibility shall be prohibited fiom bidding on City
of Lubbock products and servi a
Authorized Signature: ^-� Date: ! tp
Printed Name and Tide: i— i (r L Pi 0 t� 7� Y-- 0 t ,—) !Q
09-068-MA Repair and Il WMename of City of Lubbock LWrt Duly Vdddes 4
ITB 008-068-MA , Repair and Mein*nence of City of Lubbock Light Duty VehMes
BID FORM
Repair and Maintenance of City of Lubbock Light Duty Vehicles
CITY OF LUBBOCK, TEXAS
ITB #08-068-MA
In compliance with the Invitation to Hid #0&468-MA , the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for famishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. The Invitation to Bid #08-068-MA is by reference incorporated m
this contract. The Bid Form must be completed in blue or black ink or by typewriter.
ITEM
QTY
(FAimated)MEASURE
UNIT OF
DESCRIPTION
U,NTr PRICE•
BID
1.
500
EA
Passenger Vehicles
Scheduled Maintenance Service
S
Change Engine Oil & Filter
Multi -Point Inspection & Chassis Lubrication
Power T Lubrication & Visual Inspection
Tire Rotation
Brake Lining Inspection
NIA
Clean & Lubricate Caliper Slide Rails
2 — Wheel Brake Replacement
�-
4 — Wheel Brake Replacement
fj
Inspection Parking Brake System
—
eNhG
Replace Air Filter
Replace Crank Case Ventilation Filter If equipped
Cooling stem Inspection
r
Change Engine Coolant — addition to cooling system in tion
S PlugReplacement — 6 cylinder
'.
S ark PlugReplacement - 8 cylinder
.�
I ect and Repack Wheel Bearings
2
Service BatteryTerminals Cables A 1 anti-conosion treatment
�-
Electronic Fuel Injection — Fuel Filter Re lwxment
Automatic Transmission Service - Clean filer & c e fluid
�--
Manual Transmission Oil Change
e r
50
Transfer Case Oil Change
r
Front Wheel Alignment
s�4z
Four Wheel Alignment
Steering & Suspension Inspection — tie rods, steering linkage, ball
joints, related components
/V/
State Inspection
HVAC Inspection & Leak Detection
HVAC Re ' erant Removal Replace Dryer, Add Refrigerant
Maintain On -Hand Inventory of Tire Chains. Install and remove tire
chains as required.
0 Ccl
Tire Repairs (Vendor is required to use patches only. Tire plugs are
unacceptable. No sidewall repairs, only nail hold repair will be
acceptable, If tire requires replacing, vendor must replace with same
make, tread design, load and heat range).
n
06-06&MA Repair and Matntename of Ctty of Lubbock Ught Dt9y Vehicles 8
R
1T8 "-068-MA , Reoair and Main6e� of City of Lubbock Liaht Duly Vehicles
UNIT PRICE* BID
rrEM
QTY
UNIT OF
DESCRIPTION
(Estimated
MEASURE
Continued
Passenger Vehicles
$ ���✓
Non -Scheduled Maintenance Service
Hourly Labor Rate Charge: (when performing non-scheduled
maintenancerepairs)
Name/Version
Flat Rate Labor Guide (If left blank, vendor will not be
`t
b
considered)
Passenger Vehicles
Road Maintenance Service (Non -Warranty Repairs)
D
Vendor shall provide towing service upon request
Vendor shall provide road side tire service within 60 minutes
from notification Tire repairs (Vendor is required to use
j
patches only. Tire plugs are unacceptable. No sidewatl
c
repairs, only nail hold repair will be acceptable. If tire
requires replacing, vendor must replace with same make,
tread design,load and heat range).
08-OWMA Repair and Maintenance d 0ty of Lubbock Light Duty Vehides 9
ITB OW-088-MA , Repairr and MaJnWiarre of Criy o1 LLbbock Light Duty VeWea
ITEM
QTY
(FAimated)MEASURE
UNIT OF
DESCRIPTION
UNIT PRICE' BID
2.
354
Light Duty Trucks
Scheduled Maintenance Service
S
Change Engine Oil and Filter
y
Multi -Point Inspection and Chassis Lubrication
Power Train I Body Lubrication & Visual Inspection
!---
Tire Rotation
_
Brake Lining Inspeclon
Clean and Lubricate Caliper Slide Rails
do
2-Wheel Brake Replacement
4-Wheel Brake Replacement
Inspect Auting Brake System
Replace Air Filter
2
Replace Crank Case Ventilation Filter, if equipped
Cooling stem Inspection
Change Engine Coolant — addition to cooling system
inspection
-.
l/
Spark Plug Replacement — 6 cylinder
Spark Plug R lacerrient — 8 cylinder
Inspect & Repack Wheel
Service Battery Terminals, Cables, Apply Anti-Corrision
Treatment
L1�
Electronic Fuel Injection — fuel filter replacement
---
Automatic Transmission Service — clean filter and change
fluid
Manual Transmission Oil. Change
r
Front Wheel Alignment
—.-
Four Wheel Alignment
Steering & Suspension Inspection — tie, rods, steering linkage,
ball joints related components
State Inspections
.�-
HVAC Inspection & Leak Detection
HVAC Refrigerant Removal, Replac;Dryer, Add Refrigerant
Maintain On -Hand Inventory of Tire Chains. Install and
remove tire chains as required,
r
Tire Repairs (Vendor is required to use patches only. Tire
plugs are unacceptable. No sidewall repairs, only nail hold
repair will be acceptable. If tire requires replacing, vendor
must replace with same make, tread design, load and heat
e.
1
Oa-OWtM Repair and Maintename of Uty of L ubbodc L" Duly VeWes 10
ITB #08-068-MA , Repair and Mair&nwice of City of Lubbock Light DAy Vehkcles
Continued
Light Duty Trucks
Non -Scheduled Maintenance Service
UNIT PRICE* HID
Hourly Labor Rate Charge: (when performing non-scheduled
maintenancerepairs)
$
Name/Version
Flat Rate Labor Guide (If left blank, vendor will not be
$
considered)4'j
G
Light Duty Trucks
Road Maintenance Service(Non-Warranty Repairs)
Vendor shall provide towing service upon request
$ �,
Vendor shall provide road side tire service within 60 minutes
$
from notification Tire repairs (Vendor is required to use
patches only. Tire plugs are unacceptable. No sidewall
repairs, only nail hold repair will be acceptable. If tire
requires replacing, vendor must replace with same make,
tread design,load and heat range).
08-068-" Repair and Maintename of city of Lubbock LW Duty Vehktes 11
ITS #08-MO-MA , Repair and Mairftnwce of City d L.ubbock LgM Duly Vehicles
ITEM
QTY
(Estimated)
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE* BID
3.
180
Medium Duty Trucks
Scheduled Maintenance Service
$
Change Engine Oil and Filter Gasoline
' 0
Change Engine Oil and Filter Diesel
l,;
Multi -Point Inspection and Chassis Lubrication
Power Train / Body Lubrication & Visual Inspection
zb . 0 J
Tire Rotation
- D 0
Brake Lining Inspection
Clean and Lubricate Caliper Slide Rails
6 p . v
2-Wheel Brake Replacement
G - 0 c)
4-Wheel Brake Replacement
Inswt Parking Brake System
Replace Air Filter Gasoline
D
Replace Air Filter(Diesel)
p • p )
Replace Crank Case Ventilation Filter, if e
p - J J
Cooling System Inspection (Gasoline)
Cooling System Inspection Diesel
Change Engine Coolant — addition to cooling system
inspection Gasoline
2)0 , i7
Change Engine Coolant — addition to cooling system
in tion(Diesel)
3 0 • D O
Spark Plug Replacement — 6 cylinder
0 L?
Spwk Plug Replacement — 8 cylinder
p 0
I t& Repack Wheel Bearings
60S V
Service Battery Terminals, Cables, Apply Anti-Corrision
Treatment
p 0 J
Electronic Fuel Injection — fuel filter replacement (Gasoline)
. 00
Electronic Fuel Injection — fuel filter replacement(Diesel)
. O J
Automatic Transmission Service — clean filter and change
fluid Gasoline
O. O a
Automatic Transmission Service — clean filter and change
fluid(Fuel)
O O - o a
Manual Transmission Oil Change
O - O
Front Wheel Alignment
Four Wheel Alignment
O
Steering & Suspension Inspection — tie, rods, steering linkage,
ball joints, related components
n
State Inspections
HVAC Inspection & Leak Detection
p O
HVAC Refrigerant Removal, Replace Dryer, Add Refrigerant
U 0 . v o
Maintain On -Hand Inventory of Tire Chains. Install and
remove tire chains as required.
o C✓
Tire Repairs (Vendor is required to use patches only. Tire
plugs are unacceptable. No sidewall repairs, only nail hold
repair will be acceptable. If tire requires replacing, vendor
must replace with some make, tread design, load and heat
range).
n
08-068-MA Repair and Maintenarxe of sty of Lubbock light Duty veWdes 12
ITS 80e488-MA , RepWr and Mo ttanenos of My of Lubbook Llpht Duly Vehloles
Continued
Medium Duty Trucks
Curt
Non -Scheduled Maintenance Service
Hourly Labor Irate Charge: (when performing non-scheduled
maintenance repairs)
S
� i-,� - 5 U
Name/Version
Flat hate Labor Guide (If left blank, vendor will not be
considered)
0
Medium Duty Trucks
Road Maintenance Service(Non-Warranty Repairs)
Vendor shall provide 24-7 tow' service upon request
7
Vendor shall provide 24-7 road side tire service within 60
minutes from notification. `fire repairs (Vendor is required to
use patches only. 'Fire plugs are unacceptable. No sidewall
repairs, only nail hold repair will be acceptable. If tiro
requires replacing, vendor must replace with same make,
tread deshm load and heat range),
'PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO)
PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of 11 W %, net/ calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the id Form, payment terns will
be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or
after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City
within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the
date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever
event occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING; The Bidder certifies that the price quoted is not in excess of the lowest price charged
anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include
an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like
quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract
period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products
of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same
product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the
State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements
as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same
service, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space
provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should
these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms,
conditions, specifications, and pricing would apply?
Other governmental entities that might have interests In this contract are Frenship Independent School District,
Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School
District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas
Municipal over Agency, Lynn County, and City of Woiftorth.
YES NO
• If you (the bidder) checked YES, the following will apply;
e Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will
be eligible, but not obligated, to purchase materiaWservices under the contracts) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
governmerrtaI entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each govemmental entity will order their own materials/service as needed.
08-068•MA Repair .nd Meinunoxe of City of Lubbock Licht Duty VoWn 13
"OW-068-MA , Repair rid Maintenance
ntence of City of Lubbock LigM Duty Vehicles
THIS BID IS SUBNfl BY (Yi (�. t � n S (a� i (� �. CAL I a corporation organized under the
laws of the State of 1 Ly�L7 , or a partnership consisting of
or an individual trading as of the City of
Loc>(_1
Finn:
Address:_._
City: LLl t. Y-?bo cis State: �" Zip`}
XBy
M/W
BE Woman Black American Native American
Hispanic American Asian Pacific Other (Specify)
American
Authorized Representative - must sign by hand
Officer Name and Title: E I L V, / f1 t'L y,
Please Print
1111V10�3
Business Telephone Nuunber, tJL � FAX: jO 2 2
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $15,000): Date P.O./Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE I B; NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRES
08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 14
Authorized Representative - must sign by hand
Officer Name and Title: E I L V, / f1 t'L y,
Please Print
1111V10�3
Business Telephone Nuunber, tJL � FAX: jO 2 2
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $15,000): Date P.O./Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE I B; NUMBER, THE CLOSING DATE AND
TIME, AND YOUR COMPANY NAME AND ADDRES
08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 14
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet DescriptionNendor Location Service Fee Annual Pricing
3 180 Medium Duty Trucks
Change Gas Engine Oil & Filter
Woody's Tire Company
Lubbock, TX
26
4,635
McWhorters LTD
Lubbock, TX
27
4,851
Scott's Complete Car Care
Lubbock, TX
27
4,851
Pinkerton's Garage & Body Shop
Lubbock, TX
35
6,210
Change Diesel Engine Oil & Filter
McWhorters LTD
Lubbock, TX
66
11,871
Scott's Complete Car Care
Lubbock, TX
70
12,591
Pinkerton's Garage & Body Shop
Lubbock, TX
85
15,300
Woody's Tire Company
Lubbock, TX
94
16,920
Multi Point Inspection
Scott's Complete Car Care Lubbock, TX N/C N/C
Pinkerton's Garage & Body Shop Lubbock, TX N/C N/C
McWhorters LTD Lubbock, TX 16 2,871
Woody's Tire Company Lubbock, TX 30 5,400
Power Train
Scott's Complete Car Care Lubbock, TX N/C N/C
McWhorters LTD Lubbock, TX 16 2,871
Pinkerton's Garage & Body Shop Lubbock, TX 30 5,400
Woody's Tire Company Lubbock, TX 35 6,300
Tire Rotation
Scott's Complete Car Care
Lubbock, TX
8
1,440
McWhorters LTD
Lubbock, TX
14
2,520
Pinkerton's Garage & Body Shop
Lubbock, TX
15
2,700
Bill Williams Tires
Lubbock, TX
20
3,600
Woody's Tire Company
Lubbock, TX
40
7,200
Brake Lining Inspection
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Pinkerton's Garage & Body Shop
Lubbock, TX
N/C
N/C
Woody's Tire Company
Lubbock, TX
30
5,400
McWhorters LTD
Lubbock, TX
45
8,100
Caliper Clean & Lubricate
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
McWhorters LTD
Lubbock, TX
27
4,770
Woody's Tire Company
Lubbock, TX
45
8,100
Pinkerton's Garage & Body Shop
Lubbock, TX
50
9,000
EXHIBIT A
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet DescriptiionNendor Location Service Fee Annual Pricing
3 180 2 - Wheel Brake Replacement
Pinkerton's Garage & Body Shop Lubbock, TX 85 15,300
Scott's Complete Car Care Lubbock, TX 150 26,991
McWhorters LTD Lubbock, TX 160 28,800
Woody's Tire Company Lubbock, TX 200 36,000
4 - Wheel Brake Replacement
Pinkerton's Garage & Body Shop Lubbock, TX 170 30,600
Scott's Complete Car Care Lubbock, TX 290 52,191
McWhorters LTD Lubbock, TX 395 71,100
Woody's Tire Company Lubbock, TX 400 72,000
Inspection Parking Brake System
Scott's Complete Car Care Lubbock, TX N/C N/C
Pinkerton's Garage & Body Shop Lubbock, TX N/C N/C
Woody's Tire Company Lubbock, TX 40 7,200
McWhorters LTD Lubbock, TX 30 5,400
Air Filter Replacement
Scott's Complete Car Care
Lubbock, TX
15
2,691
Pinkerton's Garage & Body Shop
Lubbock, TX
25
4,500
McWhorters LTD
Lubbock, TX
32
5,760
Woody's Tire Company
Lubbock, TX
60
10,800
Air Filter Replacement - Diesel
Scott's Complete Car Care
Lubbock, TX
40
7,191
Pinkerton's Garage & Body Shop
Lubbock, TX
40
7,200
McWhorters LTD
Lubbock, TX
45
8,100
Woody's Tire Company
Lubbock, TX
120
21,600
Crank Case Replacement
Scott's Complete Car Care
Lubbock, TX
7
1,251
McWhorters LTD
Lubbock, TX
16
2,871
Pinkerton's Garage & Body Shop
Lubbock, TX
20
3,600
Woody's Tire Company
Lubbock, TX
100
18,000
EXHIBIT A
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet DescriptionNendor
Location
Service Fee
Annual Pricing
3 180 Cooling System
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Pinkerton's Garage & Body Shop
Lubbock, TX
N/C
N/C
Woody's Tire Company
Lubbock, TX
20
3,600
McWhorters LTD
Lubbock, TX
20
3,600
Cooling System Diesel
Scott's Complete Car Care Lubbock, TX N/C N/C
Pinkerton's Garage & Body Shop Lubbock, TX N/C N/C
McWhorters LTD Lubbock, TX 25 4,500
Woody's Tire Company Lubbock, TX 30 5,400
Change Engine Coolant & Inspection
Pinkerton's Garage & Body Shop Lubbock, TX 30 5,400
Scott's Complete Car Care Lubbock, TX 60 10,791
McWhorters LTD Lubbock, TX 70 12,591
Woody's Tire Company Lubbock, TX 75 13,500
Change Engine Coolant & Inspection Diesel
Pinkerton's Garage & Body Shop Lubbock, TX 30 5,400
Scott's Complete Car Care Lubbock, TX 60 10,791
McWhorters LTD Lubbock, TX 80 14,391
Woody's Tire Company Lubbock, TX 100 18,000
Spark Plug 6 Replacement
Scott's Complete Car Care Lubbock, TX 70 12,591
Pinkerton's Garage & Body Shop Lubbock, TX 85 15,300
McWhorters LTD Lubbock, TX 90 16,191
Woody's Tire Company Lubbock, TX 139 25,020
Spark Plug 8 Replacement
Scott's Complete Car Care
Lubbock, TX 90
16,191
McWhorters LTD
Lubbock, TX 110
19,791
Pinkerton's Garage & Body Shop
Lubbock, TX 130
23,400
Woody's Tire Company
Lubbock, TX 149
26,820
EXHIBIT A
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet DescriptionNendor Location Service Fee Annual Pricing
3 180 Inspection & Repack Wheel Bearings
McWhorters LTD Lubbock, TX 45 8,100
Scott's Complete Car Care Lubbock, TX 48 8,640
Woody's Tire Company Lubbock, TX 60 10,800
Pinkerton's Garage & Body Shop Lubbock, TX 63 11,250
Service Battery Terminals, Cables and Anit-Corrosion Treatment
Scott's Complete Car Care Lubbock, TX 9 1,530
Woody's Tire Company Lubbock, TX 20 3,600
Pinkerton's Garage & Body Shop Lubbock, TX 30 5,400
McWhorters LTD Lubbock, TX 30 5,400
Electronic Fuel Injection & Fuel Filter Replacement
Scott's Complete Car Care
Lubbock, TX 50
81991
McWhorters LTD
Lubbock, TX 50
9,000
Pinkerton's Garage & Body Shop
Lubbock, TX 60
10,800
Woody's Tire Company
Lubbock, TX 60
10,800
Electronic Fuel Injection & Fuel Filter Replacement Diesel
Pinkerton's Garage & Body Shop Lubbock, TX 60 10,800
McWhorters LTD Lubbock, TX 75 13,500
Scott's Complete Car Care Lubbock, TX 70 12,591
Woody's Tire Company Lubbock, TX 80 14,400
Automatic Transmission
McWhorters LTD
Lubbock, TX
65
11,700
Scott's Complete Car Care
Lubbock, TX
70
12,591
Pinkerton's Garage & Body Shop
Lubbock, TX
100
18,000
Woody's Tire Company
Lubbock, TX
130
23,400
Automatic Transmission Service Diesel
McWhorters LTD
Lubbock, TX
75
13,500
Scott's Complete Car Care
Lubbock, TX
80
14,391
Pinkerton's Garage & Body Shop
Lubbock, TX
100
18,000
Woody's Tire Company
Lubbock, TX
150
27,000
EXHIBIT A
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet DescriptionNendor Location Service Fee Annual Pricing
3 180 Manual Transmission Oil Change
Scott's Complete Car Care
Lubbock, TX
50
8,"1
Pinkerton's Garage & Body Shop
Lubbock, TX
50
9,000
McWhorters LTD
Lubbock, TX
55
9,900
Front Wheel Alignment
McWhorters LTD
Lubbock, TX
35
6,300
Pinkerton's Garage & Body Shop
Lubbock, TX
50
9,000
Woody's Tire Company
Lubbock, TX
55
9,891
Scott's Complete Car Care
Lubbock, TX
60
10,791
Four Wheel Alignment
Woody's Tire Company
Lubbock, TX
65
11,691
McWhorters LTD
Lubbock, TX
70
12,600
Scott's Complete Car Care
Lubbock, TX
80
14,391
Pinkerton's Garage & Body Shop
Lubbock, TX
125
22,500
Steering & Suspension Inspection
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Pinkerton's Garage & Body Shop
Lubbock, TX
N/C
N/C
McWhorters LTD
Lubbock, TX
18
3,I50
Woody's Tire Company
Lubbock, TX
35
6,300
State Inspection
Flores Tire Service
Lubbock, TX
15
2,610
McWhorters LTD
Lubbock, TX
15
2,610
Scott's Complete Car Care
Lubbock, TX
15
2,610
Pinkerton's Garage & Body Shop
Lubbock, TX
15
2,610
Woody's Tire Company
Lubbock, TX
15
2,610
HVAC Inspection & Leak Detection
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
McWhorters LTD
Lubbock, TX
35
6,300
Pinkerton's Garage & Body Shop
Lubbock, TX
55
91900
Woody's Tire Company
Lubbock, TX
110
19,800
EXHIBIT A
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet DescriptionNendor
Location
Service Fee
Annual Pricing
3 180 H VAC Refrigerant Removal and Add
Scott's Complete Car Care
Lubbock, TX
120
21,591
Woody's Tire Company
Lubbock, TX
295
53,100
McWhorters LTD
Lubbock, TX
198
35,550
Pinkerton's Garage & Body Shop
Lubbock, TX
200
36,000
Tire Chain Installation & Removal
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Woody's Tire Company
Lubbock, TX
20
3,600
Hourly Labor
Scott's Complete Car Care
Lubbock, TX
60
10,710
McWhorters LTD
Lubbock, TX
65
11,700
Woody's Tire Company
Lubbock, TX
65
11,700
Pinkerton's Garage & Body Shop
Lubbock, TX
67
11,970
Flat Rate
Scott's Complete Car Care Lubbock, TX 60 10,791
Pinkerton's Garage & Body Shop Lubbock, TX 67 11,970
McWhorters LTD Lubbock, TX 75 13,500
Woody's Tire Company Lubbock, TX 110 19,800
EXHIBIT A
City of Lubbock, TX EXHIBIT A
Fleet Services Resolution No. 2008—RO410
Tabulation Analysis
October 23, 2008
Item Fleet Description/Vendor Location Service Fee Annual Pricing
3 180 Medium Duty Trucks
Bill Williams Tires Lubbock, TX 3,600
Only Bid on Tire Rotations
Scott's Complete Car Care Lubbock, TX 298,170
Pinkerton's Garage & Body Shop Lubbock, TX 336,510
No Bid
Tire Chain Installation & Removal
McWhorters LTD Lubbock, TX 393,759
Woody's Tire Company Lubbock, TX 410,886
No Bid
Manual Transmission