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Home My WebLink AboutResolution - 2008-R0409 - Contract For Repair And Maintenance - Flores Tire Service Of Lubbock - 10_23_2008Resolution No. 2008-RO409 October 23, 2008 Item No. 5.10 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for the repair and maintenance of City of Lubbock light duty vehicles, by and between the City of Lubbock and Flores Tire Service of Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd TTEST: i Garza, City Secretary VED,AS TO CONTENT: ;i Yearw8'od, Assistant City Manager/ Information Officer VED AS TO FORM: Weaver, Assistant City Attorney day of October 2008. TOM MARTIN, MAYOR s/ccdocs/Chad/Resolutions/RES.Contract-Flores Tire Sery 0.16.08 ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles Resolution No. 2008-RO409 CITY OF LUBBOCK Contract: 8740 CONTRACT FOR SERVICES For Repair and Maintenance of City of Lubbock Light Duty Vehicles Bid No. 08-068-MA THIS CONTRACT, made and entered into this 23`d day of October, 2008, pursuant to a resolution heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and Flores Tire Service ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Repair and Maintenance of City of Lubbock Light Duty Vehicles and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock has heretofore adopted a resolution authorizing the acceptance of such bid, and the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the Repair and Maintenance of City of Lubbock Light Duty Vehicles. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are attached hereto and made part hereof, Contractor will deliver to the City the Repair and, Maintenance of City of Lubbock Light Duty Vehicles specifically described in the bid submitted by the Contractor and "Exhibit A" attached hereto. 1. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The City agrees to pay the Contractor according to the payment schedule attached; said payment schedule does not include any applicable sales or use tax. 2. The Contractor shall perform the work according to the procedure outlined in the specifications and Invitation to Bid attached hereto and incorporated herein. 3. The contract shall be for a term of five years, said date of term beginning upon City Council date of formal approval. 4. This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. The contractor shall obtain and maintain in full force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: TYPE AMOUNT 1. Worker's Compensation Statutory and Employers Liability 500,000 2. Automotive Liability: 500,000 3. Garage Liability insurance including coverage for the following: 500,000 The City of Lubbock shall be named a primary additional insured with a waiver of subrogation in favor of the City on all coverage's. All copies of the Certificates of Insurance shall reference the or bid number for which the insurance is being supplied. The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. The contractor shall also maintain workers compensation insurance in the statutory amount. If at any time during the life of the contract or any extension, the contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the contract. 6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 7. This Contract consists of the following documents set forth herein; Invitation to Bid #08-068- MA, General Conditions, Specifications, and the Bid Form. 08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 2 ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBBOCK `- �7 Tom Martin, Mayor ATTEST: Rebecca Garza, City Secretary APPROVED'AS TO CONTENT: Mar Yea od, ChiefInformation Officer Assistant City Manager APPROVED AS TO FORM: Assistant City Attorney KKi) 0 0 9V7:T I"i0 BY Authorized Representative Representative ` 0(-P C1I0L)IJ/0 Address 08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 3 ITB #08-068-MA , Repair and Maintenance of City of Lubbock Ught Duty Vehicles Rps;nlnti nn Nn - 2008—RO409 SUBMIT TO: r CITY OF LUBBOCK C. ' ' CITY OF LUBBOCK, TEXAS Purchasing & Contract Management 1625 13* Street, Rm 204 l Lubbock, Tx 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Marta Alvarez EMPLOYER #08-068—MA TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ei.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Repair and Maintenance of City of Lubbock Light Duty Vehicles September 23, 2008, 3:00 p.m. CST PRE BID DATE, TIME AND LOCATION: September 16, 2008 at 10:00 Any bids received after the time and date listed above, regardless ofthe mode of a.m., 206 Municipal Drive, City Of Lubbock Garage, Conference delivery, shall be returned unopened Room Lubbock Texas. RESPONDENT NAME: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE Flores.-I-ar- -Set V + CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING ADDRESS: , IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE n a t S "STATEMENT OF NO BID". CITY —STATE —ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY "j` 't AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO TELEPHONE NO: ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUB13OCK THAT THIS FAX NO: SD — GD 7 REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, E-MAIL-/�-( to d3 fASAJ. CO R f Pe.S „`ASS ijI INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE 5 BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON RFPDEPOT.COM The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or a tic' les purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES A NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased acquired by the City of Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final pa o e vendor. 41-t1.1— Authoriaed Signature Title Polo-e.c-f Rare-5 5-17—vg Prirw Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 08-068-M4 Repair and Maintenance of City of Lubbock Light Duty Vehicles 7 08- Mtt-MA ADDFNDIJM Of - REVISED BID FORM BID FORM ** Revised *" Repair and Maintenance of City of Lubbock Light Duty Vehicles CITY OF LUBBOCK, TEXAS ITB 408-068-MA In compliance with the Invitation to Bid 908-068-MA , the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form, The Invitation to Bid #08-068-MA is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. � On Estimate UNIT OF MEASURE- DESCRIPTION UNIT PRICE* BID 500 EA Passenger Vehicles Scheduled Maintenance Service S Change Engine Oil & Filter Multi -Point Inspection & Chassis Lubrication , Power Train/Body Lubrication & Visual Inspection 44 Tire Rotation Brake Lining Inspection DO Clean & Lubricate Caliper Slide Rails S'. Gd 2 — Wheel Brake Replacement V.60 4 — Wheel Brake Replacement do Inspection Parking Brake Systern /67. Re lace Air Filter oo Replace Crank Case Ventilation Filter, Ifequipped sn 000 Cooling System Inspection Change Engine Coolant —addition to cooling system inspection Spark Plug Replacement — 6 cylinder - Spark Plug Replacement - 8 cylinder Ins pect and Repack.Wbeel BearingsGO -� Service Battery Terminals, Cables, Apply anti -corrosion treatment Electronic Fuel Injection — Fuel Filter Replacement Automatic Transmission Service — Clean filer & change fluid U. e*o Manual Transmission Oil Change ad , Transfer Case Oil Change oD y Front Wheel Alignment Four Wheel Alignment Steering & Suspension Inspection — tie rods, steering linkage, ball joints, related components a o Av. State Inspection HVAC Inspection & Leak Detection HVAC Refrigerant Removal, Replace Dryer, Add Refrigerant Maintain On -Hand inventory of Tire Chains. install and remove lire chains as required. N 08-069-MA ADDENDUM k I — RFVIC.FD Bit? FORM tmaeveimable. No sidewRll reps -eta- hold Fepaj W W b aecepl ale. if 1;re Faq1tlfe5 replaoing.. Yeiiwith b • lead and hea! O UI IT PRICE' BID QTV UNIT OF DESCRIPTION (Estimated 11tEASURF Continued Passenger Vehicles f _ Non -Scheduled Maintenance Service Hourly Labor Rate Charge: (when performing non-scheduled maintenance repairs) V� e0 Name/Version Flat Rate Labor Guide (If left hlank, vendor will not be considered) Passenger Vehicles Road Maintenance Service (Non -Warranty Repairs) Vendor shall provide towing service upon request Vender -shall provkleF is}ettted- to t pai6he OR}). 4'►Fe , off- -ae ip. 3 09-068-MA ADDENDUM N 1 - RE VISFD BID FORM ITEM Q I V Estimated UNIT OF MEASURE DESCRIPTION 11Nrr PRICE* BID 2. 354 Light Duty Trucks Scheduled Maintenance Service $ Change Engine Oil and Filter Multi -Point In tion and Chassis Lubrication 10,00 Power Train / Body Lubrication & Visual Ins tion Tire Rotation p Brake Lining Inspection Clean and Lubricate Caliper Slide Rails oa 2-Wheel Brake Replacement 4-Wheel Brake Replacement Inspect Parking Brake S stem ' Replace Air Filtcr b Reduce Crank Case Ventilation Filter, ircquipped $: Cooling System Inspection t Change Engine Coolant — addition to cooling system inspection 00 yr?. Spark Plug Replacement — 6 cylinder Spark Plug Replacement — 8 cylinder Inspect & Repack Wheel Bearin Service Battery Terminals, Cables, Apply Anti-Corrision Treatment to.bD Electronic Fuel Injection — fuel filter replacement Automatic Transmission Service clean filter and change fluid Manual Transmission Oil Change Front Wheel Alignment Four Wheel Alignment Steering & Suspension Inspection -- tie, rods, steering linkage, ball joints related components ap State Inspections ctions HVAC Inspection & Leak Detection HVAC Refrigerant Removal, Replace Dryer, Add Refrigerant Maintain On -Hand Inventory of Tire Chains. Install and remove tire chains as required. hes - o*N_44i* plugs -are Id vell�#e� rust 08-069-MA ADDENDUM M 1 - REVISED BID FORM Continued Light Duty Trucks Nos -Scheduled Maintenance Service UNIT PRICE' BID Hourly labor Rate Charge: (when performing non-scheduled maintenance repairs) S eO NameNersion Flat Rate Labor Guide (if left blank vendor will not he considered S Light Duty Trucks Road Maintenance Service Non -Warrant Repairs) Vendor shall provide towing service upon request S kom n@ patches oW only hold be imil fepaiF will awopwbk--44*� ftltktki@5 make. tpeAd-dds+9i: f)"68-MA ADDENDUM it - REVISED DID FORM Non-Emer9wmv Vehides Coat TIRE SERVICE CAii S Vendor Shall respond within 60 minutes to all tire service oft withan the city its. Vendor shall have the appropriate tire information and proper replecanent tire an -board prior to beaV dispahted so that In the event the tire can not be repaired, a can be replaced immediately Tin -site. /ydf �44 Vendor shall only accept Tire Services Calls from the Fleet Services Department. Fleet Services wW issue a work request number for approval to proceed. Fleet Services will reissue Aurdrase Order numbers for repair approvals. TIRE SERVICE CA REPAIRS Vendor is required to use patches only. Twe plugs are not acceptable. No side wall repairs. Nail hole repairs are acceptable. If any fire � requires replacing, the vends mrcst replace with the same(.. manufacturer, aWicatbn, sim tread design, load, Speed range and rated miles. Vendor Is not permitted to dkinge out aA four (4) tires Drt service calls. This is a maintenance service and shall be completed In a shop environment Drily after a preventative mai 4marnce inspection determines replacement. Vendor is prohibited trap malcktg any repairs to anyone tire in excess of 50% of the cost of a new floe. Vendor shah no* the fleet department Y*ien repair cost exceaft replacement cost. In the event a tie is replaced, Vendor is required to return it to the fleet services department tagged with the vehicle's nwber and work rectuest number. IN -SHOP TIRE REPUKEMNT.5 When tnStatlIng four (4) new tires as a result of normal wear, vendor is required to match the replacement tires with the sarr►e application, size, tread design, load, speed range and rated miles. Verxlor has the optmn to provide an alterrnate MWKWWkM in cases where F S Fie 3Yo perfarmar►ce measures rented above meet or exceed that or the ties being removed as long as there is a cost savings. AN tires must be property balanced prior to Irmtallirng on the vehicle. The cost of balancing all tires/wheels shall be included in the cost of the fire replacement. It is the vendor's responsibility to deterrrkv that the wheel alignment rs correctly set to the marwtacturer`s remmimendaWm and Nat an related front-end parts are not wart b)eyorW manufacturer's recommendations to cause pre"ture tire wear prior to Instating new tires on any vehicle. The vendor is required to dispose of all used tires rer»o and from service due tC normal wear. IN -SHOP TIRE ? I �t RENIaVAIS The vendor shall install and remove tire chains at the request of the city. The vendor stall keep an Inventory of tine chains so that city employees can stop by without the need of an appointment. Drive-m and install or removal time shay not exceed 60 ma'nutes total time. 08-068-MA ADDENDUM t I - REVISED 13I1) FORM Emergency Vehicles Cost TIRE SERVIC€ CALLS $ Vendor shall respond witdml 60 mimes to all tire service caps within ol) 1 67' the city kr*ts. Vendor siriali have the appropriate tire information and proper replacement tire on -board prior to being dispatched so fiat in A f", the event the"can not be repaired, it can be reputed immediately on -site. 41.a*Y Vendor shag "am ept Tire Service Calls from the Meet Sennces Department. Fleal Services wit issue a work request number for approval to proceed. Fleet Services will OaLis w Pumhase Order numbers for repair approvals. -Rift SERWCE CALL REPAIRS Vendor is required to use patches orgy. Tire phtgs are not acceptable. No side wall repairs. Nail hole repairs are acceptable. If arty tire �v requess reptacilng, the vendor mug replace with the same rnaruifacturer, appkation, size, tread design, load, speed range and rated miles. Vendor is not pem led to mange out ad four (4) tires an service calls. This is a maintenance servlae and shall be mmpleted in a shop environment only after a everKaave maintenance inspection determines replacement. Vendor is prot>itlted from m*kV any repairs to anyone tire in excess of SO% of the cost of a new tire. Vendor shall noW the fleet departinent when repair cost exceeds replaaffient cost In the event a lire is replaced, Vendor is required to return it to the fleet services department tagged with the vehicle's number and work request number. IN-SHOPT1RE REPLACEMI;{y� VWien installing far (4) new tires as a rewlt of normal wear, vendor e3 is required to match the replacement tires with the same appikation, gyp. size, tread design, load, speed ra vp and rated miles. Vendor has the 4Wq61 r option to provide an alternate ma ru fadurer in cases where performance measures listed above meet or exceed that of the ties being removed as as there is a cost savings. Al tires must be property h miar"d prior to installing on the w#KL,. The oast of balancing all tires/wheels shag be ktducled In the cost of tfw toe replacement. It is the Vendors responsibillty W det m irie that the wheel alignment is correctly set to the manufacturer's ircommeridaticim and that all related front-end parts are not worn beyond manufacttxer's recornmeridations to cause premature tine wear prior to instafi g new tires on any vim. The vendor is required to dispose of all used tires removed hrnml service due to normal wear. IN -SHOP TIRE CHAIREMOVAIS The vendor Shay instal and remove bre dWns at the request of the city. The veridor steal keep an atventory of fire chains so that city employees can stop by without the need of an appointment Dttve to and aestait or remover time sha8 rot exceed 60 mywtes total time. *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO) (19-069-MA ADDLrDUM 41 — REVISM BED FORM PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discaunt of1e, net _calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will he NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event cx,-curs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services-, does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality. at a lower net prices) than provided herein, supplier agrees to notify the City and sell same product(s) at the tower prices) on all deliveries made during the period in which such tower price(s) is effective. INTFRLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the interlocal Cooperation Act (Chapter 791. Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply. Other governmental entities that might have interacts is this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech Univemity, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO _oy� • tfyou (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID iS SUBMITTED BY Q r_s "i� r��-�ti L�+' a corporation organized under the laws of the State of - 1!;1(43 , or a partnership consisting of R.LL, V71 nr=s or an individual trading as I?,Q.rts i t� Se t1l:A' of the City of L «Ia�A.. Firm: F�4S Mfg. Address: .2.2 f1_[l k wil : s PL A City: Lk tge State: zi M /WSE Woman Black American Native American Firm Hispanic American Asian Pacific Other (Specify) %W American By t"?C44,12 -., Date: j �/ 7 .4uthorized Representative-�^muust .sign by hand Officer Name and Title: 2Lle +4 �' tot ! � Please Print Business Telephone Number �d& ~ 7 qq - L_ FAX: k)(6-:Z(4qfj2& a,7 10 By t"?C44,12 -., Date: j �/ 7 .4uthorized Representative-�^muust .sign by hand Officer Name and Title: 2Lle +4 �' tot ! � Please Print Business Telephone Number �d& ~ 7 qq - L_ FAX: k)(6-:Z(4qfj2& a,7 10 08-068-MA ADDENDUM #1 - REVISED BID FORM FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Finn/Individual: Date of Award by City Council (for bids over S25,000): Date P.O./Contract Issued: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 11 ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Subchapter Z, Chapter 271, Texas Local Government Code, In purchasing under this title any real property, personal property that is not affixed to real property, or services, if a municipality receives one or more competitive sealed bids from a bidder whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid price received by the municipality from a bidder who is not a resident of the municipality, the municipality may enter into a contract with: (1) the lowest bidder, or (2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in writing, that the local bidder offers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality. This section does not apply to the purchase of telecommunications services or information services, as those terms are defined by 47 U.S.C. Section 153. In order to receive consideration, bidders must submit this affidavit to: Marta Alvarez, Purchasing Manager City of Lubbock 1625 13a' Street, Room 204 Lubbock, TX 79401 Complete all areas below. Incomplete affidavits may be rejected Local Business Name: I / C� (`C.S 1 r� /`� 5P r m r C- `ems ((�� Local Address (must be within the City limits): C f o U 15 1Q [.0 Address of the company's principal place of business within the United States: .Sgm r A ho , r, I. How many residents of the City of Lubbock are employed at the above business location? 4/ 2. Year your business was established in the City of Lubbock: C.S 3. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number: 3— 0 I 1 3 LP — Lo d 0 (p~ l Company Name and Address (as it appears on permit): S IKrX 4. Does your business have more than one office in the State of Texas? Yes >( No If Yes, identify the office location considered as the point -of sale credit for sales tax purposes: 5. Was the local business required to pay business and/or real property tax for the most recent tax year? _ Yes No If Yes, did the local business pay any of this tar to the City of Lubbock? _ Yes No Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. It is further acknowledged that any person, firm., corporation or entity intentionally submitting false information to the City in an attempt to qualify for eligibility shall be prohibited from bidding on City of Lubbock products and services for a period of one (1) year. Q Authorized Signature: JLA 2—_ Date: Printed Name and Title: �[Sb e V7I,n(e-S Owiv e/L 08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 4 Resolution No. 2008—RO409 City of Lubbock, TX EXHIBIT A Fleet Services Tabulation Analysis October 23, 2008 Item Fleet Description/Vendor Location Service Fee Annual Pricing 730 Non -Emergency Vehicles Tire Service Calls within City Limits Bill Williams Tire Lubbock, TX N/C N/C Flores Tire Service Lubbock, TX 15 10,950 Woody's Tire Company Lubbock, TX 30 21,900 McWhorters LTD Lubbock, TX 35 25,550 Scott's Complete Car Care Lubbock, TX 45 32,850 Tire Repairs Glens Automotive Lubbock, TX 10 7,300 Woody's Tire Company Lubbock, TX t0 7,300 Bill Williams Tire Lubbock, TX 13 9,125 Scott's Complete Car Care Lubbock, TX 15 10,950 McWhorters LTD Lubbock, TX 18 12,775 Flores Tire Service Lubbock, TX 20 14,600 Non -Emergency Vehicles Bill Williams Tire Lubbock, TX 9,125 Flores Tire Service Lubbock, TX 25,550 Woody's Tire Company Lubbock, TX 29,200 McWhorters LTD Lubbock, TX 38,325 Scott's Complete Car Care Lubbock, TX 43,800 304 Emergency Vehicles Tire Repair Service Calls Bill Williams Tire Lubbock, TX N/C N/C Flores Tire Service Lubbock, TX 15 4,560 McWhorter, LTD Lubbock, TX 35 10,640 Scott's Complete Car Care Lubbock, TX 45 13,680 Woody's Tire Company Lubbock, TX 50 15,200 Tire Repairs Woody's Tire Company Lubbock, TX 10 3,040 Bill Williams Tire Lubbock, TX 13 3,800 Scott's Complete Car Care Lubbock, TX 15 4,560 McWhorters LTD Lubbock, TX 18 5,320 Flores Tire Service Lubbock, TX 20 6,080 Non -Emergency Vehicles - Tire Repairs Bill Williams Tire Lubbock, TX 3,800 Flores Tire Service Lubbock, TX 10,640 McWhorters LTD Lubbock, TX 15,960 Scott's Complete Car Care Lubbock, TX 18,240 Woody's Tire Company Lubbock, TX 28,880