HomeMy WebLinkAboutResolution - 2008-R0408 - Contract For Repair And Maintenance - Woody's Tire Company - 10_23_2008Resolution No. 2008—RO408
October 23, 2008
Item No. 5.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Contract for the Repair
and Maintenance of City of Lubbock Light Duty Vehicles per ITB 08-068-MA, by and
between the City of Lubbock and Woody's Tire Company, of Lubbock, Texas, and
related documents. Said Contract is attached hereto and incorporated in this resolution
as if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this 23rd day of October , 2008.
TOM MARTIN, MAYOR
ATTEST:
CQ-e-v" -,
Reh ca Garza, City Secretary
APPROV0 AS TO CONTENT:
Mar Ye'aryij561, Assistant City Manager
Chief Information Officer
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw/ccdocs/Chad/Resolutions/RES-Contract-Woody's Tire Company
October 17, 2008
ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles
Resolution No. 2008-R0408
CITY OF LUBBOCK Contract: 8745
CONTRACT FOR SERVICES
For
Repair and Maintenance of City of Lubbock Light Duty Vehicles
Bid No. 08-068-MA
THIS CONTRACT, made and entered into this 23`d day of October, 2008, pursuant to a resolution
heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and
Woody's Tire Company ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Repair and Maintenance of
City of Lubbock Light Duty Vehicles and bids were received and duly opened as required by law;
and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock
has heretofore adopted a resolution authorizing the acceptance of such bid, and the execution, in the
name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the
Repair and Maintenance of City of Lubbock Light Duty Vehicles.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the
financial consideration hereinafter referred to, the parties hereby covenant and agree as follows:
In accordance with City's specifications and Contractor's bid, copies of which specifications and bid
are attached hereto and made part hereof, Contractor will deliver to the City the Repair and
Maintenance of City of Lubbock Light Duty Vehicles specifically described in the bid submitted by
the Contractor and "Exhibit A" attached hereto.
1. The City promises and agrees to employ, and does employ, the Contractor to cause to be done
the work provided for in this Contract and to complete and finish the same according to the
attached specifications, offer, and terms and conditions contained herein. The City agrees to
pay the Contractor according to the payment schedule attached; said payment schedule does not
include any applicable sales or use tax.
2. The Contractor shall perform the work according to the procedure outlined in the specifications
and Invitation to Bid attached hereto and incorporated herein.
3. The contract shall be for a term of five years, said date of term beginning upon City Council
date of formal approval.
4. This contract shall remain in effect until the expiration date, performance of services ordered,
or termination of by either party with a thirty (30) day written notice. Such written notice must
state the reason for cancellation. The City of Lubbock reserves the right to award the canceled
contract to the next lowest and best bidder as it deems to be in the best interest of the city.
08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles
ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles
5. Contractor shall at all times be an independent contractor and not an agent or representative of
City with regard to performance of the Services. Contractor shall not represent that it is, or
hold itself out as, an agent or representative of City. In no event shall Contractor be authorized
to enter into any agreement or undertaking for or on behalf of City.
6. The contractor shall obtain and maintain in full force and effect during the term of the contract,
commercial general liability coverage with insurance carriers admitted to do business in the
State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The
policies will be written on an occurrence basis, subject to the following minimum limits of
liability:
TYPE
AMOUNT
1. Worker's Compensation Statutory
and
Employers Liability 500,000
2. Automotive Liability:
500,000
3. Garage Liability insurance including coverage for the following:
500,000
The City of Lubbock shall be named a primary additional insured with a waiver of subrogation in favor of
the City on all coverage's. All copies of the Certificates of Insurance shall reference the or bid number for which
the insurance is being supplied.
The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The
certificate will provide 30 days notice of cancellation, and under the cancellation section, the
wording "endeavor to" and "but failure to mail such notice shall impose no obligation or
liability of any kind upon the company, its agents or representatives" will be crossed out. A
copy of the additional insured endorsement attached to the policy will be included with the
certificate.
The contractor shall also maintain workers compensation insurance in the statutory amount.
If at any time during the life of the contract or any extension, the contractor fails to maintain the
required insurance in full force and effect, all work under the contract shall be discontinued
immediately. Any failure to maintain the required insurance may be sufficient cause for the
City to terminate the contract.
6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or
interests accruing from this Contract without the written consent of the other.
7. This Contract consists of the following documents set forth herein; Invitation to Bid #08-068-
MA, General Conditions, Specifications, and the Bid Form.
08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 2
ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day
and year first above written. Executed in triplicate.
CITY OF LUBBOCK
�i e-4�-
Tom Martin, Mayor
ATTEST:
QAe4�� —
RebJcca Garza, City Secretary
APPROVED AS TO CONTENT:
Lln.-1 Z",
Mar Yearw od, Chief Information Officer
Assi tart City Manager
APPROVE AS TO FORM:
Assistant City Attorney
CONTRACTOR
BY�
Authorized Representativ
Address
Z c/ b c C
08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 3
Resolution No. 2008-R0408
ITB 008-068-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles
SUBMIT TO:
CITY OF LUBBOCKCITY
OF LUBBOCK TEXAS
ft
Purchasing &Contract Management
I!�( �
1625 13'' Street, Rm 204
!(
Lubbock, Tx 79401-3830
AN EQUAL INVITATION TO BID
OPPORTUNITY
CONTACT PERSON:
Marta Alvarez
L Q �(
�y EMPLOYER I" 08-0VO—l� A
TEL: 806.775.2167
FAX: 806.775.2164
http://purchasing.ci.lubbock.tx.us
TITLE:
SUBMITTAL DEADLINE:
Repair and Maintenance of City of Lubbock Light Duty Vehicles
September 23, 2008, 3:00 p.m. CST
PRE BID DATE, TIME AND LOCATION: September 16, 2008 at 10:00
Any bids recened after the rime and dale listed above, regardless efthe made of
a.m., 206 Municipal Drive, City Of Lubbock Garage, Conference
ddlwrry, shall he rerurned unopened.
Room, Lubbock, Texas,
RESPONDENT NAME:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE
CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS.
MAILING ADDRESS:
IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE
"STATEMENT OF NO BID",
CITY — STATE — ZIP:
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE
COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
TELEPHONE NO:
ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
CITY,
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS
FAX NO:
REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY
TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY
E-MAIL:
LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF,
INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO.
ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN
WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER
THAN FIVE 5 BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON
RFPDEPOT.COM
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested
in the sale to the City of any supplies, equipment, material or a i es purchased. Will any officer or employee of the City, or member of their immediate family,
benefit from the award of this bid to the above firm?_ YESNO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND
SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING
THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM
AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL
AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID
REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person
submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. 1 further agree that if the
offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to ail causes of action it may now or
hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s)
purchased^ acquired by the City of ubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final
pay/ A{l le(/r.
�Jl3G
Authot�*d SignatureTitle
,, tt &Z
Prin ype Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 7
08-068-MA ADDENDUM #1 - REVISED BID FORM
BID FORM ** Revised **
Repair and Maintenance of City of Lubbock Light Duty Vehicles
CITY OF LUBBOCK, TEXAS
ITB #08-068-MA
In compliance with the Invitation to Bid #08-068-MA , the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment,
labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set
forth on this form. The Invitation to Bid 408-068-MA is by reference incorporated in this contract. The Bid Form must be completed in
blue or black ink or by typewriter.
QTY
Estimated
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE* BID
500
EA
Passenger Vehicles
Scheduled Maintenance Service
$
Change Engine Oil & Filter U o V40 S ,*.
420 to
Multi -Point Inspection & Chassis Lubrication
Power Train/Body Lubrication & Visual Inspection
do
Tire Rotation
420 -
Brake Lining Inspection
oZo so
Clean & Lubricate Caliper Slide Rails
soap
2 - Wheel Brake Replacement
/ yQ b
4 - Wheel Brake Replacement
Q mo
Inspection Parking Brake System
go
Replace Air Filter
S'
Replace Crank Case Ventilation Filter, If equipped
as
Cooling System Inspection
Change Engine Coolant - addition to cooling system inspection
AIS 420
Spark Plug Replacement - 6 cylinder
cao
Spark Plug Replacement - 8 cylinder
m"
Inspect and Repack Wheel Bearings,O=�
Service Battery Terminals, Cables Apply anti -corrosion treatment
Electronic Fuel Injection - Fuel Filter Replacement
Leo
Automatic Transmission Service - Clean filer & change fluid
o0
Manual Transmission Oil Change
^,J AA
Transfer Case Oil Change
�DO
Front Wheel Alignment
sy�
Four Wheel Alignment
y 9 �-
Steering & Suspension Inspection - tie rods, steering linkage, ball
joints, related components
00
a� -
State Inspection
/ .fa
HVAC Inspection & Leak Detection
p"
HVAC Refrigerant Removal, Replace Dryer, Add Refri erant
s�
Maintain On -Hand Inventory of Tire Chains. Install and remove tire
chains as required.
on
/0' : '-G
2
08-068-MA ADDENDUM # 1 — REVISED BID FORM
epairs,-only—na4--holj repair wil� be
, sHeplace will —
Make, e
des+gn, lead amn4leat Fange).
UNrF PRICE* BID
QTY
UNIT OF
DESCRIPTION
Estimated
MEASURE
Continued
Passenger Vehicles S
Non -Scheduled Maintenance Service
Hourly Labor Rate Charge: (when performing non-scheduled
maintenance repairs)
Flat Rate Labor Guide (If left blank, vendor will not be
Passenger Vehicles
Road Maintenance Service (Non -Warranty Repairs)
Vendor shall provide towing service upon request
VendeFshall providepFovide read side tire service within 60 Fninutes
e Wired to c►se
patelaes e= re sidewall repairs,
only nail hold . {F-fire--requ+res
replasiRg; vertd
j0cp
Name/Version
,,:/moo"/
501
K,
08-068-MA ADDENDUM # 1 — REVISED BID FORM
ITEM
QTY
Estimated
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE* BID
2.
354
Light Duty Trucks
Scheduled Maintenance Service
$
Change Engine Oil and Filter
aS
Multi -Point Inspection and Chassis Lubrication
p vo
Power Train / Body Lubrication & Visual Inspection
='
Tire Rotation
p4•
Brake Lining Inspection
a 000
Clean and Lubricate Caliper Slide Rails
0e,
2-Wheel Brake Replacement
eo
4-Wheel Brake Replacement
p•o
Inspect Parking Brake System
Replace Air Filter
p�
Replace Crank Case Ventilation Filter, if equipped
yp�
Cooling System Inspection
/.,Z _
Change Engine Coolant — addition to cooling system
inspection
_ o0
J � —
Spark Plug Replacement — 6 cylinder
ea
Spark Plug Replacement — 8 cylinder
/021P
Inspect & Repack Wheel Bearings
to
Service Battery Terminals, Cables, Apply Anti-Corrision
Treatment
, o
Electronic Fuel Injection — fuel filter replacement
Da'
Automatic Transmission Service — clean filter and change
fluid
.3D'—°
Manual Transmission Oil Change
AJAI
Front Wheel Alignment
Four Wheel Alignment
Steering & Suspension Inspection — tie, rods, steering linkage,
ball joints, related components
State Inspections
HVAC Inspection & Leak Detection
HVAC Refrigerant Removal, Replace Dryer, Add Refrigerant
Maintain On -Hand Inventory of Tire Chains. Install and
remove tire chains as required.
No hold
PlUgS aFe unacceptable. SideWall FepaiFs, only nail
If-fegtt' , vendOF
design, lead andheat
range}:
08-068-MA ADDENDUM N 1 — REVISED BID FORM
Continued
Light Duty Trucks
Non -Scheduled Maintenance Service
UNIT PRICE* BID
Hourly Labor Rate Charge: (when performing non-scheduled
maintenance repairs)
S^0 0
Name/Version
Flat Rate Labor Guide (If left blank, vendor will not be
considered
$
Light Duty Trucks
Road Maintenance Service(Non-Warranty Repairs)
Vendor shall provide towing service upon request
S os
t� —
V
Tife �ja
patches on!),. plugs aFe unRceeptable. sidowall Fe,—.*.."
only nail -hold —repaif---will
re wee tj lce;-tread design,
load-and�ea�
08-068-MA ADDENDUM # 1 — REVISED BID FORM
ITEM
QTY
Estimated
UNIT OF
MEASURE
DESCRIPTION
UNIT PRICE* BID
3.
ISO
Medium Duty Trucks
Scheduled Maintenance Service
$
Change En ine Oil and Filter Gasoline io S v*,
S_
Chan a Engine Oil and Filter Diesel
Multi -Point Inspection and Chassis Lubrication
Q.o
Power Train / Body Lubrication & Visual Inspection
Ss
Tire Rotation
p ao
Brake Lining Inspection
1!0
Clean and Lubricate Caliper Slide Rails
2-Wheel Brake Replacement
10000
4-Wheel Brake Replacement
tr
Inspect Parking Brake System
'ea
Replace Air Filter Gasoline
0 mo
Replace Air Filter Diesel
G� o0
Replace Crank Case Ventilation Filter, if equipped
o0
Cooling System Inspection Gasoline
!�
Cooling System Inspection Diesel
o0
`
Change Engine Coolant - addition to cooling system
inspection Gasoline
S�
Change Engine Coolant - addition to cooling system
inspection Diesel
/Oo eo
Spark Plug Replacement - 6 cylinder
Spark Plug Replacement - 8 cylinder
V,
Inspect & Repack Wheel Bearings
Oep
Service Battery Terminals, Cables, Apply Anti-Corrision
Treatment
eo
a?O -
Electronic Fuel Injection - fuel filter replacement Gasoline
'P
Electronic Fuel Injection - fuel filter replacement Diesel •
to
Automatic Transmission Service - clean filter and change
fluid Gasoline
/gyp ee
Automatic Transmission Service - clean filter and change
fluid Fuel
Manual Transmission Oil Change
tiJ /a
Front Wheel Alignment
S _S
Four Wheel Alignment
Steering & Suspension Inspection - tie, rods, steering linkage,
ball joints, related components
-
State Inspections
HVAC Inspection & Leak Detection
/O
HVAC Refrigerant Removal, Replace Dryer, Add Refrigerant
Maintain On -Hand Inventory of Tire Chains. Install and
remove tire chains as required.
ee
irs;-only nail, hold
fepair- Will he aceeptable. if tire requiFereplacing,--vendemust
A.vkh wead design, lead
replace s-affle M'Lle, and
FRAi;e).
08-068-MA ADDENDUM # I - REVISED BID FORM
Continued
Medium Duty Trucks
Non -Scheduled Maintenance Service
Cost
Hourly Labor Rate Charge: (when performing non-scheduled
maintenance repairs)
S �Do
NameNersion
Flat Rate Labor Guide (if left blank, vendor will not be
considered)
Medium Duty Trucks
Road Maintenance Service Non -Warrant Repairs)
Vendor shall provide 24-7 towing service upon request
VeNiff tire-sefvieff 60
within minutes
patches only. Tife plugs are unacceptable. No sidewall re.
onli -nail hold- Fepa iF Will bO __aECep }ble if tire- rc"tt�f£'�'
#ead-design,
WaaT4 heat-
08-068-MA ADDENDUM #1 — REVISED BID FORM
Non -Emergency Vehicles
Cost
TIRE SERVICE CALLS
$
Vendor shall respond within 60 minutes to all tire service calls within
the city limits. Vendor shall have the appropriate tire information and
�!J CO
proper replacement tire on -board prior to being dispatched so that in
the event the tire can not be repaired, it can be replaced immediately
on -site.
Vendor shall only accept Tire Service Calls from the Fleet Services
Department. Fleet Services will issue a work request number for
approval to proceed. Fleet Services will tissue Purchase Order
numbers for repair approvals.
TIRE SERVICE CALL REPAIRS
Vendor is required to use patches only. Tire plugs are not acceptable.
No side wall repairs. Nail hole repairs are acceptable. If any tire
requires replacing, the vendor must replace with the same
manufacturer, application, size, tread design, load, speed range and
rated miles.
10 oo
Vendor Is not permitted to change out all four (4) tires on service
calls. This is a maintenance service and shall be completed in a shop
environment only after a preventative maintenance Inspection
determines replacement.
Vendor is prohibited from making any repairs to anyone tire in excess
of 50% of the cost of a new tire. Vendor shall notify the fleet
department when repair cost exceeds replacement cost.
In the event a tire is replaced, Vendor Is required to return it to the
fleet services department tagged with the vehicle's number and work
request number.
IN -SHOP TIRE REPLACEMENT'S
When Installing four (4) new tires as a result of normal wear, vendor
�� r
Is required to match the replacement tires with the same application,
a0 P
size, tread design, load, speed range and rated miles. Vendor has the
option to provide an alternate manufacturer in cases where
performance measures listed above meet or exceed that of the tires
*do
A
being removed as long as there is a cost savings.
JrG�
All tires must be property balanced prior to installing on the vehicle.
�S
The cost of balancing all bres/wheels shall be Included in the cost of
the tire replacement.
/)V!CX-> A.)
,0UNf
It Is the vendor's responsibility to determine that the wheel alignment
A-)e-"
Is correctly set to the manufacturer's recommendations and that all
�r',G
related front-end parts are not worn beyond manufacturer's
recommendations to cause premature tire wear prior to installing new
tires on any vehicle.
The vendor is required to dispose of all used tires removed from
service due to normal wear.
IN -SHOP TIREIN-SHOP TIRE CAN INSTALLS REMOVALS
REMOVALS�O°O�<,`•�
P�
The vendor shall install and remove tire chains at the request of the
to ��f ��C L
city. The vendor shall keep an inventory of tire chains so that city
040/.; rs
employees can stop by without the need of an appointment. Drive-in
and install or removal time shall not exceed 60 minutes total time.
08-068-MA ADDENDUM #1 — REVISED BID FORM
Emergency Vehicles
Cost
TIRE SERVICE CALLS
$ o e
so —
Vendor shall respond within 60 minutes to all tire service calls within
the city limits. Vendor shall have the appropriate tire information and
proper replacement tire on -board prior to being dispatched so that in
the event the th can not be repaired, it can be replaced immediately
on -site.
Vendor shall only accept Tire Service Calls from the Fleet Services
Department. Fleet Services will issue a work request number for
approval to proceed. Fleet Services will reissue Purchase Order
numbers for repair approvals.
TIRE SERVICE CALL REPAIRS
Vendor Is required to use patches only. Tire plugs are not acceptable.
No side wall repairs. Nail hole repairs are acceptable. If any tire
Op
requires replacing, the vendor must replace with the same
!�
manufacturer, application, size, tread design, load, speed range and
rated miles.
Vendor Is not permitted to change out all four (4) tires on service
calls. This Is a maintenance service and shall be completed in a shop
environment only after a preventative maintenance inspection
determines replacement.
Vendor is prohibited from making any repairs to anyone tire in excess
of 50% of the cost of a new tire. Vendor shall notify the fleet
department when repair cost exceeds replacement cost.
In the event a tire Is replaced, Vendor Is required to return it to the
fleet services department tagged with the vehicle's number and work
request number.
IN -SHOP TIRE REPLACEMENTS
When Installing four (4) new tires as a result of normal wear, vendor
a0 &6 er �� •
Is required to match the replacement tires with the same application,
size, tread design, load, speed range and rated miles. Vendor has the
option to provide an alternate manufacturer in cases where
Ov (-
performance measures listed above meet or exceed that of the tires
being removed as long as there is a cost savings.
All tires must be property balanced prior to installing on the vehicle.
The cost of balancing all tires/wheels shall be included in the cost of
OW wJ
the tire replacement.
It is the vendor's responsibility to determine that the wheel alignment
�J ,she 7
Is correctly set to the manufacturer's recommendations and that all
beyond
related front-end parts are not wan manufacturer's
recommendations to cause premature tire wear prior to installing new
tires on any vehicle.
The vendor is required to dispose of all used tires removed from
service due to normal wear.
IN -SHOP TIRE CHAIN INSTALLS & REMOVALS
AM�o �,•, c �qt�
The vendor shall install and remove tire chains at the request of the
/40 7�,•rt �i-
city. The vendor shall keep an Inventory of tire chains so that city
/
employees can stop by without the need of an appointment. Drive-in
and Install or removal time shall not exceed 60 minutes total time.
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO)
08-068-MA ADDENDUM # 1 — REVISED BID FORM
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 00/6, net — calendar days. Discounts
will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY
DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance,
whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be
interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the
date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not
be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else,
including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the
sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include
any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any
other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided
herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which
such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas,
by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the
Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period
of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision
orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract,
would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains
Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County,
and City of Wolfforth.
YES._ NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing lnterlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but
not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by
governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that
governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity
will order their own materials/service as needed.
THIS BID IS SUBMITTED BY l c�-77,-G e a corporation organized under the laws of the
State of GX-4 3 , or a partnership consisting of or an individual
trading as
of the City of Z- a.+ Ji 6c e./`
Firm: (tJa�_Je i' • a Co. 1. fd
Address:
City: e State: 7X Zi Vo19y/-,A
M/WBE
Firm:
Woman
Black American
Native American
Hispanic American
Asian Pacific
American
Other (Specify)
By.
Officer Name and Title:
Please
- must sign by hand
1q,
Business Telephone Number C��& - 211-2- X,, ( FAX: �D4 - 7 4/7- 7SD -!
10
08-068-MA ADDENDUM Ill - REVISED BID FORM
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Fim/Individual:
Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued:
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND
YOUR COMPANY NAME AND ADDRESS.
11
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet Description/Vendor
Location
Service Fee
Annual Pricing
1 500 Steering & Suspension Inspection
Glen's Automotive Repair, LLC
Lubbock, TX
N/C
N/C
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Pinkerton's Garage & Body Shop
Lubbock, TX
N/C
N/C
Flores Tire Service
Lubbock, TX
10
5,000
McWhorters LTD
Lubbock, TX
13
6,250
Woody's Tire Company
Lubbock, TX
20
10,000
State Inspection
Flores Tire Service
Lubbock, TX
15
7,250
Glen's Automotive Repair, LLC
Lubbock, TX
15
7,250
Scott's Complete Car Care
Lubbock, TX
15
7,250
McWhorters LTD
Lubbock, TX
15
7,250
Pinkerton's Garage & Body Shop
Lubbock, TX
15
7,250
Woody's Tire Company
Lubbock, TX
15
7,250
HVAC Inspection & Leak Detection
Glen's Automotive Repair, LLC
Lubbock, TX
N/C
N/C
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
McWhorters LTD
Lubbock, TX
35
17,500
Pinkerton's Garage & Body Shop
Lubbock, TX
55
27,500
Woody's Tire Company
Lubbock, TX
90
45,000
HVAC Refrigerant Removal and Add
Glen's Automotive Repair, LLC
Lubbock, TX
120
59,975
Scott's Complete Car Care
Lubbock, TX
120
59,975
Woody's Tire Company
Lubbock, TX
178
88,750
McWhorters LTD
Lubbock, TX
188
93,750
Pinkerton's Garage & Body Shop
Lubbock, TX
200
100,000
Tire Chain installation & Removal
Glen's Automotive Repair, LLC
Lubbock, TX
N/C
N/C
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Woody's Tire Company
Lubbock, TX
10
5,000
Hourly Labor
Flores Tire Service
Lubbock, TX
45
22,500
Glen's Automotive Repair, LLC
Lubbock, TX
48
24,000
Scott's Complete Car Care
Lubbock, TX
59
29,500
Pinkerton's Garage & Body Shop
Lubbock, TX
63
31,250
McWhorters LTD
Lubbock, TX
65
32,500
Woody's Tire Company
Lubbock, TX
65
32,500
Flat Rate
Flores Tire Service
Lubbock, TX
45
22,500
Glen's Automotive Repair, LLC
Lubbock, TX
48
24,000
McWhorters LTD
Lubbock, TX
50
25,000
Scott's Complete Car Care
Lubbock, TX
59
29,500
Woody's Tire Company
Lubbock, TX
60
30,000
Pinkerton's Garage & Body Shop
Lubbock, TX
63
31,250
EXHIBIT A
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet DescriptionNendor Location Service Fee Annual Pricing
2 354 Light Duty Trucks
Change Engine Oil & Filter
Woody's Tire Company
McWhorters LTD
Scott's Complete Car Care
Pinkerton's Garage & Body Shop
Flores Tire Service
Multi Point Inspection
Lubbock, TX
26
9,116
Lubbock, TX
27
9,540
Lubbock, TX
30
10,602
Lubbock, TX
35
12,213
Lubbock, TX
35
12,390
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Pinkerton's Garage & Body Shop
Lubbock, TX
N/C
N/C
Flores Tire Service
Lubbock, TX
10
3,540
McWhorters LTD
Lubbock, TX
16
5,646
Woody's Tire Company
Lubbock, TX
20
7,080
Power Train
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Flores Tire Service
Lubbock, TX
10
3,540
McWhorters LTD
Lubbock, TX
16
5,646
Woody's Tire Company
Lubbock, TX
25
8,850
Pinkerton's Garage & Body Shop
Lubbock, TX
30
10,620
Tire Rotation
Scott's Complete Car Care
Lubbock, TX
8
2,832
McWhorters LTD
Lubbock, TX
8
2,832
Flores Tire Service
Lubbock, TX
15
5,310
Pinkerton's Garage & Body Shop
Lubbock, TX
15
5,310
Bill Williams Tire
Lubbock, TX
20
7,080
Woody's Tire Company
Lubbock, TX
30
10,620
Brake Lining Inspection
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
Pinkerton's Garage & Body Shop
Lubbock, TX
N/C
N/C
McWhorters LTD
Lubbock, TX
8
2,832
Flores Tire Service
Lubbock, TX
10
3,540
Woody's Tire Company
Lubbock, TX
20
7,080
Caliper Clean & Lubricate
Scott's Complete Car Care
Lubbock, TX
N/C
N/C
McWhorters LTD
Lubbock, TX
20
7,080
Flores Tire Service
Lubbock, TX
25
8,850
Woody's Tire Company
Lubbock, TX
30
10,620
Pinkerton's Garage & Body Shop
Lubbock, TX
50
17,700
EXHIBIT A
City of Lubbock, TX
Fleet Services
Tabulation Analysis
October 23, 2008
Item Fleet DescriptionNendor Location Service Fee Annual Pricing
2 354 Change Engine Coolant & Inspection
Pinkerton's Garage & Body Shop
Lubbock, TX
30
10,620
Flores Tire Service
Lubbock, TX
42
14,868
McWhorters LTD
Lubbock, TX
45
15,930
Woody's Tire Company
Lubbock, TX
55
19,470
Scott's Complete Car Care
Lubbock, TX
60
21,222
Spark Plug 6 Replacement
McWhorters LTD
Lubbock, TX
50
17,523
Scott's Complete Car Care
Lubbock, TX
70
24,762
Pinkerton's Garage & Body Shop
Lubbock, TX
85
30,090
Woody's Tire Company
Lubbock, TX
99
35,046
Flores Tire Service
Lubbock, TX
100
35,400
Spark Plug 8 Replacement
McWhorters LTD
Lubbock, TX
70
24,603
Scott's Complete Car Care
Lubbock, TX
90
31,842
Woody's Tire Company
Lubbock, TX
107
37,878
Flores Tire Service
Lubbock, TX
115
40,710
Pinkerton's Garage & Body Shop
Lubbock, TX
130
46,020
Inspection & Repack Wheel Bearings
McWhorters LTD
Lubbock, TX
35
12,390
Woody's Tire Company
Lubbock, TX
40
14,160
Scott's Complete Car Care
Lubbock, TX
48
16,992
Flores Tire Service
Lubbock, TX
50
17,700
Pinkerton's Garage & Body Shop
Lubbock, TX
63
22,125
Service Battery Terminals, Cables and Anit-Corrosion Treatment
Scott's Complete Car Care
Lubbock, TX
9
3,009
Flores Tire Service
Lubbock, TX
10
3,540
McWhorters LTD
Lubbock, TX
20
7,080
Woody's Tire Company
Lubbock, TX
20
7,080
Pinkerton's Garage & Body Shop
Lubbock, TX
30
10,620
Electronic Fuel Injection & Fuel Filter Replacement
Flores Tire Service
Lubbock, TX
25
8,850
Woody's Tire Company
Lubbock, TX
40
I4,160
McWhorters LTD
Lubbock, TX
45
15,930
Scott's Complete Car Care
Lubbock, TX
50
17,682
Pinkerton's Garage & Body Shop
Lubbock, TX
60
21,240
EXHIBIT A
City of Lubbock, TX EXHIBIT A
Fleet Services Resolution No. 2008—RO4O8
Tabulation Analysis
October 23, 2008
Item Fleet Description/Vendor
Location
Service Fee
Annual Pricing
730 Non -Emergency Vehicles
Tire Service Calls within City Limits
Bill Williams Tire
Lubbock, TX
N/C
N/C
Flores Tire Service
Lubbock, TX
15
10,950
Woody's Tire Company
Lubbock, TX
30
21,900
McWhorters LTD
Lubbock, TX
35
25,550
Scott's Complete Car Care
Lubbock, TX
45
32,850
Tire Repairs
Glens Automotive
Lubbock, TX
10
7,300
Woody's Tire Company
Lubbock, TX
10
7,300
Bill Williams Tire
Lubbock, TX
13
9,125
Scott's Complete Car Care
Lubbock, TX
15
10,950
McWhorters LTD
Lubbock, TX
18
12,775
Flores Tire Service
Lubbock, TX
20
14,600
Non -Emergency Vehicles
Bill Williams Tire
Lubbock, TX
9,125
Flores Tire Service
Lubbock, TX
25,550
Woody's Tire Company
Lubbock, TX
29,200
McWhorters LTD
Lubbock, TX
38,325
Scott's Complete Car Care
Lubbock, TX
43,800
304 Emergency Vehicles Tire Repair
Service Calls
Bill Williams Tire
Lubbock, TX
N/C
N/C
Flores Tire Service
Lubbock, TX
15
4,560
McWhorters LTD
Lubbock, TX
35
10,640
Scott's Complete Car Care
Lubbock, TX
45
13,680
Woody's Tire Company
Lubbock, TX
50
15,200
Tire Repairs
Woody's Tire Company
Lubbock, TX
10
3,040
Bill Williams Tire
Lubbock, TX
13
3,800
Scott's Complete Car Care
Lubbock, TX
15
4,560
McWhorters LTD
Lubbock, TX
18
5,320
Flores Tire Service
Lubbock, TX
20
6,080
Non -Emergency Vehicles - Tire Repairs
Bill Williams Tire
Lubbock, TX
3,800
Flores Tire Service
Lubbock, TX
10,640
McWhorters LTD
Lubbock, TX
15,960
Scott's Complete Car Care
Lubbock, TX
18,240
Woody's Tire Company
Lubbock, TX
28,880