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HomeMy WebLinkAboutResolution - 2008-R0405 - Contract For Repair And Maintenance - Scott's Complete Car Care Of Lubbock - 10_23_2008Resolution No. 2008—RO405 October 23, 2008 Item No. 5.10 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for the repair and maintenance of City of Lubbock light duty vehicles, by and between the City of Lubbock and Scott's Complete Car Care of Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. by the City Council this 23rd day of October 2008. TOM MARTIN, MAYOR TTEST: Garza, City Secretary AS TO CONTENT: Yearwb6d, Assistant City Manager/ Information Officer 11 9"via< • •' Weaver, Assistant City Attorney ,s/ccdocs/Chad/Resolutions/RES.Contract-Scott's Complete Car Care 10.16.08 ITB #68-069-MA , Repair and Maintenance of City of Lubbock Light Duty Vehicles ontract: 87 CITY OF LUBBOCK Resolution No. 2008-RO405 CONTRACT FOR SERVICES For Repair and Maintenance of City of Lubbock Light Duty Vehicles Bid No. 08-68-MA THIS CONTRACT, made and entered into this 23`a day of October, 2008, pursuant to a resolution heretofore adopted by the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and Scott's CoinDlete Car Care ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Repair and Maintenance of City of Lubbock Light Duty Vehicles and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock has heretofore adopted a resolution authorizing the acceptance of such bid, and the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the Repair and Maintenance of City of Lubbock Light Duty Vehicles. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are attached hereto and made part hereof, Contractor will deliver to the City the Repair and Maintenance of City of Lubbock Light Duty Vehicles specifically described in the bid submitted by the Contractor and "Exhibit A" attached hereto. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. The City agrees to pay the Contractor according to the payment schedule attached; said payment schedule does not include any applicable sales or use tax. 2, The Contractor shall perform the work according to the procedure outlined in the specifications and Invitation to Bid attached hereto and incorporated herein. 3. The contract shall be for a term of five years, said date of term beginning upon City Council date of formal approval. 4. This contract shall remain in effect until the expiration date, performance of services ordered, or termination of by either party with a thirty (30) day written notice. Such written notice must state the reason for cancellation. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 08-068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles ITB #08-068-MA , Repair and Maintenance of City of Lubbock Light Ouly Vehicles 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. 6. The contractor shall obtain and maintain in full force and effect during the term of the contract, commercial general liability coverage with insurance carriers admitted to do business in the State of Texas. The insurance companies must carry a Best's Rating of A- VII or better. The policies will be written on an occurrence basis, subject to the following minimum limits of liability: TYPE AMOUNT 1. Worker's Compensation Statutory and Employers Liability 500,000 2. Automotive Liability: 500,000 3. Garage Liability insurance including coverage for the following: 500,000 The City of Lubbock shall be named a primary additional insured with a waiver of subrogation in favor or the City on all coverage's. All copies of the Certificates of Insurance shall reference the or bid number for which the insurance is being supplied. The contractor will provide a Certificate of Insurance to the City as evidence of coverage. The certificate will provide 30 days notice of cancellation, and under the cancellation section, the wording "endeavor to" and "but failure to mail such notice shall impose no obligation or liability of any kind upon the company, its agents or representatives" will be crossed out. A copy of the additional insured endorsement attached to the policy will be included with the certificate. The contractor shall also maintain workers compensation insurance in the statutory amount. If at any time during the life of the contract or any extension, the contractor fails to maintain the required insurance in full force and effect, all work under the contract shall be discontinued immediately. Any failure to maintain the required insurance may be sufficient cause for the City to terminate the contract. 6. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 7. This Contract consists of the following documents set forth herein; Invitation to Bid 408-068- MA, General Conditions, Specifications, and the Bid Form. 08.068-MA Repair and Maintenance of City of Lubbock Light Duty Vehicles 2 !TB #08-031-MA , Heavy Vehicle & Equipment Maintenance and Repairs CITY OF LUBBOCK Tom Martin, Mayor ATTEST: CQ" WC.4 -� I� Re ca Garza, City Secretary APPROVED AS TO CONTENT: Ma Ye ood, 6hief Information Officer Assistant City Manager APPROVED AS O FORM: Assistant City Attorney CONTRACTOR BY Aut razed Representative Address ee�A'K" - 'L/r A, iTB #08-031-MA . fleavy Vehicle & Equipment Maintenance and Repairs service Resolution No. 2008-RO405 FM # 0& 06&MA , Repair and MaMenanm d City d Lubbock Light Duly Vehidea SUBMIT TO: CITY OF LUBBOCK r Purchasing & Contract Management CITY OF LUBBOCK, TRe O PY 1625 13" Street, Rm 204 Lubbock, Tx 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Marta Alvarez EMPLOYER ��{ #08-068-L�'lA TEL: 906.775.2167 FAX: 806.775.2164 httpJ/*tmhasing.ci.lubbociLtx.us TITLE: SUBMITTAL DEADLINE: Repair and Maintenance of City of Lubbock Light Duty Vehicles September 23, 2008, 3:00 p.m. CST PRE BiD DATE, TTME AND LOCATION: September 16, 2008 at 10:00 Amy btdr re"Ned after the Bare arildare lisred above, regardless of the,wode of a.m., 206 Municipal Drive, City Of Lubbock Garage, Conference ddlvery, shall be r nawd anopewd Room Lubbock,Texas. p RsW OND � ,C b r LABEL THE OUTSIDE OF YOUR SEALED BM WrrH THE ITB NUMBER, THE J CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRFS& MAILING ADDRESS: v iF RETURNING AS A "NO BID-, PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". TTY SATE tZIP ` t t-{ THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY {�(,7 �� AND ALL BiDS IN WHOLE OR IN PART AND WAiVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE iN THE BEST INTEREST OF THE TELEE ONE NO' I 0— y L — �,ga_ CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THiS FAX _ ✓j _ 1 r c•1 `I �k l REQUEST PERMITS COMPETITIVE BiDS. iT iS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY E- L: l� Q lV� s LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THiS FEDERAL TAXM NO. OR SOCIAL"SECURITY NO. ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE 5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BiD IS BASED ON ANY ADDENDA POSTED ON RFPDEPOT.COM The C ity of Lubbock Charter states that no officer or employee of the City can benefit from arty contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articas purchased Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_,_ YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEiNG FAMILIAR. WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BiD FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BiD FORM AND AGREES TO DELIVER SAiD ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BiD FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is ma& without prior understanding, agreement, or connection with any corporation, firm, business entity, or per5an submitting an offer for the same materials, supplies, equipment or service(s), and is in all respects fair and without collusion or fraud. 1 further agree that if the offer is accepted, the of cror will convey, sell, assign, or transfer to the City of Lubbock all right, tide, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City oof-L At the City's discretion, such assignment 1,shall be made and become ef%tive at the time the City tenders fmal payr�nt to ndor. ? 1XB r-34— U W i e v- Authorized Signature ' Title I,u�LkNa-rye s Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 00-0684AA Repair and Maintenance of City of Lubbock Light Duty Vehicles 7 Q"&MA ADDENDUM 41—REVISED BID FORM L3IDFORM ** RL-wised ** Repair and Maintenance of City of Lubbock Light Duty Vehicles CITY OF LUBBOCK, TEXAS ITB #08-068-MA In compliance with the Invitation to Bid #48-M-MA , the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #08-068-MA is by reference incorporated in this contract The Bid Form must be completed in blue or black ink or by typewriter. QTY (Estimm"OMEASURE UNIT OF DESCRIPTION UNIT PRICE` BID 500 EA Passenger Vehicles Scheduled Maintenance Service $ Change Engine Oil & Filter Multi -Point Inspection & Chassis Lubrication . Power TrainlBod Lubrication & Visual Inspection Tire Rotation U0 Brake Lining Inspection Clean & Lubricate Caliper Slide Rails t l 2 - Wheel Brake R lacement 4 - Wheel Brake Replacement , Inspcction P Brake System y1 C Replace Air Filter q Replace Crank Case Ventilation Filter If equipped Cooling System Ingection ;A- G Change Engine Coolant - addition to cooling system inspection S 1615 Spark Plug Replacement - 6 cylinder W S ark Plug Replacement - 8 cylinder �l Inspect and Repack Wheel Bearings,, Service Battery Terminals Cables Apply anti -corrosion treatment Electronic Fuel in`ection - Fuel Filter R lacement °� Automatic Transmission Service - Clean filer & change fluid , Manual Transmission Oil Change Transfer Case Oil Change LICI Front Wheel Alignment Four Wheel Alignment Steering & Suspension Inspection - tie rods, steering linkage, ball joints, related components in — State Inspection 4, �© HVAC Inspection & Leak Detection r� HVAC Refrigerant Removal, Replace Dryer, Add Refrigerant Maintain On -Hand Inventory of Tire Chains. Install and remove tine chains as required. P- J ►L { 2 08-068-MA ADDENDUM #1- REVISED BID FORM .,ke t.-ood 4...,:..-, lati i ,tA helit ,. .e) H ¢TY (EsfimstWl UNIT OF MEASURE DESCRIPTION UNIT PRICE" BID Continued Passenger Vehicles Non -Scheduled Maintenance Service Hourly Labor Rate Charge: (when performing non-scheduled maintenance airs)J �q I'vi NameNersion Flat Rate Labor Guide (if left blank, vendor will not be considered)' Passenger Vehicles Road Maintenance Service(Non-Warranty Repairs) Vendor shall Lvovide 12wiEg service upon r ueA, c . n 09-06IFMA ADDENDUM #I — REVISED BID FORM ITEM QTY (Estimated) UNIT OF MEASURE DESCRIPTION UNIT PRICE' BID 2. 354 Light Duty Trucks Scheduled Maintenance Service $ Change Engine Oil and Filter q , Multi -Paint Lns 1jection and Chassis Lubrication Power Train / Body Lubrication & Visual Inspeoftion Tire Rotation t? Brake LinjU Inspection AAC Clean and Lubricate Caliper Slide Rails 2-Wheel Brake Replacement Ct 4-Wheel Brake Replacement aqq. 11 Inspect Parking Brake System Replace Air Filter Replace Crank Case Ventilation Filter, if eqjipped Cooling System Inspection Change Engine Coolant — addition to cooling system,. inspection �� Spark PI Re lacement — 6 cylinder IP t C Spark Plug Replacement — 8 cylinder iret, el'5- Inqwt & Repack Wheel Bearin s 10 Service Battery Terminals, Cables, Apply Anti-Corrision Treatment Q� Electronic Fuel Injection — fuel filter r lacement 4 Automatic Transmission Service — clean filter and change fluid rr -- l ¢ Cl ►� 5� Manual Transmission Oil Change Front Wheel Alignment t �1 Four Wheel Alignment .{t Steering & Suspension Inspection — tie, rods, steering linkage, ball joints, related cons onents i 4 State Inspections 14, 5 HVAC Inspection & Leak Detection i'1,. HVAC Refrigerant Removal Replace Dryer, Add Refrigerant Ott Maintain On -Hand Inventory of Tire Chains. Install and remove tire chains as reuire& nit O8-068-MA ADDENDUM J#1 - REVISED BID FORM Continued Light Duty Trucks Non -Scheduled Maintenance Service UNIT PRICE, HID Hourly Labor Rate Charge. (when performing non-scheduled maintenance repairs) S iic0u' �'jp �` �� ice- ' J�` Name/Version Flat Rate Labor Guide (If lets blank, vendor will not be considered S Light Duty Trucks Road Maintenance Service(Non-Warranty Repairs) Vendor shall provide towing service upon request f�c ooplaoing,ido m+ist foplae 0"9-MA ADDENDUM # 1— REVISED BID FORM ITEM QTY (Estisnated)MEASURE UNIT OF DESCRIPTION UNIT PRICE" BID 3. 18Q Medium Duty Trucks Scheduled Maintenance Service $ Change Engine Oil and Filter Gasoline , C(5- Change Engine Oil and Filter T esel , `5 Multi -Point Inspection and Chassis Lubrication 1tQ. Power Train I Body Lubrication & Visual Inspection kl Tire Rotation Q Brake Lining Inspection Clean and Lubricate Cali= Slide Rails 2-Wheel Brake Replacement 4-Wheel Brake Replacement , 9 Inspect Parking Brake System i+L Replace Air Filter Gasoline 1-14.5 Re lace Air Filter(Diesel)�t Replace Crank Case Ventilation Filter if equipped►�i5� Coo!!ng System Inspection Gasoline Cooling System Inspection(Diesel) Change Engine Coolant — addition to cooling system jngEEtion Gasoline Change Engine Coolant — addition to cooling system lion(Diesel)�� tQ� Spark Pl q t Spark Plug Replacement — 8 cylinder X91CIT In t & Repack Wheel BeajpE q6 .0 Service Battery Terminals, Cables, Apply, Anti-Corrision Treatment �? 0 t `7v Electronic Fuel In`ection — heel filter replacement Gasoline Q, Electronic Fuel Injection — fuel filter replacement(Diesel) ► 45 Automatic Transmission Service — clean filter and change fluid Gasoline j _ q tt1 Automatic Transmission Service — clean filter and change fluid (Fuel)l a q ► - `5- Manual Transmission Oil Change LH 1 95 Front Wheel Alignment Four Wheel Alignment t Ct Steering & Suspension Inspection — tie, rods, steering linkage, ball joints, related components pt j c' 1 State Inspections HVAC InsLmetion & Leak Detection k HVAC Refri Brant Removal, Replace Dryer, Add Refrigerant j Lq,,j t Maintain On -Hand Inventory of Tire Chains. Install and remove tire chains as required. L 08-068-MA ADDENDUM 91- REVISED BID FORM Continued Medium Duty Trucks Non -Scheduled Maintenance Service Cost Hourly Labor Rate Charge: (when performing non-scheduled maintenance repairs) i S t✓ $'V1 Nomefversion Flat Rate Labor Guide ¢f left blank, vendor will not be considered La G 1 � Medium Duty Trucks Road Maintenance Service(Non-Warranty Re airs Vendor shall provide 24-7 to service upon request �. ,. O9-068-MA ADDENDUM #1—RMSED BID FORD{ Nwn-Emhergency Vehides Cost S TIRE SERVICE CALLS Vendor shag respond within 60 minutes to all tire service calls within the city gn#s. Vendor shag have the appropriate tire Infbm atlan and proper replacement fire on -board prior to being dispatched so that in the event the tire can riot be repaired, It can be replaced immediately at -site. 9i Vendor shag only accept Tim Service Cage from the Rat Services Departrnert. Fleet Services YM issue a work request number for approval to proceed. Meet Services will M&issue Purchase Order numbers for repair approvals. JIBE aEMCE CALL REPAIRS Vendor Is required to use patches only. Tire plugs are not acceptabb. No side wag repairs. Nall hole repairs are acceptable. If any tire requires replacing, the vendor must replace with the same manufachuer, applicatkm, size, tread design, load, speed range and rated miles. Venda Is net permitted to change out all four (4) tines on service tags. This Is a maintenance service and shall be compieted In a shop environment only after a preventative maintenance inspection determines replacement Vendor Is prohibited from making any repairs to anyone tire In excess of 50% of the cost of a new dre. Vendor shall notify, the fleet department when repair cast exceeds replacement cost. In the event a tire is replaced, Vendor Is required to return It to the Meet services department tagged with the vehicle's number and work r2quest number. IN -SHOP TIRE REPLACEMENTS When Installing four (4) new tires as a result of normal wear, vendor is required to match the replacement tires with the same application, size, tread design, load, speed range and rated miles. Vendor has the option to provide an alternate manufacturer in cases where performance measures listed above meet or exceed that of the tines being removed as long as there is a cost savings. Al tires must be property balanced prior to installing on the vehide. � The cast of balancing all tires/wheels shall be included in the cost of the tire replacement It Is the vendors responsibility to detrrmine that the wheel alignment is correctly set to the manufacGuees recommendations and that all related front-end parts are not worn beyond manufacturer's recornmendations to cause premature fire wear prior to Installing new tires on any vehicle. The vendor Is required to dispose of all used tires removed from service due to normal wear. IN-SHQp TIRE CHM INUALLSAAMVALS The vendor shag install and remove fire chains at the request of the city. The vendor Shan keep an inventory of are chains so that city employees can stop by wittxxA the need of an appointment Drive-in and install or removal time shag not exceed 60 minutes total tinee. 08-069-MA ADDENDUM #1 —REVISED BID FORM EmergIenO Vehicles Cost URF SSEKVIa CALLS Vendor shall respond within 60 minutes to all tire service calls within $ the city limits. Vendor shall have the appropriate the infotmatio t and proper replacement tire onboard prior to being dispatched so that In the event the the can not be repaired, it can be replaced immediately are -site. � / Vendor shall only accept Tire Servioe Cab from the Fleet Services Department. Fled Services will Issue a work request number for approval to proceed. Peet Services will not Issue Purchase Order numbers for repair approvals. TIRE SERVICE CALL REPAIRS Vendor is required to use patches only. Tire plugs are not acceptable, No side wall repairs. Nall hole repairs are acceptable. If any tire requires replacing, the vendor must replace with the same manufacturer, application, size, tread design, load, speed range and rated miles. Vendor Is not permitted to change out all four (4) tires on service calls. [) j This Is a maintenance service and shall be completed In a shop environment only after a preventative maintenance inspection determines replacement Vendor Is prohibited from making any repairs to anyone tire In excess of 50% of the cost of a new tire. Vendor shall notify the fleet department when repair cast exceeds replacement cost In the event a tire Is replaced, Vendor is required to return it to the fleet services department tagged with the vehicle's number and work request number. IN -SHOP TIRE REPLACEMENTS When Installing four (4) new tires as a result of normal wear, vendor Is required to match the replacement tires with the same application, sae, tread design, bad, speed range and rated miles. Vendor has the option to provide an alternate manufacturer in cases where performance measures ksted above meet or exceed that of the tires being removed as long as there Is a cost savings. All tines must be property balanced prior to installing on the vehkde_ j A The cost of balancing all tt�es/wheels shah be included in the cost of i the tire replacement. It Is the vendor's responsibility to determine that the wheel alignment is correctly set to the manufochuees recommendations and that all related front-end parts are not wom beyond manufacturer's recommendations to cause premature tine wear prior to installing new tireson arty vehicle. The vendor its required to dispose of all used tires removed from service due to normal wear. IN -SHOP TIRE CHAIN INSTALLS FA REnQV&.j The vendor shall install and remove tare chains at the request of the city. The vendor shall keep an Inventory of tie chains so that dty employees can stop by without the need of an appointment Drive-in and install or removal time shall not exceed 60 minutes total time. *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **Days After Receipt of Order (ARO) 09-069-MAADDENDUM #1-REVISED BID FORM PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of __%, net_,_, calendar days. Discounts Form, will not be considered in determining low bid. Unless otherwise indicated on the Bid payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a convect invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the praiucts/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other cuAom r, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INI'ERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests In this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of W orth. YES NO a If you (the bidder) checked YES, the following will apply: Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation All purchases by governmental entities other than the City of Lubbock will be billed directly to that govennuental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their OW4.waterial§lservice as needed � rl n V L J �r THIS BID IS SUBMITTED BY � ifs C �'(' �; Y corpo!n oorrganiized under the laws of the State of �� , or a partnership consisting of or an individual trading as City: M/M Firm '"kUU2. of the City of _r t State: -t-1c Zin -I C1 4 l 1-1 (BE Woman Black American Native American Hispanic American Asian Pacific American -Other ( U) l ify) (V\JAL Officer Name and Title:_S LA_� ► rt_'� Please Print Business Telephone Number 1�b`Q —11\1' M O ), 10 FAX: ou b — - V 0 08.06&MA ADDENDUM #1- RRVTSFD RM FnBAA FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (far bids over S23,000): Date P.O./Contract Issued: LABEL THE OUTSIDE OF YOUR SEALED BID WrM THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS, 11 ITB t08-OWMA , Repair and Maintwurm of City of Lubbock Light Duty Vehicles City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Subchapter Z, Chapter 271, Texas Local Government Code, In purchasing under this title any real property, personal property that is not affixed to real property, or services, if a municipality receives one or more competitive sealed bids from a bidder whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid price received by the municipality from a bidder who is not a resident of the municipality, the municipality may enter into a contract with: (1) the lowest bidder, or (2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in writing, that the local bidder offers the municipality the best combination of contract price and additional economic development opporttutities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality. This section does not apply to the purchase of telecommunications services or information services, as those terms are defined by 47 U.S.C. Section 153. In order to receive consideration, bidders must submit this affidavit to, - Marta Alvarez Purchasing Manager City of Lubbock 1625 13m Street, Room 204 Lubbock, TX 79401 Complete all areas below_ In }plete affidavits may be rejected Local Business Name, C . k Cap Ctur-f- Local Address (must be within the City limits): t Oo a IVAA «� t�.t'�� �C�}� �j �q"A 5t pt '� Address of the company's principal place of business within the United States: t OP TKYJIA C x-l& �rk4 11 %413 � 441 1. How many residents of the City of Lubbock are employed at the above b iness location? 2. Year your business was established in the City of Lubbock: 3. For transactions that require sales tay, provide the following Rimller information: Reseller Permit Number: Company Name and Address (as it appears on permit): 4. Does your business have more than one office in the State of Texas? °--" Yes No If Yes, identify the of%e fixation considered as the point -of sale credit for sales tax purposes: Was the local business required to pay business and/or teal property tax for the most recent tax year? Yes No If Yes, did the local business pay any of this tax to the City of Lubbock? — Yes No Under penalty of perjury, the undersigned states that the foregoing statements are try and correct It is further acknowledged that any person, firm, corporation or entity intentionally submitting false infomatittn to the ity in an attempt to qualify for eligibility shall be prohibited from biding on City of Lubbock products and services for a period of one year. r, Authorized Signature: ���'^!!u'�%'�-' Date: �V Printed Name and Title: � �J I ` i t 6" V�, 08-068-MA Repair and Maintenance of Cfty of Lubbock Light Duty Vehicles 4 City of Lubbock, TX Fleet Services Tabulation Analysis October 23, 2008 Item Fleet Descn_ptionNendor Location Service Fee Annual Pricing 2 354 Light Duty Trucks Change Engine Oil & Filter Woody's Tire Company McWhorters LTD Scott's Complete Car Care Pinkerton's Garage & Body Shop Flores Tire Service Multi Point inspection Lubbock, TX 26 9,116 Lubbock, TX 27 9,540 Lubbock, TX 30 10,602 Lubbock, TX 35 12,213 Lubbock, TX 35 12,390 Scott's Complete Car Care Lubbock, TX N/C N/C Pinkerton's Garage & Body Shop Lubbock, TX N/C N/C Flores Tire Service Lubbock, TX 10 3,540 McWhorters LTD Lubbock, TX 16 5,646 Woody's Tire Company Lubbock„ TX 20 7,080 Power Train Scott's Complete Car Care Lubbock, TX N/C N/C Flores Tire Service Lubbock, TX 10 3,540 McWhorters LTD Lubbock, TX 16 5,646 Woody's Tire Company Lubbock, TX 25 8,850 Pinkerton's Garage & Body Shop Lubbock, TX 30 10,620 Tire Rotation Scott's Complete Car Care Lubbock, TX 8 2,832 McWhorters LTD Lubbock, TX 8 2,832 Flores Tire Service Lubbock, TX 15 5,310 Pinkerton's Garage & Body Shop Lubbock, TX 15 5,310 Bill Williams Tire Lubbock, TX 20 7,080 Woody's Tire Company Lubbock, TX 30 10,620 Brake Lining inspection Scott's Complete Car Care Lubbock, TX N/C N/C Pinkerton's Garage & Body Shop Lubbock, TX N/C N/C McWhorters LTD Lubbock, TX 8 2,832 Flores Tire Service Lubbock, TX 10 3,540 Woody's Tire Company Lubbock, TX 20 7,080 Caliper Clean & Lubricate Scott's Complete Car Care Lubbock, TX N/C N/C McWhorters LTD Lubbock, TX 20 7,080 Flores Tire Service Lubbock, TX 25 8,850 Woody's Tire Company Lubbock, TX 30 10,620 Pinkerton's Garage & Body Shop Lubbock, TX 50 17,700 EXHIBIT A City of Lubbock, TX Fleet Services Tabulation Analysis October 23, 20M Item Fleet DescriptionNendor Location Service Fee Annual Pricing 2 354 2 - Wheel Brake Replacement Pinkerton's Garage & Body Shop Flores Tire Service McWhorters LTD Scott's Complete Car Care Woody's Tire Company 4 - Wheel Brake Replacement Lubbock, TX 70 24,780 Lubbock, TX 80 28,320 Lubbock, TX 100 35,400 Lubbock, TX 130 46,002 Lubbock, TX 160 56,640 Pinkerton's Garage & Body Shop Lubbock, TX 140 49,560 Flores Tire Service Lubbock, TX 184 65,136 McWhorters LTD Lubbock, TX 200 70,800 Scott's Complete Car Care Lubbock, TX 250 88,482 Woody's Tire Company Lubbock, TX 320 113,280 inspection Parking Brake System Scott's Complete Car Care Lubbock, TX N/C N/C Pinkerton's Garage & Body Shop Lubbock, TX N/C N/C Flores Tire Service Lubbock, TX 10 3,540 Woody's Tire Company Lubbock, TX 25 8,850 McWhorters LTD Lubbock, TX 30 10,620 Air Filter Replacement Scott's Complete Car Care Lubbock, TX 15 5,292 McWhorters LTD Lubbock, TX 18 6,372 Flores Tire Service Lubbock, TX 25 8,850 Pinkerton's Garage & Body Shop Lubbock, TX 25 8,850 Woody's Tire Company Lubbock, TX 30 10,620 Crank Case Replacement Scott's Complete Car Care Lubbock, TX 7 2,460 McWhorters LTD Lubbock, TX 9 3,196 Flores Tire Service Lubbock, TX 15 5,310 Pinkerton's Garage & Body Shop Lubbock, TX 20 7,080 Woody's Tire Company Lubbock, TX 40 14,160 Cooling System Scott's Complete Car Care Lubbock, TX N/C N/C Pinkerton's Garage & Body Shop Lubbock, TX N/C N/C Flores Tire Service Lubbock, TX 10 3,540 Woody's Tire Company Lubbock, TX 12 4,248 McWhorters LTD Lubbock, TX 20 7,080 EXHIBIT A City of Lubbock, TX Fleet Services Tabulation Analysis October 23, 2009 Item Fleet DescriptionNendor Location Service Fee Annual Pricing 2 354 Change Engine Coolant & Inspection Pinkerton's Garage & Body Shop Lubbock, TX 30 10,620 Flores Tire Service Lubbock, TX 42 14,868 McWhorters LTD Lubbock, TX 45 15,930 Woody's Tire Company Lubbock, TX 55 19,470 Scott's Complete Car Care Lubbock, TX 60 21,222 Spark Plug 6 Replacement McWhorters LTD Lubbock, TX 50 17,523 Scott's Complete Car Care Lubbock, TX 70 24,762 Pinkerton's Garage & Body Shop Lubbock, TX 85 30,090 Woody's Tire Company Lubbock, TX 99 35,046 Flores Tire Service Lubbock, TX 100 35,400 Spark Plug 8 Replacement McWhorters LTD Lubbock, TX 70 24,603 Scott's Complete Car Care Lubbock, TX 90 31,842 Woody's Tire Company Lubbock, TX 107 37,878 Flores Tire Service Lubbock, TX 115 40,7I0 Pinkerton's Garage & Body Shop Lubbock, TX 130 46,020 Inspection & Repack Wheel Bearings McWhorters LTD Lubbock, TX 35 12,390 Woody's Tire Company Lubbock, TX 40 14,160 Scott's Complete Car Care Lubbock, TX 48 16,992 Flores Tire Service Lubbock, TX 50 17,700 Pinkerton's Garage & Body Shop Lubbock, TX 63 22,125 Service Battery Terminals, Cables and Anit-Corrosion Treatment Scott's Complete Car Care Lubbock, TX 9 3,009 Flores Tire Service Lubbock, TX 10 3,540 McWhorters LTD Lubbock, TX 20 7,080 Woody's Tire Company Lubbock, TX 20 7,080 Pinkerton's Garage & Body Shop Lubbock, TX 30 101,620 Electronic Fuel Injection & Fuel Filter Replacement Flores Tire Service Lubbock, TX 25 8,850 Woody's Tire Company Lubbock, TX 40 14,160 McWhorters LTD Lubbock, TX 45 15,930 Scott's Complete Car Care Lubbock, TX 50 17,682 Pinkerton's Garage & Body Shop Lubbock, TX 60 21,240 EXHIBIT A City of Lubbock, TX Fleet Services Tabulation Analysis October 23, 2009 Item Fleet DescriptionNendor Location Service Fee ,Annual Pricing 2 354 Automatic Transmission McWhorters LTD Lubbock, TX 65 23,010 Scott's Complete Car Care Lubbock, TX 70 24,762 Flores Tire Service Lubbock, TX 90 31,860 Pinkerton's Garage & Body Shop Lubbock, TX 100 35,400 Woody's Tire Company Lubbock, TX 130 46,020 Manual Transmission Oil Change McWhorters LTD Lubbock, TX 45 15,930 Flores Tire Service Lubbock, TX 45 15,930 Scott's Complete Car Care Lubbock, TX 50 17,682 Pinkerton's Garage & Body Shop Lubbock, TX 50 17,682 Front Wheel Alignment McWhorters LTD Lubbock, TX 27 9,540 Scott's Complete Car Care Lubbock, TX 60 21,222 Pinkerton's Garage & Body Shop Lubbock, TX 50 17,700 Woody's Tire Company Lubbock, TX 55 19,452 Four Wheel Alignment McWhorters LTD Lubbock, TX 49 17,328 Woody's Tire Company Lubbock, TX 65 22,992 Scott's Complete Car Care Lubbock, TX 80 28,302 Pinkerton's Garage & Body Shop Lubbock, TX 125 44,250 Steering & Suspension Inspection Scott's Complete Car Care Lubbock, TX N/C N/C Pinkerton's Garage & Body Shop Lubbock, TX N/C N/C Flores Tire Service Lubbock, TX 10 3,540 McWhorters LTD Lubbock, TX 13 4,425 Woody's Tire Company Lubbock, TX 25 8,850 State Inspection McWhorters LTD Lubbock, TX 15 5,133 Scott's Complete Car Care Lubbock, TX 15 5,133 Woody's Tire Company Lubbock, TX 15 5,133 Flores Tire Service Lubbock, TX 15 5,133 Pinkerton's Garage & Body Shop Lubbock, TX 15 5,133 EXHIBIT A City of Lubbock, TX Fleet Services TaWladon Analy§la October 23, 2008 Item Fleet DescriptionNendor Location Service Fee Annual Pricing 2 354 HVAC Inspection & Leak Detection Scott's Complete Car Care Lubbock, TX N/C N/C McWhorters LTD Lubbock, TX 35 12,390 Pinkerton's Garage & Body Shop Lubbock, TX 55 19,470 Woody's Tire Company Lubbock, TX 90 31,860 HVAC Refrigerant Removal and Add Scott's Complete Car Care Lubbock, TX 120 42,462 McWhorters LTD Lubbock, TX 198 66,375 Woody's Tire Company Lubbock, TX 195 69,030 Pinkerton's Garage & Body Shop Lubbock, TX 200 70,800 Tire Chain Installation & Removal Scott's Complete Car Care Lubbock, TX N/C N/C Woody's Tire Company Lubbock, TX 10 3,540 Hourly Labor Flores Tire Service Lubbock, TX 45 15,930 Scott's Complete Car Care Lubbock, TX 60 21,063 Pinkerton's Garage & Body Shop Lubbock, TX 63 22,125 McWhorters LTD Lubbock, TX 65 23,010 Woody's Tire Company Lubbock, TX 65 23,010 Flores Tire Service Lubbock, TX 45 15,930 McWhorters LTD Lubbock, TX 50 17,700 Scott's Complete Car Care Lubbock, TX 60 21,063 Woody's Tire Company Lubbock, TX 60 21,240 Pinkerton's Garage & Body Shop Lubbock, TX 63 22,125 EXHIBIT A Resolution No_ 2008—RO405 City of Lubbock, TX EXHIBIT A Fleet Services Tabulation Analysis October 23, 2008 Item Fleet DescriptionNendor Location Service Fee Annual Pricing 2 354 Light Duty Trucks Bill Williams Tires Lubbock, TX 7,080 Only Bid on Tire Rotations Flores Tire Service Lubbock, TX 366,567 No Bid Front Wheel Alignment Four Wheel Alignment HVAC Inspection HVAC Refrigerant Tire Chain Installation & Removal Scott's Complete Car Care Lubbock, TX 428,110 McWhorters LTD Lubbock, TX 455,333 Woody's Tire Company Lubbock, TX 526,805 No Bid Manual Transmission Pinkerton's Garage & Body Shop Lubbock, TX 531,531 No Bid Tire Chain Installation & Removal