HomeMy WebLinkAboutResolution - 2008-R0393 - Grant Application Under SPAG For Solid Waste Program - 10_09_2008Resolution No. 2008-RO393
October 9, 2008
Item No. 5.7
RESOLUTION
A RESOLUTION OF THE CITY OF LUBBOCK, TEXAS, AUTHORIZING
THE FILING OF A GRANT APPLICATION WITH THE SOUTH PLAINS
ASSOCIATION OF GOVERNMENTS FOR A REGIONAL SOLID WASTE GRANTS
PROGRAM GRANT; AUTHORIZING THE CITY MANAGER TO ACT ON BEHALF
OF THE CITY OF LUBBOCK IN ALL MATTERS RELATED TO THE
APPLICATION; AND PLEDGING THAT IF A GRANT IS RECEIVED THE CITY OF
LUBBOCK WILL COMPLETELY COMPLY WITH THE GRANT REQUIREMENTS
OF THE SOUTH PLAINS ASSOCIATION OF GOVERNMENTS; THE TEXAS
COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS.
WHEREAS, the South Plains Association of Governments is directed by the
Texas Commission on Environmental Quality to administer solid waste grant funds for
implementation of the COG's adopted regional solid waste management plan; and
WHEREAS, the City of Lubbock in the State of Texas is qualified to apply for
grant funds under the Request of Applications; NOW THEREFORE:
BE IT RESOLVED BY THE CITY C )U.gCIL OF THE CITY OF LUBBOCK:
1. THAT the City Manager of the City of Lubbock is hereby authorized and
directed to request FY2009 grant funding under the South Plains Association of
Governments Request for Applications of the Regional Solid Waste Grants Program and
act on behalf of the City of Lubbock in all matters related to the grant application and any
subsequent grant contract and grant project that may result.
2. THAT if the project is funded, the City of Lubbock will comply with the grant
requirements of the South Plains Association of Governments, the Texas Commission on
Environmental Quality and the State of Texas.
3. THAT the grant funds and any grant -funded equipment or fay.; b ies i v i ll be used
only for the purposes for which they are intended under the grant.
4. THAT activities will comply with and support the regional and local solid
waste management plans adopted for the geographical area in which the activities ware
performed.
Passed by the City Council this 9th day of October , 2008.
�44, _ // / M)C_
TOM MARTIN, MAYOR
ATTEST:
Rebe a Garza, City Secretary
APPROVED AS TO CONTENT:
Q., Of � (� A (�
Debra Frankhouser, Solid Waste Collections Manager
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw/ccdocs/SPAGsolwas09GrantRes
September 8, 2008
Resolution No. 2008-R0393
South Plains Association of Governments
FY 2008/2009 REGIONAL SOLID WASTE GRANTS PROGRAM
FORM 1. APPLICATION INFORMATION AND SIGNATURE PAGE
Applicant:
City of Lubbock
Funding Amount Proposed:
S 36,389.20
Address: Phone/Fax:
Solid Waste Services Ph: 775-2486
P.O. Box 2000, Lubbock, TX 79457 Fx: 775-3013
Contact Person:
` Debra Frankhouser
ect
Date Submitted:
09/02/2008
❑ Local Enforcement
❑ Litter and Illegal Dumping Cleanup and Community Collection Events
❑ Source Reduction and Recycling
❑ Local Solid Waste Management Plans
❑ Citizens' Collection Stations and "Small" Registered Transfer Stations
X Household Hazardous Waste (HHW) Management
❑ Technical Studies
❑ Educational and Training Projects
❑ Other projects to include scrap tires (must be reviewed and authorized by the COG prior to
application deadline)
By the following signature, the Applicant certifies that it has reviewed the certifications,
assurances, and deliverables included in this application, that all certifications are true and
correct, that assurances have been reviewed and understood, and that all required deliverables
are included with this application.
Signature- Title.
City Manager
Typed/Printed Name: Date Signed:
Lee Ann Dumbauld %0-) - o t
FUR USE BY South Plains Association of Governments
Date application was received:
Does the application meet all of the required screening criteria: Yes No
Is the
Project Application
Form I
Yes No
1
FORM 2. Authorized Representatives
The Applicant hereby designates the individual(s) named below as the person or persons
authorized to receive direction from the COG, to manage the work being performed, and to act
on behalf of the Applicant for the purposes shown:
1. Authorized Project Representative. The following person is authorized to receive
direction, manage work performed, sign required reports, and otherwise act on behalf of the
Applicant.
Signature: lam)
Typed/Printed Name: Debra Frankhouser
Title: Manger of Solid Waste Collections
Date: 09/28/2008
2. Authorized Financial Representative. In addition to the authorized project representative,
the following person is authorized to act on behalf of the Applicant in all financial and fiscal
matters, including signing financial reports and requests for reimbursement.
Signature: An
Typed/Printed Name: Andy Burcham
Title: Chief Financial Officer
Date: 08/28/2008
Project Application
Form 2
FORM 3. Certifications and Assurances
Certifications
In order to receive grant funds under this program, the proposed project must conform to the provisions
set forth in the Request for Applications (RFA). The following certifications are intended to help the
COG to ensure that these provisions are met. By signing this Application, the person acting on behalf of
the Applicant makes the certifications listed below.
1. Authority to Sign Application
The person signing this Application hereby certifies that he/she is the official contact regarding this
Application and has authority from the Applicant to sign the Application and that such authority will
bind the Applicant in subsequent agreements.
2. Application Contains No False Statements
Applicant certifies that this Application has no false statements and that the Applicant understands
that signing this Application with a false statement is a material breach of contract and shall void the
submitted Application and any resulting contracts. The Applicant understands that the COG will not
accept any amendment, revision, addition or alteration to this Application after the final date and time
for submission.
4. Governmental Status
Applicant certifies that it is located in the State of Texas and fits within one of the governmental
classifications listed below, as determined under state law:
a. City
b. County
c. Public school or school district (not including Universities or post secondary educational
institutions)
d. Other general and special law district with the authority and responsibility for water quality
protection or municipal solid waste management, including river authorities
e. Council of Governments
5. Solid Waste Fee Payments
Applicant certifies that it is not delinquent in payment of solid waste disposal fees owed the State of
Texas.
6. Debarment from State Contracts
Applicant certifies that it is not barred from participating in state contracts by the Texas General
Services Commission (GSC), under the provisions of §2155.077, Government Code, and 1 TAC
§113.02, GSC Regulations.
7. Conformance to Standards
The Applicant certifies to the best of their knowledge and ability that the proposed project, including
all activities in the proposed Scope of Work and the proposed expenditures, conforms to the eligible
category standards and allowable expense and funding standards as set forth in the Request for
Applications.
8. Consideration of Private Industry
The following certification only applies if the project is under one of the following grant categories:
a. Source Reduction and Recycling
b. Citizens' Collection Stations and "Small" Registered Transfer Stations
c. A demonstration project under the Educational and Training Projects category
d. Other (Ifthe COG receives authorization to fund additional types ofprojects, that
authorization may include requirements for notification ofprivate industry. When
applicable, those additional project categories should be listed here.)
Applicant certifies that it has notified private service providers in accordance with the requirements
set forth in the Request for Applications and the instructions provided with this application form.
Applicant further certifies to the best of their knowledge and ability (after completing Form 5) that
the proposed project will promote cooperation between public and private entities, is not otherwise
readily available, and will not create a competitive advantage over a private industry that provides
recycling or solid waste services.
9. Consistency with Regional Solid Waste Management Plan
Applicant certifies to the best of their knowledge and ability that the proposed project is consistent
with applicable goals, objectives, and recommendations of the adopted regional solid waste
management plan of the COG.
10. Technical Feasibility
Applicant certifies that is has carefully reviewed its Scope of Work and that to the best of their
knowledge and ability all activities are technically feasible and can be satisfactorily completed within
the grant period as set forth in the Request for Applications.
11. Costs Reasonable and Necessary
Applicant certifies to the best of their knowledge and ability that the proposed project activities in the
Scope of Work and the expenses outline in the Budget are reasonable and necessary to accomplish the
project objectives, and that the proposed expenses are consistent with the costs of comparable goods
and services.
12. Certification by Law Enforcement Programs
If the Applicant is a law enforcement entity regulated by Chapter 415 of the Government Code, the
Applicant certifies that it is in compliance with all rules developed by the Commission on Law
Enforcement Officer Standards and Education (TCLEOSE) pursuant to Chapter 415, Government
Code; or that it is in the process of achieving compliance with such rules. If compliance is pending, a
certification from TCLEOSE must be attached to indicate that the Applicant is in the process of
achieving compliance with the rules.
Assurances
If the application is approved for funding, the grant funds will be awarded through a contract between the
Applicant and the COG. The grant contract will contain a number of standards, requirements, and
processes that must be complied with as a condition of receiving the grant funds. In order to ensure an
understanding by the Applicant of some of the main conditions that will be included in the contract, the
Applicant is asked to review the following assurances. By signing this Application, the person acting on
behalf of the Applicant indicates their understanding of these conditions and provides assurances that
these and other conditions set forth in the grant contract will be adhered to if funding is awarded.
1. Compliance with Standard Pertaining to Real Property and Equipment
Applicant provides assurances that, if funded, the Applicant will comply with the contract provisions
pertaining to title to and management of real property and equipment. The contract will contain
obligations and conditions regarding the use of the equipment and/or facilities (the "property")
acquired under the agreement. Included in the provisions are obligations to provide adequate
maintenance and conduct physical property inventories; restrictions and conditions on the use,
replacement, sale, or transfer of the property; and obligations to continue to adhere to the provisions
that grant funds not be used to create a competitive advantage over private industry, in the use or
transfer of the property.
2. Participation in TCEQ Recycling Surveys and Reporting
Applicant provides assurances that, if funded, the Applicant will respond to annual recycling program
surveys and/or other requests from the COG or the Texas Commission on Environmental Quality for
information on municipal solid waste management activities.
3. Compliance with Progress and Results Reporting Requirements
Applicant provides assurances that, if funded, the Applicant will comply with requirements for:
reporting on the progress of the project tasks and deliverables; documenting the results of the project
and providing those results to the COG on a schedule established by the COG, and additionally, to
continue to document the results of the project activities for the life of the project; and to provide the
COG with a follow-up results report approximately one year after the end of the grant term.
4. Financial Management
Applicant provides assurances that, if funded, the Applicant will comply with contract provisions and
requirements necessary to ensure that expenses are reasonable and necessary, and to adhere to
financial administration and reimbursement procedures and provide financial reports on a schedule
established by the COG.
5. Compliance with Americans with Disabilities Act
Applicant provides assurances that, if funded, the Applicant will comply with all the applicable
requirements of the Americans with Disabilities Act of 1990, 42 U.S.C. §§ 12101-12213
(Pamph.1995).
6. Compliance with the Single Audit Act
Applicant provides assurances that, if funded, the Applicant will comply with the Single Audit
Provisions of the Uniform Grant Management Standards (UGMS), prepared by the Governor's Office
under §§783.001 et. seq, Texas Government Code, and 1 TAC §§5.141 et. seq, Governor's Office
Regulations. Provisions of the Single Audit Circular in Part IV of the UGMS apply to all recipients
of funding under this grant.
7. Compliance with Program and Fiscal Monitoring
Applicant provides assurances that, if funded, the Applicant will comply with program and fiscal
monitoring provisions of the contract, including: providing additional reports or information as may
be requested to adequately track the progress of the project; and allowing site visits to evaluate the
progress of the project and to view any grant -funded equipment or facility.
FORM 4. Resolution
A resolution authorizing the application must be approved by the governing body of the
Applicant. Following this page is an example Resolution Form that may be used to prepare the
required resolution. This or a similar resolution must be signed and notarized in addition to the
signature required in Form 1.
To complete your application, please remove this page and replace it with a signed
resolution of your entity's gIverning body.
This will be on the agenda for the October 9, 2008 City of Lubbock City Council Meeting.
Resolution will be available before grants go to the SPAG Board of Directors on October 14,
2008 for final review and approval.
Project Application
Form 4
RESOLUTION
{Example}
RESOLUTION OF (Name of entity) AUTHORIZING THE FILING OF A GRANT
APPLICATION WITH THE South Plains Association of Governments FOR A REGIONAL
SOLID WASTE GRANTS PROGRAM GRANT; AUTHORIZING (Person and/or title) TO ACT
ON BEHALF OF (Name of entity) IN ALL MATTERS RELATED TO THE APPLICATION;
AND PLEDGING THAT IF A GRANT IS RECEIVED (Name of entity) WILL COMPLY WITH
THE GRANT REQUIREMENTS OF THE South Plains Association of Governments, THE TEXAS
COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS.
WHEREAS, the South Plains Association of Governments is directed by the Texas Commission on
Environmental Quality to administer solid waste grant funds for implementation the COG's adopted
regional solid waste management plan; and
WHEREAS, (Name of entity) in the State of Texas is qualified to apply for grant funds under the Request
for Applications.
NOW, THEREFORE, BE IT RESOLVED BY (Name of entity) IN (Location of office) TEXAS;
1. That (Name/title of individual) is authorized to request FY2009 grant funding under the South Plains
Association of Governments Request for Applications of the Regional Solid Waste Grants Program
and act on behalf of (Name of entity) in all matters related to the grant application and any subsequent
grant contract and grant project that may result.
2. That if the project is funded, (Name of entity) will comply with the grant requirements of the South
Plains Association of Governments, Texas Commission on Environmental Quality and the State of
Texas.
3. The grant funds and any grant -funded equipment or facilities will be used only for the purposes for
which they are intended under the grant.
4. That activities will comply with and support the adopted regional and local solid waste management
plans adopted for the geographical area in which the activities are performed.
PASSED AND APPROVED by (chief official) in (ci ), (state , on this the (number/day) day of (month ,
2008.
Notary:
(Signature of Authorized Official) (Signature)
(Typed or Printed Name)
(Type or Printed Name)
(Title) (Commission Expires)
FORM 5: Explanation Regarding Private Industry Notification
Applicable to Applicants under the following grant categories:
a. Source Reduction and Recycling
b. Citizens' Collection Stations and "Small" Registered Transfer Stations
c. A demonstration project under the Educational and Training Projects category
d. Other to include scrap tire projects (Contact COG if applying under Other category)
Form 5a. List of Private Service Providers Notified
Private Service Providers Contacted I Name and Telephone I Date I
Position Number + Notified !
NONE - Household Hazardous Waste (HHW)
project category does not require notification.
Project Application
Form 5a
Form 5b. Summaries of Discussions with Private Industry
(Refer to instructions concerning information to include on this form. Attach any written
comments or input provided)
Currently there are no local private businesses that provide HHW collection and disposal
services.
Project Application
Form Sb
FORM 6: Project Summary
Please provide a complete project summary. Reference the goals, objectives, and/or
recommendations from the regional solid waste management plan that apply to the project, and
how the project will assist in implementing the plan. Refer to the application instructions when
completing these forms. If necessary, attach additional pages for each form.
Form 6a. Project Description (add additional pages as necessary)
This project will assist with meeting the following goals from the SPAG Regional solid
Waste Plan.
Goal #3: Encourage proper disposal of household hazardous waste (HHW) and other
hazardous waste.
The goals of the project are to make the current City of Lubbock HHW operations more
efficient and effective, while expanding the storage capacity for HHW. These goals will be
accomplished by purchasing the following equipment.
The equipment request is for a modular design 30'8" x 5'6" x 818" fire rated HHW storage
building to provide additional storage for HHW collected at the monthly residential HHW
drop-off events. The building has 165 storage square footage capacity for the storage of
flammables, combustibles, corrosives, chemicals and pesticides and includes three isolated
storage rooms with secure external storage area for batteries.
The estimated cost plus freight for the HHW` storage building is $33,189.20 plus $3,200.00
freight. Should the amount reflect a lesser amount, then any remaining grand funds will be
used for HHW program -related supplies.
The City of Lubbock's HHW program accepts the following HHW items for proper
disposal, recycling or reuse:
Fluorescent light bulbs and CFL light bulbs Oil based paints
Latex based paints Wood Stains
Corrosive cleaners (such as oven cleaners) Drain cleaners
Pool chlorine and acid Automotive batteries
Nickel -cadmium batteries Computers and monitors
Household pesticides
Total grant request amount is $36,389.20.
Is this a repeat application? If so, when was this project submitted?
This is not a repeat application.
Are you a Clean Texas/Cleaner World member?
Yes, the City of Lubbock is a Clean Texas member.
Project Application
Form 6a
Form 6b. Project Cost Evaluation (add additional pages as necessary)
Provide an evaluation of the costs associated with the proposed project. Explain how the total
related costs of the proposed project were adequately considered; compare project costs to
established averages or to normal costs for similar projects. Present the costs in unit terms, such
as cost per ton, cost per customer, or cost per capita, as applicable. Describe any measurable
costs savings, or reasonably justified costs of the project.
Estimated cost of equipment is $36,389.20.
Cost per capita for this project is $ .18 based on a City of Lubbock 206,000 population.
Project Application
Form 6b
Form 6c. Level of Commitment of the Applicant (add additional pages as necessary)
Provide information related to the Applicant's level of commitment to preferred solid waste
management practices. If the proposed project is an ongoing service, demonstrate the ability to
sustain the program beyond the term of the grant. Explain the extent to which the appropriate
governing bodies support the proposed project.
The City of Lubbock is committed to preferred solid waste management practices. The
City operates a Type 1 landfill, three (3) permanent drop-off recycling centers, five (5)
satellite recycling drop-off sites and a residential HHW drop-off collection program. The
City also operates a concrete crushing operation for the reuse of waste concrete in some of
its street department activities. The City has also received a permit for a fire processing
operation. In addition, the department provides educational presentations, media
announcements and advertising, and outreach events on an on -going basis to educate the
public on topics related to Recycling and Waste Minimization as well as Water and Natural
Resource Conversation. Each year, the City of Lubbock City Council continues to support
recycling and waste minimization projects/programs through approval of funding.
List any previously demonstrated commitment to preferred solid waste management practice,
such as implementing other solid waste management projects, involvement in a local or
subregional solid waste management plan or study, or membership in the TCEQ's Clean Texas
Program.
The City of Lubbock participated in the development and funding of the SPAG Solid
Waste Management Plan and is a member of Clean Texas.
In FY 06-07, the City diverted 9,143 tons of recyclable materials from the landfill for a
diversion rate of 6.8% of the residential waste stream.
In addition in FY 07-08, $483,858 is budgeted to operate the drop-off Recycling Programs,
Citizen Collection Stations and HHW Program, with an additional $127,648 allocated for
public education, advertising and outreach that focus on recycling, waste minimization,
HHW collection, and natural resource conservation.
If the proposed project has received previous grant funding under this program, explain to what
extent the proposal involves expansion of current services or operations; present quantifiable
documentation of the success of the project in order to warrant further funding. Demonstrate a
good record of past grant contractual performance.
The City has received grants from SPAG/TCEQ for various programs in the past including
plastics recycling (baler), glass recycling (glass crusher), cardboard recycling, used motor
oil and antifreeze recycling, HHW collection and public education programs to name only a
few. All of these programs have remained on -going after grant funding ceased.
Last fiscal year, with minimal promotion, the City's HHW drop-off collection program
properly stored and disposed of over $20,000 worth of HEW. A major increase in
residential participation will be noted through additional educational presentations, media
announcements, media advertising, and outreach events scheduled to be included in the
upcoming department's ongoing public education program.
The City of Lubbock has always received good reviews on our grant performance by SPAG
and the TCEQ.
Project Application
Form 6c
Form 6d. Scope of Work (See application instructions. Add additional pages as necessary)
Provide a work program with a schedule of deliverables for the proposed project or program.
The work program with the schedule of deliverables will be considered the Scope of Work to be
performed under the contract agreement, if funded. Once the details of the work program have
been negotiated with the Applicant and approved by the COG, the work program will be entered
into the grant contract.
As concisely as possible, for each task of the proposed project, describe the major steps
or activities involved, identify the responsible entities and establish a specific timeframe
to accomplish each task. The scope of work for the project or program must include:
- Detailed purpose and goal of the project (should be consistent with implementing the
goals, objectives, and recommendations from the regional solid waste management
plan, as stated in the project description on Form 6a).
- Specific task statements with responsible entity identified
- List of deliverables/products/activities under each task
- Schedule of deliverables
Time Frame
30 days after contracts are executed
Task
Spec and bid equipment
HHW Storage Building
Miscellaneous HHW Personal Protective
Equipment and Packing Supplies
120 days after contacts are executed Take delivery of equipment and begin
program
...............
Project Application
Form 6d
FORM 7. GRANT BUDGET SUMMARY
Please provide the following breakdown of the total amount of grant funding being requested:
Budget Category
Funding Amount
1. Personnel/Salaries
$
0
2. Fringe Benefits
$
0
3. Travel
$
0
4. Supplies
$
0
5. Equipment
$
33,189.20
6. Construction
$
0
7. Contractual
$
0
S. Other - FREIGHT
$
3,200.00
9. Total Direct Charges (sum of 1-8)
$36,389. 20
10. Indirect Charges*
$
0
11. Total (sum of 9 - 10)
$36,389. 20
1112. Fringe Benefit Rate: I NIA % 1 11
1113. Indirect Cost Rate: I N/A % 1 I)
Identify, in detail, each budget category to which your indirect cost rate applies and explain any
special conditions under which the rate will be applied:
N/A
*In accordance with the UGMS, indirect charges may be authorized if the Applicant has a negotiated indirect cost
rate agreement signed within the past 24 months by a federal cognizant agency or state single audit coordinating
agency. Alternatively, the Applicant may be authorized to recover up to 10% of direct salary and wage costs
(excluding overtime, shift premiums, and fringe benefits) as indirect costs, subject to adequate documentation. If
you have an approved cost allocation plan, please enclose documentation of your approved indirect rate.
Please complete any of the following detailed budget forms that are applicable.
Project Application
Form 7
FORM 7a: Detailed Matching Funds/In-Kind Services
This budget form should be completed if the Applicant is providing any level of matching funds
or in -kind services directly related to the proposed project.
Matching Funds: $ 0
In the space below, please explain in detail the application of any matching funds to be
provided by the Applicant, as directly related to the proposed project:
In -Kind Services: $12,000 (monetary equivalent)
In the space below, please explain in detail the application of any in -kind services to be
provided by the Applicant, as directly related to the proposed project:
Approximately three (3) months of budgeted funds for public education, advertising and
promotion of HHW, recycling and waste reduction programs.
What is the TOTAL COST of the proposed project,
considering the total grant funding requested, any
matching funds being provided by the Applicant, and
the monetary equivalent of any in -kind services being
provided by the Applicant:
$ 48 89.20
Project Application
Form 7a
FORM 7b: Detailed Personnel/Salaries Expenses
For each employee to be funded wholly or in part by this grant, complete one of the lines in the
table below. Please refer to the definitions provided in the instructions in completing this sheet.
If funds are awarded, changes to grant -funded positions must be approved in advance by the
COG.
Position Title
Function
FTE
Status
Monthly
Salary
NONE
$
TOTAL
(Must equal Line I of the Overall Budget Summary)
$ 0
Project Application
Form 7b
FORM 7c: Detailed Travel Expenses
This budget form provides a more detailed breakdown of the total expenses for travel indicated
on Line 3 of the Overall Budget Summary.
Please describe the types of routine in -region travel expenses expected and purpose for the
travel.
Routine In -Region Travel
Purpose of Travel
Estimated Cost
NONE
$
$)
All out-of-state travel expenses and other non -routine travel, such as out -of -region travel to
special training or events must be pre -approved by the COG. Complete the following
information for all requested non -routine travel, including any out-of-state travel. If those details
are not presently known, the COG will need to approve those travel costs before the travel
occurs.
Non -Routine Travel Expenses
Date(s)
Purpose & Destination
Person(s)
Estimated
Cost
NONE
$
TOTAL TRAVEL EXPENSES
Must equal Line 3 of the Overall Bud et Summa $
Project Application
Form 7c
FORM 7d: Detailed Supply Expenses
This budget form provides a more detailed breakdown of the total expenses for supplies
indicated on Line 4 of the Overall Budget Summary.
Please list the general types of supplies you expect to purchase with grant funding.
General Types of Supplies
Estimated Cost
General office/desk supplies
$ 0
Other supplies (explain below):
NONE
$
TOTAL
(Must equal Line 4 of the Overall Budget Summary)
$
Project Application
Form 7d
FORM 7e: Detailed Equipment Expenses
All equipment purchases must be pre -approved by the COG. If the specific details of an
equipment purchase are known, show that equipment on the list below. If the specific details of
the equipment costs are not known at this time, list the general details on this form. The specific
details of the equipment will then need to be provided to and approved by the COG before the
costs are incurred.
Equipment ($5,000 or more per unit)
(Show description, type, model, etc.)
Unit Cost
No.of
Units
Total Cost
HHW Storage Building
$ 33,189.20
1
$ 33,189.20
TOTAL
(Must equal Line 5 of the Overall Budget Summary)
$33,189. 20
Project Application
Form 7e
FORM 7f: Detailed Construction Expenses
All construction projects must be pre -approved by the COG. If the specific details of the
construction costs are not known at this time, list the general details on this form. The specific
details of the construction will then need to be provided to and approved by the COG before the
costs are incurred. For any subcontracted activities, the request for approval will need to include
evidence that the contract price is reasonable and necessary (see instructions).
ONE
Subcontracted
Types of Construction I Yes/No I Estimated Cost
M.
$0
W
$0
$0
TOTAL
(Must equal Line 6 of the Overall Budget Summary) Kim $ Q
Project Application
Form 7f
FORM 7g: Detailed Contractual Expenses
All contractual expenses must be pre -approved by the COG. If the specific details of the
contractual costs are not known at this time, list the general details on this form. The more
specific details of the contractual costs will then need to be provided to and approved by the
COG before the costs are incurred. The request for approval will need to include evidence that
the contract price is reasonable and necessary (see instructions). In addition, the subcontract
scope of work must be approved by the COG before work begins.
Purpose
Contractor(s)
Contract
Amount
NONE
$ 0
$0
$0
$0
TOTAL
(Must equal Line 7 of the Overall Budget Summary)
$ 0
Project Application
Form 7g
FORM 7h: Detailed Other Expenses
This budget form provides a more detailed breakdown of the total other expenses indicated on
Line 8 of the Overall Budget Summary. Please note that the final totals are at the bottom of the
next page.
Basic Other Expenses
Please identify the basic "Other" category expenses you expect to incur appropriate to the project.
Basic Other Expenses —T—Estimated
Cost
Books and reference materials
$ 0
Postage, telephone, FAX, utilities
$ 0
Printing/reproduction
$ 0
Advertising/public notices
$ 0
Registration fees for training (if approved)
$ 0
Repair and maintenance
$ 0
Basic office furnishings
$ 0
Space and equipment rentals
$ 0
Signage
$ 0
Project Application
Form 7h
Additional Other Expenses
-25- -25
-The specific details of additional Other category expenses, not included on the list of basic
Other expenses, must be pre -approved by the COG. If the specific details of the additional Other
expenses are not known at this time, list the general details on this form. The more specific
details will then need to be provided to and approved by the COG before the costs are incurred.
Additional Other Expenses
Unit Cost
No. of Units
Total Cost
Computer hardware not listed under the
Equipment category (itemize each expense below
$
$ 0
including description, type, model, etc):
Computer software (itemize each expense below
including description, type, model, etc):
$
$ 0
Additional Other expenses (itemize each expense
below including description, type, model, etc.):
$ 3,200.00
I
$ 3,200.00
FREIGHT
TOTAL OTHER EXPENSES $ 3,200.00
Must equal Line 8 of the Overall Budget Summary)
Project Application
Form 7h
Resolution No. 2008-R0393
Stores:
• Pesticides
• Fertilizers
• Gasoline
• Diesel
• Propane
• Batteries
• Wastes
• oil
• Hydraulic Fluids
• Paints
• Oxygen
• Chlorine
• Fungicides__
• And More
CES-FR-Buildings
Fire Rated Storage BUiNirigs
Modular Space Saving Design:
Core fire -rated storage buildings are
designed fi rthestorageoftlaniniables,
combustibles, corrosives, chemicals,
acids and pesticides. These FM ap-
proved buildings are fire -rated for 2
hours (combustible buildings available).
The modular design allows for double
stacking of 55 gallon drums providing
nearly twice the space of traditional
freestanding buildings. Two part coat-
ings keep the interior building close to
ambient temperature (R I I insulation
also available).
I fM
APPROVED
• Fh1,Approved
• 2 I lour Fire Rated
• Single or Double Stack 55
Gallon Drunis
fire RUN]
Core Engineered Solutions, Inc
�� 620 Herndon Parkway. Suite 120 QUOTATION
Herndon, VA 20170
�nginc red .ulutiMIS Phone: 703.563.0320
- Fax: 703.563 0330
www.core-es.com
Quote To: Ship To: Quote #
COR014902-01
City of Lubbock Solid Waste Services Date
08/25/08
Penny Morin Penny Morin Acct Mngr.
Deborah F Ulbri
P.O. Box 2000 P.O. Box 2000
Lubbock, TX 79457 Lubbock, TX 79457
P: (806)775-2481
F:
PMorin@mail.ci.lubbock.tx.us
Item Oty Description Unit Price
Ext. Price
CES-FR30 1 Core Model #30BT, (2) Hour Fire -rated Hazardous Material Storage Building with $33,189,20
$33,189.20
storage capacity for (32)-55 Gallon Drums. Specifications: Nominal Size: W5'-6" x
L30'-W x H8'-8'. Weight: 11,435 Lbs., Gauges: Walls 14 ga., Roof 12 ga., Sump
10 ga., Sump Capacity. 757 Gallons. Door Openings: Six - W56" x H86" 3 point
locking doors. Finish: Chemical Resistant Urethane Paint. Design Criteria: Listed
to Factory Mutual (FM) Approval Standard 6049 "Flammable and Combustible
Liquid Storage Buildings". Warranty: 5 Years Structural / i Year
Coatings/Accessories. INCLUDED FEATURES: R11 insulation, Rain guard,
Aluminum grate non -spark flooring, Natural ventilation, Seismic 1" tie downs,
Static ground connections, Forldift pockets and NFPA 30 sign.
Taxable Unless Tax Exempt # Provided
Notes SubTotal
$33,189.20
Sales Tax
$0.00
Shipping & Handling
$3,200.00
Total
$36,389.20
Terms 30% Deposit; Balance Prior To
Shipment
1. Quoted prices are subject to review at the time of order and prior to acceptance. Offloading not included.
2. Approved submittals required prior to acceptance.
3. Confirm lead time at the time of your order.
4. Products not taken for delivery within 30 days of completion will be invoiced for payment and stored for delivery (storage fees may apply).
5. Sales are subject to Core Engineered Solutions, Inc. Standard Terms and Conditions.
Vehicle Dispensing I Emergency Power I Day Tanks I Marina I Aviation I Alternative Fuels I Chemical Storage 19
Quote # COR014902-C
Core Keeps You In Compliance
Core Engineered Solutions offers a range of additional products and services to keep your
facility in compliance with the latest federal, state and local codes and standards.
Oil -Water Separators
Core provides oil/water separators that greatly reduce the level of oil, grease and oily coated solids discharged by
petroleum storage facilities. The separators are equipped with patented parallel plate coalescers which feature a new self
cleaning design. These separators help petroleum, industrial, commercial, military and municipal facilities complay with the
EPA's regulations for the proper treatment and discharge of contaminated storm water runoff as well as comply with SPCC
requirements.
SPCC Plans
Did you know that the U.S. Environmental Protection Agency may require that you post and implement a written Spill
Prenvention Control & Counter Measures (SPCC) Plan. Failure to comply with these regulations will subject you to extensive
fines from the EPA. Core Engineered Solutions can provide you with an SPCC plan stamped by a P.E., anywhere in the US.
Spill Kits
Rugged Spill Kits are packed for quick response, indoors or out! Our Spill Kits are packed with quality PIG® absorbents
inside chemical/ water - resistant polyethylene containers - they're treated with UV inhibitors so you can store them outside,
too. Absorbents are compartmentalized for fast, efficient spill response.
Contact Your Core Representative Today (800,628.5502) For A Quote or More Info
Vehicle Dispensing I Emergency Power I Day Tanks I Marina I Aviation I Alternative Fuels I Chemical Storage Z a
Agenda Item #.##
i
B0-
Consider a resolution authorizing the filing of a grant application with the
South Plains Association of Governments (SPAG) and the Texas Commission on
Envionmental Quality (TCEQ) for fiscal year 2009 Solid Waste Grant Programs.
Grant application fund request is for the purchase of equipment that will be used
in the City of Lubbock household hazardous waste (HHW) program.
Item Summary
Texas House Bill 3072 mandates that the Texas Commission on Environmental
Quality return to local governments a portion of the $1.25 per ton State surcharge
collected on landfill tipping fees. Funds are apportioned to the Council of
Governments (COG) based on a formula that includes, but is not limited to,
population, need, and number of counties in the COG area. The COG then
conducts a competitive grant application process to address the needs of their
specific region. This year, SPAG has $165,000 available for pass -through
implementation projects. The SPAG Solid Waste Advisory Committee has
chosen to limit each singlejurisdiction award to a maximum of $58,000. The
Solid Waste Departments 2009 $36,389.20 grant request is for equipment
purchase of a modular design fire rated HHW storage building.
Fiscal Impact
The only impact on the operating budget will be the operating and maintenance
cost of the equipment, which will be minimal.
Staff Subn"Ag/Recommendo&n
James Loomis, Transportation and Public Works Assistant City Manager.
Department staff recommends approval.
City Council Meeting