HomeMy WebLinkAboutResolution - 2008-R0313 - Contract- Hall-Mark Fire Apparatus Texas LLC- Pumper Trucks, Aerial Ladder Truck - 08_28_2008R e solution No. 2008-RO313
August 28, 2008
Item No. 5.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock hereby authorizes and directs the
Mayor of the City of Lubbock to execute a purchase order Contract by and between the
City of Lubbock and Hall -Mark Fire Apparatus Texas LLC of Lewisville, Texas, for the
purchase of two pumper trucks and an aerial ladder platform truck per HGAC Contract
No. FS 12-07, which purchase order Contract and any associated documents, are attached
hereto and made a part of this Resolution for all intents and purposes.
Passed by the City Council this 28th day of_ August , ?008.
TOM MARTIN, MAYOR
ATTEST:
Reb ca Garza, City Secrcta
APPROVED AS ?'O CONTENT:
r / �
Cooper, Fir ief or
APPROVED AS TO FORM:
Don Vandiver, Crty Attorney
DDres; Hal WarkOVOCon Res
August 20, 2008
1 Y O
TO:
P U R C H A S E 0 R D E R
HALL - MARK FIRE APPARATUS TEXAS LLC
1590 EAST HIGHWAY 121 BLDG 2
STE 500 AND 600
LEWISVILLE TX 75056
SHIP TO:
INVOICE TO: CITY OF LUBBOCK
ACCOUNT3PAYABLE
P.O. BOX 2000
LU BBOC K, TX 79457 BY:
Page - 1
Date - 8/20/08
Order No. 334771 000 OP
Brn/Plt - 3511
CITY OF LUBBOCK
CENTRAL FIRE STATION COMPLEX
RAUL SALAZAR
1515 EAST URSULINE
-----------------------------------------------------------------------------------
Ordered 08/20/08 Freight - FOB Destination Frt Prepaid
Requested 08/20/08 Taken By - MARTA ALVAREZ
Delivery PER R. SALAZAR REQ# 31414 HGAC CONTRACT FS12-07
---------------------------------------------------------------------------------------
Description / Supplier Ite
E-ONE PUMPER WITH CYCLONE
II CHASSIS
PUMPER LETTERING/STRIPING
ALLOWANCE
E-ONE HP100 PLATFORM WITH
CYCLONE II CHASSIS
AERIAL LETTERING/STRIPING
ALLOWANCE
HGAC ADMINISTRATIVE FEE
Ordered
UM
Unit Cost
UM
Extension
2.000
EA
426,200.0000
EA
852,400.00
2.000
EA
4,000.0000
EA
8,000.00
1.000
EA
812,597.0000
EA
812,597,00
1.000
EA
5,000.0000
EA
5,000.00
Req. Ot
05/29/09
05/29/09
08/28/09
1.000 EA 2,000.0000 EA 2,000.00 08/28/09
This purchase order encumbers funds in the amount of $1,679,997, awarded on August 28, 2008, to Hall -Mark
Fire Apparatus Texas LLC, of Lewisville, Texas. The following is incorporated into and made part of this
purchase order by reference: Price Quotation dated August 18, 2008, from Hall -Mark Fire Apparatus Texas LLC,
of Lewisville, Texas and HGAC Contract FS12-07. Resolution## 2008—R0313
CITY OF LUBBOCK
�� �. '
Tom Martin, Mayor
ATTEST:
ebe ca Garza, City Secre ary
Total Order
-------------------------------------------------------------------------------------
Terms NET 30 1,679,997.00
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CITY OF LUBBOCK, TEXAS
Seller and Buyer agree as follows:
1 SELLER TO P ICKAGE GOODS Seller will package ~cods In accordance %vth -Pond
crntunc,oalpraeocc. Exh,hiµpcoµ aaifainer shall I•e dcarkv and rcrmantntly ni.vked as
fldln%, s lal Seller', ante anti addre i t,) Con,tghee's name. address and purchase order air
porch tie rcicuse nunmher and the supply Igreemcnt number If applicable. (c) ('oataltier member
Paid total number of comamer5. e g box i of J bo%cs. and td) The number of the col Per
Ix army the packing slip .Seller •,hall bearcost air packaging unless othcn%ne provided. Gads
,bats he vnLmh ly packed Pin Nccore lo%%csl nansponaI on cnsis aid To cantonal w,ih requirements
of o,ienirn carriers and am ipphcahle slsci rcahons Buyer'N count or wcighl shal l he final
and wrist jive on shipments not accompameJ by pricking lists.
SIIIPt%ILNT' I \DER RESERVATION PROHIBITED Sellers not authorized to ship the
--cods tinder reset at ion and no tender or a hIJ of lading will operate as a tender of goods
} TITLE Pi ,D RISK OF LOSS The tulle and risk of loss of the gads shall tint pass to Buyer
told Buser .icn.rall} recencs and ta.,,rs pm,css ion "I'the goods al the poi tit of pmnis of
dctn cry
J NO REPLwFivilNTOFDEFECTIVE rV%DER Every tender orJIorgoudsmust
fudil comply n•th anw all pr,ions of this conlrxt as to time ofdehvery, quality :end lie like IN
Pander I, made t,Inch Jnes not f. N, conform% this shall constitute a breach,:nd Sefler shall not
haw the nghf to iibstit le a confirming tenter, pren idel, where the Time for performance has
not pcl e,purd, the Seller may reasonably Buyer I'll intention lu cure and may then
make a conliwring tender %%ithn, lite cuntl.iet little l+ul not dlenvard.
l'.VOlC'CS 3 PAYMENTS
a Seller ,hail .wll separate cornices. •n Juplrede, ore each purchase order or purchase
relvasr alter each del;,crI Im wee, Shall indicate ilme purchase order or purchase release
n.u• tier and the supply agrt•meot nunihci ir,iµpbc,ible bivrnces shall be,telnized,md
o anyxirtaunn charges, if any. shall he Infed separately it copy of the bill of lading. and the
freight IN IN bill %,,hen apphcahle, should he at lashed to the invoice Mail Fu Accounts
Payable, 61y of Lubbock, P O. BoS :rP10• Lubblick.'iex,k% 7ngg7 Payment shall not Ix due
nnhl flit above mslruments are suhmitied aler Jehtery
b, GRATUITIES. file Buver rnay, by %vnnrn notice to the Seller, cancel this cowrrct vmlheuf
liability to .Seller ,f rt i5 JelcrniineJ by Boyar Thal _ratulies. in the farm of cnteita,nment, gi115
%x otherwise, w,•ae olTcreJ ar gI, a, by lie Seller, or env ngrnl ur rcpre,enlatn a uFlhe Seller• to
.tin otlicer or employee uFlhe City of Luhblick with s view to srcnrmg a control or sei:unng
fit, orabtc trcalmrnl ,,ill respect to the uivirdmg ur .unending, or the making of any
deternunntions wdh rcsµeCl la Ihu px nornent; of ,kkch a enmraet. In the evert this contract is
canceled by Buyer pursuant to this prnvisicn, Buyer shall be entitled, In addition to any other
rights and remedies, to recover or withheld the amount of the cost Incurred by Seller In
pm, idmg such ,itratumeii
7 SPECIAL TOOLS & TFST FQI'IPMENT Irlhe price stated on the face hereof includes the
cost of ally special tooling or Npcclal test equipment rdineated or required by Seller for the
purpose of filling this order, such special toolmµ egkupineni and any process ,heels related
Ihcretr ,hall become the prolxnv Mille Buyer,md to the extern feasible ,hall be idenlilied by
the Seller as such.
8 WARRANTY -PRICE.
it the price to be Imard by the Bever shall he that contained in Seller's hid which Seller
9%arrdals to be no higher than Seller's current process tin orders by ulhers lire Products of the
kind and specification coo Bred by the, agreement fin under quantities under similar of like
end,uoos and rrelhods of pnrch:ue Ill die rvrnt Scaler hrt•ache, this I, mrraaty, the fit,, t•s of
11,e ncal, shall he reduced Ill the Seler's current prices tin urders by oliers, or in the
Lill' -al e Bnvrrnrav cancel the:, Cunlract kvnthnut L,thi Lty to Seller for breach or Srllef'%
.illicit ellxnse.
h the Set Icr ivarranis that no person or N61'n l .IgClICV haS been cmployed or retained to whet
I. -ce err this contract upon .ui .Igrremeni I ...t:mdmg for µeratinrage,
I,Iokerage, at coI fee excepting bona tide ill cc, of Ilona fide established
ucmmrrcuJ or ,clLnt; agencies m.umamed by the Seller for lee purpose of leeurutg hiasutess
1 air bread, of "Ll,111011411113 %%arrant the Buyer ,hall have the right in additoor, to .my other
slut of, it:his to cancel rho contact % thott Motilityai .d Io Jtduci from the contract price, air
oihI Ile rant Per k%nhouf h,dthty ,rnd to deduct from the contract price, or otherwise recover
III frill amount of such COmmlSSEOI`, pcicentage, brokerage at cantrngent Fee.
11 IRRANTi -PRODLCT Seller shall nut li nrt ur e.whide anv implied warranties ,Ind any
attempt to do %o dull render this .,,tarrcI %ridable sl the option of tbe Buyer. Scllci ,varnmis
trial the --,nods tiirnr,hed will c„nfoma ro the specs hcalion, drau,n•gs. and descriptions listed in
the hid m, iimucn. and In the ariplelsf fiur,liA I,I the Seller, of arty In the e%,rot nra Conflict
,it belr%uen rhe,pccllicaurn,. JI,Iumgs.and dexnpt u,ns, the sp:ralications ,half 6u, ern
Suo, nlat.un{Ic� Pail prat ,.,Inn; untamed r: We conracrtal aercenient, the Scaler -,presents
r,d ,,.0 i inv, iart-free perfmnance and ruilt-i•rce result in the irnc,s,mu dale .i nl cafe rcLled
J.t1a I nuhJ,,,g, hui not hr,,ted to ealculaf rig, enn,ranne and ;cqucrina) of all hardw.re.
,ntrnare and rinnware product, deh, cred ind, %ices provided under this Contract.
Irdi,"!L. ell%,.r in comhu•aiuw. as the aloe neat' lit troll the efteufr.c dale of this Crnrtr cl
\Lai the Silier`vdrr cot, Ihe, em"II IJ .d:nfl: LIM will he rccngl'17ad.ird ,iccrvnri lafed and
•bill - ot. ,n .n,v uay. III in liar dvt,ee. ,Moore of lirlawarc failure the Cav of pain -bock. at
e ,u e. iption, III, , "'jui,e the Sealer, it my Inure, to Jemnn,lrale me I,roccdures. It n•lends to
Iv lot, ,I order Io compli, W III: all ilir id,E :T,on, cot:tuned herein fhc oratanmd
'rain•, apply to I,mil,lo, .mid ,ar, ices prm Jed b% the Seller. as -ch-Seller rr my lnrJ r any
II%ol, et Iu III a earl,nn air de,elipmenl L10ke 111`01fiII and or, r,, to Ix Jel,t era to Ilit C ty
,d 1.IIhh. ak ,tuil,i Ill , Cry de:.ci I aihirc to tnmpl%'n,th an, of the ,.,1,11- aeon, ort,ired
' CI:�n, and•: r„elf T 111C C III al Lullb"k lself of ,any cf If; his noJci 'lie I,:,, .uiJ
. t:Cr IF..: (".xr rct ncpi.tlrl,, I,tiT :.It Ln'rod In, II, I hhl ; cumdrmng hi trnrndhon 'I def)uit
I be =.;or. "nos amLtrr.ed h,areut "I scpara vod.;,,crelC I:,,m Jog other v,.Ilranr.r, peafirJ
Ili f u,ir.,Ct, .Ind err rail ,uhirct In Implied air e\pre,sed rn'
It. Seller , Ik,h-d rl.I, hr III In the., Iol:eacr Ira appendr,:rs_ It,
el`ed,11C•,. 1:, :r:xeesIll .uiy dn%'aa I-111 •^,Perpor-%tad -c IJ,I, Ci,nu,lcl lb} loll CC.
10 1; %F ETY IVA RR.%NTY Seller warrants that the product sold to the Buytr shall contomm to
the standard; pronulvaacd by the L S i7epanment or limber under the Occul: atonal Safer, .tad
Health .Pict of I'J70 In die e, eni the product does not conform to OSHA ,tamLlydi.. But er may
return the product for corection or replacement at the Seller's exptnsa In Ile e, eni Seller
fitIs In make the ipprapnale correction ,,then a reasonable time, correction inade by Buyer
„ill Ile at the Seller's expense.
11 NO IVARRANTl BY BLYFR AGAINST INfRINGE/fE\TS As pan oflhls contract for
Bale Setter agrees to ascertain Whether gtwds manufactured in accordance wah lte
specifications :reached to this agreement will gwe rise to the rightful clan, m'atry third per,on
by way of'nfrmgement of the like Buyer mad s no e%armnrv, that the production of goods
,kccording to the %pacification uJl tint grk a rive to such a claim. Lind m tin c,%t,1 ,9 all Buyer be
liable to Seller for m6eninrficatinn m the event that Seller I, surd no the grounds of
n,fnngenarm of the like If Seller is of the oprnlon that an infringement in The like will result,
III %%ll ratify tire Buyer to this effect in %rifing wthin two weeks agar the sitl of INS
aigreement. If Buyer dues not receive notice and is subsequently held liable lot Ilse
,If, ulgement or the like. Seiler will save Buyer harmless. If Seller in good Il C cen.nns the
production of the goods in accordance with the specifications will result m ,orrtn_olneot or the
like, tire controcf shall be null and void.
L'. R IGHT OF INSPECTION Buyer shall have the riglil to mspcct the goods at ,fell, cry bec,re
accepting them
13 C INCELLATI ON. Buyer shall have the right to cancel for default all or am, part of time
undeln ered portion of on, order if Seller breaches tiny of the terms bereuf including I ranties
of Seller or if l+e Seller becomes insolent or Wutmrte acts of bankruptcy Such right of
cancellation is in Ilddlhon to and nail in lieu orally other remedies which Buyer may haNe in
law or equity.
IJ TERMINATION The performance of work under this order may be terminated in whole. or In
Part by the Buyer in accordance with this pro%pston_ Taim nation nFwork lmc'eunder shall be
effected by the delivery of the Seller of a='Nofice of Termination" specifying the extent to
,vinch performance of work under the order is terminated,knd the date upon I hich such
teraination becomes et%cove Such right or termination is in addition to and not In lieu orlht
nghts of Buyer set forth a Clause I J, herein.
15 FORCE III RF Neither party shall be held responsible fair leases, resulrmg irthe
fulfillment all terms of pn Paeans of this contract is %Icl.t_wcd or preb cored by ;any Cause not
within the control of the party ,%hose performance is Interfered with, and which by file exuretse
of reaxun able diligence said party is unable to prevent.
lo. ASSIGNMENT -DELEGATION. Ne motif air interest in Ibis contract shall be assigned or
delegation or, av obligation made by Seller %,lhatt the %%ritten permissson of the Buyer Any
allempled anstgumient or delegation by Seller shall be wholly void and lulally meffactive for all
purpose unless made in confovrnity, with flits parlgrsph.
17 WAIVER, No claim or righhtising oul of s breach of this cool ract can be discharged in ,%hate
or in PI by a waver or'"urIc atiorl of file alum or right unless the ,it %er or remmaA1011 Is
supported by consIderahon and as in writing signed by the aggrieved party
18. INTFRPRETATION-PAROLE EVIDENCE This writing, plus any sp"J c.thons far buds :cod
performance provided by Buyer in its advenksement for bids, and any other d%nvmenls
provided by Seller as part of his bid.. is intended by [lie paniea as .I final e,press, tin of lheu
agreement:md intended also as it camplefe and exclusl vc statement of the leans of ilea
algicemenf R9i ace a lima defiled by the EmForm Comnierccl Code rs coed m rh:,
agreement, the definition contained in the Code is to contiO
P) APPLICABLE LAW. stirs agreement shall he uovemed ay the Uniform Commercial rode
'Ahere ever the temi"Uniform Commercial Cnde" Is used n shall be construed as +nv,Inmu the
L ndorm Commercial Code is adopted it, the Slate or Tcnas .as effective and In force tin the
dale of this agreement.
=(J, RIGHT TO ASSURANCE. Whenever one party to tins crnuracl m good 1-oath has reason in
question the other party', intent to perfumm lie may demand that the other party give wrthm
n.N,urance of Ins Intent to perkmn. In the event that a darmand is made and na assurance is
g i en W,Iiim five (5) days. the demanding party may Ire,rl this failure as an anticipatory
repudiation of the contract.
1_1 INDENINIFICA' rIOV. Seller shall mJeri'll }.cep,ind save harmless the Buyer, its nucnts,
officials and rinpfgvre%. Pg.unsl all injuries, deaths. Inss, damages- claims. piteni clamp. stills.
Landnles, judgments, u,,ri and expcn_ -s. ,thich inav in anywise accrue agamsl the Buser In
consequence rf lie t%ranhng cfrhls Contact or which rnay an%wi,e icwlt theretioni. whether
n not d ,hall be alleged or determined thatf the act was caused through neghgcnce or onto -.,tan
of the Seller or rt, en,plovets, or of Ilia suhSeBer or .a,rgner it 11, emplo%ees, if.iny_ .Ind the
Seller ,hall, al 11IS In%n rspense, appeat defend and pay ah chat ;,es cf ,niornevs and all cu,ls
and other c,pen,es .uts,ng theretliren of Incurred In connection Iherc,vrth, and, If an, Iudar,ent
;ball lie tendered igaurisl the Buyer in any such II The Seller ,hall, at its awn cxpen o s,
_ili Nfv ar.J dr.,clI the same Seller expressly ur;de :ands and agrees that anv hand reoluir,d
I,% this contract, or,nhcr% l e provided by Seller, ,hall in no %%a, lnrii the aNponsihdrl% Iu
mdrmmly, ktrp and save harmless .aid defend the Buser x% herein provided
r tIIF It Is hitch% e%prcsay .agreed and und,r,tood Thal time IS 01'111c es,erte ri. stir
I,erformanlx of this contract. and failure III contract in it the tone spt:ificaiwns of Ihu
.i_ reemenl wr'.I cause Seller to he in Jel:nth offlu, al;reen out
'S IIBE 'Chi City of Lnhh„rk hcreh% +,ctilie, sill Fadden Th.n in retard In III roiiwio r ion -A
nto pncuanf t,, Chi, r,;I m,r.cnh.rrJ..onlot' Inislne,.S vnlalpn%es"' Ill be all" riled cgnaf
nppxrliIIuIIc% Iu ,nhnut I+Id, u+ •x pnnse to Phis tin lotion and will na1 he discnot milled Iii arl,t
on the praincls or rax, color. see or neural It,y,n a cons i kranon for an award
1 0812005
Hall -Mark Fire Apparatus - Texas LLC
1590 Hwy 121 Business, Suit 500
H K Lewisville, Texas 75056 QUOTATION
I E s
To: Lubbock Fire Department Date: August 18, 2008
1515 East Ursuline Our Ref: 26116 / 25877
Lubbock, Texas 79403 Your Ref: RFQ
Subject: 2008 Pumpers /
HP100 Platform
Attn: Mike Henricks Page 1 of 1
ITEM
OTY
DESCRIPTION
UNIT PRICE
UIM
EXTENSION
1
2
E-One Pumper w/Cyclone II Chassis
$426,200.00
Each
$852,400.00
- Per the attached specification and drawings
2
2
Pumper Lettering/Striping Allowance
$4,000.00
Each
$8,000.00
3
1
E-One HP100 Platform w/Cyclone II Chassis
$812,597.00
Each
$812,597.00
- Per the attached specification and drawings
4
1
Aerial Lettering/Striping Allowance
$5,000.00
Each
$5,000.00
5
1
HGAC
$2,000.00
$2,000.00
Total Price
$1,679,997.00
Payment Terms: Payment Due on Delivery
Shipping Terms: FOB Delivered
Prices Firm: September 17, 2008
Shipment: Pumpers 7-9 Months, Aerial 8-12 Months
By
Hall -Mark Fire Apparatus - Texas
Alan Harris
Direct Phone: 432-940-6296
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
Product Description: E-One Pumper w/Cyclone II Chassis
Number of Units:One (1)
The following details shall be provided with Purchase Order
from End User to H-GAC for customized products:
A. Base Bid Price as in Bid/Contract No.FS12-07 IC03 (per single unit)
B. Published Options added to Base Bid ....... (per single unit) .......................
C. I ......... . ....... . . . ...... PER UNIT SUB TOTAL:
Change Order Provisions (if appliable):
D. Dollar value of Unpublished Options
added to base bid price per unit......... $ 32,719.43
E. Dollar value of Contract Items per unit
deleted from Base Bid total ............... $ (4,279,00)
F. PER UNIT CHANGE ORDER SUB TOTAL:
(Change Order not to exceed 25% of "C") (Change order 7% )
G. Order total without H-GAC fee forOne (1) units SUB TOTAL:
H. H-GAC Administrative Fee (from Fee Schedules) ......................................
J. TOTAL PURCHASE PRICE EACH INCLUDING H-GAC.....................................
TOTAL PURCHASE PRICE FOR QUANTITY TWO (2) INCUDING H-GAC .............
K. COMMENTS AND NOTES: Lubbock 2008 Pumpers
$ 248,248.57
$ 153,511.00
$401,759.57
$28,440.43
$430,200.00
$2,000.00
$432,200.00
$862,400.00
CUSTOMIZED PRODUCT PRICING SUMMARY BASED ON CONTRACT
Product Description: E-One HP100 Platform
Number of Units:One (1)
' The following details shall be provided with Purchase Order
from End User to H-GAC for customized products:
A. Base Bid Price as in Bid/Contract No.F512-07 IA07 (per single unit)
B. Published Options added to Base Bid ....... (per single unit) .......................
C. ........................... PER UNIT SUB TOTAL:
Change Order Provisions (if appliable):
D. Dollar value of Unpublished Options
added to base bid price per unit......... $ 113,094.54
E. Dollar value of Contract Items per unit
deleted from Base Bid total ............... $ (154,832.00)
F. PER UNIT CHANGE ORDER SUB TOTAL:
(Change Order not to exceed 25% of "C") (Change order -5% )
G. Order total without H-GAC fee forOne (1) units SUB TOTAL:
J
TOTAL PURCHASE PRICE INCLUDING H-GAC
K, COMMENTS AND NOTES: Lubbock HP100 Rear Mount Platform
$ 765,684.46
$ 93,650.00
$ 859,334.46
($41, 737.46 )
$817,597.00
$817,597.00