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Home My WebLink AboutResolution - 2008-R0302 - Change Order For Road Repaving Improvements - Allen Butler Construction - 08_19_2008Resolution No. 2008-RO302 August 19, 2008 Item No. 2.2 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute a change order and any associated documents with Allen Butler Construction, Inc., of Lubbock, Texas, for a change order to the contract for entrance road repaving and informational signage improvements at Lubbock Preston Smith International Airport per ITB 08-713-DD, which Change Order Contract and any associated documents are attached hereto as Exhibit A and made a part hereof for all intents and purposes. Passed by the City Council this 19rh day of August , 2008. �y TOM MARTIN, MAYOR ATTEST: Garza, City VED AS TO Loomis Int City Manager/Transportation & Public Works APPROVED AS TO FORM: Don Vandiver, Attorney DDres/AllenButlerConstP008 Res August 12, 2008 Resolution No. 2008—RO302 CITY OF LUBBOCK CHANGE ORDER Change Order #: I Contractor: Allen Butler Construction, Inc. Date: 8/12/08 BID/ITB/RFP #: ITB 408-713-DD Contract #: 8403 Project Name: LBB Entrance Road and Signage Improvements "Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective. Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order. All work that alters the nature of the thing to be constructed or that is not an integral part of the project obieective must be let out for public bid. Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the specifications and drawings of the project (attach additional pages if necessary) : Change Order #1 consists of a pavement section change from a recycled base/asphalt section to an 8-inch jointed concrete section on prepared subgrade. Refer to the attached letter from Allen Butler Construction, Inc. The change is necessary due to the unavailabity of the specified asphalt arising from the bankruptcy of the contractor's supplier, which occurred after the project had been bid and awarded. This change will affect 41,586 sy of pavement, and computes to an additional $21.71 / sy, for a total of $902,981.56 above the original bid price. Additionally, the contract time will be extended by 3 weeks. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead, Where certain unit prices are contained in the initial contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: $ 3,850,418.55 B. AMOUNT OF THIS CHANGE ORDER cotmca approves! required rrfover 825.000 $ 902,981.56 C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): 23.45 % D. AMOUNT OF PREVIOUS CHANGE ORDERS: $ 0 E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $ 902,981.56 F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 254o Maximum 23.45 % G. NEW CONTRACT AMOUNT (A+E): $ 4,753,400.11 It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor under this Change Order. XA2007\2703.07\CML\Change Orders\CO-Ldoc PWC-045 (Rev 01/08) This_Change Order is not valid without the following signatures (please sien in order and return 3 orig-inals with Contract Cover Sheet to Purchasing- and Contract Manag-ement Denartmentl: CONTRACTOR Date (2) PROJECT ARCHITECT/ENGINEER Date ATftvtd as to Content: (3) R'S REPRESENTATIVE (5) CAPITAL PROJECTS MANAGER Approved as to Form: Date (4) tfTY ATTO \ Date l V Mzlof Date (ti) PURCHAS4A1D,00bNTRXCTMAWAGER. Date Change Orders over $25,000 require a Conhnct Cover Sheet and the joUowing signattnrs: CITY OF LUBBOCK ATTEST: 8/19/O8 12.� ��_ 8 9/08 (7) MAYOR Date (8) C ECRETARY —�' Date Council Date: August 19, 2008 Agenda Item * 2.2 Resolution #: 2008— 0 2 X:\2007\2703.07\CrvU%Change Orders\CO-Ldoc PWC-045 (Rev 01/08) Resolution No. 2008-RO302 ALLEN BUTLER CONSTRUCTION, INC. #24 SOUTH LAKESHORE DRIVE RANSOM CANYON, TEXAS 79336 PHONE:806-745-7498 FAX:806-745-7577 July 30, 2008 To: Mr. James Loomis City of Lubbock Asst. City Manager/Director of Aviation Lubbock, Texas Re: Availability of asphalt products. Mr. Loomis, As I am sure you are aware of, on July 2 1 " the local supplier of asphalt material (SemMaterials) informed all of their clients that they were going into bankruptcy and would no longer be able to supply asphalt material, (PG70-28, PG64-28, AEP & CSS l I). We have been unable to locate anew supplier for PG70-28 or PG64-28. As a result we are unable to manufacture the specified hot mix asphalt for the Airport Entrance Road project. We are currently working on a portion of the project that will be ready to pave in one or two days, if this matter is not resolved by then the project will be at a standstill. Based upon our conversations with the suppliers we do not believe the PG70-28 and/or PG64-28 will be available for the foreseeable future. In our opinion there are two options for proceeding. Option 1 would be to replace the asphalt paving with concrete paving. Eight inch (8') concrete paving with dowels and dowel baskets on the transverse joints and tie -bars on the longitudinal joints would be an additional $902,981.56 Option 2 would be to use PG64-22 asphalt material for an additional cost of $242,673.70. Please advise. Sincerely, Jim Davis Vice President Allen Butler Construction Inc.