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Home My WebLink AboutResolution - 2008-R0299 - Purchase Order Contract For An Aircraft Rescue Vehicle - Oshkosh Truck Co - 08_12_2008Resolution No. 2008-RO299 August 12, 2008 Item No. 5.34 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute a Purchase Order Contract and any associated documents with Oshkosh Truck Corporation of OshKosh, Wisconsin, for purchase of an Aircraft Rescue and Fire Fighting Vehicle per ITB #08-060-FO, which Purchase Order Contract and any associated documents are attached hereto as Exhibit A and made a part hereof for all intents and purposes. Passed by the City Council this 12th day of August , 2008. TOM MARTIN, MAYOR ATTEST: .ebe�ca Garza, City Secretary AS TO CONTENT: Chief APPROVED AS TO FORM: Don Vandiver, Assistant City DDres/OshkoshTruckPOcon08Res August 5, 2008 TO: P U R C H A S E 0 R D E R OSHKOSH TRUCK CORPORATION BOX 2566 2307 OREGON STREET OSHKOSH WI 54903-2566 Exhibit A Page - 1 Date - 8/05/08 Order No. - 333994 000 OP Brn/Plt - 3511 SHIP TO: CITY OF LUBBOCK LUBBOCK INTERNATIONAL AIRPORT 5401 N. MLK BLVD. LUBBOCK TX 79401 INN OICE TO: Cfl'l OF Lt BB(x'K ACCOUNTS PAYABLE J P.O. BOX 2000 U LUBBOCK. rX 79457 BY: ------------------------------------------------------------- -------- Ordered - 08/05/08 Freight - FOB Destination Frt Prepaid Requested - 08/12/08 Taken By - FELIX ORTA Delivery - PER. R. COOPER RE4# 30984 BID# 08-060-FO -------------------------------------------------------------------------------------- Description / Supplier Ite Ordered UM Unit Cost UM Extension Req. Dt --------------------------------------- ------------- ---------------------- OSHKOSH STRIKER 1500 1.000 EA 619,702.0000 EA 619,702.00 08/13/09 AIRCRAFT RESCUE AND FIRE FIGHTING VEHICLE This purchase order encumbers funds in the amount of $619,702, for the purchase of Aircraft Rescue and Fire Fighting Vehicle awarded on August 12, 2008, to Oshkosh Corporation, of Oshkosh, Wisconsin, in accordance with Oshkosh Corporation response to ITB#08-060-FO. The following is incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of ITB# 08-060-FO. Resolution# 2008—RO299 CITY OF LUBBOCK Y 44W Tom Martin, Mayor ATTEST: Rebe ca Garza, City Secretary Total Order ------------------------------------------------------------------------------------- Terms NET 30 619,702.00 ITS #08-060-FO, Aircraft Rescue and Fire Fighting Vehicle SUBMIT TO: T CITY OF LUBBOCK ` CITY OF EXAS LUBBOCK,� Purchasing &Contract Management // 1625 131h Street, Rm 204 Lubbock, Tx 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Felix Orta Senior Buyer EMPLOYER #08-060-FO TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing,ci.lubbock.tx.us TITLE: Aircraft Rescue and Fire Fighting Vehicle SUBMITTAL DEADLINE: July 10,2008 @ 3:00 p.m. CST PRE BID DATE, TIME AND LOCATION: June 24, 2008 at 10:00 Aprr bids received after the time and date listed above, regardless ojthe A.M. in the City Hall, 1625 I3'hStreet, Purchasing Conference made of delivery, shall he returned unopened Room 204 Lubbock, Texas. RESPONDENT NAME: Oshkosh Corporation LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING ADDRESS: 2307 Oregon Street IF RETURNING AS A "NO BID", PLEASE COMPLETE. AND RETURN THE "STATEMENT OF NO BID". CITY — STATE — ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT Oshkosh, WI 54902 ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY TELEPHONE NO: (920) 235-9151 RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: (920) 233-9670 REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING E-MAIL: draddatz@oshkoshcorp.com MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE. SUCH 39-0520270 NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST :BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON RFPDEPOT.COM The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_, YES_X NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or servicc(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, tide, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City f Lubbock. At the City's discretion, such assignment shall be made and become effective at the time the City tenders final payment t cndor. _ 1 Executive Vice President Authorized Signature Title Thomas D. Fenner July 21, 2008 Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 06-060-FO.doc 3 ITS #08-060-FO, Aircraft Rescue and Fire Fighting Vehicle Aircraft Rescue and Fire Fighting Vehicle CITY OF LUBBOCK, TEXAS ITB #08-060-FO In compliance with the Invitation to Bid #08-060-FO, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for famishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid # 08-060-FO is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Delivery (Days) Unit UNIT PRICE* EXTENDED After Receipt of ITE QTY of DESCRIPTION BID COST Order M Measure 1. 1 Each Class-4 Aircraft Rescue and $619, 702.00 $ 619,702-00 360 Days ARO Fire Fighting Vehicle. Please see specifications. FT Brand Name and Model Number: Oshkosh Striker 1500 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed The City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial formalities. The undersigned hereby offers to furnish and deliver the articles or services as specified above at the prices and terms there stated and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal. PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of %, nex calendar 30 days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment.terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES X NO 08-060-FO.doc 4 ITB #08-060-FO, Aircraft Rescue and Fire Fighting Vehicle • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY Oshkosh Corporati Ora corporation organized under the laws of the State of Wisconsin , or a partnership consisting of or individual trading as oftheCityof Oshkosh Firm: Oshkosh Corporation Address: 2307 Oregon Street City: Oshkosh State: WI Zip 54902 M/WBE Firm: Woman Black American I I Native American Hispanic American Asian Pacific Americ4 I Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name Oshkosh Corporati on and Manufacture's License No. 0467 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. General Distinguishing No. (Franchised TX dealer) By t . C Authorized Representative - must by hand July 21. 2008 Officer Name and Title: Thomas D. Fenner, Executive Vice President Please Print Business Telephone Number (920) 235-9151 FAX: (920) 233-9670 FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 08-060-FO.dcc 5 City of Lubbock, TX Aviation Bid Tabulation Analysis August 12, 2008 BID 08-060-FO Aircraft Rescue and Fire Fighting Vehicle Item Qty U/M Description/Vendor Location Unit Cost Total EA Class-4 Aircraft Rescue and Fire Fighting Vehicle Oshkosh Corporation Oshkosh, WI Daco Fire Equipment Lubbock, TX E-One Inc. Ocala, FL Page 1 of I 619,702 619,702 630,333 630,333 714,907 714,907