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Home My WebLink AboutResolution - 2008-R0289 - Purchase Order Contract For Thermal Imagers - CASCO Industries, Inc. - 08_12_2008Resolution No. 2008-RO289 August 12, 2008 Item No. 5.41 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute a Purchase Order Contract and any associated documents with CASCO Industries, Inc., of Grand Prairie, Texas, for thermal imagers as per ITB 08-067-FO, which Purchase Order Contract and any associated documents are attached hereto as Exhibit A and made a part hereof for all intents and purposes. Passed by the City Council this 12thday of August , 2008. TOM MARTIN, MAYOR ATTEST: el 111epq -Z k '��k r Reb cca Garza, City Secretary AP )VE A_S TO CONTENT: a.�./ Rhea Cooper, ire Chief APPROVED AS O FORM: i 15� n andi r, ssistant City A D Dres/Cascol nd-Fire POcon08Res July 29, 2008 FK�BO� y 1{l TO: P U R C H A S E 0 R D E R CASCO INDUSTRIES, INCORPORATED PO BOX 8007 SHREVEPORT LA 71148 Page - Date - Order No. - Brn/Plt - SHIP TO: Exhibit A 1 7/30/08 333541 000 OP 3511 CITY OF LUBBOCK CENTRAL FIRE STATION COMPLEX RAUL SALAZAR 1515 EAST URSULINE LUBBOCK TX 79401 INVOICE TO: CM OF LUBBOCK ACCOUNTSPAVABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: V� Ordered - 07/28/08 Freight - FOB Destination Frt Prepaid Requested - 07/28/08 Taken By - FELIX ORTA Delivery - PER R. SALAZAR REQ# 31020 ITB# 08-067-FO --------------------------------------- ....................................... Description / Supplier Ite Ordered UM Unit Cost UM Extension ---------------------------- ----------- ------------- -- ------------ THERMAL IMAGERS 520OHD2 4.000 EA 8,830.0000 EA 35,320.00 Req. Dt 09/17/08 This purchase order encumbers funds in the amount of $35,320, for the purchase of Thermal Imagers awarded on August 12, 2008, to Casco Industries Incorporated, of Shreveport, Louisiana, in accordance with Casco Industries Incorporated response to ITB#08-067-FO. The following is incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of ITB# 08.067-FO.Resolution# 2008—RO289 CITY OF LUBBOCK Tom Martin, Mayor ATT ST: Rebe ca Garza, City Secretary L Order --------------------------------------------------------------------.----------------- Terms NET 30 35,320.00 BID FORM Thermal Imagers CITY OF LUBBOCK, TEXAS ITB 408-067-FO In compliance with the Invitation to Bid #08-067-FO, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #08-067-FO is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. DELIVERY ITEM DESCRIPTION QTY U/M UNIT EXTENDED Days ARO** (MORE COST* COST OR LESS I Evolution 52001-1132 Thermal Imaging Camera (TIC) or approved 4 EA Please equal. see specifications. *Seller's bid price MUST INCLUDE all delivery charges paid by seller, **F.O.B. Destination, City of Lubbock. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of I-%, neAalendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later, Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES ✓ NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interloeal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materiaWservice as needed. ?-6 08-067•FO.doc c�S�Qr� THIS BID IS SUBMITTED B �� a corporation organized under the laws of the State of , or a partnership consisting of or an individual trading as of the City of c Le �� City: 4 1Y � T �I Stater Zip :1 J W 0 MlWBE Woman Black American Native American Firm: tative /dust sign Officer Name and Title: 91 1 rrfase rr:nr Business Telephone Number t� C . / LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 08-067-FO.doc 9 City of Lubbock, TX Fire Department Bid Tabulation Analysis August 12, 2008 BID 08-067-FO Thermal Imagers Item Qty U/M Description/Vendor Location Unit Cost Total 1. 4 EA Evolution 5200 HD Thermal Imagers Casco industries Incorporated Shreveport, LA S 8,830 35,320 No Bid Daco Fire Equipment Lubbock, TX Fisher Scientific Hanover Park, IL Page I of I