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Home My WebLink AboutResolution - 2008-R0287 - Contract For The Purchase Of Extrication Equipment - North Am. Fire Equipment Co - 08_12_2008Resolution No. 2008-RO287 August 12, 2008 Item No. 5.39 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock hereby authorizes and directs the Mayor of the City of Lubbock to execute a Contract by and between the City of Lubbock and North America Fire Equipment Company, Inc. of Fort Worth, Texas, for the purchase of extrication equipment per bid 08-059-FO, which Contract and any associated documents, are attached hereto and made a part of this Resolution for all intents and purposes. Passed by the City Council this 12th day of August , 2008. TOM MARTIN, MAYOR ATTEST: Garza, City Secretary AS TO CONTENT: Fire Chief APPROVED AS TO FORM: andiver, A9sisfant City A DDres/NAFECOextricationEquip08ConRes July 30, 2008 TO: P U R C H A S E 0 R D E R NAFECO 5031 MARTIN LUTHER KING JR FWY FT WORTH TX 76119 SHIP TO: Exhibit A Page - 1 Date - 7/25/08 Order No. - 332765 000 OP Brn/Plt - 3511 CITY OF LUBBOCK CENTRAL FIRE STATION RAUL SALAZAR 1515 EAST URSULINE LUBBOCK TX 79401 COMPLEX INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX Uz�%- hZXd&:1--e LUBBOCK,. T TX 79457 BY: --V- ------------------ Ordered - 07/11/08 Freight - FOB Destination Frt Prepaid Requested - 08/21/08 Taken By - FELIX ORTA Delivery - PER R. SALAZAR REQ# 30955 BID# 08-059-FO ---------------------------------------....................................... Description / Supplier Ite POWER UNIT MACH III MINI SIMO 5.5 HONDA CUTTER C165 SPREADER S49-XL RAM 22/45 32' HOSE WITH COUPLINGS HYDRAULIC HAND PUMP ART.P140F MINI CUTTER C30 VARIO COMBI TOOL C13C CSS-40 Ordered UM Unit Cost UM ----------- --........... -- 6.000 EA 4,663.0000 EA Extension 27,978.00 Req. Dt 09/03/08 6.000 EA 4,352.0000 EA 26,112.00 09/03/08 6.000 EA 4,818.0000 EA 28,908.00 09/03/08 6.000 EA 3,107.0000 EA 18,642.00 09/03/08 12.000 EA 515.0000 EA 6,180.00 09/03/08 1.000 EA 762.0000 EA 762.00 09/03/08 1.000 EA 2,137.0000 EA 2,137.00 09/03/08 1.000 EA 3,655.0000 EA 3,655.00 09/03/08 This purchase order encumbers funds in the amount of $114,374, for the purchase of Extrication Equipment awarded on August 12, 2008, to NAFECO, of Fort Worth, Texas, in accordance with NAFECO's response to ITB#08-059-FO. The following is incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of ITB# 08-059-FO. Resolution# 2008—RO287 CITY OF LUBBOCK IZ21-A94� Toni Martin, Mayor ATTEST: Rene ca Garza, City Secretary Total Order ------------------------------------------------------------------------------------- Terms NET 30 114,374.00 SUBMIT TO: T Y 4 CITY OF LUBBOCK : rt CITY OF EXAS LUBBOCK,� Purchasing &Contract Management // 1625 13th Street, Rm 204 ti Lubbock, Tx 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Felix Orta, Senior Buyer EMPLOYER #08-058-FO TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ei.lubbock.tx.us TITLE: Extrication Equipment SUBMITTAL DEADLINE: June 30, 2008, 3:00 p.m. CST PRE BID DATE, TIME AND LOCATION: DELETED AV hills reseivedgfier the time and date listed above, regardless ajthe anode ofdelivery, shall he returned unopened. RESPONDENT NAME: tA fi F 0 LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING ADDRESS: IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT C1 i Y — STATE — ZIP: \ "� U ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY LEPHONE j�jO: j i RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT TIIIS NO- I REQUEST PERMITS COMPETITIVE BIDS. IT 1S THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING E-MAIL:�nt Y 10 l\\ MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON RFPDEPOT.COM P/ YES NO The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES_ NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or servicc(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion, such assignment shall be made and become effective he time the City tenders final payment to the endor. Y11Vii4yCT+a Abtho S gnature Title nUT Nank Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 08-059-FO.doc BID FORM Extrication Equipment CITY OF LUBBOCK, TEXAS ITB #08-059-FO In compliance with the Invitation to Bid #08-059-FO, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid 908-059-FO is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. UNIT OF UNIT Extended Delivery ITEM QTY MEASURE DESCRIPTION PRICE" Cost Days d BID ARO #, a. b. e. e. = b x e TNT Rescue S stems Extrication Equipment O EXCEPTIONS). 1. 6 EA ATT-6.5 Power Unit $ $ 2. 6 EA SLC-28 Cutter $ $ 3. 6 EA SL-28 Spreader $ $ 4. 6 EA TLS - 50 Ram $ O $ 5. 6 EA 32' Hose with couplings (each to be a different $ o $ color). 6. 12 EA HDP Hydraulic Hand Pump Is 7. 1 1 EA CSC-40 Confined Space Cutter I $ o$ 8. 1 EA CSS-40 Confined Space Spreader $ $ Optional Bid: GENESIS Rescue Systems Extrication Equipment NO EXCEPTIONS 1. 6 EA Mach III Mini Simo 5.5 Honda $ (1 Ct'5, s-11 2. 6 EA C 165 Cutter $ $ G t 3. 6 EA S49-XL S reader $ $.I cc 114' 2 4. 6 EA 22/45 Ram $ l Q7, .0 $ 5. 12 EA 32' Hoses with couplings (each to be a different AfJ $tv,I�S� 1li 2f color). •�D 6. 1 EA ARTY 140F Hydraulic Hand Pump $14 a .00 $ 7U ` ..v 1 - 1 7. 1 EA C30 Mini Cutter $ in $ cc 1 - 2 8. 1 EA C 13C Vario Combi Tool $ 1 _ $ le '5 -M I - Yes No Must be able to provide training at a later date on the use, care and operation of the tools and appropriate instruction to select personnel for obtainment of factory service and repair certification. Overall Total 1 ICJ^)//y) PAYMENT TERMS AND DISCOUNTS -Bidder offers a prompt payment discount of 6 %, net0 calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS, The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the -1 08-059-FO.doc 8 JUN-23-2008 17:44 NAFECO INC. 256 366 0852 P.03 auppliet should sell or offer for sale to any other custutnrr, an equal or lass tivandry of similar cvntruct pmducts of like fir trig quality, at a lowcY nut priee(q) dw ptovidW herein, aupplicr egm-, to notify the City amtl Kell same the lower price(+) on all 6:0v met made duritgt the period in which such lower prioc(s) it uflective. MTERLOCAL Pult('HASiNG (optioned): The City deAlrea to make tivailable to other Iucal govcmexmtal vnihi s of the Slutc vfTcnas, by mutual agrccntrnt with the sUemsl'ul bidder, nix) pn+perty authuriz J interlocal purchasing agrccmcrtts aK provkimi for by dtc Intcrlutial 0wgxration Avl (Chapter 791, Guvvrnmens Code), the right to purchase iho mme Itervit:cs, at tltc prices yuated, for the perlud of thin contract. Utwh H4kk:r :hall indimle on the Did Fonn in the ,pace providad bylaw it hc/%h will honor Pulilicul NuMivision ordtys in s<tdl6an to orders from tho City of l,uhhrn:k. Shoa10 III" other guvorntnatital antitics dvcidl. to participate in this contrsce, would yvv (Ilea bidder) agree that all terms, tvtMitions. np ciGwtivma, and pricing would appl)? Other pveratncntal enthies that afthi have Interests in this contract Pro Ft,atstdp Indepettdenl School District. Lubbock Housing Authority, Lubbock County, Lubbock Couoly Hoaphhtl Dlslrlet. Lolstmck Independent School District, South Plains Assucitttiotf of Governments, City of 'I'esarkans, 'resin Tech University, West Texas Munk-ipul Power Agency, Lynn County, and City of WaIlTorth. YI:S NO • ll'yotr (the. hiddor) ch�Tkvtl YIX the 6119%ving will apply: • Govurrinu teal entitim utilizing Inturloeal Agreements fur Cooperative Purchasing with thtt City of Lubbock will be eli#ibk, but not obligated, to purv:hmse amorialVverviva under the cunkmct(A) artratti J aK a ue+ult of this solicitation. All purchascs by guvetnmvntal entitio* other than tha City of Lubbock will he billet) directly to that govcrumcntal sutky and paid by that governmental entity. City of Lubbock will m%A be rcspumible for another govtnnmoml entity's dcba. Fuch guvernntettal entity will artier their own mutcrial.4serviee ms nomittd. t_% THIS Den 1ti SUKMITTED DY 4VRM A&_r;ggt, , Cifs., Cb • vim„ curyoratien arpnizcd under tht: ' laws of the State ur A-4f'BRs+4-r ur a partnership eunsisltng of-- w- or am individiwl tntJingm of dw City or... Finn: � — Addrem Oty: D fdt7Zc � Stutu: �L Zip ,3-��. lt+1lrVBE wuman Ulack AmcricKn Native nmcrican Finn: fly ` aV" rl.asl Its/ ioMvw �tluriva - niuFl x' h� —hand _,. � 2i'�t4 r_ � Officer Nairn and Titic:_ f - f +j Pl Yt Prim Business Tcluphone Number 't` .,5A''j!' M . FAX: '� a- -b-RA:a I.ABF.L THE OU' MOR OR YOUR SEALED RID WITH TIIM, NUMNER, THK CLOSING nVE AND TIMI, AND POCK COMPANY NAME AND ADDRFti'y. 06-o"40.41ec 9 Sold COG*-56Z—LTG amo1 -a 1.ee4�)Lw Co;Go 80"EZ-Unr