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HomeMy WebLinkAboutResolution - 2008-R0278 - Purchase Order Contract For Police Vehicles - Shamrock Chevrolet - 08_12_2008Resolution No. 2008—RO278 August 12, 2008 Item No. 5.24 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute a Purchase Order Contract and any associated documents with Shamrock Chevrolet, of Lubbock, Texas, for purchase of vehicles for Police and Fire Departments ITB #08-071-MA, which Purchase Order Contract and any associated documents are attached hereto as Exhibit A and made a part hereof for all intents and purposes. Passed by the City Council this 12th day of August , 2008. TOM MARTIN, MAYOR ATTEST: ;ca Garza, City Secretary APPROVED ATENT: Mark earwoo AssisOnt City Manager/Chief Information Officer APPROVED AS TO FORM: A0A Don Vandiver ssistant it A Y DDres/ShamrockChevyPOcon08 Res August 1, 2008 TO: PURCHASE ORDER SHAMROCK CHEVROLET 3709 AVE Q LUBBOCK TX 79412 TO: ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 SHIP TO: BY: Exhibit A Page - 1 Date - 7/31/08 Order No. - 333818 000 OP Brn/Plt - 3511 CITY OF LUBBOCK AUTO PARTS WAREHOUSE 204 MUNICIPAL DRIVE LUBBOCK TX 79404 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .R. . . . . . . . . . . . . . . . . . . . . . . . . . . Ordered - 07/31/08 Freight - FOB Destination Frt Prepaid Requested - 11/12/08 Taken By - MARTA ALVAREZ Delivery - BID # 08-071-MA -------------------------------------------------------------------------------------- Description / Supplier Ite Chevrolet Suburban 2009 Per Spec 407-FD Chevrolet Trailblazer 2009 Spec 202 FD Chevrolet Silverado 2009 Spec 1522 FD Chevrolet Tahoe 2009 Spec 307-PD-K-9 Chevrolet Express Cargo Van 2009 Spec 415PD Ordered UM Unit Cost UM ----------- 1.000 -- EA ----------- 46,065.0000 -- EA 1.000 EA 28,785.0000 EA 1.000 EA 16,780.0000 EA 1.000 EA 33,235.0000 EA 1.000 EA 26,575.0000 EA Extension ------------ 46,065.00 28,785.00 16,780.00 33,235.00 26,575.00 Req. Dt 11/12/08 11/12/08 11/12/08 11/12/08 11/12/08 This purchase order encumbers funds in the amount of $151,440, for the purchase of a light duty vehicles awarded to Shamrock Chevrolet of Lubbock, Texas on August 12, 2008, in accordance with your response to BID 8-071-MA, Vehicles for police and Fire Department. The following is incorporated into and made part of this purchase order by reference: Bid submitted by your firm including the Bid Form, Specifications, and General Conditions of BID 08-071-MA. Resolution# 2008—RO278 CITY OF LUBBOCK ATTEST: Tom Martin, Mayor Rebecc Garza, City Secretary Total Order ----------------------------------------------------- Terms NET 30151,440.00 ITB #08-071-MA, Vehicles for Police and Fire Department SUBMIT TO: Y a CITY OF LUBBOCK CITY OF EXAS LUBBOCK,� Purchasing &Contract Management // � 1625 13th Street, Rm 204 Jl Lubbock, Tx 79401-3830 AN EQUAL INVITATION TO BID . CONTACT PERSON: OPPORTUNITY Marta Alvarez EMPLOYER Q #08-071"MA TEL: 806.775.2167 FAX: 806.775.2164 http:/,Ipurchasing.ci.lubbock.tx.us TITLE: Vehicles for Police and Fire Department SUBMITTAL DEADLINE: July 17, 2008, 2:00 p.m. CST PRE BID DATE, TIME AND LOCATION: July 9, 2008 at 9:00 a.m., Any Aids received after the time and date listed above, regardless (if the Purchasing Conference Room, Lubbock, Texas mode ajdellvery, shall be returned unopened RESPONDEUME: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, I S�a m i�`c t �U�� THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING ADDRESS: tDG IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". CITY —`STATE —ZIP: lV THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT L11Y,60i, C.. T3, 1q`f ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY TELEPHONE NO: t it, ?,`[ ? - 321 RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE — IN THE BEST INTEREST OF THE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: V", ^ 7(0G1- 21 (� REQUEST PERMITS COMPETITIVE BIDS, IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY E-MAIL-' 10' C e ,t COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE — Zc) - D2`s `'10 4 — 3 RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE, THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON RFPDEPOT.COM The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material'sr articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm? YES k NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR T14E PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I cer\dqiscre r is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same es, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convetransfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws f thed the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubbock. At theVity.assignment shall be made and become effective at the time the City tenders final payment to the vendor. Authorized Signature \ Title fJ Print/Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. ITB 008-071-MA, Vehicles for Police and Fire Department BID FORM Vehicles for Police and Fire Department CITY OF LUBBOCK, TEXAS ITB #08-071-MA In compliance with the Invitation to Bid #08-071-MA, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #08-071-MA is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. The vendor shall: • Submit the appropriate Spec Sheet for each item you are bidding, • Mark compliance or non-compliance to each item description, Any exemptions to the specifications be fully explained and • Photo of equipment. Delivery One Set ITEM QT of UNIT PRICE* EXTENDED (Days) of Mfr's Y Measure DESCRIPTION BID COST After Repair, Receipt Parts & of Order Service Manuals (hard copy & CD 1. 1 EA Utility, Five Passenger, Four (4) Door, 4x4, $ t �Zi) 3t) $ qZ 133 $ Spec 407-FD , Option: Extended Warranty $ Cj $ 3`135 Brand Name and Model Number: 2 C d(G i f WA Cx (:Avkv 2. 1 EA Utility Vehicle, Compact, Five (5) Passenger $ $ $ Four (4) door 4 x 2, Spec 202-17D_..... �j� 3r�� 251 320 9 p Option: Extended Warranty $ N(d5 $ 3+ (05 Brand Name and Model Number: 6 v to if � Tf6.i � bin I e/ C S j 550to 3. 1 EA %: Ton Pick -Up, Standard Cab 4 x 2 (8) $ 16110 !0 1 � $ (�' .1� .1 0 $ Eight Foot Caro Box, Spec 1522 FD 1 I ( Brand Name and Model Number: 20M C kev(G`eT 4. 1 EA Four Door, 4x4 Utility Vehicle, Special $ $ $ Services Package for Law Enforcement, ZC1 ,'� to )A , -I-) O � © Spec 307-PD-K-9 Option: Extended Warranty $ 3�1 b C) $ ,`t k Cj Brand Name and Model Number: 7i_0q kA T&Wt 150 o M 10-7O(e 5. 1 EA Extended Body Cargo Van, Spec 415 PD $ 3' 110 $ Option: Key Pad $ _ $ Option: Extended Warranty $ 3 S $ Brand Name and Model Number: ZOVI Cbiev!D e� 4resS 1TB 408-071-MA, Vehicles for Police and Fire Department *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terns, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of ""brth. YES NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY 4!\,aM l 0(_V C ke d;c Aa corporation organized under the laws of the State of Tt)CSA.S , or a partnership consisting of �" or individual trading as of the City of L U '1 DA_ Firm: %am(04— C.Ve-mAt'4" Address: �t-ai Aqc 0, City: L,i,..000L0 _ State: 17k1 Zip 11410 M/WBE Firm:1 I Woman I I Black American I I Native American HiSpanic American I I Asian Pacific Americl I Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4. Name and Franchise Dealer's License No. V1 OZ514/ General Distinguishing No. (Franchised TX dealer) ITB 1l08-071-MA, Vehicles for Police and Fire Department By " 'N., Date: ' I `-7 l ' a Authorized Representative - must sign by hand t , Officer Name and Title: Yi C JD� nS�iZ �CS /' a!j Please Print Business Telephone Number T(O - 74 7 --5Z I i FAX: �� 76 (o - 7-1 I o FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $15,000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 10 ITB 09-071-MA, Vehicles for Police and Fire Department City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Subchapter Z, Chapter 271, Texas Local Government Code, In purchasing under this title any real property, personal property that is not affixed to real property, or services, if a municipality receives one or more competitive sealed bids from a bidder whose principal place of business is in the municipality and whose bid is within five percent of the lowest bid price received by the municipality from a bidder who is not a resident of the municipality, the municipality may enter into a contract with: (1) the lowest bidder; or (2) the bidder whose principal place of business is in the municipality if the governing body of the municipality determines, in writing, that the local bidder offers the municipality the best combination of contract price and additional economic development opportunities for the municipality created by the contract award, including the employment of residents of the municipality and increased tax revenues to the municipality. This section does not apply to the purchase of telecommunications services or information services, as those terms are defined by 47 U.S.C. Section 153. In order to receive consideration, bidders must submit this affidavit to: Marta Alvarez, Purchasing Manager City of Lubbock 1625 13'h Street, Room 204 Lubbock, TX 79401 Complete all areas below. Incomplete affidavits may be rejected Local j Local Business Name: Vic Local Address (must be within the City limits): )01v ? Ave_ 4 L_L-bbC, �_ TO 7c1 `(t 0 Address of the company's principal place of business within the United States: 'S1aVIA Z How many residents of the City of Lubbock are employed at the above business location?_S 2. Year your business was established in the City of Lubbock: 3. For transactions that require sales tax, provide the following Reseller information: Reseller Permit Number: i - 2O- O2_ Sq 19q - 3 Company Name and Address (as it appears on permit): Lt.Jdw - - GM . LTD 101 Ave, Q L.L,W o J-- R -mq 12 4. Does your business have more than one office in the State of Texas? Yes No If Yes, identify the office location considered as the point -of sale credit for sales tax purposes: 5. Was the local business required to pay business and/or real property tax for the most recent tax year? KYes No If Yes, did the local busin) Under penalty of perjury, the intentionally submitting false for a period of one (I) year. Authorized Signature: Printed Name and Title: `�Y I L- any of this tax to the City of Lubbock? x Yes No that the foregoing statements are true and correct. It is further acknowledged that any person, firm, corporation or entity City in an attempt to qualify for eligibility shall be prohibited from bidding on City of Lubbock products and services Date: 7 104 l - 4