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HomeMy WebLinkAboutResolution - 2005-R0041 - Award Of Second Period Grants By Lubbock Arts Alliance Grants Review Committee - 01_27_2005Resolution No. 2005-R 0041 January 27, 2005 Item No. 45 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and approves on behalf of the City of Lubbock the Lubbock Arts Alliance, Inc., to award all of the second period grants for 2004 recommended by the Lubbock Arts Alliance Grants Review Committee. The letter, dated January 12, 2005, from the Lubbock Arts Alliance requesting approval of the second period grants is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 27th day of January , 2005. ,11 AZ MARC McD GAL, MAYOR ATTEST: Rebecca Garza, City Secretary AS TO CONTENT: Holly Center Director APPROVED AS TO FORM: Linda L. Chamales, Senior Attorney Office Practice Section LLC:RES- Arts Alliance Grants Review ccdocs/, January 12, 2005 Resolution No. 2005-R0041 January 27, 2005 Item No. 45 Recognized as Lubbock's of trial arts agency by the Lubbock City Council and Texas Commission on the Arts January 12, 2005 Ms. Catherine Prose Buddy Holly Center Director Buddy Holly Center 1801 Avenue G Lubbock, Texas 79401 Dear Ms. Prose: The Cultural Grants Review Committee for the City of Lubbock's Cultural Grants Program has determined its recommendations for the second (December 2004) granting cycle. This year's contract provided for $157,120 to be granted over two granting cycles. In addition, the Texas Commission on the Arts released $2,368 to be awarded in this granting cycle. Accompanying this document are the results of the Cultural Grants Review Committee meeting held on December 15, 2004. Thirteen applications were received for this second grant (December 2004) funding cycle. Eleven applications are recommended for full or partial funding and two applications are recommended for no funding. The total amount of funding requested for this grant cycle was $118,850 of which $62,704 is recommended for funding from City of Lubbock Cultural Grants and $2,368 from Texas Commission on the Arts grants. The amount being recommended is the remaining balance of Hotel Occupancy Tax after first cycle grant awards (June 2004) and deduction of administrative expenses. Moreover, I would like to take this opportunity to state that the Lubbock Arts Alliance is making every effort to ensure compliance with the Hotel Occupancy Tax state statute. All Cultural Grants Review Committee Members were provided with a copy of the applicable statute prior to their meeting on December 15, 2004. The Lubbock Arts Alliance has also integrated the suggested language of the Hotel/Motel Association into is Cultural Grants Guidelines and Procedures as approved by the City Council on February 19, 2004. Please submit the enclosed recommendations for the Lubbock City Council's consideration at your earliest convenience. I appreciate your assistance during this granting cycle and I look forward to working with you in the future. If I can be of any further assistance, please let me know. With Best Regards, Elizabeth Regner Executive Director 2109 Broadway • Lubbock; Texas 79401 • email. mail@lubbockarts.org • www.lubbockarts.org Resolution No. 2005-R0041 January 27, 2005 Item No. 45 Cultural Grant Recommendations December 2004 Granting Cycle Number Cityof Lubbock TCA rant O anus i n Pro Request Recomm d Re o m n ed 0412-001 Ballet Folklodco Aztlan/Lubbock Centro Aztlan Viva Aztlan Festival $ 12,000 $ 10,000 0412-002 Broadway Festivals, Inc. 4th On Broadway Celebration 25,000 10,954 0412-003 Ballet Lubbock Cirque La Danse 4,000 3,000 0412-004 Fiestas del Llano, Inc. Fiesta de Mariachi 10,000 7,500 0412-005 Louise Hopkins Underwood Center for the Arts Flatland Film Festival 5,250 4,250 0412-006 Lubbock Arts Alliance 27th Annual Lubbock Arts Festival 20,000 15,000 0412-007 Lubbock Symphony Orchestra Larry Gatlin Concert 10,000 - 0412-008 Lubbock Symphony Orchestra Spring Pops Spectacular 10,000 5,000 0412-009 Lubbock Symphony Orchestra LYSO Annual Spring Concert 5,000 5,000 0412-010 Ranching Heritage Association Gardians of the Camargue: The French Buckaroo Tradition 4,200 - $ 2,368 0412-011 TTU-Department of Theatre & Dance Macbeth & Alumni Dinner 6,000 1,000 0412-012 TTU-International Cultural Center-Int. Affairs La Loteria & EI Llano Estacado 3,200 1,000 0412-013 TTU-Landmark Arts Don Reitz, Master Ceramist Workshop 4,200 - $118,850 1 $ 62,704 $ 2,368 TOTAL AMOUNT AVAILABLE FOR CULTURAL GRANTS FROM CITY OF LUBBOCK $62,704 TOTAL AMOUNT AVAILABLE FOR CULTURAL GRANTS FROM TEXAS COMMISSION ON THE ARTS $2 368.00 Resolution No. 2005-R0041 January 27, 2005 Item No. 45 Cultural Grants Review Committee Recommendations to Lubbock City Council Second Grant Funding Cycle December 2004 Grant #0412-001 Ballet Folklorico Aztlan/Lubbock Centro Aztlan Viva Azdan Festival Summary of Project: The Ballet Folklorico Aztlan/Lubbock Centro Aztlan requested $12,000 for assistance with professional services and promotions for the Viva Azdan Festival. This educational event is scheduled for March 11 & 12, 2005 and will include Mariachi, folkloric dance, competitions and workshops. Comments on this project/grant application: • Good combination of dance and music • Good record of tourism impact (room nights) • Good detail on budget Recommendations for Grant Application: • Market outside of Lubbock • Work with Fiestas de Madachi Recommendations for Funding: $10,000 Grant #0412-002 Broadway Festivals 4rh on Broadway Celebration Summary of Project: Broadway Festivals requested $25,000 to help fund local musical talent during the 4rh on Broadway Celebration. The event, which is held on the Fourth of July weekend, will include parade, street fair, and fireworks. Comments on this project/grant application: • It appears that most attendees are regional, generating limited tourism impact • Budget was unclear • All advertising is local, no regional advertising • Requested %4 of all professional fees (large request) Recommendations for Grant Application: • Clarify the use of money requested • Bring more musicians from out of town. • Track hotel/motel nights • Collaborate with other organizations/cross promotion with other events • Highlight specific activities that are different from previous years Recommendations for Funding: $10,954 Grant #0412-003 Ballet Lubbock Cirque La Danse Summary of Project: Ballet Lubbock requested $4,000 for the production of Cirque La Danse. The event is a collaboration with Texas Tech Dance Department and Ballet Folklorico. There will be a total of five pieces performed between the three groups, taking place at the Lubbock Arts Festival, April 15-17, 2005. Comments on this project/grant application: • Good project, nice addition to the Lubbock Arts Festival • Very nice, a blend of three dance styles Recommendations for Grant Application: • Need regional advertising, only local • Clarify the use of money requested • Solicit dancers and schools regionally • Utilize marketing funds for the Arts Festival Recommendations for Funding: $3,000 Grant #0412-004 Fiestas del Llano Fiesta de Mariachi Summary of Project: The Fiestas del Llano requested $10,000 for professional services during Fiesta de Mariachi, a two day event held in conjunction with the Lubbock Arts Festival. The event will include strolling mariachis and dancers, a concert by Campanas de America, and workshops. The event will be at the Lubbock Memorial Civic Center on April 15, 16, & 17, 2005 with the Lubbock Arts Festival. Comments on this project/grant application: • Professional group with a great resume • Fiestas del Llano has a good history of tracking and producing room nights • Event may be duplicating Viva Aztlan Festival, a month apart • Good marketing outside region • Good blocking rooms with local hotel Recommendations for Grant Application: • Work with Viva Aztlan Festival Oa Recommendations for Funding: $7,500 Grant #0412-005 Louise Underwood Center for the Arts Flatland Film Festival Summary of Project: Louise Underwood Center for the Arts requested $5,250 in support of a film festival to be held August 12 and 13, 2005. The festival will consist of movie screenings, panel discussions, and seminars. Comments on this project/grant application: • Innovative idea • Has potential to grow into a large tourist event • Good time of year, allows inclusion of University students • Already working with the CVB with hotel nights • Good artistic merit • Good advertising outside of the region Recommendations for Grant Application: • No funds spent on staff salaries Recommendations for Funding: $4,250 Grant #0412-006 Lubbock Arts Alliance 27`hAnnual Lubbock Arts Festival Summary of Project: The Lubbock Arts Alliance requested $20,000 for the 27`h Annual Lubbock Arts Festival on April 15th —17'h. The event includes art galleries, live musical and dance performances, wine tasting and culinary arts events, and the Run for the Arts. Comments on this project/grant application: • Great new additions to this year's event • Good tourist impact • Good tracking of room nights Recommendations for Grant Application: Recommendations for Funding: $15,000 Grant #0412-007 Lubbock Symphony Orchestra Larry Gatlin Concert 3 Summary of Project: The Lubbock Symphony Orchestra requested $10,000 for artistic fees for the Larry Gatlin Concert to be held on June 10, 2005, in the Municipal Auditorium. The concert will include Gatlin Brothers songs and other country favorites. Comments on this project/grant application: • One night event with limited tourism impact • No involvement or collaboration with other groups or events • No detail in grant application Recommendations for Grant Application: • Team of with another group or event to make the event a multi -day event and a higher tourism draw • Partner with a hotel to make a weekend package Recommendations for Funding: $0 Grant #0412-008 Lubbock Symphony Orchestra Spring Pops Spectacular Summary of Project: The Lubbock Symphony Orchestra requested $10,000 for artistic fees for the Spring Pops Spectacular, a musical and vocal program scheduled for April 22 & 23, 2005. The Spring Pops Spectacular program will include a Master Class at TTU and an East Lubbock outreach concert. Comments on this project/grant application: • A two day event with possible tourist impact • Event is part of the season ticket sales, so funding is already in place • Good collaboration with TTU • Good diversity with cultural outreach concert Recommendations for Funding: $5,000 Grant #0412-009 Lubbock Symphony Orchestra LYSO Annual Spring Concert Summary of Project: The Lubbock Symphony Orchestra requested $5,000 to support artist fees and promotion/marketing for the LYSO Annual Spring Concert, March 4-6, 2005. Comments on this project/grant application: • Grant funds are going to artist fees • A multi -day event with possible tourist impact E Recommendations for Grant Application: • Partner with a hotel to make a package weekend Recommendations for Funding: $5,000 Grant #0412-010 Ranching Heritage Association Gardians of the Camargue: The French Buckaroo Tradition Summary of Project: The Ranching Heritage Association requested $4,200 for assistance with Gardians of the Camargue: The French Buckaroo Tradition show, set to open on April 2, 2005 and last until July 3, 2005. The event will include the exhibit, as well as, educational and lecture programs. Comments on this project/grant application: • Grant application was difficult to read due to small font used • The two presentations by Ms. Rawls are a positive for the project • The dinner event is a good component for tourism impact Recommendations for Grant Application: • Use a larger font on application • Extend the closing date to include the July 0 weekend to increase tourism impact • Advertise in appropriate venues such as stables and riding schools • Show plan to track room nights • Partner with a hotel to make a package weekend Recommendations for Funding: No Funding TCA Funds: $2,368 Grant #0412-011 Texas Tech University, Department of Theatre and Dance Macbeth & Alumni Dinner Summary of Project: The Department of Theatre and Dance at Texas Tech University requested $6,000 for production expenses for the Macbeth & Alumni Dinner to run from April 21-24, 2005 and April 29-May 1, 2005. The Macbeth & Alumni Dinner will consist of performances and a dinner. Comments on this project/grant application: • Nice that event coincides with Shakespeare's birthday • Limited tourism impact • Good cultural and artistic impact 5 Recommendations for Grant Application: • Try to market event to participants and their families • Try to partner with a hotel for a weekend vacation package • Show specifics of how grant funds will be spent Recommendations for Funding: $1,000 Grant #0412-012 TTU's International Cultural Center of the Office of International Affairs La Loterfa and El Llano Estacado Summary of Project: The Office of International Affairs requested $3,200 for shipping and publicity expenses for two exhibits, La Loteria and El Llano Estacado, in Summer 2005. La Loteria and El Llano Estacado include two major exhibits, a reception, and two lectures. Comments on this project/grant application: • Good visual art event • Two events to take place over the summer • Limited tourism impact • Good collaboration with other arts organizations and events like Cowboy Symposium Recommendations for Funding: $1,000 Grant #0412-013 Landmark Arts, TTU Don Reitz, Master Ceramist Workshop Summary of Project: Landmark Arts at TTU requested $4,200 for Don Reitz, Master Ceramist Workshop, a two day workshop. Comments on this project/grant application: • Low percentage of funds for marketing • Artist is well know in his field • Large grant request for limited regional appeal • Why rent a theatre for the event? Recommendations for Grant Application: • Put more details in grant application • Coordinate the event with other tourism events Recommendations for Funding: $0 C"