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HomeMy WebLinkAboutResolution - 2008-R0252 - Approval Of Cultural Arts Grant Review Committee Recommendations - 07_22_2008Resolution No. 2008-RO252 July 22, 2008 Item No. 5.2 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and approves on behalf of the City of Lubbock, that Civic Lubbock, Inc., award all of the first period grants for 2008 recommended by the Cultural Arts Grants Review Committee. A letter, dated June 30, 2008, from Civic Lubbock, Inc., requesting approval of the first period grants is attached hereto described and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 22nd day of July '2008. TOM MARTIN, MAYOR ATTEST: 9-V- Rebecba Garza, City Secretary APPR VED AS TO CONTENT: Freddy Ch z, Director o ivic Services APPROVED AS TO FORM: Amy AS/RES.CLI-Cultural Arts Grants 2008-1 July 10, 2008 Civic Lubbock Inc art • culture • entertainment June 30, 2008 Mr. Freddy Chavez Civic Services Director Lubbock Memorial Civic Center City Bank Auditorium -Coliseum 1501 Mac Davis Lane Lubbock, Texas 79401 Dear Mr. Chavez, Resolution No. 2008-RO252 The Cultural Arts Grant Review Committee for the City of Lubbock's Cultural Grants Program has determined its recommendations for the first granting cycle of 2008. This recommendation was presented to the entire Civic Lubbock, Inc. Board of Directors on June 30, 2008 and was approved as recommended. This year's agreement provided for $220,578.00 to be granted over two granting cycles. In addition, interest earned in the amount of $10,165.00 is available for the 2008 program, making the amount designated for the 2008 Cultural Arts Grant Program a total of $230,743.00. The Board of Directors elected to absorb all expenses related to administering the program, therefore no administrative expenses will be deducted and the entire allocation will be available for the 2008 Cultural Arts Grant Program. The Cultural Arts Grant Review Committee is comprised of five members; three Civic Lubbock, Inc. Directors assigned by Civic Lubbock, Inc. and two members -at -large appointed by the City Council. They are as follows: Kay Sanford, CLI Board of Directors and Chair of the Grant Review Committee Mark Bass, CLI Board of Directors Louis Kelley, CLI Board of Directors Gail Fargason, Member -at- Large appointed by City Council Ann McDonald, Member -at -Large appointed by City Council In reviewing requests and developing funding recommendations for each application, the Cultural Arts Grants Review Committee followed the guidelines that were approved as part of the February 14, 2008 agreement. A Grant Workshop was held on May 1, 2008 for all organizations wishing to apply for a Cultural Arts Grant. Included among the workshop presenters were representatives from Visit Lubbock (the Lubbock Convention and Visitors Bureau), the Lubbock Hotel Motel Association and the City Attorney's office. Civic Lubbock Inc • 1501 Mac Davis lane • Lubbock, Texas 79401 • 806-775-2242 • fax 806-775-3240 www.cluic(ubbock.com Mr. Freddy Chavez June 30, 2008 Page 2 Accompanying this document are the results of the Cultural Arts Grant Review Committee meeting held on June 11, 2008. Eleven (11) applications were received for this first grant (June 2008) funding cycle. All eleven (11) applications are recommended for full or partial funding. The total amount of funding requested for this grant cycle was $160,200.00 of which $126,500.00 is recommended for funding from the City of Lubbock Cultural Arts Grant Program. Of the eleven (11) grant awards recommended, three (3) of the grant awards cover an entire season of events. Those three organizations chose to submit one application for an entire season rather than submit an application for each of the two granting cycles. With that in mind, the Committee recommended an amount that is approximately 55% of the Hotel Occupancy Tax and interest allocated for both granting cycles. The Civic Lubbock, Inc. Board of Directors requests that the City Council consider approval of the Cultural Arts Grant allocations in the amount of $126,500.00 as recommended by the Cultural Arts Grant Review Committee and approved by the Civic Lubbock, Inc Board. SinIBs j - Dan President Civic Lubbock, Inc. Attachments Resolution No. 2008—RO252 City of Lubbock, TX Civic Centers Department City of Lubbock/Civic Lubbock, Inc. Cultural Arts Grant Program June 2008 -1st Cycle Grant Recommendations July 22, 2008 Amount Amount Grant No. Organization Project Requested Recommended 0806-001 Lubbock Symphony Orchestra 2008/2009 Masterworks Season & Two Holiday Pops Concerts $ 20,000 $ 20,000 0806-002 Lubbock Community Theatre 2008/2009 Season - Promotion Campaign $ 40,000 $ 15,000 0806-003 Underwood Center for the Arts First Friday Art Trail $ 13,000 $ 13,000 0806-004 National Cowboy Symposium & Celebration National Cowboy Symposium & Celebration $ 20,000 $ 20,000 0806-005 West Texas Native American Assn. WTNAA Exhibits and Pow -Wow 2008 $ 4,500 $ 4,500 0806-006 Fiestas del Llano Fiestas Patrias 2008 $ 10,000 $ 10,000 0806-007 Heavenly Productions The Heavenly Bound Train Musical Drama $ 10,000 $ 5,000 0806-008 Lubbock Arts Alliance/SW Collections TTU 4th Annual Stubb's Statue Party $ 10,000 $ 10,000 0806-009 Lubbock Symphony Orchestra Lubbock Youth Symphony Orchestra Fall and Spring Concerts $ 10,000 $ 10,000 0806-010 Lubbock Arts Alliance 12th Annual Take in the Local Color Artist Studio Tour $ 12,200 $ 8,500 0806-011 Ballet Lubbock The Nutcracker 2008 $ 10,500 $ 10,500 TOTAL AVAILABLE FOR 2008 - $230,743 (for both granting cycles) $ 160,200 $ 126,500 7/9/2008 Resolution No. 2008-RO252 Cultural Arts Grant Review Committee Recommendations June 2008 —1st Granting Cycle 0806-001 Lubbock Symphony Orchestra 2008/2009 Classical Masterworks Series and Two Holiday Pops Concerts Amount Requested: $20,000 Amount Recommended: $20,000 The Lubbock Symphony Orchestra requested $20,000 to assist with promotion/publicity costs associated with the presentation of the 2008/2009 Classical Masterworks Series and two Holiday Pops Concerts. The theme of the upcoming season is "A Tribute to Lubbock". The season will celebrate Lubbock's Centennial by recognizing individuals and organizations who were pioneers in the areas of business/commerce, medicine, education, agriculture and the arts. Performances will be held on various weekends beginning in September of 2008 and ending in May of 2009. Committee Comments: • Project has strong artistic merit • Organization has a history of strong foundation and corporate support • Attendance numbers are growing; tourism numbers reflect growth as well • Cultural Arts Grant funds approved are to be used as follows: Professional Services — Musician Fees ($20,000) • Grant funds were considered for the entire season; future applications for the season may not be considered 0806-002 Lubbock Community Theatre 2008/2009 Season — Promotion Campaign Amount Requested: $40,000 Amount Recommended: $15,000 The Lubbock Community Theatre requested $40,000 to assist with a promotion campaign to promote the 2008/2009 season of plays, which also includes non -season shows and the children's theatre productions. New marketing strategies have been developed to potentially expand and reach larger audiences. Committee Comments: Project has strong artistic merit; quality of past productions is very good Application indicates that they have selected productions for 2008/2009 that will have more name appeal and the Committee felt that was a positive move Application indicates a more pro -active approach to marketing; new marketing strategies have the potential to increase audiences and the potential for tourism • Evaluation report needs to include documentation of all of the new marketing strategies as outlined in the application • Committee suggested that the applicant research and apply for regional and state grant opportunities • Cultural Arts Grant funds approved are to be used for Promotion/Publicity ($15,000) • Grant funds were considered for the entire season; future applications for the season may not be considered 0806-003 Louise Hopkins Underwood Center for the Arts First Friday Art Trail Amount Requested: $13,000 Amount Recommended: $13,000 The Louise Hopkins Underwood Center for the Arts requested $13,000 to assist with a portion of the advertising for the First Friday Art Trail. This event is held monthly from September of 2008 through August of 2009 and provides an evening of arts, entertainment and food. First Friday Art Trail is designed to showcase the visual and performing arts, created and produced by regional artists, in downtown venues that include galleries, museums, restaurants, studios and showrooms. Committee Comments: • Strong artistic component; unique event • Event has grown significantly since its inception in 2004; average attendance is 1,600 attendees per month with a yearly attendance of approximately 19,000 • Tourism numbers as shown on the application indicate good growth • Project creates great exposure for the venues and the artists • Application indicates strong marketing plan for advertising outside the region • Would suggest that the organization continue to contact the CVB about putting the event on the CVB calendar for several months out • Cultural Arts Grant Fund approved are to be used for Promotion and Publicity ($13,000) 0806-004 National Cowboy Symposium & Celebration, Inc. National Cowboy Symposium & Celebration Amount Requested: $20,000 Amount Recommended: $20,000 The National Cowboy Symposium & Celebration, Inc. requested $20,000 to assist with bringing in nationally recognized headline entertainers as well as over 100 performers and participants (poets, musicians, storytellers, panelists, chuck wagon cooks, and special presenters) for the 20th Annual National Cowboy Symposium and Celebration. The event will be held September 4-7, 2008. The National Cowboy Symposium will celebrate its 20tb year and Lubbock's Centennial year as the premier Cowboy Culture and Western Heritage event of its kind in the United States. N Committee Comments: • Project has strong artistic and cultural merit • There is a good history of bringing tourists to Lubbock and generating room nights • This is a unique event that has been successful for many years • Application indicates strong marketing plan for outside the area and region • Cultural Arts Grant Funds approved are to be used for Professional Services — Artist Fees ($20,000) 0806-005 West Texas Native American Association WTNAA Exhibits and Pow -Wow Amount Requested: $4,500 Amount Recommended: $4,500 The West Texas Native American Association requested $4,500 to assist with a public Pow - Wow, which is an American Indian gathering that features Native American music, dance and art. The Pow -Wow will be held September 5-7, 2008 and, though separate, will be held in conjunction with the National Cowboy Symposium & Celebration in the park area just north of the Civic Center. There will be educational activities, exhibition dancing, demonstrations, displays of early Native American artifacts as well as vendors who will display Native American artwork and demonstrate their crafts, including jewelry and beadwork. Committee Comments: • Project has a good multi -cultural aspect; good tie-in with Cowboy Symposium • Recommend applicant contact the Bureau individually to get this project listed separately on the calendar in order to cross -promote with the Symposium • Strongly support the marketing strategy of registering of the Pow -Wow as soon as possible on the various websites that list/advertise Pow-Wow's held across the country 0806-006 Fiestas del Llano, Inc. Fiestas Patrias Festival Amount Requested: $10,000 Amount Recommended: $10,000 Fiestas del Llano, Inc. requested $10,000 for expenses associated with entertainment (music and dance) performed by local and national artists for Fiestas Patrias 2008 which will be held September 12-14, 2008. This event provides the opportunity to experience the music and dance of the Hispanic culture and participate in a traditional celebration. Committee Comments: • Project is a multi -day festival which has the potential to generate overnight stays. • Project has strong cultural components, including music, dance and pageantry. • Marketing budget indicates strong in -kind support from local and area media; indicates plan to promote the project in Midland/Odessa and Hobbs, NM. 3 • Would strongly encourage applicant to promote the Fiestas on various tourism websites to reach potential visitors outside the region • Cultural Arts Grant funds approved are to be used for Professional Services -Artist Fees ($10,000) 0806-007 Heavenly Productions, Inc. "The Heavenly Bound Train" Musical Drama Amount Requested: $10,000 Amount Recommended: $ 5,000 Heavenly Productions, Inc. requested $10,000 for expenses associated the presentation'of the musical drama "The Heavenly Bound Train" which will be performed September 27, 2008. The featured artists for this presentation will be Yolanda Tharrington, who is a graduate of Texas Tech University and currently resides and performs in Las Vegas, NV, and Russell White, who is from Hobbs, NM and has performed and recorded with such gospel artists as Shirley Caesar and Bishop Paul S. Morton. Committee Comments: • Project has good artistic merit • Marketing plan includes marketing in Amarillo, Midland/Odessa, Abilene and Hobbs, NM • Applicant is partnering with a local hotel • Committee would strongly encourage applicant to promote the production on various tourism websites to increase the potential for tourism • Applicant is encouraged to provide event information (flyers) to local hoteliers for guests staying in the hotels • Cultural Arts Grant funds approved are to be used as follows: Professional Services — Soloists/Musicians ($2,000), Facility Rental ($2,000), Promotion/publicity ($1,000) 0806-008 Lubbock Arts Alliance/TTU Southwest Collections 4th Annual Stubb's Statue Party Amount Requested: $10,000 Amount Recommended: $10,000 The Lubbock Arts Alliance/TTU Southwest Collections requested $10,000 for the 4th Annual Stubbs Statue Party which will be held on October 4, 2008 at the Stubb's Memorial on East Broadway. The funds requested would be used for musician fees, equipment rental and promotion/publicity. The featured performer will be Butch Hancock, who was a frequent participant in the "jam sessions" at the original Stubb's BBQ restaurant. Committee Comments: • Project celebrates Lubbock's musical heritage. • Collaboration with TTU Southwest Collections is a positive • Application indicates strong marketing plan outside the region • Cultural Arts Grant funds approved are to be used as follows: Promotion/Publicity ($2,150), Musicians ($4,000) and Rental of equipment ($3,850) 0806-009 Lubbock Symphony Orchestra Lubbock Youth Symphony Orchestra Fall and Spring Concerts Amount Requested: $10,000 Amount Recommended: $10,000 The Lubbock Symphony Orchestra requested $10,000 to assist with artistic fees (conductors, judges, coaches) for the Lubbock Youth Symphony Orchestra Fall and Spring Concerts to be performed on October 5, 2008 and March 8, 2009 respectively. Members of the orchestra include youth from other cities on the South Plains, such as Plainview and Midland, as well as Eastern New Mexico. LYSO will be celebrating their 20`h anniversary this season. Committee Comments: • Project has strong artistic and educational merit • Project has good potential for tourism impact due to parents, grandparents and other family members attending; past tourism numbers reflect growth • Applicant is encouraged to provide event information (flyers) to hoteliers for guests staying in hotels • Application indicates strong community financial support for the program • Cultural Arts Grant funds approved are to be used for Professional Services - Artistic fees ($10,000) 0806-010 Lubbock Arts Alliance Take in the Local Color Studio Tour Amount Requested: $12,200 Amount Recommended: $ 8,500 The Lubbock Arts Alliance requested $12,200 to assist with advertising and production expenses for "Take in the Local Color Artist Studio Tour" which will be held on November 8-9, 2008. The goals of the project are to provide community awareness and education in the visual arts, offer a venue for local artists to showcase their works, facilitate a quality visual art program for students to attend, and attract visitors/tourists. This event allows audiences the unique opportunity to observe the artists in their working environment, many of which are private homes. Approximately six artists are showcased at each studio location. In 2007, there were nine locations with over 50 Lubbock County artists participating and with over 6,000 patrons attending the two-day event. Committee Comments: Project has strong artistic merit • Application indicates strong marketing plan for outside the Lubbock area • Project provides access to some artists whose work can only be seen at this event • Cultural Arts Grant funds approved are to be used for Promotion/Publicity ($8,500) 0806-011 Ballet Lubbock "The Nutcracker 2008" Amount Requested: $10,500 Amount Recommended: $10,500 Ballet Lubbock requested $10,500 for the production of "The Nutcracker 2008", which will be performed December 11-14, 2008. Funds requested would be used for Promotion and Publicity, including their "Spirit of the Season" weekend promotion package, and Choreography. Committee Comments: • Project has strong artistic merit • Application indicates a good marketing plan outside the region; the Spirit of the Season weekend package is a great idea and will encourage additional tourism • Good tracking methods are in place to determine out of town attendees and room nights generated • Applicant plans to partner with a local hotel • Project has a good history of generating room nights • Cultural Arts Grant funds approved are to be used for Promotion/Publicity ($6,000), promotion of the "Spirit of the Season" package ($2,500) and towards Professional Services - Choreography ($2,000) 2