HomeMy WebLinkAboutResolution - 2008-R0222 - Change Order To Contract - Allen Butler Construction Co., Inc. - 06_26_2008Resolution No. 2008-RO222
June 26, 2008
Item No. 5.11
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock hereby authorizes and directs the
Mayor of the City of Lubbock to execute a Change Order No. I to a Contract by and
between the City of Lubbock and Allen Butler Construction Co., Inc., of Lubbock, Texas,
for Lubbock Preston Smith International Airport G.A. Ramp Expansion Phase II, which
Change Order No. I and any associated documents, are attached hereto and made a part
of this Resolution for all intents and purposes.
Passed by the City Council this 26th day of June , 2008.
W
TOM MARTIN, MAYOR
ATTEST:
"ebeccaG"arza.,ity Secretwry
APPROVED AS T G CONTENT:
Zames ooml
ant City Manager/Transportation & Public Works
APPROVED AS TO FORM:
Vandiver, Attorney o
DDres/AIlenButler-APrampChangeOrd 1 Res
June 16, 2008
CITY OF LUBBOCK
CHANGE ORDER
Change Order #: I Contractor: Allen Butler Construction Inc..
Date: 05-14-08 BID/ITB #: 07-715-DD
Contract #: 17643 I Project Name: I GA Ramp Expansion — Phase II
Change Order within the scope of the contract means a Change Order that DOES NOT ALTER THE NATURE OF THE THING
TO BE CONSTRUCTED AND THAT IS AN INTEGRAL PART OF THE PROJECT OBJECTIVE. After performance of a
construction contract begins, Change Orders may be approved if necessary to 1) make changes in plans or specifications; or 2)
decrease or increase the quantity of work to be performed or materials, equipment, or supplies to be furnished. This DOES NOT
mean that a department can redefine the project. All work that alters the nature of the thing to be constructed or that is not an
integral part of the 12roiect obiective must be let out for public bid by, the Purchasing Department. Description of change
(alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the
specifications and drawings of the project (attach additional pages if necessary):
Change order # 1 includes final constructed quantity adjustments for all bid items, add weight limit sign, and
obliteration requested by FAA inspector. Refer to the attachment for a detailed summary of each item.
Change Orders must either be negotiated in the best interest of the City of Lubbock or put out for public bid by the Purchasing
Department. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs,
including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where
certain unit prices are contained in the initial contract, no deviations are allowed in computing negotiated change order costs.
ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM.
ITEM DESCRIPTION AMOUNT
A. ORIGINAL CONTRACT VALUE: $2,671,287.26
B. AMOUNT OF THIS CHANGE ORDER: Council approval required y'aver325,000 ($113,575.74)
C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): (4.25%)
D. AMOUNT OF PREVIOUS CHANGE ORDERS: $0.00
E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): ($113,575.74)
F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): zs%Maximum (4.25%)
G. NEW CONTRACT AMOUNT (A+E): $2,557,711.52
It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes
full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise,
in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor
under this Change Order. I
Purcha@ke a d Coht&ct Aftihagement Department): (I) CONTRACTOR Date (2) PROJECT ARCHITECT/ENGINEER Date
Approved as to Co nt: Approve o
(3) OWNER'S REPRESENTATIVE Date (4) CITY ATTORNEY Date
gl
(5) CAPITAL PROJECTS MANAGER Date (6) PURCHASING ANDLCONTRACT MANAGER Date
Change Orders over S25,000 require a Contract Cover Sheet and the following signatures:
CITY BBOC 6/26/08 E 6/26/08
(7) MAYOR Date (8) CITY SECRETA Y ' n Date
Council Date: June 26, 2008 Agenda Item #: 5.11 Resolution #: 2 08—RO222
PUR-046 (Rev 02106)
City of Lubbock Bid No. 07-715-DD
FAA A.I.P. Project No. 3-48-0138-030-2007
LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT
GA Ramp
Expansion Phase II
SUMMARY OF ITEMS INCLUDED IN CHANGE ORDER #1
Item
Description of Item
ORIGINAL BID QUANTITIES
ACTUAL CONSTRUCTED QUANTITIES
NET DIFFERENCE
Quantity
Unit
Unit Price
Amount
Quantity
Amount
Quantit
Amount
No.
BID ITEM
ADJUSTMENTS
3
Item MC, Miscellaneous removal, disposal and utility relocation
1
LS
$5,000.00
$5,000.00
0.78
$3,900.00
(0.22)
($1.100.00)
4
Item P-150, Remove and Salvage Existing Bituminous Surface Course (2-inches)
8,730
SY
$8.35
$72,895.50
6272.50
$52,375.38
(2,457.50)
($20,520.13)
5
Item P-150, Remove and salvage existing base course material (8- inches thick) and subgrade
material
4,370
SY
$8.18
$35,746.60
4949.00
$40,482.82
579.00
$4,736.22
6
Item P-150, Remove and dispose of concrete pavement (4-5 inches thick)
6.160
SY
$27.63
$170,200.80
5986.00
$165,393.18
(174,00)
($4,807.62)
7
Item P-150, remove and dispose of existing gravel base material (2-3 inches thick) and subgrade
material
5,870
SY
$2,74
$16,083.80
5986.00
$16,401.64
116.00
$317.84
11
Item P-152, Grading and subgrade preparation under paved areas
11,530
SY
$3,00
$34,590.00
11453.40
$34,360.20
(76.60)
($229.80)
13
Item P-208, Aggregate base course, 8-inches thickness
11,630
SY
$9.55
$110,111.50
11453.40
$109.379.97
(76,60)
($731.53)
14
Item P501, Portland cement concrete pavement, 5-inches thickness
900
SY
$57.96
$52,164.00
870.50
$50,454.18
(29.50)
($1,709.82)
15
Item P-501, Portland cement pavement, 9-inch thickness
10,580
SY
$72.18
$763,664.40
9811.00
$708,157.96
(769.00)
($55,506.42)
16
Item P-501, Portland cement concrete pavement, 6% bonus
1
LS
$48,949.70
$48,949,70
0.81
$39.611.29
(0.19)
($9,338.41)
19
Item P-620, Obliterate existing pavement marking
330
SF
$16.50
$5,445.00
862.00
$14,223.00
532.00
$8,778.00
20
Item P-620, permanent pavement marking
13,300
SF
$2.07
$27;531.00
10215.00
$21,145.05
(3,085.00)
($6,385.95)
38
TXDOT Item 340, Type D, hot mix asphaltic concrete pavement, furnished and installed
600
TONS
$197,30
363.14
$71,64Z52
(236.86)
($46,732.48)
39
Item EB-35A, Thermoplastic coal tar emulsion slurry seal, level up application
2.540
SY
$6.45
$16,383.00
2690.00
$17,3%50
150.00
$967.50
40
Item-35A, Thermoplastic coal tar emulsion slurry seal, two course application
86,580
SY
$827
$716,016.60
88,235.00
$729,703.45
1.655.00
$13,686.85
TOTAL...............................................................
$2,074,781.90
TOTAL .................
$2,074,586.16
$118,575.74
OTHERITEMS
Weight Limit Sign
0 1 LS
I $5,000.00
$0
1
1 $ 5,000.00
1
$ 5,000.00
TOTAL OTHER ITEMS .................
I ............ ........
$0.00 TOTAL OTHER ITI
$5,000.000
$ 5,000.00
TOTAL CHANGE ORDER #1..........................................................................................
$113,575.74
05/09/2008 15:16 6873319 ALLEN BUTLER PAGE 01
FROM: Aftm I;u11 r CeaaBixut6ony Im
hopomlNo. 1385
#24 S. LAeghere Drive
Sbeet No.
Ransom Canyon, Tex= 79366
Daw 05/08/08
CS" 745-74"; FAX MO -14s-7577
Propwd Submitted To
1waTOBeFftJXMdA1
orapany:FFax:
John i;eu bo&%Urk Haberer
are:. L A GA 1R�rmp
Attention:patkhill.
Smith da Cooper
ddress:
Address:
42,22 84t1� Sbred
LHbbodr. Texas
icy-StaraLubbock
Texas 79423
of Plans:
Phone:
(806) 473.2200
rdL/Ew.:
ax:
473-3500
C1 mmw M DER Ri QtMST
ThstalMon of weight liwit sign as speeificad in e-mail Eras Richard Mutter wMSC
da W January 10, ZM.
The above work is to be performed in accordance with the drawarg�s and specifications submitted for
abow wok and completed is a substantial wodwon�ship uaaruter for a sum of
FM THOUSAM ,AND 05✓300- DoUnn 55,800-00
with payrrtemU to be made as follows:
Estivarate submitted to contractors office at the end of the month
Payment is due by the 10th of the follwing mon&
alteration or deviation above sped iuoa+vtviz�g extra oosls, Will be executed octly upaa wiittxa elders,
bye an extra charge air antd above the estimate. All agmeemetrts contingent upon strikes, accidects or
randwill
ys beyondour control. Owner to c aq fre, tornado and otba Accessary fima ce upon above worst. Worker's
and Public liabilitybm m om oo abvft woork tobe taken out byAlknButlerCce st Inc.ae
Sales Tmt will be added to the above priori u we receive a sales tax exe�ion cr�r4te at our offices_
Respectfogy Submitted by A1lee Butler
Pres.
Note —Thisproposalmay be withdrawn if n of wi0ft 30 days
The above prim, specifications and conditions are satisfactory and are t�by accepted. You an authorized to do the
work as fred. Paymentwill be made as outlined above.
Accepted Signatae c
Date Signature
Agenda Item #.##
ITB #07-715-DD — Consider a resolution authorizing the Mayor to approve
Change Order # 1 to the Contract with Allen Butler Construction, Inc. for the GA
Ramp Expansion — Phase II Project. (Lubbock Preston Smith International
Airport)
Item Summary
The City Council approved a contract with Allen Butler Construction, Inc. for the
GA Ramp Expansion — Phase II Project in the July 26, 2007 City Council Meeting
for $2,671,287.26. The GA Ramp Expansion project is the second phase of the
rehabilitation and replacement of general aviation ramp pavement to the east side
of Runway 17L/35R. This item, Change Order#1 includes final construction
quantity adjustments for all bid items, adding a weight limit sign, and obliteration
requested by the Federal Aviation Administration inspector. The Bid Item
Adjustments reduced the contract $118,575.74 and the cost of the Weight Limit
Sign was $5,000.00 totaling a reduction of $113,575.74. The revised contract
amount is $2,557,711.52.
Fiscal Impact
The Change Order reduces the contract amount by $113,575.74 making the
contract amount $2,557,711.52. The Capital Improvement Project (251.90404)
funding consists of entitlement funds from the Federal Aviation Administration
(95%) and Passenger Facility Charge funds (5%).
Staff Submitting/Recommendation
James Loomis, Transportation and Public Works Assistant City Manager
The Airport Board and Airport Staff recommend approval of Change Order #1 to
the contract with Allen Butler Construction Inc. reducing the amount of the
contract by $113,575.74.
City Council Meeting