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HomeMy WebLinkAboutResolution - 2008-R0192 - Grant Application - Procure Computer Equipment, Video Technology, & Other Items - 05_22_2008Resolution No. 2008—RO192 May 22, 2008 Item No. 5.24 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Fire Chief of the City Of Lubbock BE and is hereby authorized and directed to execute and submit for and on the behalf of the City of Lubbock a Grant Application and any other related instruments to procure computer equipment, video technology, and other items. Said Grant Application is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 22nd day of May 2008. may/ - < -; � " TOM MARTIN, MAYOR ATTEST: 9\' Reb ca Garza, City Secretary APPROVED TO O. ti gs/Reso.LECD Grant 04/26/07 Resolution No. 2008—RO192 4`t-i. r•. ` � D' 1 Lubbock Fire Department 1515 E. Ursuline St. Lubbock, Texas 79403 806-775-2632 • Fax 806-775-3510 To: Michael Grossie From: Lynn Smith, Lubbock Fire Department Subject: Fiscal Year'008/2009 PSAP Grant Program Date: May 1, 2008 The Lubbock Fire Department is applying for the priority 1 and 2 area of the Fiscal Year 2008/2009 PSAP Grant Program that addresses technology assisting the 9-1-1 caller with life saving aid and enhancements to the 911 call taker/dispatcher enviromnent. The primary focus of our package entails the following: I. The purchase of a complete set of Powerphone Police/Fire/Medical Call guides will assist our personnel in providing the 911caller with life saving aid and also, it will assist our personnel in training and practical applications. We are the secondary answering point and answer overflow if Police Department is overwhelmed with 9-1-1 calls and we do receive medical calls on our 7 digit emergency lines. Our Dispatchers need standardized training and tools to use for practical application when taking these calls. While we normally transfer the medical calls, we need to be prepared to handle a call that cannot be transferred for whatever reason. These guides will allow us to provide critical information to the citizens. Also, this will also be a good first step toward protocol certifications. II. The addition of two CAD work Stations, equipped with the Tiburon CAD system, in the back up EOC/Fire Administration Conference room will help our agency in several ways: 1. We can provide hands on CAD training for new employees and better prepare them to succeed a public safety dispatcher. 2. In a maior emergency or disaster, we will have two more working CAD stations to assist with entering calls and fielding information from the citizens and emergency personnel. 3. In the event the Police Department had to evacuate to our facility, we would have fully functional call taking positions already in place. III. The purchase of a lap top computer will assist in training purposes and will serve as a back-up in case the city computers in the communication center lose connection. IV. The purchase of a Spectracom TV400w Display Clock will provide a correct time display at all times for our communication center personnel. This wired display clock will be synchronized to the Ethernet Time Server and will provide legally traceable time. This clock will settle the time issues that we have had over the past year. There were days where each piece of our equipment was showing a different time and it took several weeks and replacing parts to alleviate the problem. V. The purchase of two computer cards and additional wiring of two Ethernet cables from the Eventide Recorder to two office computers will allow the Deputy Chief and Fire Chief to review radio and telephone traffic for quality control, pulling tapes for training purposes and for open record requests. VI. The purchase of a 42" wall mount flat screen television will permit personnel the ability to monitor local. state and federal newscasts during emergency incident / disasters and display our current mapping program that is limited in viewing attributed to congested CAD computer screens. This grant application will be on the May 22nd Council Meeting for approval. If approved by the City Council, I will submit you the signed resolution to be attached to the grant application. Thank you for the opportunity to submit this application. We appreciate all that each one of you does at LECD. We thank you for your consideration for the requested items. Sincerely, Lynn Smith Deputy Chief of Support Services Lubbock Fire Department To: Michael Grossie From: Lynn Smith, Lubbock Fire Department Subject Fiscal Year 2008/20089 PSAP Grant Program Date: May L 2008 Agency: Lubbock Fire Department Agency Contact: Deputy Chief Lynn Smith Date: May 1, 2008 Type of Project: New Technology and Enhancement to the 911 Dispatcher environment Total Project Cost: $16,393.05 Total Grant Request: $16,393.05 (90% LECD L& $14.753.75 � 10% LFD L $1,639.30) How will this improve 9-1-1 service to the residents of the Lubbock Emergency Conununication District And your Agency (PSAP)? I. The purchase of a complete set of Powerphone Police/Fire/Medical Call guides will assist our personnel in providing the 911caller with life saving aid and also, it will assist our personnel in training and practical applications. We are the secondary answering point and answer overflow if Police Department is overwhelmed with 9-1-1 calls and we do receive medical calls on our 7 digit emergency lines. Our Dispatchers need standardized training and tools to use for practical application when taking these calls. While we normally transfer the medical calls, we need to be prepared to handle a call that cannot be transferred for whatever reason. These guides will allow us to provide critical information to the citizens. Also, this will also be a good first step toward protocol certifications. II. The addition of two CAD work Stations, equipped with the Tiburon CAD system, in the back up EOC/Fire Administration Conference room will help our agency in several ways: 1. We can provide hands on CAD training for new employees and better prepare them to succeed a public safety dispatcher. 2. In a major emergency or disaster, we will have two more working CAD stations to assist with entering calls and fielding information from the citizens and emergency personnel. 3. In the event the Police Department had to evacuate to our facility, we would have fully functional call taking positions already in place_ III. The purchase of a lap top computer will assist in training purposes and will serve as a back-up in case the city computers in the communication center lose connection. IV. The purchase of a Spectracom TV400w Display Clock will provide a correct time display at all times for our communication center personnel. This wired display clock will be synchronized to the Ethernet Time Server and will provide legally traceable time. This clock will settle the time issues that we have had over the past year. There were days where each piece of our equipment was showing a different time and it took several weeks and replacing parts to alleviate the problem. V. The purchase of two computer cards and additional wiring of two Ethernet cables from the Eventide Recorder to two office computers will allow the Deputy Chief and Fire Chief to review radio and telephone traffic for quality control, pulling tapes for training purposes and for open record requests. IV. The purchase of a 42" wall mount flat screen television will permit personnel the ability to monitor local, state and federal newscasts during emergency incident / disasters and display our current mapping program that is limited in viewing attributed to congested CAD computer screens. Page 1 Proposed Start Date: October 1, 2008 Proposed Completion Date: March 30, 2009 Name of Vendor(s): City of Lubbock 11' Department: Computer equipment and wiring Tiburon: CAD License Fees Creative Switching Designs: Display Clock PowerPhone: Procedure Cards/Desk Reference Manuals Sam's Wholesale: Flat Screen TV Will this Technology need to interface with any of the equipment now provided by the Lubbock Emergency Communication District? No Cost Breakdown: Items Totals i-Complete Computer system setup $865.00 I -Laptop $1128.10 2-License Fee for Tiburon CAD software $10,800 1-Display Clock $800.00 1-PowerPhone Complete Set of Police/Fire/Medical Guides $349.95 2-Computer Cards $150.00 2-Ethernet cables $500.00 1-42" Flat Screen Wall Mount TV $1800.00 Overall Total $16,393.05 Page 2