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Home My WebLink AboutResolution - 2008-R0187 - Amendment To Agreement - Parkhill, Smith & Cooper - LPSIA Entrance Road_Signage - 05_22_2008Resolution No. 2008-RO187 May 22, 2008 Item No. 5.17 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Amendment No. 9a to the agreement between the City of Lubbock and Parkhill, Smith & Cooper for architecture/engineering services for the Entrance Road Repaving and Informational Signage Improvements at Lubbock Preston Smith International Airport, and all related documents. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 22nd day of May 112008. TOM MARTIN, MAYOR TTEST: Rebecqla Garza, City Secretary VED AS TO Loomis, Assistant City Manager ,ortation and Public Works APPROVED A O FORM: Ar Linda L. Chama es, Senor Attorney Office Practice Section C: L/ATTY/LindwRES-PSC AMENDMENT No.9 entance road pril 30, 2008 Resolution No. 2008—RO187 n Min��r a a memo ii Ids, fl 1 _1-11 1: Irr -- i. is =� Irr rrx85BUM rrrrirr ururrouruurr April 22, 2008 Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 N. Martin Luther King Jr. Blvd., Unit 389 Lubbock, TX 79403 Re: Amendment No. 9a to Agreement for A/E Services for Airport Improvement Projects: ■ Entrance Road Repaving and Informational Signage Improvements Dear Mr. Loomis: As you recall, we have modified the scope of the referenced project based on the results of our geotechnical investigation. The original intent was to utilize the existing blended asphalt and base materials as a new roadway base. The inadequacy of these materials brings forth the need for a road section constructed of new materials. The road section that has been specified matches the City of Lubbock standard for an asphalt thoroughfare (I %z" HMAC surface, 9" HMAC base and b" densified subgrade) with the exception of those areas in front of the terminal and at the Regis Street Intersection that are concrete pavement. The construction period testing that will be necessary significantly increases as a result of the new road section. Also affecting the testing budget is the project phasing. In order for the Contractor to meet our phasing goals, we anticipate that the asphalt base production and installation will occur over multiple days. Therefore, there will be a need to run many of the same tests multiple times. The original project testing budget was $49,300.00, Due to the increased frequency and type of testing, this amendment would increase the contract amount of Task 3 surveying and testing to a total of $133,500.00. Entrance Road Repaving and Informational Si ng_iage Improvements Task 3 - Surveying and Testing Services, (reimbursable expense). Increase the testing limit from $49,300.00 to $133,500.00 for an increase of: $84,200.00 TOTAL $84,200.00 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 13, 2005. We propose to provide the task 3 services as a reimbursable expense as outlined under the provisions of EXHIBIT B — PAYMENTS TO THE ENGINEER, LUMP SUM METHOD, Paragraph B4.02.A.2, reimbursable expenses. Total compensation for Task 3, Surveying and Testing Services shall not exceed $133,500 without Owner's approval. Parkhill, Smith & Cooper, Inc. Engweurs . Architects • Planners 4222 A"N Stre�et, Lubbock, Texas 7-44L3 (80614T3-2200 FAX (806 473-250-0 Lubbu+.k L llaq - P . n-;rnr -V-mnl _ Odes;. Mr. James W. Loomis Page 2 April 22, 2008 If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call either Mark Haberer or myself. Sincerely, PARKHILL, SMITH COOPER, INC. By J un-CT. Hamilton, PE Principal JTH/jbh Enclosures 1N TRIPLICATE Accepted by: CITY OF LUBBOCK By fJ/k✓1� Tom Martin Mayor Attest: By Re ecca Garza City Secretary to Content: Jamcs W. Loomis, A.A.E. Director of Aviation Approved as to FortKl_ By. -^ �N Ar—' inda L. C ales, e or Attorney Office Practice Section Y: 2D07 2701 C7 C'.I V[1, Cemrdo R F- C Ofi W :vnrnchnenl'7aDCx' PARKHIL.L, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCA rION CODE: O I PROJECT NAME: LBB Entr Road Itnpr JOB NO.: TASK: 3S& F DATE: 04-'22); 08 FEE TYPE: Lump Spun PREPARED BY: MDH PRINCIPAL: JT1-1 PROJ. MANAGER: I rl I OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00"o PROFIT ON DIRECTS: 15.00"11) FEE: $84,203 LABOR: OVERHEAD: REIMB. CONSULTANTS: $73,220 REIMB. EXPENSES: DIRECT CONSULTANTS: DIRECT EXPENSES: LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal #NIA #NIA 03 Engineer 09 Engineering Technician 07 Engineer -in -Training 14 CADD Operator 18 Clerical Page 1 of 2 EE ESTIMATING SHEET PROJECT: EIMBURSABLES LBB Entr Road Impr JOB NO.: TASK: 787T REIMBURSABLE CONSULTANT COSTS SUBTOTAL 511 STRUCTURAL CONSULTANTS 512 MECH/ELEC CONSULTANTS 513 ENV & CIVIL CONSULTANTS 514 LANDSCAPE CONSULTANTS 515 TESTING CONSULTANTS PaveTex En ineenn & Testing, Inc. $73.220 516 SURVEYING CONSULTANTS 517 INTERIOR DESIGN CONSULTANTS 518 OTHER CONSULTANTS TOTAL REIMBURSABLE CONSULTANTS 73,220 REIMBURSABLE EXPENSES 521 TRAVELILODGING MOTEL DAYS@ AIR TRAVEL AIR FARE ® PARKING DAYS ® CAR RENTAL DAYS ® MILEAGE MILES Q MEN MEN @ /DAY /DAY $0.400 @ /MANDAY = IMAN = = = TRIPS = SUBTOTAL 522 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX SHTS @ $2.55 ® 8 SETS = SHTS ® $8.51 ® SETS = ORIGINALS @ $0.15 IORI. _ SETS a $0.08 ISHT @ 250 SHEETS = SETS ® $2.00 1SET = SHTS @ $0.08 lSHT - SUBTOTAL 523 MODEURENDERINGS/PHOTOS Shots @ !Shot 524 TELEPHONE Calls @ $2.00 /Call 525 MEALS DAYS @ MEN @ /MANDAY 526 FIELD SUPPLIES 528 POSTAGE Mailings @ $2.00 Wading 529 PUBLICATIONS & SUBSCRIPTIONS 530 MISC REIMBURSABLE EXP 531 FAX Pages @ $100 532 TEMPORARY PERSONNEL 533 DRAFTING SUPPLIES 534 OFFICE SUPPLIES 535 CADD HOURS $8.00 /HOUR 536 FIELD EQUIP RENTAL 546 SOFTWARE TOTAL REIMBURSABLE EX SES Page 2 of 2