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HomeMy WebLinkAboutResolution - 2008-R0150 - NFMM Grant Agreement-FTA-Funding Mobility Manager For Citibus-04/24/2008 - 04/24/2008Resolution No. 2008-RO150 Item No. 5.15 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: II THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a New Freeedom Mobility Management Grant Agreement by and between the City of Lubbock and the Federal Transit Administration for funding a mobility manager position to be used by Citibus to assist community members provided by transportation services, and all related documents. Said Agreement is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 24th day of April , 2008. DAVID A. rILLER, MAYOR ATTEST: I Rebe a Garza, City Secretary APPROVED AS TO CONTENT: Clqlr-L Jame Lo mi Assist t City Manager/Transportation and Public Works APPROVE S TO ORM: Chad Weaver, Assistant City Attorney gs/ccdocs/Citbus-Grant NewFreedomMobiGtyMgnt.res08 04.07.08 View Print Page 1 of 7 DOT U.S. Department of Transportation Resolution No. 2008-RO150 FTA Federal Transit Administration Application for Federal Assistance Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX-07-XO05-00 Budget Number: 1 -Budget Pending Approval Project Information: New Freedom Mobility Management Part 1: Recipient Information Project Number: TX-57-XO05-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address; P. O. BOX 2000, LUBBOCK, TX 79408 0000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Union Information Redpient ID: 1993 Union Name: NONE Address 1: Address 2: City: , 00000 0000 Contact Name: Telephone: {) - Facsimile: O 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $139,356 Cost: https://ftateamweb.fta.dot.gov/teamweb/ApplicationslViewPrhWViewPrintRes.asp?GUID... 3 /28/2008 View Print Page 2 of 7 Project Number: TX-57-XO05-00 Adjustment Amt: $0 Project Description: New Freedom Mobility Management Total Eligible Cost: $139,356 Total FTA Amt: $111,485 Recipient Type: City Total State Amt: $0 FTA Project Mgr: Lynn Hayes Total Local Amt: $27,871 Recipient Contact: Melinda Harvey Other Federal Amt: $0 New/Amendment: None Specified Amend Reason: Initial Application Special Cond Amt: $0 Fed Dom Asst. #: 20521 Special Condition: None Specified Sec. of Statute: 5317 S.C. Tgt. Date: None Specified State Appl. ID: None Specified S.C. Eff, Date: None Specified Start/End Date: - Est. Oblig Date: None Specified Recvd. By State: Mar, 28, 2008 Pre -Award Authority?: No EO 12372 Rev: Not Applicable Fed. Debt No No Review Date: None Specified Planning Grant?: NO Final Budget?: No Program Date (STIP/UPWP/FTA Prm Plan) : Mar. 20, 2007 Program Page: None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas U AID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 19 Randy Nuegebauer Project Details 2006 and 2007 New Freedom Funds The Competitive Process The Lubbock Metropolitan Planning Organization was selected to oversee the competitive award process for the City of Lubbock's JARC funds. The LMPO released a request for proposal on July 30, 2007. The RFP was advertised (DETAILS). Proposals were due on August 28. htgm://ftateamweb.fta.dot.gov/tewnwe"b/ApplicationsIViewPrintIViewPrintRes.asp?GUID... 3/28/2008 View Print Page 3 of 7 While several private providers picked up proposal packets, Citibus was the only entity who submitted a proposal by the due date. Following a review of Citibus' proposal, the LMPO staff and its review committee recommended to the LMPO's Policy Committee that the funds be awarded to Citibus. They further recommended that Citibus be solely responsible for the administration of all JARC funds. The Policy Committee voted to accept these recommendations at their October 16, 2007, meeting. The Project Citibus is proposing that the FY2006, FY2007, and FY2008 New Freedom funds be used to fund a Mobility Manager position at Citibus. As identified during the regional coordination process, educating passengers and potential passengers on how to access transit services is a valuable component to providing a complete package of transportation options. Unfortunately, funding considerations often mean that this component is not fully utilized. Who knows how many more passengers Citibus could carry if more people knew how to ride, if the fear of using transit could be diminished through education? Citibus believes that a coordinated, community -wide approach to educating potential passengers will reap rewards. Citibus intends to use New Freedom funds to assist members of our community in learning how the use of transit can impact their lives by giving them additional mobility options and freedom of travel. Citibus' program will focus on awareness, knowledge, and skills — each of these building upon the other. Key components will include travel instruction and travel training. The position of Mobility Manager reflect the South Plains Region's Regional Coordination Plan finding that travel training and/or bus familiarization was an unmet need in the region. The proposed project was identified in the coordinated plan as follows: Unmet Need: Need for travel training Remediation Strategy: Develop region -wide Mobility Manager position, who will be responsible for travel training, including curriculum development and direct training. Citibus and its regional partners began work on a regionally coordinated transportation plan in April 2005. From the very beginning of the process, the planning group discussed the various problems associated with getting information about transportation services to consumers, or potential consumers, of the services. This gap in information was identified as an unmet need. Organizations represented during the regional coordination process include: Adult Day Care and Health Center - Caprock Community Action Association • Citibus • Lubbock Metropolitan Planning Organization • Lubbock Regional MHMR • Panhandle Transit • Sexton Enterprises/Yellow Cab • South Plains Association of Governments/Area Association on Aging South Plains Community Action Association • Texas Department of Transportation • West Texas Opportunities • Work Source In developing the regional plan, all agencies and transportation providers agreed that getting information and instruction to transit users — and potential users — was an area where a great deal of improvement was needed. One of the earliest concerns the South Plains group had was how to teach consumers to know which vehicle they were supposed to board in the event that coordination of transportation services meant that more than one provider would have vehicles in specific areas. https://ftateamweb. fta. dot.gov/teamweb/ApplicationsNiewPrint/Vi ewPrintRes.asp?GUID... 3/28/2008 View Print Page 4 of 7 Additionally, given the fact that large numbers of our current passengers have various disabilities that makes learning a transit system a challenge, it has become increasingly obvious that a targeted approach to mobility instruction would be benefit in our area. The groups listed above have all been active participants in the development of the South Plains Region's Regional Transportation Plan. As the process continues, more agencies and employers are becoming aware of the effort and are joining in the process. Because of the broad community reach represented by the participants in the regional process, Citibus feels strongly that the members of the public who can benefit from a Mobility Manager at Citibus have been represented during the process. During the development of the initial regional plan, Citibus and its rural transportation partners hosted three public forums — one each in Lubbock, Levelland, and Crosbyton. No members of the public attended. During FY2008, as part of the regular work of Citibus' planning department, the public participation plan will be updated. In updating the plan, Citibus intends to develop an on -going community outreach program. We believe that this program, which will mesh with duties of the Mobility Manager, will prove of great benefit in learning more specific community needs and in forming appropriate solutions to address the needs. It will also provide members of the public with ways other than public hearings or forums, which many citizens find too intimidating to participate in, to contact Citibus with suggestions or concerns. Earmarks No information found. Security No information found. Part 3: Budget Project Budget Quantity FTA Amount TotElig. Cost SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 0 $111,485.00 $139,356.00 ACTIVITY 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $111,485.00 $139,356.00 Estimated Total Eligible Cost: $139,356.00 Federal Share: $111,485.00 Local Share: $27,871.00 OTHER (Scopes and Activities not included in Project Budget Totals None https:llftateamweb.fta.dot. gov/teamweb/Applications/ViewPrintIViewPrintRes.asp?GUID... 3/28/2008 View Print Page 5 of 7 No Amendment Funding Source information is available for the selected project Alternative Fuel Codes Extended Budget Descriptions Changes since the Prior Budget Unable to find change amount Information. Part 4. Milestones 11.7L.00 MOBILITY MANAGEMENT (5302(Ax1 XL)) 0 $111,485 $139,356 Milestone Description Est. Comp. Date 1. Mobility Management Sep. 30, 2008 To fund Citibus` mobility management program. Part 5. Environmental Findings 117L00 MOBILITY MANAGEMENT (5302(A) 0 $111,485 $139,356 (1 XL)) Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status No information found. Part 7. FTA Comments General Review I Comment Title: I New Comment I I Comment By: I William Jones I https://ftatemnweb.it&dot.gov/teamwe"b/A`ppUcationstViewPrint(ViewPrintRes. asp?GUlD... 3/28/2008 View Print Page 6 of 7 Date Created; I Oct. 31, 2007 Date Updated: None Specified Ref Section: Unknown Comment: I HAVE REVIEWED THE CIVIL RIGHTS REQUIREMENTS AND CONCUR WITH THIS PORTION OF THE PROJECT APPLICATION Comments to DOL Comment Title: New Comment Comment By: Lynn Hayes Date Created: Feb. 26, 2008 Date Updated: None Specified Ref Section: Unknown Comment: No DOL requirements for New Freedom grants Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-14, October 1, 2007) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(14), October 1, 2007, httpd/www.fta.dot.gov/documenWl4-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: TX-57-XO05-00 https.Hftateamweb.fta.dot.gov/teamweb/ApplicationslV'tewPiintIViewPrintRes.asp?GUID... 3/28/2008 View Print Page 7 of 7 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Project. 49 USC 5317 - New Freedom Estimated Total Eligible Cos Ain U.S. Dollars_y $139,356 Maximum FTA Amount Awarded [Including All Amendments] in U.S. Dollars : $111,485 Amount of This FTA Award (in U.S. Dollars). $111,485 Maximum Percentages} of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: Protect Description: New Freedom Mobility Management The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. https: //ftateam web. fta. dot.gov/teamweb/ApplicationsNiewPrint/Vi ewPrintRes. asp? GU I D... 3 /28/2008 CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the Citibus General Manager to execute a New Freedom Mobility Management Grant (Project #TX-57-X005-00). BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $111,485 to The City of Lubbock/Citibus for a fiscal year 2007 and 2008 New Freedom Mobility Management Grant. The funds will be used to fund a Mobility Manager position at Citibus. Citibus intends to use New Freedom funds to assist members of our community in learning how the use of transit can impact their daily lives by giving them additional mobility options and freedom of travel. The position of Mobility Manager reflects the South Plains Region's Regional Coordination Plan finding that travel training and/ or bus familiarization was an unmet need in the region. Federal law requires that New Freedom funds be awarded competitively. The Lubbock Metropolitan Planning Organization (LMPO) issued a Request for Proposal for these funds in the summer of 2007. Citibus' proposal was the only one received, and project award was recommended by the LMPO's Policy Committee. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, Citibus would like to request that the Mayor allow Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by the City Council. FISCAL IMPACT: The match required for this grant has already been included in the Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: Citibus recommends the approval of the resolution authorizing the Mayor to execute Federal Transit Administration a New Freedom Mobility Management Grant (Project #TX-57- X005-00).