HomeMy WebLinkAboutResolution - 2008-R0103 - Sec. 5309 Discretionary Grant Agreement - FTA - 03_27_2008Resolution No. 2008—RO103
March 27, 2008
Item No. 5.14
RESOLUTION
IBE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Citibus General Manager of the City of Lubbock BE and is hereby
lauthorized and directed to execute for and on behalf of the City of Lubbock, a grant
agreement in connection with a Federal Transit Administration FY 2006 Section 5309
Discretionary Grant, TX-04-0020-00, previously made. Said Grant Agreement is
attached hereto and incorporated in this resolution as if fully set forth herein and shall be
included in the minutes of the City Council.
Passed by the City Council this 27th day of March , 2008.
ATTEST:
,--k -
Rebecca Garza, City Secretary
APPRONIED AS TO CONTENT:
Jam s Loomis, Assistant City Manager,
Trajsportation and Public Works
PROVED AS TO FORM:
Of
DAVID A. MILLER, MAYOR
City Attorney
gs/cOms(res-Citibus-Fed Transit Admin TX 04002000 Grant.
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DOT
U.S. Department of Transportation
Resolution No. 2008-RO103
r3 FTA
Federal Transit Administration
Application for Federal Assistance
Recipient ILA:
1993
Recipient Name:
CITY OF LUBBOCK
Project ID:
TX4)4-0020-00
Budget Number:
1 -Budget Pending Approval
Project Information:
Parking Lot Renovations and Bus Wash
Part 1: Recipient Information
Project Number:
TX-04-0020-00
Recipient ID:
1993
Recipient Name:
CITY OF LUBBOCK
Address:
P. O. BOX 2000, LUBBOCK, TX 79408 0000
Telephone:
(806) 712-2003
1(806)
Facsimile:
712-2012
Union Information
Recipient ID:
1993
Union Name:
NONE
Address 1:
Address 2:
City.
, 00000 0000
Contact Name:
Telephone:
() -
Facsimile:
() 0-0000
E-mail:
Website:
Part 2: Project Information
Project Type: Grant Gross Project
Cost: $574,200
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Project Number:
TX-04-0020-00
Adjustment Amt:
$0
Project Description:
Parking Lot Renovations and
Bus Wash
Total Eligible Cost:
$674,200
Total FTA Amt:
$574,200
Recipient Type:
City
Total State Amt:
$0
FTA Project Mgr:
Total Local Amt:
$0
Recipient Contact:
Melinda Harvey
Other Federal
Amt:
$0
New/Amendment:
None Specified
Amend Reason:
Initial Application
Special Cond Amt:
$0
Fed Dom Asst. #:
20500
Special Condition:
None Specified
Sec. of Statute:
5309-2
S.C. Tgt. Date:
None Specified
State Appl. ID:
None Specked
S.C. Eff. Date:
None Specified
Start/End Date:
-
Est. Oblig Date:
None Specified
Recvd. By State:
Feb. 12, 2008
Pre -Award
Authority?.
No
EO 12372 Rev:
Not Applicable
Fed. Debt
Authority?:
No
Review Date:
None Specified
Planning Grant?:
NO
Final Budget?:
No
Program Date
(STIPIUPWPIFTA
Prm Plan) :
Apr. 11, 2006
Program Page:
None Specified
Application Type:
Electronic
Supp. Agreement?:
No
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name
481350 LUBBOCK, TX
Congressional Districts
State ID
District Code
District Official
48
119
Randy Nuegebauer
Project Detaiis
Two (2) FY 2006 Earmarks: $495,000 - Citibus Improvements; $79,200 - Low floor buses, paratransit vans and
facilities, and passenger amenities
Expansion, renovation, and security enhancements to bus/employee parking lot, and replacement of existing bus
wash.
The Texas Department of Transportation has approved Citibus' request for Transportation Development Credits
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as the local share of this grant; Minute Orders 108381 and 108795 gave this approval. The total amount of
Transportation Development Credits will be $143,500, calculate as follows:
FTA amount - $574,200 x 1.25 = $717,750
$717,750 - $575,200 = $143,550
The parking lot renovation will include closing 8th Street between Buddy Holly and Texas Avenues, restriping,
refencing, and adding lighting and security enhancements. No additional property will be obtained; the project
will encompass Citibus' existing parking lot, which is surrounded on all four sides by City streets. The street
closure will be via the Lubbock City Council, who will pass an ordinance closing the street.
CONTINUING CONTROL - STREET CLOSURE:
This process will involve the following steps, which are established City of Lubbock procuedures:
1. Application for closure fled with City Right -of -Way department.
2. Investigate status of water, sewer, paving and street light pro rats.
3. Submit preliminary plat to the planning department for street and alley closure. (Includes metes and bounds
descriptions that incorporate the closed rights of way into a lot.) The plat is reviewed by the Planning
Commission.
4. First reading by City Council of ordinace to abandon and close the right of way.
5. Final plat submitted to the planning department.
6. Second reading by City Council to abandon and close the right of way.
7. Final plat, dedication deed, and ordinance closing the right of way are filed for public record in the deed
records of the Lubbock County Courthouse.
Earmarks
Earmark Details
Earmark ID
Earmark Name
Orig. Balance
Amount
Applied
E2006-BUSP-954
City of Lubbock Citibus Impr
$495,000
$495,000
E2006-BUSP-973
Lubbock/Citibus Low -Floor Bu
$78,408
$78,408
Number of Earmarks: 2
Total Amount Applied: $573,408
Date Sent for Release:
Date Released:
Security
No information found.
Part 3: Budget
Project Budget
QuantityF
FTA Amount
Tot. Ella. Cost
SCOPE
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114-00 BUS: SUPPORT EQUIP AND
FACILITIES
3
$574,200.00
$574,200.00
&rTjVITY
11.41.05 ENG/DESIGN - YARDS &
SHOPS
1
$38,000.00
$38,000.00
11.44.05 REHAB/RENOVATE -
YARDS AND SHOPS
1
$436,200.00
$436,200.00
11.42.20 ACQUIRE - NEW BUS
WASH
1
$100,000.00
$100,000.00
Estimated Total Eligible Cost:
$574,200.00
Federal Share:
$574,200.00
Local Share:
$0.00
OTHER (ScQpeS and Activities not included in Project Budget Totals)
None
No Amendment Funding Source information is available for the selected project
Altemative Fuel Codes
Extended budget Descriptions
11.41.05
ENG/DESIGN - YARDS & SHOPS
1 1
$38,0 0.001
$38,000.00
This will include architecture and engineering services for the design of the parking lot renovation project
11.44.05
REHAB/RENOVATE - YARDS AND SHOPS
1 1
$436,200.001
$436,200.00
This amount will cover construction of the parking lot renovation, to include pavement, lighting, fencing, access
control measures, striping, and utility relocation
11.42.20 ACQUIRE - NEW BUS WASH
1
$100,000.001
$100,000.00
This is for the purchase of a new bus wash facility.
Changes since the Prior Budget
Unable to find change amount infounation.
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Part 4. Milestones
11.41.05 ENG/DESIGN - YARDS & SHOPS
Page _f
1 $38,000 $38
Milestone Description
Est. Comp. Date
1.
RFP/IFB Issued
Mar. 01, 2008
2.
Contract Award
Mar. 30, 2008
3.
Contract Complete
Jun. 30, 2008
11.44.05 REHAB/RENOVATE - YARDS AND SHOPS
1 $436,200 $436,200
Milestone Description
Est. Comp. Date
1.
RFP/IFB Issued
Jun. 30, 2008
2.
Contract Award
Jul. 30, 2008
3.
Contract Complete
Nov. 01, 2008
11.42.20 ACQUIRE -NEW BUS WASH
1 $100,000 $100,000
11'01-1lestone Description
Eft. Comp. Date
1.
RFPIIFB Issued
May. 01, 2008
2.
Contract Award
May. 15, 2008
3.
Contract Complete
Aug. 15, 2008
Part 5. Environmental Findings
114106 ENG/DESIGN -YARDS & SHOPS 1 $38,000 $38,000
Finding No. 1 - Class II(c)
C01 - Engineering/DesignlPlanningffech.Studies
Activities which do not involve or lead directly to construction, such as planning and technical studies;
projects for training and research programs; planning activities eligible for assistance listed in 23 U.S.C.
134, 135, and 307(c); planning activities related to approval of a unified work program and any findings
required in the planning process pursuant to 23 C.F.R. Part 450, activities for state planning and research
programs pursuant to 23 C.F.R. Part 420; engineering to define the elements of a proposed action or
alternatives so that social, economic, and environmental effects can be assessed.lnln
114405 REHAB/RENOVATE - YARDS AND
SHOPS
1 $436,200 $436,200
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Finding No. 'I - Class ll(d)
D04 - Transportation parking facilities
Transportation corridor fringe parking facilities.
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008 - Construction of new bus storage
Construction of new bus storage and maintenance facilities in areas used predominantly for industrial or
transportation purposes where such construction is not inconsistent with existing zoning and located on or
near a street with adequate capacity to handle anticipated bus and support vehicle traffic.
D13 - Other
Other
Finding Details: Renovation of existing bus storage facility.
114220 ACQUIRE - NEW BUS WASH
1 $100,000 $100,000
Finding No. 1 - Class II(c)
C19 - Install purchase maintenance equipment
Purchase and installation of operating or maintenance equipment to be located within the transit facility and
with no significant impacts off the site.
Part 6: Fleet Status
F ixed Ro ute
Before
Channe
After
I.
Active Fleet
A. Peak Requirement
58
0
58
B. Spares
4
0
4
C. Total (A+B)
62
0
62
D. Spare Ratio (B/A)
6.90%
0.00%
6.90%
II.
Inactive Fleet
A. Other
0
0
0
B. Pending Disposal
0
0
0
C. Total (A+B)
0
0
0
III.
Total (I.0 and II.C)
62
01
62
Paratransit
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Before
ChancL
After
I.
Active Fleet
A. Peak Requirement
22
0
22
B. Spares
2
0
2
C. Total (A+B)
24
0
24
D. Spare Ratio (B/A)
9.09%
0.00%
9.09%
II.
Inactive Fleet
A. Other
0
0
0
B. Pending Disposal
0
0
0
C. Total (A+B)
0
0
0
III.
Total (I.0 and II.C)
24
01
24
Part 7. FTA Comments
General Review
Comment Title:
New Comment
Comment By:
William Jones
Date Created:
Oct 31, 2007
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
I HAVE REVIEWED THE CIVIL RIGHTS REQUIREMENTS AND CONCUR WITH THIS
PORTION F'O THE PROEJECT APPLICATION
Comment Title:
Review Comment
Comment By:
Pearlie Tiggs
Date Created:
Apr. 04, 2006
Date Updated:
None Specified
Ref Section:
Project Overview
Comment:
This grant application is now under review.
If there are review comments, all comments must be addressed before a project number
is assigned.
Comment Title:
Engineering Review
Comment By:
Cheryie Tyson
Date Created:
Jan. 16, 2008
Date Updated:
Jan. 29, 2008
Ref Section:
Unknown
Comment:
1. The Project Details of the grant indicate a replacement bus wash system, but the ALI's
do not reflect that. Please clarify. A bus wash replacement should be a stand alone ALI,
and should be clearly indicated as such.
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1I29I08-Grantee has revised the ALI to reflect a bus wash.
This comment is closed.
2. Please provide a site plan for the parking lot expansion. It can be attached to the grant
in TEAM.
Updated 1/29/08: The grantee has attached a site plan in TEAM.
This comment is closed.
3. What shop equipment is to be purchased?
--------------------------------
Update 1/29/08-Grantee changed the ALI to reflect the purchase of a bus wash.
This comment is closed.
4. The milestones indicate for Eng/design that the yards and shops design time will be 30
days. Is that enough time to design what needs to be done?
Update 1/29/08: Grantee has not provided additional info on the design schedule.
5. Please include more details in the extended budget descriptions.
Update 1/29/08: Grantee has included more detail.
This comment is closed.
6. How can the parking lot be expanded without land acquisition? If there is not land
acquisition, will there be a permanent document that will give Citibus satisfactory
continuing control of the property?
Update 1/29/08: Since Citibus is not acquiring the property, how will Citibus maintain
Satisfactory Continuiing Control?
Comment Title:
Continuing Control
Comment By:
Margaret J Crist
Date Created:
Feb. 11, 2008
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
Lubbock has adequately addressed continuing control based on the Project Description
entry.
Comments to DOL
Comment Tifae:
Comment to DOL
Comment By:
Peariie Tiggs
Date Created:
Apr. 04, 2006
Date Updated:
None Specified
Ref Section -
Project Overview
Comment:
The FTA share, in the amount of $574,200 covers capital costs.
Based on the time deadlines in the December 7, 1995 DOL guidelines, please advise the
FTa of the 49 U.S.C. Section 5333(b) terms and conditions of inclusion in the grant
contract.
- Contact Person: Pearlie Tiggs, (817) 978-0567
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*Grantee Contact: Melinda Harvey, (806) 712-2003.... Fax: (806) 712-2012.... Email
address: mharvey@citibus.com
- Union Info.: This transit agency is non -union affiliated.
Part 8: Results of Reviews
The reviewer did not find any errors
Part 9: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-14, October 1, 2007)
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's
electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the
Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee
affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are
incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(14), October 1, 2007,
http://www.fta.dot.gov/documents/14-Master.pdf
(2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to
FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL
ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS
FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN.
FTA AWARD
FTA hereby awards a Federal grant as follows:
Project No: TX-04-0020-00
Grantee: CITY OF LUBBOCK
Citation of Statute(s) Authorizing Project: 49 USC 5309 - Bus and Bus Facilities (FY2006 forward)
Estimated Total Eligible Cost (in U.S. Dollars): $574,200
Maximum FTA Amount Awarded (Including All Amendments] (in U.S. Dollars): $574,200
Amount of This FTA Award (in U.S. Dollars); $574,200
Maximum Percentage(s) of FTA Participation:
Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as
set forth in the text following the Project Description.
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U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements:
Original Project Certification Date:
Project Description:
Parking Lot Renovations and Bus Wash
The Project Description includes information describing the Project within the Project Application submitted to
FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement,
and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web.
CITY OF LUBBOCK
AGENDA ITEM SUMMARY
II. CONSENT AGENDA
ITEM #/SUBJECT:
# Consider a resolution authorizing the Citibus General Manager to execute a
Federal Transit Administration FY 2006 Section 5309 Discretionary Grant, #TX-
04-0020-00. (Citibus)
BACKGROUND DISCUSSION:
The Federal Transit Administration has allocated $574,200 to The City of
Lubbock/Citibus as part of a Section 5309 Discretionary Grant, #TX-04-0020-00. The
funds will be used for expansion, renovation, and security enhancements to bus/employee
parking lot and replacement of the existing bus wash. The current parking lot needs to be
expanded to house all of Citibus' vehicles, and security enhancements need to be added
in order to adequately secure the fleet in accordance with Federal guidelines. The
parking lot renovation will not require the acquisition of additional property. The current
Citibus bus wash has exceeded its useful life and needs to be replaced.
Federal Transit Administration regulations require that all grants must be applied for and
executed electronically. Therefore, Citibus would like to request that the Mayor allow
Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by City
Council.
FISCAL IMPACT:
Transportation Development Credits from the Texas Department of Transportation will
allow for the Federal Transit Administration funds to be used at 100%, meaning no local
match will be required.
SUMMARY/RECOMMENDATION:
Citibus recommends the approval of a resolution authorizing the Citibus General
Manager to execute the Federal Transit Administration FY 2006 Section 5309
Discretionary Grant, #TX-04-0020-00.