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HomeMy WebLinkAboutResolution - 2008-R0030 - Memorandum Of Agreement - Community Health Care Center - POD Site - 01_24_2008Resolution No. 2008-R0030 January 24, 2008 Item No. 4.15 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Memorandum of Agreement for a POD site ("point of dispensing") by and between the City of Lubbock and the Community Health Center of Lubbock, a copy of which Agreement and any other associated documents are attached hereto and which shall be spread upon the minutes of this Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 24th day of January - , 2008. DAVID A. MILLER, MAYOR ATTEST: City Secretary APPROVED AS TO CONTENT: Tommy Camden, Health Director APPROVED AS TO FORM: dwrafd G. an er, At orney 0-Counsel -- Mres/DS HScoreconOfts January 9, 2008 Resolution No. 2008-R0030 MEMORANDUM OF AGREEMENT FOR CLOSED POINT OF DISPENSING (POD) SITES This Memorandum of Agreement (MOA) is entered into by and between the City of Lubbock Health Department and Community Health Center of Lubbock. I. Purpose The City of Lubbock Health Department ("Department') is required, by the City of Lubbock/Lubbock County Emergency Management Plan and by grant directives, to plan and prepare for public health emergencies which may result from natural or man-made causes. During such an emergency, it may be necessary to immunize large numbers of people in the area served by the Department. The City of Lubbock may do this through open or closed Point of Dispensing (POD) sites. Open POD sites will serve the general population and are open to the public. Closed POD sites, also called "Push" sites, are closed sites for specific populations, such as businesses or community organizations. Prior public health experience has shown that creating closed POD sites by delivering medication and medical supplies to corporate or community partners to be beneficial to all parties because: 1) delivery allows businesses to dispense medication to their staff and families, decreasing employee absenteeism, and their clientele; and ?) delivery decreases number of citizens to be medicated at open public PODS. H. Public Health Emergency This agreement will go into effect only if the State Commissioner of Health or the Lubbock Health Authority declares that large scale immunizations or treatment is necessary as a control measure for an outbreak of communicable disease or if mass prophylaxis against a bioterrorism agent or other infectious disease is required. III. The Strategic National Stockpile (SNS) and the Receiving, Staging, and Storing (RSS) The Strategic National Stockpile (SNS) is a federal resource of critical medical assets made available to the State during a public health emergency, disaster, or catastrophic incident to augment local and state resources. The Receiving, Staging, and Storing (RSS) site carries out storage and routine movement of SNS product, including the delivery of materiel to open and closed POD sites. The operation of the RSS is a state responsibility managed at the Department of State Health Services (DSHS) Health Service Region (HSR) level. IV. Responsibilities A. Cite of Lubbock Health Department 1. The Department agrees to identify possible POD sites for closed populations and maintain a Memorandum of Agreement (MOA) with corporate and/or community partners. 2. SNS materiel will be delivered to a site designated by the Recipient, with map and directions on file with the Department. The SNS medical materiel will be delivered with a manifest, handling instructions, and State of Texas treatment guidelines for the use of antibiotics and handling of controlled substances. 3. The Department will provide training to the Recipient on SNS functions and overall POD management. B. Recipient 1. Recipient agrees that upon delivery of the SNS medical materiel, the Recipient is responsible for maintaining the physical security and integrity of the SNS medical materiel. Recipient agrees to comply with the handling instructions provided by the State of Texas, and applicable federal and State of Texas laws and regulations. Recipient further agrees to comply with State of Texas treatment guidelines for the use of antibiotics and handling of the controlled substances. 2. Recipient agrees to provide SNS medical materiel free -of -charge to the organization's staff and their immediate family members, as well as the clientele according to the organization's mission. Documentation including demographics and drug information will be provided to the Department following the event. 3. The CDC retains title to all unused SNS medical materiel or portions thereof. Recipient agrees to assist Department of State Health Services (DSHS) Health Services Region 1 (HSR1) and the Department to reassemble locally all unused SNS medical materiel. Recipient agrees to be responsible for storing unused medical materiel until it is returned to the RSS. a. A complete inventory manifest of all SNS medical materiel delivered will be provided to the recipient. Recipient agrees to maintain and provide copies of, or access to, records accounting for SNS medical materiel received, used, returned, or disposed of, to the DSHS HSR1 and to the Department. 5. The Recipient is responsible for determining a dispensing site. developing a dispensing plan, establishing a clinic, and providing personnel needed to administer the medication within 24 hours of notification by the Department. 6. The Recipient will provide and maintain an after hours emergency contact to the Department. 7. The Recipient is responsible for attending POD training provided by the Department or a training of similar content. 8. The Recipient is responsible for maintaining an estimated number of dosages needed and providing dosage requirements to the Department at least 24 hours prior to delivery. 9. All or portions of this document are confidential under Texas Government Code Chapter 418. Recipient agrees not to release this agreement outside the recipient agency without consulting the Department. V. Term This agreement becomes effective after approval by the governing bodies of the Recipient and Department as indicated below. It may be canceled by either party by giving thirty days notice to the other party, otherwise it remains in effect for five years and may be renewed by mutual agreement expressed in writing. This agreement executed this 24th COMMUNITY HEALTH ('ENTER OF LUBBOCK.- BY: 1 GLct^C.'c vj TITLE: �- L? 12 of January .200X Authorized by Governing Body to Execute the Agreement CITY OF L UB DAVID A. MILLER. MAYOR ATTEST: A GARJ APPROVED AS TO CITY SECRETARY TOMMY CAMDEN. HEALTH DIRECTOR APPROVED AS TO R,-ATTO F COUNSILL City of Lubbock Interoffice Memo To: Lee Ann Dumbauld, City Manager From: Tommy Camden, Health Director Date: January 10, 2008 Subject: Agenda Item for January 24, 2008 City Council Meeting, Consent Agenda CITY OF LUBBOCK AGENDA ITEM SUMMARY ITEM # / SUMMARY: Consider a resolution authorizing and directing the Mayor to execute for and on behalf of the City of Lubbock a Memorandum of Agreement for a POD site ("point of dispensing") by and between the City of Lubbock and the Community Health Center of Lubbock and any associated documents. BACKGROUND/DISCUSSION: The City of Lubbock Health Department ("Department") is required, by the City of Lubbock/ Lubbock County Emergency Management Plan and by grant directives, to plan and prepare for public health emergencies which may result from natural or man-made causes. During such an emergency, it may be necessary to immunize large numbers of people in the area served by the Department. The City of Lubbock may do this through Point of Dispensing (POD) sites. This agreement will go into effect only if the State Commissioner of Health or the Lubbock Health Authority declares that large scale immunizations or treatment is necessary as a control measure for an outbreak of communicable disease or if mass prophylaxis against a bioterrorism agent or other infectious disease is required. The Department will identify POD sites, deliver federal Strategic National Stockpile (SNS) resources to the Recipient, and provide training on SNS functions and overall POD management. The Recipient is responsible for the physical security and integrity of the medical material, agrees to provide the medical material free -of -charge to the organization' staff and clientele, reassemble locally all unused SNS medical material, maintain an inventory manifest list, determine dispensing sites and develop a dispensing plan, and is responsible for attending POD training provided by the Department. FISCAL IMPACT: There is no impact to the general fund. SUMMARY/RECOMMENDATION: Scott Snider, Assistant City Manager Tornmv Camden, Health Director