HomeMy WebLinkAboutResolution - 2005-R0031 - Purchas Order With Trapeze Group, Inc. For Citibus Software Program - 01_27_2005Resolution No. 2005-R0031
January 27, 2005
Item No. 27
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a sole source
purchase order in the amount of $58,850.00 with Trapeze Group, Inc. for an
upgrade to Citibus' paratransit scheduling/dispatch software program, and all
related documents. Said Purchase Order is attached hereto and incorporated in
this Resolution as if fully set forth herein and shall be included in the minutes of
the Council.
Arjrr
AS TO NTENT:
Craig FatffierjManaging Director of
Planning and Transportation
APPROVED AS TO FORM:
Attorney
LLC: cityatt/Jobn/Res/Citbus-Trapeze.res
ccdocs/Citibus-Trapezeres
Resolution No. 2005-R0031
January 27, 2005 Page 1 of 2
Item No. 27
REQUEST FOR EXEMPTION FROM LOCAL GOVT CODE 252
(For Expenditures Over $3, 000)
Name of Managing Director Submitting Request: Craig Farmer
Division: Citibus Department: Transit
Provide a detailed description of item(s) or service(s) exempt from the Texas Local Government Code per
§252.022 and an explanation why the items(s) or service(s) are necessary. Explain what the items are, how
the items will be used, who will use the items, when and where the items will be used. This is for an upgrade
to Citibus' paratransit scheduling/dispatch software. The upgrade of the scheduling/dispatch software is
needed because Trapeze purchased the company the software was originally purchased from, and they will no
longer support the original software. The software upgrade is free: however, there is a cost for implementation
and support. Due to the upgrade to Trapeze, the mobile data terminal software will also need to be upgraded
to communicate with the Trapeze software package. Mentor Engineering, the company the mobile data
terminals were purchased from, will also charge an implementation and training fee.
Statutory exemption for (Circle one or more if applicable):
(1) a procurement made because of a public calamity that requires the immediate appropriation of money to
relieve the necessity of the municipality's residents or to preserve the property of the municipality; (in case
of emergency, a contract may be awarded without competitive sealed bidding or competitive negotiation;
however, such procurement shall be made with such competition as is practicable under the
circumstances. A written determination of the basis for the emergency and for the selection of the
particular contractor shall be included in the contract file. Attach Emergency Purchase Explanation
Form PUR-075 to this request.)
(2) a procurement necessary to preserve or protect the public health or safety of the municipality's residents;
(Attach Emergency Purchase Explanation Form PUR-075 to this request.)
(3) a procurement necessary because of unforeseen damage to public machinery, equipment, or other
property;
(4) a procurement for personal or professional services;
(5) a procurement for work that is performed and paid for by the day as work progresses,
(6) a purchase of land or a right-of-way;
(7) a procurement of items that are available from only one source, including, (Attach Sole Source
Justification Form PUR-070. Upon a determination in writing that there is only one source practicably
available for that which is to be procured, a contract may be negotiated and awarded to that source
without competitive sealed bidding or competitive negotiation. Please allow up to 45 days to process Sole
Source Justification.)
(A) Items that are available from only one source because of patents, copyrights, secret processes, or
natural monopolies;
(B) Films, manuscripts, or books;
(C) Electricity, gas, water, and other utility services;
(D) Captive replacement parts or components for equipment,
(E) Books, papers, and other library materials for a public library that are available only from the persons
holding exclusive distribution rights to the materials;
(F) Management services provided by a nonprofit organization to a municipal museum, park, zoo, or
other facility to which the organization has provided significant financial or other benefits,
(8) a purchase of rare books, papers, and other library materials for a public library,-
(9) paving drainage, street widening, and other public improvements, or related matters, if at least one-third
of the cost is to be paid by or through special assessments levied on property that will benefit from the
improvements;
(10) a public improvement project, authorized by the voters of the municipality, for which there is a deficiency
of funds for completing the project in accordance with the plans and purposes authorized by the voters,•
(11) a payment under a contract by which a developer participates in the construction of a public improvement
as provided by Subchapter C, Chapter 212;
PUR-010 (Rev 6/02)
Page 2 of 2
(12) personal property sold.
(A) at an auction by a state licensed auctioneer;
(B) at a going out of business sale held in compliance with Subchapter F, Chapter 17, Business &
Commerce Code,
(C) by a political subdivision of this state, a state agency of this state, or an entity of the federal
government; or
(D) under an interlocal contract for cooperative purchasing administered by a regional planning
commission established under Chapter 391;
(13) services performed by blind or severely disabled persons;
(14) goods purchased by a municipality for subsequent retail sale by the municipality, or
(15) electricity.
3. Factual justification for request (Give a brief summary why this request falls within one or more of the
exceptions circled in paragraph 2 above.): The company that Citibus' paratransit scheduling/dispatch
software was originally purchased from was sold to Trapeze. Trapeze will no longer support the previous
company's software. Trapeze is offering the software upgrade for free and charging for implementation
and training. This is a significant savings compared to purchasing a new software package from another
REQUISITION
REQUISITION AMOUNT:
Approval must be obtained from the Manager of Information Technology when the purchase includes any computer systems,
computer hardware, computersoftware, or computer peripherals.
- , %,a A�- -q -e5
Sign ture of anager of In a ion Technology Date
J-9�
Signature of General Manager Date
RECO EN D A ITTED BY:
Signature of anagi g Director Date
i
EXEMPTION APPROVED AND AUTHORIZED BY:
/A����:
ature of A ome Date��
PUR-0/0 (Rev 6102)
Resolution No. 2005-R0031
January 27, 2005
CITY OF LUBBOCK Item No. 27
Sole Source justification
Vendor: Trapeze and Mentor Engineering
Product/Service: Upgrade of current paratransit scheduling software and training
Estimated annual expenditure for the above commodity or service: $ 76,080
Initial all entries below that apply to the proposed purchase. Attach Request for Exemption from
Local Covt Code 252 (form PUR-010) containing complete justification and support
documentation as directed in initialed entry. (More than one entry will apply to most sole source
products/services requested).
1. X_ SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER, THERE ARE NO
REGIONAL DISTRIBUTORS. (Attach the manufacturer's written certification that no regional
distributors exist. Item no. 4 also must be completed.)
2. SOLE SOURCE REQUEST IS FOR THE ONLY GREATER WEST TEXAS AREA DISTRIBUTOR OF THE
ORIGINAL MANUFACTURER OR PROVIDER. (Attach the manufacturer's — not the distributor's —
written certification that identifies all regional distributors. Item no. 4 also must be completed.)
3. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WITH SIMILAR PARTS OF ANOTHER
MANUFACTURER. (Explain in separate memorandum.)
4. THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WILL MEET THE SPECIALIZED NEEDS OF
THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach memorandum with details
of specialized function or application.)
5. THE PARTS/EQUIPMENT ARE REQUIRED FROM THIS SOURCE TO PERMIT STANDARDIZATION.
(Attach memorandum describing basis for standardization request.)
6. NONE OF THE ABOVE APPLY. A DETAILED EXPLANATION AND JUSTIFICATION FOR THIS SOLE
SOURCE REQUEST IS CONTAINED IN ATTACHED MEMORANDUM.
The undersigned requests that Texas Local Government Code §252.021 Competitive Bidding and Competitive
Proposal Requirements be waived and that the vendor identified as the supplier of the service or material
described in this sole source justification be authorized as a sole s for the s ice or material.
DEPARTMENT HEAD SIGNATURE -_John L. Wilson MANAGING DIRECTOR SIGNATURE — Craig Farmer
Citibus Transit !X B
DEPARTMENT DIVISION DATE
PUR-070 (Rev 6/02)
M)-.
L07
Purchase Order Page
Date
Order No.
TO: Ship To:
Trapeze Group, Inc. Citibus
8360 East Via de Ventura 801 Texas Avenue
Suite L-200 Lubbock TX 79401
Scottsdale, AZ 85258
Invoice To: Citibus
P.O. Box 2000
Lubbock, TX 79457
By:
Resolution No. 2005-R0031
January 27, 2005
Item No. 27
1/27/2005
2005.1
_.........__...__... -_.....-_.._._........._....._.._-_.............................._..._..............._......_..........._.............._........._.._.._........._.._....._...-.:..�.........__......µ...._......_._�........__...._..._ _ .
Ordered Reference
Requested _ - _Placed By --Matthew Jacobs 806-712-2008
GL #
DESCRIPTION ----------------------UNITS___QT_Y ___COST_ -------_.TOTAL ____________
—
Trapeze Paratransit Scheduling/ Dispatch
Upgrade EA 1.00 58,850.00 $58,850.00
TAXABLE: N
TOTALS $58,850.00
This purchase order encumbers funds in the amount of $58,850.00
to Trapeze Group, Inc. of Scottsdale, AZ on January 27, 2005.
The following are incorporated into and made part of this purchase order by
reference to quote submitted by Jerry Douglas with Trapeze Group, Inc.:
Attest:
AL'&" cy�-- '_
Rebecca Garza, City Secretary
Approved as to Form: Approved o t
7�;�
ohn Knight Craig Farmer
Assistant ity Attorney Managing Director of Planning and Transportation