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HomeMy WebLinkAboutResolution - 2006-R0006 - Resolution Authorizing The Filing Of A Grant Application With SPAG - 01_12_2006Resolution No. 2006-R0006 January 12, 2006 Item 5.10 RESOLUTION A RESOLUTION OF THE CITY OF LUBBOCK, TEXAS, AUTHORIZING THE FILING OF A GRANT APPLICATION WITH THE South Plains Association of Governments FOR A REGIONAL SOLID WASTE GRANTS PROGRAM GRANT; AUTHORIZING THE MAYOR TO ACT ON BEHALF OF THE CITY OF LUBBOCK IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF A GRANT IS RECEIVED BY THE CITY OF LUBBOCK WILL COMPLY WITH THE GRANT REQUIREMENTS OF THE South Plains Association of Governments, THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS. WHEREAS, the South Plains Association of Governments is directed by the Texas Commission on Environmental Quality to administer solid waste grant funds for implementation the COG's adopted regional solid waste management plan; and WHEREAS, the City of Lubbock in the State of Texas is qualified to apply for grant funds under the Request for Applications; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK, TEXAS: I. That the Mayor is hereby authorized to request grant funding under the South Plains Association of Governments Request for Applications of the Regional Solid Waste Grants Program and act on behalf of the City of Lubbock in all matters related to the grant application and any subsequent grant contract and grant project that may result. 2. That if the project is funded, the City of Lubbock will comply with the grant requirements of the South Plains Association of Governments, Texas Commission on Environmental Quality and the State of Texas. 3. The grant funds and any grant -funded equipment or facilities will be used only for the purposes for which they are intended under the grant. 4. That activities will comply with and support the adopted regional and local solid waste management plans adopted for the geographical area in which the activities are performed. PASSED AND APPROVED by the City Council of thCity of Lul ock, on this the 12th day of January , 2006. 1� MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: U�C�' A mAIL Debra Frankhouser, Manager of Collections (.-AtPROVED AS T9 FORM:. Don Vandiver, Attorney of Counse Dd/Res/S PAG2006Grant-SoIWasRes December 28, 2005 South Plains Association of Governments FY 2006/2007 REGIONAL SOLID WASTE GRANTS PROGRAM NORM 1. APPLICATION INFORMATION AND SIGNATURE PAGE Applicant: Funding Amount Proposed: City of Lubbock Solid Waste Department $ 39,300 Address: Phone/Fax: P.O. Box 2000 Ph: 775-2486 Lubbock, TX 79457 Fx: 775-3013 Contact Person: Date Submitted: Debra Frankhouser 12-20-05 ❑ Local Enforcement ❑ Litter and Illegal Dumping Cleanup and Community Collection Events ® Source Reduction and Recycling ❑ Local Solid Waste Management Plans ❑ Citizens' Collection Stations and "Small" Registered Transfer Stations ❑ Household Hazardous Waste (HHW) Management ❑ Technical Studies ❑ Educational and Training Projects ❑ Other projects to include scrap tires (must be reviewed and authorized by the COG pLior to By the following signature, the Applicant certifies that it has reviewed the certifications, assurances, and deliverables included in this application, that all certifications are true and correct, that assurances have been reviewed and understood, and that all required deliverables are included with this application. Signature: Title: C n Manager of Solid Waste Collections Typed/Printed Name: Date Signed: Debra Frankhouser 12-20-05 r UK UNP BY Youth Plains Association of (iovernments Date application was received: I Does the application meet all of the required screening criteria: Yes No Is the application administratively complete: Yes No Project Application Form 1 FORM 4. Resolution A resolution authorizing the application must be approved by the governing body of the Applicant. Following this page is an example Resolution Form that may be used to prepare the required resolution. This or a similar resolution must be specifically signed and notarized in addition to the signature required in Form 1. To complete your application, please remove this page and replace it with a signed resolution of your entity's governing body. This will be on the agenda for the Thursday, January 12th, 2006 City of Lubbock City Council Meeting. Due to document deadline requirements, this is the first available council meeting date. FORM 6: Project Summary Please provide a complete project summary. Reference the goals, objectives, and/or recommendations from the regional solid waste management plan that apply to the project, and how the project will assist in implementing the plan. Form 6a. Project Description This project will assist with meeting the following goals from the SPAG Regional Solid Waste Plan. Goal #1. Achieve a reduction in waste disposed at area MSW landfills Goal #3. Encourage proper disposal of household hazardous waste Goal #4. Educational campaigns focusing on waste reduction and recycling The goals of the project are to make the current recycling operations more efficient and user friendly and to provide an additional recyclingireuse opportunity by diverting HHW that is recyclable from the disposal waste stream. These goals will be accomplished by purchasing the following equipment and implementing one new program. 12 foot by 14 foot prefabricated metal building that will be used as a Reuse Center where Household Hazardous Waste (HHW) materials (paint, lawn care products, home chemicals, pool chemicals, etc.) headed for landfill or incineration disposal will be pulled from HHW waste stream to be recycled or reused. The public will be allowed to take items from the Reuse Center for their own use. In addition, paint collected in the HHW collection program will be re -mixed and distributed at the Reuse Center as well as being used in the City of Lubbock Graffiti Removal program. This program will provide another opportunity for residents to recycle. In addition, this diversion program will reduce the amount of materials that have to be disposed of as HHW which is a costly method of disposal. Estimated cost for purchase of building and storage shelves is $7,500. Three 400-gallon used -oil collection tanks. One tank will be purchased for each of the 3 permanent used -oil recycling sites. These tanks are used to collect used -oil from residents who change their own oil and need a place to dispose of it properly. The oil collected at the sites is recycled into new oil. The current used -oil collection containers were purchased in the early 1990's and are in poor condition. In addition, the current containers only have a 300-gallon capacity. The new containers will be easier for the public to use, more attractive and provide for much needed storage volume with the additional 100 gallons of capacity. Estimated cost for 3 units is $9,300. • A multi -purpose skid loader with fork-lift attachment will be used in our plastic recycling and baling operations. The machine will be used to push plastics into the baler, stack plastic bales and load plastic bales onto shipping trucks. Estimated cost for this piece of machinery is $22,500. The benefits of this program will be increased opportunities for residents to recycle and an increase in materials diverted from landfill disposal or incineration. Form 6c. Level of Commitment of the Applicant (add additional pages as necessary) Provide information related to the Applicant's level of commitment to preferred solid waste management practices. If the proposed project is an ongoing service, demonstrate the ability to sustain the program beyond the term of the grant. Explain the extent to which the appropriate governing bodies support the proposed project. The City of Lubbock is committed to preferred solid waste management practices. The city operates a type 1 landfill, 3 permanent and 5 mobile recycling drop-off centers. The city has operated a compost facility in the past and is in the permitting stage for a permanent operation. In addition, the department provides educational presentations and outreach events on an on -going basis to educate the public on topics related to Recycling and Waste Minimization as well as Water and Natural Resource Conservation. The City of Lubbock City Council shows support for recycling and waste minimization projects/programs each year by funding these projects/programs and allowing staff to present ideas for new projects/programs. List any previously demonstrated commitment to preferred solid waste management practice, such as implementing other solid waste management projects, involvement in a local or subregional solid waste management plan or study, or membership in the TCEQ's Clean Texas Program. The City of Lubbock participated in the development and funding of the SPAG Solid Waste Management Plan and is a member of Clean Cities 2000. In FY 03-04, the city diverted 8,835 tons of recyclable materials from the landfill for a diversion rate of 7.7% of the residential waste stream. In addition in FY 05-06, $413,168 will be spent on Recycling Programs with $142,00 of that amount specifically earmarked for public education, advertising and outreach for the recycling programs that focus on waste minimization and natural resource conservation. If the proposed project has received previous grant funding under this program, explain to what extent the proposal involves expansion of current services or operations; present quantifiable documentation of the success of the project in order to warrant further funding. Demonstrate a good record of past grant contractual performance. We have not requested funding for this project in the past. The city has received grants from SPAG/TCEQ for various programs in the past including plastics recycling (baler), glass recycling (glass crusher), Cardboard Recycling, Household Hazardous Waste Collection and public education programs to name only a few. All of these programs have remained on -going after grant funding was stopped. The City of Lubbock has always received good reviews on our grant performance by SPAG and TCEQ. FORM 7a: Detailed Matching Funds/In-Kind Services This budget form should be completed if the Applicant is providing any level of matching funds or in -kind services directly related to the proposed project. Matching Funds: $3.132 In the space below, please explain in detail the application of any matching funds to be provided by the Applicant, as directly related to the proposed project: Building Handicap Accessible Ramp, purchase of fire extinguishers and building preparation (labor and materials) = $2,500 Labor for Plan Specification and bidding process = 40 hours x 15.80 = $632 In -Kind Services: $142,000 (monetary equivalent) In the space below, please explain in detail the application of any in -kind services to be provided by the Applicant, as directly related to the proposed project: The budget for FY 05-06 for all recycling programs is $413,168 with $142,000 of that amount specifically earmarked for public education and advertising. Any new programs or services funded via this grant will be included in the public education and advertising program for 05-06. What is the TOTAL COST of the proposed project, considering the total grant funding requested, any matching funds being provided by the Applicant, and the monetary equivalent of any in -kind services being provided by the Applicant: $184,432 FORM 7e: Detailed Equipment Expenses All equipment purchases must be pre -approved by the COG. If the specific details of an equipment purchase are known, show that equipment on the list below. If the specific details of the equipment costs are not known at this time, list the general details on this form. The specific details of the equipment will then need to be provided to and approved by the COG before the costs are incurred. Equipment ($5,000 or more per unit) No.of (Show description, type, model, etc-) Unit Cost Units Total Cost 12 foot by 14 foot prefabricated metal building $ 7,500 1 $ 7,500 with lights and shelving units to be used for a material exchange building. Used oil collection containers with 400 gallon $ 3,100 3 $ 9,300 steel tanks for DIY used -oil collection centers. Multi -purpose skid loader for use in plastic $ 22,500 1 $ 22,500 baling/recycling operation — with forklift attachment. TOTAL $ 39,300 (Must equal Line 5 of the Overall Budget Summary)