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HomeMy WebLinkAboutResolution - 2006-R0432 - Engineering Services Amendment - Parkhill, Smith & Cooper, Inc. - 09_13_2006AMENDMENT NO.3 TO AGREEMENT CITY OF LUBBOCK, TEXAS AND PARKHILL, SMITH &COOPER, INC. FOR ENGINEERING SERVICES Resolution No. 2006-RO432 September 13, 2006 Item No. 5.29 ENGINEERING SERVICES FOR STORM DRAINAGE DESIGN: "South Lubbock Drainage Improvements Project". THIS IS AN AMENDMENT TO THE AGREEMENT dated April 12, 2001 and entered into by and between CITY OF LUBBOCK, TEXAS hereinafter called "Owner" and PARKHILL, SMITH & COOPER, INC. hereinafter called the "Engineer", of 4222 85`h Street, Lubbock, Texas a corporation duly chartered under the laws of the State of Texas. Amendment No. 1 was approved by Purchase Order action in February 2003, and Amendment No. 2 was approved by City Council action on August 6, 2003, Resolution No. 2003-R0312. The purpose of this amendment is to extend the period for Basic Services and to establish the Basic Services and Compensation for professional services associated with the extended design services period for the South Lubbock Drainage Improvements Project. Basic Services and Compensation for Basic Services are described in Attachment A and Attachment B. Executed in two counterparts (each of which is an original) on behalf of the Engineer by its Vice President shown below and on behalf of the Owner by its Mayor (thereunto duly authorized) this 13th day of Sept., 2006. OWNER: ENGINEER: CITY OF LUBBOCK PARKHQSOOPER, INC. By—�""_'BDavid A. filler Mayor Vice President ATTEST: By ebecca Garza City Secretary APPROVED AS TO FORM: B/ !l Don Vandiver Attorney of Counsel ATTACHMENT A TO AMENDMENT NO.3 TO AGREEMENT CITY OF LUBBOCK, TEXAS AND PARKHILL, SMITH &COOPER, INC. FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: South Lubbock Drainage Improvements Project. A DESCRIPTION OF SCOPE OF SERVICES The scope of services for this project is as follows: Work will not proceed until Owner has authorized Engineer in writing to proceed. I. BASIC SERVICES A. DESIGN SERVICES 1. Design services remain unchanged from the original agreement, Amendment No. 1, and Amendment No. 2. 2. Deliverables remain unchanged from the original agreement, Amendment No. 1, and Amendment No. 2. 3. The primary objective of this Amendment No. 3 is to extend the design services term for an additional 24 months for additional construction phases, or packages, of the South Lubbock Drainage Improvements Project. B. ADDITIONAL SERVICES 1. At the request of the OWNER, the ENGINEER will provide Additional Services as included herein or upon agreement between OWNER and the ENGINEER defining the extent of such Additional Services and the amount and manner in which ENGINEER will be compensated for such Additional Services. 2. Additional Services may include but are not limited to preparing permits as may be required by the Corps of Engineers (COE) or the Environmental Protection Agency (EPA) or such other regulatory agency. The extent and scope of such services can not be fully defined at this time. 3. Printing and distribution of bid packages and post -bid tabulations. 4. Any work requested by the OWNER that is not included in one of the items listed in any other place will be classified as Additional Services. Additional services may be authorized by a notice -to -proceed in writing from the City Engineer and addressed to the Engineer. END ATTACHMENT A ATTACHMENT B TO AMENDMENT NO.3 TO AGREEMENT CITY OF LUBBOCK, TEXAS AND PARKHILL, SMITH &COOPER, INC. FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: South Lubbock Drainage Improvements Project. COMPENSATION Resolution No. 2006-RO432 September 13, 2006 Item No. 5.29 BASIC AND SUPPLEMENTAL SERVICES For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows: A. GENERAL 1. The Engineer will be paid on an hourly rate basis shown in Table B-1 and subcontract personnel services will be billed at cost. Engineer and subcontractor reimbursable expenses will be billed at cost plus 15 percent surcharge. Reimbursable expenses are shown in Table B-1. 2. The Engineer agrees to use its best efforts to perform services as defined herein within the billing limits stated below. 3. It is understood and agreed that the maximum billings of each of the items listed below are based on the start of Services being authorized not later than December 2006. If start of Basic Engineering Services is not authorized by date given, it is understood and agreed that the upper billing limit will be adjusted accordingly by a supplement to this Agreement. 4. Monthly payments shall be made to the Engineer by the Owner based on Engineer's statement. The statement shall be itemized to indicate the amount of work performed and the associated reimbursable expenses and subcontract costs. 5. The uncontested amount of each statement shall be due and payable upon receipt by the Owner. Carrying charges of 1-1/2 percent per month from the billing date shall be due for accounts that are not paid within 60 days after the billing date. 6. The Engineer shall keep records on the basis of generally accepted accounting practices of costs and expenses and which records shall be available for inspection by Owner during normal business hours. 7. The Engineer shall provide adequate resources to complete the services described herein within 24 calendar months of the date of the Owner's notice -to -proceed. The schedule can be adjusted based on the actual date of the Owner's notice -to -proceed. B. BASIC ENGINEERING SERVICES The maximum billed for Basic Engineering Services including personnel services and reimbursable expenses for the Engineer and Subcontractors is shown as follows: Agreement Summary for Engineering Services: Original Basic Services Agreement $ 2,928,743.00 Amendment No. 1 $ 24,593.00 Amendment No. 2 $ 262,411.00 Amendment No. 3 (Time only) $ 0.00 TOTAL BASIC ENGINEERING DESIGN SERVICES NOT TO EXCEED $ 3,215,747.00 WITHOUT AUTHORIZATION C. ADDITIONAL SERVICES Additional services must be authorized in writing by the Owner. 1. The maximum billed for Additional Services will be determined by mutual consent before the Additional Services are authorized by the Owner. 2. The Engineer shall start the performance of the authorized Additional Services within ten (10) days of receipt of notice to proceed and will complete the Additional Services within the time period determined by mutual consent before the Additional Services are authorized by the Owner. TABLE B-1 PERSONNEL SERVICES RATES AMENDMENT NO.3 TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: South Lubbock Drainage Improvements Project. COMPENSATION RATES Hourly fees listed herein will apply for the term of this contract. A. PERSONNEL SERVICES Category of Personnel $/ R Parkhill. Smith & Cooper, Inc. Principal -in -Charge $151.00 Project Manager $129.00 Senior Professional Engineer $114.00 Professional Engineer $98.00 Professional Architect $90.00 Engineer -In -Training $83.00 Technician/Designer $75.00 Drafter/CADD Operator $68.00 Clerical $40.00 Hugo Reed and Associates Surveying Field Crew $140.00 Principal -in -Charge or Officer $126.00 Project Manager or Senior Engineer $110.00 Registered Professional Land Surveyor $100.00 Professional Engineer $99.00 Engineer -In -Training $84.00 Drafter/CADD Operator $75.00 Technician/Designer $74.00 Clerical $40.00 B. REIMBURSABLE EXPENSES The following expenses are reimbursable: Travel, subsistence and incidental costs. 2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current mileage basis or rental cost basis for vehicles used for short periods. Telegraph costs, long distance telephone costs and project "onsite" telephone costs. 4. Reproduction of reports, drawings and specifications. Postage and shipping charges for project -related materials. 6. Computer time charges, including program use charges. 7. Rental charges for use of equipment. 8. Cost of acquiring any other materials or services specifically for and applicable to only this Project. END ATTACHMENT B ATTACHMENT C TO AMENDMENT NO.3 TO AGREEMENT CITY OF LUBBOCK, TEXAS AND PARKHILL, SMITH &COOPER, INC. FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: South Lubbock Drainage Improvements Project. OWNER'S RESPONSIBILITIES The Owner will furnish, as required by the work and not at the expense of the Engineer, the following items: 1. Access to all maps, drawings, reports, records, audits, annual reports and other data that are available in the files of the Owner and which may be useful in the work involved under this Contract. 2. Secure permission to enter upon public and private property when required in performance of the Engineer's services. 3. Access to existing property, boundary, easement, right-of-way, utility surveys and property descriptions. 4. Full disclosure regarding the Project. 5. A Project Manager fully acquainted with the Project who has authority to approve changes in the Project within the delegated authority of the Project Manager, render decisions promptly, and furnish information in a reasonable time frame. It is recognized that certain changes or decisions will require City Manager and/or City Council approval. 6. Pay all costs for advertising and reproduction incident to advertising public meetings except for those public meetings advertisements which the Engineer is obligated to perform under Basic or authorized Supplemental Services. 7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by Engineer, obtain advice of an attorney, insurance counselor and other consultants as Owner deems appropriate for such examination, and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Engineer. 8. Provide such legal accounting, independent cost estimating and insurance counseling services as may be required for the Project and such auditing services as Owner may require to ascertain how or for what purpose any contractor has used the monies paid to him under the construction contract. 9. Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of any defect in the Project. 10. Cooperate with Engineer in securing preliminary approvals and consensus from the governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 11. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated in Attachment B of this Agreement or other services as required. 12. Bear all costs incident to compliance with the requirements of this Attachment D. END ATTACHMENT C AMENDMENT NO.3 TO AGREEMENT SCHEDULE BASIC SERVICES SCHEDULE CITY OF LUBBOCK, TEXAS SOUTH LUBBOCK DRAINAGE IMPROVEMENTS BASIC ENGINEERING SERVICES SCHEDULE - AMENDMENT NO.3 (EXTEND DESIGN SERVICES SCHEDULE FOR OTHER CONSTRUCTION PACKAGES) ---- — Descripflon �o©©o©000©a©ova©©o©000©a©o�o©©o©000©o©o �t...t.■.�t.�.■>.r...�l..lei•.�l•�..����.I�...I.�.��■��..I�..■� ■�f•�I■����r� ��� Extension of design agreement purpose is to assist with finalization of the various bid packages and is dependent on construction progress on package No.1 and subsequent packages.