HomeMy WebLinkAboutResolution - 2006-R0420 - Grant Agreement For The Speed Selective Traffic Enforcement Program - 09_13_2006Resolution No. 2006-RO420
September 13, 2006
Item No. 5.15
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL, OF THE CITY OF LUBBOCK, TEXAS:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock a $199,630 Grant Agreement for the Speed
Selective Traffic Enforcement Program and the Driving While Intoxicated Selective Traffic
Enforcement Program, and any associated documents, by and between the City of Lubbock and
the Texas Department of Transportation. Said Grant Agreement is attached hereto and
incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of
the Council.
Passed by the City Council this 13th day of September , 2006.
ATTEST:
Rebe ca 91rza, City Secretary
Jones, Cluef gi Police
APPROVED AS TO FORM:
arold Willard, Asst. City ttorney
HW:js/ccdocs/Reso-TzDot (DWI & Speed).res
August 15, 2006
City of Lubbock, TX
Department of Finance
Grant Information Form
Grant Title: S 1 EP Cd +M PR C n W S; ✓ € Department: ?0 �• i C C
Department contort: 5 &T' Wl T K£ 5TZ%/ Phone #: A 7 31 Em9l: M 3TEFif C°1 mA% (.car .1� 66vtK T'x- _
Granting agency: T X D 01- Phone #: -% L/$' 7 `f 7 8
Catalog of Federal Domestic Assistance (CFDA) #: p1 Q , /0 Oo
Grant Contract # assigned by granting agency:
Application deadline: 0 9 • 3 0 - 0 (0 Did fends originate with federal gov't? D'Yes [ ] No
Grant application package included?
X Yes[ ] No
Grant application summary provided? M Yes [ ] No
Cash match? 0 Yes [ ] No Amount: S 4 9' 8 /J • 00 Page # from application:
Grant amount (not including match): S [ 9 9 430, 00
/
# of Fr FTE's: # of PT F TE's: Giant period: From: / o- ot- O (o to O 9 - 3 0 - 0 %
How does this grant align with City Council priorities? v
l
How will the grant pro am's effectiveness be measured? What measures will be used?
1. 'roT'A L � C,t gs C ZiJ -E,fhFjCi e. C. i -rA-rf oNl = s s d CV
a-'TaTAt. A100%6£4 s -p wr /-RQFSTs
Is this a new grant program or an enhancement to an existing program? [1] New [ J Enhanctnent
Are there any additional requirements that are associated with reeemng the grant? [ ] Yes pQ No.
If yes, what am the additional requirements?
Will the City pass grant funds to sub -recipients? [ ] Yes K No
Is there construction costs associated with the grant? [ ] Yes M No
Can indirect costs be funded in the grant? [ ] YesM No
Does accepting the grant result in the redirection of some operating costs? Yes [ ] No.
If yes, how mush? S-o /SO RCA-aw/W „T �N D ire kS��
... ..cur � .
Hate
Attachments? [ ] Yes [ ] No Number of pages:
Z Federal Pass Through
Grant Funds CFDA #20.600
❑ State Grant Funds
— For TxDOT Use Only —
Misc. Contract Number:
Charge Number:
Project Year:
PIN (14 characters only): 17560005906000
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the Texas
Department of Transportation, hereinafter called the Department, and The City of Lubbock ,
hereinafter called the Subgrantee, and becomes effective when fully executed by both parties. For the
purpose of this agreement, the Subgrantee is designated as a(n):
❑ State Agency
® Unit of Local Government
❑ Other (describe):
❑ Non -Profit Organization
❑ Educational Institution
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and the
Highway Safety Plan for the following Fiscal Year(s) 2007.
Project Title: STEP Comprehensive
Brief Project Description: To increase speeding citations and decrease crashes and to increase driver
compliance with posted speed limits and to decrease impaired driving and alcohol -related crashes.
Grant Period: The Grant becomes effective on 10-1-06, or on the date of final signature of both parties,
whichever is later, and ends on 9-30-07 unless terminated or otherwise modified.
Maximum Amount Eligible for Reimbursement: $99,815.
The following attachments are incorporated as indicated as a part of the Grant Agreement:
■ Attachment A, Mailing Addresses
■ Attachment B, General Terms and Conditions (TxDOT Form 1854)
■ Attachment C, Project Description (TxDOT Form 2076)
■ Attachment D, Action Plan (TxDOT Form 1852)
■ Attachment E, Project Budget (TxDOT Form 2077 or 2077-LE)
® Attachment F, Operational Plan (TxDOT Form 2109) (for Selective Traffic Enforcement
Program grants only)
RECEIVED
SEP 2 0 2006
TRAFFIC SAFETY
DISTRICT FIVE
Page 1 of 2 TxDOT Form 2075 (rev. 611412004)
Project Title: STEP Comprehensive
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
Resolution No. 2006-RO420
September 13, 2006
Item No. 5.15
The signatory for the Subgrantee hereby represents and warrants that she/he is an officer of the
organization for which she/he has executed this agreement and that she/he has full and complete authority
to enter into this agreement on behalf of the organization. At the time the signatory for the Subgrantee
signs the Grant Agreement, she/he will sign and submit to the Department a letter designating signature
authority by position title for grant -related documents other than the Grant Agreement or Grant
Agreement amendments. These other grant -related documents will include, but not be limited to, the
following: performance reports, final performance report and administrative evaluation report, Requests
For Reimbursement (RFRs), and routine correspondence.
THESUBGRANTEE
City of Lubbock
[Legal Name of Agenc
[Authorized Si ture]
David A. Miller
[Name]
Mayor
[Title]
Date: September 13, 2006
Under authority of Ordinance or Resolution
Number (for local governments):
Resolution No. 2006-RO420
THE STATE OF TEXAS
Executed for the Executive Director and approved
for the Texas Transportation Commission for the
purpose and effect of activating and/or carrying
out orders, established policies or work programs
approved and authorized by the Texas
Transportation Commission.
[Title]
Date: I'ZRI 04,
LM
Director, Traffic Operations Division
Texas Department of Transportation
(Not required for local project grants under
$100,000.)
Date:
Page 2 of 2 TxDOT Form 2075 (rev. 611412004)
Attachment A
Project Title: STEP Comprehensive Resolution No. 2006-RO420
September 13, 2006
Mailing Addresses Item No. 5.15
For the purpose of this agreement, the following addresses shall be used to mail all required notices,
reports, claims, and correspondence. (NOTE: For warrants (checks), the address indicated by the
electronic mail code, which is the last three digits of the PIN on page 1 of this Grant Agreement, shall be
used for disbursing payments. If that address is not where the Subgrantee wants warrants or checks to be
sent, the Subgrantee needs to notify the Department of any appropriate changes.
For Subgrantee (Project Director):
Name: Michael Steen
Title: Sergeant, Traffic
Organization: Lubbock Police Department
Address: 916 Texas Ave.
Lubbock, Tx 79401
Phone: (806) 775-2732
Fax: (806) 775-2662
E-mail: msteen@rnail.ci.lubbock.tx.us
Note: Any change in the Subgrantee information in this Attachment A, Mailing Addresses, does not
require an amendment to the Grant Agreement. However, the Subgrantee must submit a letter with the
corrected information to the Department address below within 15 days of the change.
For Texas Department of Transportation:
Name: Karen Peoples
Title: Traffic Safety Specialist
Organization: Texas Department of Transportation
Address: 135 Slaton Road
Lubbock, Texas 79404-5201
Phone: 806/748-4478
Fax: 806/748-4381
E-mail: kpeople@dot.state.tx.us
Page 1 of I TxDOT Farm 2075 (rev. 611412004)
Project Title:
Subgrantee:
Attachment B
Resolution No. 2006-AO420
September 13, 2006
Item No. 5.15
Texas Traffic Safety Program
GRANT AGREEMENT GENERAL TERMS AND CONDITIONS
ARTICLE 1. COMPLIANCE WITH LAWS
The Subgrantee shall comply with all federal, state, and local laws, statutes, codes, ordinances, rules and
regulations, and the orders and decrees of -any courts or administrative bodies or tribunals in any matter
affecting the performance of this Agreement, including, without limitation, workers' compensation laws,
minimum and maximum salary and wage statutes and regulations, nondiscrimination laws and
regulations, and licensing laws and regulations. When required, the Subgrantee shall furnish the
Department with satisfactory proof of its compliance therewith.
ARTICLE 2. STANDARD ASSURANCES
The Subgrantee hereby assures and certifies that it will comply with the regulations, policies, guidelines,
and requirements, including 49 CFR (Code of Federal Regulations), Part 18; 49 CFR, Part 19 (OMB
[Office of Management and Budget] Circular A-110); OMB Circular A-87; OMB Circular A-102; OMB
Circular A-21; OMB Circular A-122; OMB Circular A-133; and the Traffic Safety Program Manual, as
they relate to the application, acceptance, and use of federal or state funds for this project. Also, the
Subgrantee assures and certifies that:
A. It possesses legal authority to apply for the grant; and that a resolution, motion, or similar action has
been duly adopted or passed as an official act of the applicant's governing body, authorizing the filing
of the application, including all understandings and assurances contained therein, and directing and
authorizing the person identified as the official representative of the applicant to act in connection
with the application and to provide such additional information as may be required.
B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964 (Public Law 88-
352), as amended, and in accordance with that Act, no person shall discriminate, on the grounds of
race, color, sex, national origin, age, religion, or disability.
C. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970, as amended; 42 USC (United States Code) §§4601 et seq.; and
United States Department of Transportation (USDOT) regulations, "Uniform Relocation and Real
Property Acquisition for Federal and Federally Assisted Programs," 49 CFR, Part 24, which provide
for fair and equitable treatment of persons displaced as a result of federal and federally assisted
programs.
D. It will comply with the provisions of the Hatch Political Activity Act, which limits the political
activity of employees. (See also Article 25, Lobbying Certification.)
E. It will comply with the federal Fair Labor Standards Act's minimum wage and overtime requirements
for employees performing project work.
F. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others,
particularly those with whom they have family, business, or other ties.
G. It will give the Department the access to and the right to examine all records, books, papers, or
documents related to this Grant Agreement.
H. It will comply with all requirements imposed by the Department concerning special requirements of
law, program requirements, and other administrative requirements.
Page 1 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: _
Subgrantee• _
1. It recognizes that many federal and state laws imposing environmental and resource conservation
requirements may apply to this Grant Agreement. Some, but not all, of the major federal laws that
may affect the project include: the National Environmental Policy Act of 1969, as amended, 42 USC
§§4321 et seq.; the Clean Air Act, as amended, 42 USC §§7401 et seq. and sections of 29 USC; the
Federal Water Pollution Control Act, as amended, 33 USC §§1251 et seq.; the Resource Conservation
and Recovery Act, as amended, 42 USC §§6901 et seq.; and the Comprehensive Environmental
Response, Compensation, and Liability Act, as amended, 42 USC §§9601 et seq. The Subgrantee
also recognizes that the U.S. Environmental Protection Agency, USDOT, and other federal agencies
have issued, and in the future are expected to issue, regulation, guidelines, standards, orders,
directives, or other requirements that may affect this Project. Thus, it agrees to comply, and assures
the compliance of each contractor and each subcontractor, with any such federal requirements as the
federal government may now or in the future promulgate.
J. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, 42 USC §4012a(a). Section 102(a) requires, on and after March 2, 1975, the
purchase of flood insurance in communities where such insurance is available as a condition for the
receipt of any federal financial assistance for construction or acquisition purposes for use in any area
that has been identified by the Secretary of the Department of Housing and Urban Development as an
area having special flood hazards. The phrase "federal financial assistance" includes any form of
loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any
form of direct or indirect federal assistance.
K. It will assist the Department in its compliance with Section 106 of the National Historic Preservation
Act of 1966 as amended (16 USC 470 et seq.), Executive Order 11593, and the Antiquities Code of
Texas (National Resources Code, Chapter 191).
L. It will comply with Chapter 573 of the Texas Government Code by ensuring that no officer,
employee, or member of the Subgrantee's governing board or the Subgrantee's subcontractors shall
vote or confirm the employment of any person related within the second degree of affinity or third
degree by consanguinity to any member of the governing body or to any other officer or employee
authorized to employ or supervise such person. This prohibition shall not prohibit the employment of
a person described in Section 573.062 of the Texas Government Code.
M. It will ensure that all information collected, assembled, or maintained by the applicant relative to this
project shall be available to the public during normal business hours in compliance with Chapter 552
of the Texas Government Code, unless otherwise expressly provided by law.
N. If applicable, it will comply with Chapter 551 of the Texas Government Code, which requires all
regular, special, or called meetings of governmental bodies to be open to the public, except as
otherwise provided by law or specifically permitted in the Texas Constitution.
ARTICLE 3. COMPENSATION
A. The method of payment for this Agreement will be based on actual costs incurred up to and not to
exceed the limits specified in Attachment E, Traffic Safety Project Budget. The amount included in
the Project Budget will be deemed to be an estimate only and a higher amount can be reimbursed,
subject to the conditions specified in paragraph B hereunder. If Attachment E, Traffic Safety Project
Budget, specifies that costs are based on a specific rate, per -unit cost, or other method of payment,
reimbursement will be based on the specified method.
B. All payments will be made in accordance with Attachment E, Traffic Safety Project Budget.
Page 2 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: _
Subgrantee: _
The Subgrantee's expenditures may overrun a budget category (I, II, or III) in the approved Project
Budget without a grant (budget) amendment, as long as the overrun does not exceed a total of five (5)
percent per year of the maximum amount eligible for reimbursement (TxDOT) in the attached Project
Budget for the current fiscal year. This overrun must be off -set by an equivalent underrun elsewhere
in the Project Budget.
If the overrun is five (5) percent or less, the Subgrantee must provide written notification to the
Department prior to the Request for Reimbursement being approved. This notification must be in the
form of an attachment to the Request for Reimbursement that covers the period of the overrun. This
attachment must indicate the amount, the percent over, and the specific reason(s) for the overrun.
Any overrun of more than five (5) percent of the amount eligible for reimbursement (TxDOT) in the
attached Project Budget requires an amendment of this Grant Agreement.
The maximum amount eligible for reimbursement shall not be increased above the Grand Total
TxDOT Amount in the approved Project Budget, unless this Grant Agreement is amended, as
described in Article 5 of this Agreement.
For Selective Traffic Enforcement Program (STEP) grants only: In Attachment E of the Grant
Agreement, Traffic Safety Project Budget (Form 2077-LE), Subgrantees are not allowed to use
underrun funds from the TxDOT amount of (100) Salaries, Subcategories A, "Enforcement," or B,
"PI&E Activities," to exceed the TxDOT amount listed in Subcategory C, "Other." Also,
Subgrantees are not allowed to use underrun funds from the TxDOT amount of (100) Salaries,
Subcategories A, "Enforcement," or C, "Other," to exceed the TxDOT amount listed in Subcategory
B, "PI&E Activities." The TxDOT amount for Subcategory B, "PI&E Activities," or C, "Other," can
only be exceeded within the 5 percent flexibility, with underrun funds from Budget Categories II or
III.
C. To be eligible for reimbursement under this Agreement, a cost must be incurred in accordance with
Attachment E, Traffic Safety Project Budget, within the time frame specified in the Grant Period on
page 1 of this Grant Agreement, attributable to work covered by this Agreement, and which has been
completed in a manner satisfactory and acceptable to the Department.
D. Federal or TxDOT funds cannot supplant (replace) funds from any other sources. The term
"supplanting," refers to the use of federal or TxDOT funds to support personnel or an activity already
supported by local or state funds.
E. Payment of costs incurred under this Agreement is further governed by one of the following cost
principles, as appropriate, outlined in the Federal Office of Management and Budget (OMB)
Circulars:
• A-21, Cost Principles for Institutions of Higher Education;
• A-87, Cost Principles for State, Local, and Indian Tribal Governments; or,
• A-122, Cost Principles for Nonprofit Organizations.
F. The Subgrantee agrees to submit monthly or quarterly Requests for Reimbursement, as designated in
Attachment D, Action Plan, within thirty (30) days after the end of the billing period. The
Subgrantee will use billing forms acceptable to the Department. The original Request for
Reimbursement, with the appropriate backup documentation, must be submitted to the Department
address shown on Attachment A, Mailing Addresses, of this Agreement. In addition, a copy of the
Request for Reimbursement and appropriate backup documentation, plus three (3) copies of the
Request for Reimbursement without backup documentation, must be submitted to this same address.
Page 3 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Tide: _
Subgrantee: _
G. The Subgrantee agrees to submit the final Request for Reimbursement under this Agreement within
forty-five (45) days of the end of the grant period.
H. The Department will exercise good faith to make payments within thirty (30) days of receipt of
properly prepared and documented Requests for Reimbursement. Payments, however, are contingent
upon the availability of appropriated funds.
I. Project agreements supported with federal or TxDOT funds are limited to the length of this Grant
Period, which is specified on page 1 of this Grant Agreement. If the Department determines that the
project has demonstrated merit or has potential long-range benefits, the Subgrantee may apply for
funding assistance beyond the initial Agreement period. Preference for funding will be given to those
projects for which the Subgrantee has assumed some cost sharing, those which propose to assume the
largest percentage of subsequent project costs, and those which have demonstrated performance that
is acceptable to the Department.
ARTICLE 4. LIMITATION OF LIABILITY
Payment of costs incurred hereunder is contingent upon the availability of funds. If at any time during
this Grant Period, the Department determines that there is insufficient funding to continue the project, the
Department shall so notify the Subgrantee, giving notice of intent to terminate this Agreement, as
specified in Article 11 of this Agreement. If at the end of a federal fiscal year, the Department determines
that there is sufficient funding and performance to continue the project, the Department may so notify the
Subgrantee to continue this agreement.
ARTICLE 5. AMENDMENTS
This Agreement may be amended prior to its expiration by mutual written consent of both parties,
utilizing the Grant Agreement Amendment designated by the Department. Any amendment must be
executed by the parties within the Grant Period, as specified on page 1 of this Grant Agreement.
ARTICLE 6. ADDITIONAL WORK AND CHANGES IN WORK
If the Subgrantee is of the opinion that any assigned work is beyond the scope of this Agreement and
constitutes additional work, the Subgrantee shall promptly notify the Department in writing. If the
Department finds that such work does constitute additional work, the Department shall so advise the
Subgrantee and a written amendment to this Agreement will be executed according to Article 5,
Amendments, to provide compensation for doing this work on the same basis as the original work. If
performance of the additional work will cause the maximum amount payable to be exceeded, the work
will not be performed before a written grant amendment is executed.
If the Subgrantee has submitted work in accordance with the terms of this Agreement but the Department
requests changes to the completed work or parts thereof which involve changes to the original scope of
services or character of work under this Agreement, the Subgrantee shall make such revisions as
requested and directed by the Department. This will be considered as additional work and will be paid for
as specified in this Article.
If the Subgrantee submits work that does not comply with the terms of this Agreement, the Department
shall instruct the Subgrantee to make such revisions as are necessary to bring the work into compliance
with this Agreement. No additional compensation shall be paid for this work.
The Subgrantee shall make revisions to the work authorized in this Agreement, which are necessary to
correct errors or omissions appearing therein, when required to do so by the Department. No additional
compensation shall be paid for this work.
Page 4 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: _
Subgrantee: _
The Department shall not be responsible for actions by the Subgrantee or any costs incurred by the
Subgrantee relating to additional work not directly associated with or prior to the execution of an
amendment.
ARTICLE 7. REPORTING AND MONITORING
Not later than thirty (30) days after the end of each reporting period, as designated in Attachment D,
Action Plan, the Subgrantee shall submit a performance report using forms provided or approved by the
Department. For short-term projects, only one report submitted by the Subgrantee at the end of the
project may be required. For longer projects, the Subgrantee will submit reports at least quarterly and
preferably monthly. The frequency of the performance reports is established through negotiation between
the Subgrantee and the program or project manager.
For Selective Traffic Enforcement Programs (STEPS), performance reports must be submitted monthly.
The performance report will include, as a minimum: (1) a comparison of actual accomplishments to the
objectives established for the period, (2) reasons why established objectives and performance measures
were not met, if appropriate, and (3) other pertinent information, including, when appropriate, an analysis
and explanation of cost underruns, overruns, or high unit costs.
The Subgrantee shall submit the Final Performance and Administrative Evaluation Report electronically
within thirty (30) days after completion of the grant.
The Subgrantee shall promptly advise the Department in writing of events that will have a significant
impact upon this Agreement, including:
A. Problems, delays, or adverse conditions, including a change of project director or other changes in
Subgrantee personnel, that will materially affect the ability to attain objectives and performance
measures, prevent the meeting of time schedules and objectives, or preclude the attainment of project
objectives or performance measures by the established time periods. This disclosure shall be
accompanied by a statement of the action taken or contemplated and any Department or federal
assistance needed to resolve the situation.
B. Favorable developments or events that enable meeting time schedules and objectives sooner than
anticipated or achieving greater performance measure output than originally projected.
ARTICLE 8. RECORDS
The Subgrantee agrees to maintain all reports, documents, papers, accounting records, books, and other
evidence pertaining to costs incurred and work_ performed hereunder, (hereinafter called the records), and
shall make such records available at its office for the time period authorized within the Grant Period, as
specified on page 1 of this Grant Agreement. The Subgrantee further agrees to retain said records for four
(4) years from the date of final payment under this Agreement, until completion of all audits, or until
pending litigation has been completely and fully resolved, whichever occurs last.
Duly authorized representatives of the Department, the USDOT, the Office of the Inspector General,
Texas State Auditor, and the Comptroller General shall have access to the records. This right of access is
not limited to the four (4) year period but shall last as long as the records are retained.
ARTICLE 9. INDEMNIFICATION
To the extent permitted by law, the Subgrantee, if other than a government entity, shall indemnify, hold,
and save harmless the Department and its officers and employees from all claims and liability due to the
Page 5 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title:
Subgrantee:
acts or omissions of the Subgrantee, its agents, or employees. The Subgrantee also agrees, to the extent
permitted by law, to indemnify, hold, and save harmless the Department from any and all expenses,
including but not limited to attorney fees, all court costs and awards for damages incurred by the
Department in litigation or otherwise resisting such claims or liabilities as a result of any activities of the
Subgrantee, its agents, or employees.
Further, to the extent permitted by law, the Subgrantee, if other than a government entity, agrees to
protect, indemnify, and save harmless the Department from and against all claims, demands, and causes
of action of every kind and character brought by any employee of the Subgrantee against the Department
due to personal injuries or death to such employee resulting from any alleged negligent act, by either
commission or omission on the part of the Subgrantee.
If the Subgrantee is a government entity, both parties to this Agreement agree that no party is an agent,
servant, or employee of the other party and each party agrees it is responsible for its individual acts and
deeds, as well as the acts and deeds of its contractors, employees, representatives, and agents.
ARTICLE 10. DISPUTES AND REMEDIES
This Agreement supercedes any prior oral or written agreements. If a conflict arises between this
Agreement and the Traffic Safety Program Manual, this Agreement shall govern.
The Subgrantee shall be responsible for the settlement of all contractual and administrative issues arising
out of procurement made by the Subgrantee in support of Agreement work.
Disputes concerning performance or payment shall be submitted to the Department for settlement, with
the Executive Director or his or her designee acting as final referee.
ARTICLE 11. TERMINATION
This Agreement shall remain in effect until the Subgrantee has satisfactorily completed all services and
obligations described herein and these have been accepted by the Department, unless:
• This Agreement is terminated in writing with the mutual consent of both parties; or
• There is a written thirty (30) day notice by either party; or
• The Department determines that the performance of the project is not in the best interest of the
Department and informs the Subgrantee that the project is terminated immediately.
The Department shall compensate the Subgrantee for only those eligible expenses incurred during the
Grant Period specified on page 1 of this Grant Agreement which are directly attributable to the completed
portion of the work covered by this Agreement, provided that the work has been completed in a manner
satisfactory and acceptable to the Department. The Subgrantee shall not incur nor be reimbursed for any
new obligations after the effective date of termination.
Page 6 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title:
Subgrantee: .
ARTICLE 12. INSPECTION OF WORK
The Department and, when federal funds are involved, the US DOT, or any authorized representative
thereof, have the right at all reasonable times to inspect or otherwise evaluate the work performed or
being performed hereunder and the premises in which it is being performed.
If any inspection or evaluation is made on the premises of the Subgrantee or its subcontractor, the
Subgrantee shall provide and require its subcontractor to provide all reasonable facilities and assistance
for the safety and convenience of the inspectors in the performance of their duties. All inspections and
evaluations shall be performed in such a manner as will not unduly delay the work.
ARTICLE 13. AUDIT
The Subgrantee shall comply with the requirements of the Single Audit Act of 1984, Public Law (PL) 98-
502, ensuring that the single audit report includes the coverage stipulated in OMB Circular A-133,
"Audits of States, Local Governments, and Other Non -Profit Organizations."
The state auditor may conduct an audit or investigation of any entity receiving funds from the state
directly under this Agreement or indirectly through a subcontract under this Agreement. Acceptance of
funds directly under this Agreement or indirectly through a subcontract under this Agreement acts as
acceptance of the authority of the State Auditor, under the direction of the legislative audit committee, to
conduct an audit or investigation in connection with those funds.
ARTICLE 14. SUBCONTRACTS
The Subgrantee shall not enter into any subcontract with individuals or organizations not a part of the
Subgrantee's organization without prior written concurrence with the subcontract by the Department.
Subcontracts shall contain all required provisions of this Agreement. No subcontract will relieve the
Subgrantee of its responsibility under this Agreement.
ARTICLE 15. GRATUITIES
Texas Transportation Commission policy mandates that employees of the Department shall not accept
any benefit, gift, or favor from any person doing business with or who, reasonably speaking, may do
business with the Department under this Agreement. The only exceptions allowed are ordinary business
lunches and items that have received the advanced written approval of the Department's Executive
Director.
Any person doing business with or who reasonably speaking may do business with the Department under
this Agreement may not make any offer of benefits, gifts, or favors to Department employees, except as
mentioned here above. Failure on the part of the Subgrantee to adhere to this policy may result in
termination of this Agreement.
ARTICLE 16. NONCOLLUSION
The Subgrantee warrants that it has not employed or retained any company or person, other than a bona
fide employee working solely for the Subgrantee, to solicit or secure this Agreement, and that it has not
paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon or resulting from the award or
making of this Agreement. If the Subgrantee breaches or violates this warranty, the Department shall
have the right to annul this Agreement without liability or, in its discretion, to deduct from the Agreement
price or consideration, or otherwise recover the full amount of such fee, commission, brokerage fee,
contingent fee, or gift.
Page 7 of]] TxDOT Farm 1854 (rev. 712012004)
Attachment B
Project Title:
Subgrantee:
ARTICLE 17. CONFLICT OF INTEREST
The Subgrantee represents that it or its employees have no conflict of interest that would in any way
interfere with its or its employees' performance or which in any way conflicts with the interests of the
Department. The Subgrantee shall exercise reasonable care and diligence to prevent any actions or
conditions that could result in a conflict with the Department's interests.
ARTICLE 18. SUBGRANTEE'S RESOURCES
The Subgrantee certifies that it presently has adequate qualified personnel in its employment to perform
the work required under this Agreement, or will be able to obtain such personnel from sources other than
the Department.
All employees of the Subgrantee shall have such knowledge and experience as will enable them to
perform the duties assigned to them. Any employee of the Subgrantee who, in the opinion of the
Department, is incompetent or whose conduct becomes detrimental to the work, shall immediately be
removed from association with the project.
Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, supplies, and other
resources required to perform the work.
ARTICLE 19. PROCUREMENT AND PROPERTY MANAGEMENT
The Subgrantee shall establish and administer a system to procure, control, protect, preserve, use,
maintain, and dispose of any property furnished to it by the Department or purchased pursuant to this
Agreement in accordance with its own property management procedures, provided that the procedures are
not in conflict with the Department's property management procedures or property management standards
and federal standards, as appropriate, in:
• 49 CFR, Part 18, "Uniform Administrative Requirements for Grants and Cooperative Agreements
to State and Local Governments," or
• 49 CFR, Part 19 (OMB Circular A-110), "Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and Other Nonprofit
Organizations."
ARTICLE 20. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
Upon completion or termination of this Grant Agreement, whether for cause or at the convenience of the
parties hereto, all finished or unfinished documents, data, studies, surveys, reports, maps, drawings,
models, photographs, etc. prepared by the Subgrantee, and equipment and supplies purchased with grant
funds shall, at the option of the Department, become the property of the Department. All sketches,
photographs, calculations, and other data prepared under this Agreement shall be made available, upon
request, to the Department without restriction or limitation of their further use.
A. Intellectual property consists of copyrights, patents, and any other form of intellectual property rights
covering any data bases, software, inventions, training manuals, systems design, or other proprietary
information in any form or medium.
B. All rights to Department. The Department shall own all of the rights (including copyrights, copyright
applications, copyright renewals, and copyright extensions), title and interests in and to all data, and
other information developed under this contract and versions thereof unless otherwise agreed to in
writing that there will be joint ownership.
Page 8 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: _
Subgrantee: _
C. All rights to Subgrantee. Classes and materials initially developed by the Subgrantee without any
type of funding or resource assistance from the Department remain the Subgrantee's intellectual
property. For these classes and materials, the Department payment is limited to payment for
attendance at classes.
ARTICLE 21. SUCCESSORS AND ASSIGNS
The Department and the Subgrantee each binds itself, its successors, executors, assigns, and
administrators to the other party to this Agreement and to the successors, executors, assigns, and
administrators of such other party in respect to all covenants of this Agreement. The Subgrantee shall not
assign, sublet, or transfer interest and obligations in this Agreement without written consent of the
Department.
ARTICLE 22. CIVIL RIGHTS COMPLIANCE
A. Compliance with regulations: The Subgrantee shall comply with the regulations relative to
nondiscrimination in federally -assisted programs of the USDOT: 49 CFR, Part 21; 23 CFR,
Subchapter C; and 41 CFR, Parts 60-74, as they may be amended periodically (hereinafter referred to
as the Regulations). The Subgrantee agrees to comply with Executive Order 11246, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 and as supplemented by the U.S.
Department of Labor regulations (41 CFR, Part 60).
B. Nondiscrimination: The Subgrantee, with regard to the work performed during the period of this
Agreement, shall not discriminate on the grounds of race, color, sex, national origin, age, religion, or
disability in the selection and retention of subcontractors, including procurements of materials and
leases of equipment.
C. Solicitations for subcontracts, including procurement of materials and equipment: In all solicitations
either by competitive bidding or negotiation made by the Subgrantee for work to be performed under
a subcontract, including procurements of materials and leases of equipment, each potential
subcontractor or supplier shall be notified by the Subgrantee of the Subgrantee's obligations under
this Agreement and the regulations relative to nondiscrimination on the grounds of race, color, sex,
national origin, age, religion, or disability.
D. Information and reports: The Subgrantee shall provide all information and reports required by the
regulations, or directives issued pursuant thereto, and shall permit access to its books, records,
accounts, other sources of information, and its facilities as may be determined by the Department or
the USDOT to be pertinent to ascertain compliance with such regulations or directives. Where any
information required of the Subgrantee is in the exclusive possession of another who fails or refuses
to furnish this information, the Subgrantee shall so certify to the Department or the US DOT,
whichever is appropriate, and shall set forth what efforts the Subgrantee has made to obtain the
requested information.
E. Sanctions for noncompliance: In the event of the Subgrantee's noncompliance with the
nondiscrimination provision of this Agreement, the Department shall impose such sanctions as it or
the US DOT may determine to be appropriate.
F. Incorporation of provisions: The Subgrantee shall include the provisions of paragraphs A. through E.
in every subcontract, including procurements of materials and leases of equipment, unless exempt by
the regulations or directives. The Subgrantee shall take such action with respect to any subcontract or
procurement as the Department may direct as a means of enforcing such provisions, including
sanctions for noncompliance. However, in the event a Subgrantee becomes involved in, or is
Page 9 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: _
Subgrantee: _
threatened with litigation with a subcontractor or supplier as a result of such direction, the Subgrantee
may request the Department to enter into litigation to protect the interests of the state; and in addition,
the Subgrantee may request the United States to enter into such litigation to protect the interests of the
United States.
ARTICLE 23. DISADVANTAGED BUSINESS ENTERPRISE
It is the policy of the Department and the USDOT that Disadvantaged Business Enterprises, as defined in
49 CFR Part 26, shall have the opportunity to participate in the performance of agreements financed in
whole or in part with federal funds. Consequently, the Disadvantaged Business Enterprise requirements
of 49 CFR Part 26, apply to this Agreement as follows:
• The Subgrantee agrees to insure that Disadvantaged Business Enterprises, as defined in 49 CFR
Part 26, have the opportunity to participate in the performance of agreements and subcontracts
financed in whole or in part with federal funds. In this regard, the Subgrantee shall make good
faith efforts in accordance with 49 CFR Part 26, to insure that Disadvantaged Business
Enterprises have the opportunity to compete for and perform agreements and subcontracts.
• The Subgrantee and any subcontractor shall not discriminate on the basis of race, color, sex,
national origin, or disability in the award and performance of agreements funded in whole or in
part with federal funds.
These requirements shall be included in any subcontract.
Failure to carry out the requirements set forth above shall constitute a breach of this Agreement and, after
the notification of the Department, may result in termination of this Agreement by the Department, or
other such remedy as the Department deems appropriate.
ARTICLE 24. DEBARMENT/SUSPENSION
A. The Subgrantee certifies, to the best of its knowledge and belief, that it and its principals:
1. Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any federal department or agency;
2. Have not within a three (3) year period preceding this Agreement been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a federal, state, or local public transaction or
contract under a public transaction; violation of federal or state antitrust statutes; or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
3. Are not presently indicted or otherwise criminally or civilly charged by a federal, state, or local
governmental entity with commission of any of the offenses enumerated in paragraph A. 2. of this
Article; and
4. Have not, within a three (3) year period preceding this Agreement, had one or more federal, state,
or local public transactions terminated for cause or default.
B. Where the Subgrantee is unable to certify to any of the statements in this Article, such Subgrantee
shall attach an explanation to this Agreement.
Page 10 of 11 TxDOT Form 1854 (rev. 712012004)
Attachment B
Project Title: —
Subgrantee: _
C. The Subgrantee is prohibited from making any award or permitting any award at any tier to any party
which is debarred or suspended or otherwise excluded from or ineligible for participation in federal
assistance programs under Executive Order 12549, Debarment and Suspension.
D. The Subgrantee shall require any party to a subcontract or purchase order awarded under this Grant
Agreement to certify its eligibility to receive federal grant funds, and, when requested by the
Department, to furnish a copy of the certification.
ARTICLE 25. LOBBYING CERTIFICATION
The Subgrantee certifies to the best of his or her knowledge and belief that:
A. No federally appropriated funds have been paid or will be paid by or on behalf of the Subgrantee to
any person for influencing or attempting to influence an officer or employee of any federal agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making
of any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this federal contract, grant, loan, or cooperative agreement, the party to this
Agreement shall complete and submit Standard Form - LLL, "Disclosure Form to Report Lobbying,"
in accordance with its instructions.
C. The Subgrantee shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts) and that all subrecipients shall certify
and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
ARTICLE 26. CHILD SUPPORT STATEMENT
Unless the Subgrantee is a governmental or non-profit entity, the Subgrantee certifies that it either will go
to the Department's website noted below and complete the Child Support Statement or already has a
Child Support Statement on file with the Department . The Subgrantee is responsible for keeping the
Child Support Statement current and on file with that office for the duration of this Agreement period.
The Subgrantee further certifies that the Child Support Statement on file contains the child support
information for the individuals or business entities named in this grant. Under Section 231.006, Family
Code, the Subgrantee certifies that the individual or business entity named in this Agreement is not
ineligible to receive the specified grant or payment and acknowledges that this Agreement may be
terminated and payment may be withheld if this certification is inaccurate.
The form for the Child Support Statement is available on the Internet at:
hitp://www.dot.state.tx.us/cso/default.htm.
Page 11 of]] TxDOT Form 1854 (rev. 712012004)
Project Title:
Name of Subgrantee:
Traffic Safety Project Description
I. OBJECTIVES:
Attachment C
Resolution No. 2006-RO420
September 13, 2006
Item No. 5.15
A. To complete administrative and general grant requirements by 09-30-07, as defined
in the Action Plan (Attachment D).
B. To support grant efforts with a public information and education (PI&E) program by
09-30-07, as defined in the Action Plan (Attachment D).
C. Click here to type more.
II. PERFORMANCE MEASURES AND ANNUAL TARGETS:
The following performance measures and target numbers, when applicable, shall be
included in each Performance Report (Form 1871) and summarized in the Final
Performance and Administrative Evaluation Report (Form 1874):
Measure
Target Number
Increase Speed citations
7970
Increase DWI Arrests
618
Reduce speed -related crashes
2750
Reduce alcohol -related crashes
275
III. RESPONSIBILITIES OF THE SUBGRANTEE:
A. Carry out the objectives and performance measures of this Grant Agreement by
implementing all activities in the Action Plan (Attachment D).
B. Submit all required reports to the Department fully completed with the most current
information and within the required times, as defined in Articles 3 and 7 of the
General Terms and Conditions (Attachment B). This includes reporting to the
Department on progress, achievements, and problems in periodic performance
reports. All required documents must be accurate. Inaccurate documents will delay
processing and approval of any related Requests for Reimbursement (Form 1858).
C. A Final Performance and Administrative Evaluation Report summarizing all
activities and accomplishments will be submitted electronically on Department
approved forms no later than thirty (30) days after the grant ending date.
D. Attend Department -approved grant management training.
E. Attend meetings according to the following:
1. The Subgrantee will arrange for meetings with the Department as indicated in
the Action Plan to present status of activities and to discuss problems and
schedule for the following quarter's work.
2. The project director or other qualified person will be available to represent the
Subgrantee at meetings requested by the Department.
Traffic Safety Project Description Page 1 of 3 TxDOT Form 2076 (Rev: 71812004)
Project Title:
Subgrantee:
IV.
Attachment C
F. When applicable, all newly developed public information and education (PI&E)
materials must be submitted to the Department for written approval prior to final
production. Refer to the Traffic Safety Program Manual regarding PI&E procedures.
The manual is available at: http://manuals.dot.state.tx.us/dynaweb/coltraff/tfc
G. For out of state travel expenses to be reimbursable, the Subgrantee must have
obtained the written approval of the Department prior to the beginning of the trip.
Grant approval does not satisfy this requirement. For Department district -managed
grants, the Subgrantee must have written Department district approval for travel and
related expenses if outside of the Department district's boundaries.
H. Maintain verification that all expenses, including wages or salaries, for which
reimbursement is requested is for work exclusively related to this project.
I. Ensure that this grant will in no way supplant (replace) funds from other sources.
Supplanting refers to the use of federal funds to support personnel or an activity
already supported by local or state funds.
J. The Subgrantee should have a safety belt use policy. If the Subgrantee does not have
a safety belt use policy in place, a policy should be implemented during the grant
year.
RESPONSIBILITIES OF THE DEPARTMENT:
A. Monitor the Subgrantee's compliance with the performance obligations and fiscal
requirements of this Grant Agreement using appropriate and necessary monitoring
and inspections, including but not limited to:
1. review of periodic reports
2. physical inspection of project records
3. telephone conversations
4. a -mails and letters
5. meetings.
B. Provide program management and technical assistance.
C. Attend appropriate meetings.
D. Reimburse the Subgrantee for all eligible costs as defined in Traffic Safety Project
Budget (Attachment E). Requests for Reimbursement will be processed up to the
maximum amount payable, as indicated on the cover page of the Grant Agreement.
E. Perform an administrative review of the project at the close of the Grant Period to
include a review of the attainment of objectives and performance measures in the
Traffic Safety Project Description (Attachment C), and adherence to the Action Plan
(Attachment D) and to the Traffic Safety Project Budget (Attachment E).
Traffic Safety Project Description Page 2 of 3 RDOT Form 2076 (Rev: 71812004)
Project Title:
Subgrantee:
V. PROGRAM INCOME:
Attachment C
If referenced and approved in the Highway Safety Plan and Grant Agreement, a
Subgrantee may generate or earn program income from grant -supported activities. Such
earnings may include, but will not be limited to, income from service fees, sale of
commodities, usage or rental fees, and royalties on patents and copyrights.
If included in the grant budget, approved costs paid for with program income can be used
as project match.
All program income earned during the Grant Period shall be retained by the Subgrantee
and, in accordance with the grant or other agreement, shall be added to federal funds
committed to the project and be used to further eligible program objectives.
Program income that remains unexpended after grant end shall continue to be committed to
the original grant objectives.
Traffic Safety Project Description Page 3 of 3 TxDOT Form 2076 (Rev: 71812004)
Attachment D
A.��ACTION PLAN Resolution No. 2006-RO420
nmpwdaon
September 13, 2006
Form 1852 (rev. WW2005) FY 2007 Item No. 5.1.5
PROJECT TITLE: STEP Comprehensive KEY:
SUBGRANTEE: City Of Lubbock p = planned activity
OBJECTIVE: To complete administrative and general grant requirements by 09/30/2007, as defined below: c =completed activityr =revised
ACTIVITY
RESPONSIBLE
PROJECT
MONTH
OC
NO
DE
JA
FE
MR
AP
MY
JN
JL
AU
SE
OC
NO
1. Submit letter regarding signature authority.
Subgrantee
2. Submit o rational cost per vehicle mile if applicable).
Subgrantee
p
3. Hold Grant deliverymeeting.
Department
4. Attend TxDOT Project Management Course
Subgrantee
P
5. Submit Performance Reports.
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
6. Submit Requests for Reimbursement.
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
7. Submit Final Performance Report and Administrative
Evaluation Report.
Subgrantee
P
8. Hold Grant progress review meeting.
Sub rantee & Dept.
p
p
p
P
9. Conduct on -site monitoring visit.
Department
p
10. Submit documentation of any grant -required training (if
applicable
Subgrantee
Page 1 of 3
Nq
of Tnn.pwhtlon
Form 1852 (rev. 6129/2005)
ACTION PLAN
FY 2007
PROJECT TITLE: STEP Comprehensive
SUBGRANTEE: City Of Lubbock
OBJECTIVE: To support grant efforts with a public information and education (PI&E) program by 0913012007, as
defined below:
Attachment D
KEY:
p = planned activity
c = completed activity
r = revised
Modify these activities as appropriate:
ACTIVITY
RESPONSIBLE
PROJECT
MONTH
OC
NO
DE
JA
FE
MR
AP
MY
JN
JL
AU
SE
OC
NO
1. Determine types of materials needed.
Subgrantee
2. Develop proposed materials.
Subqrantee
3. Submit proposed materials and the PI&E plan to the
Department for approval.
Subgrantee
4. Approve materials and plan.
Department
5. Produce/distribute materials.
Subgrantee
P
P
P
P
6. Maintain records of all PI & E material received/distributed.
Subgrantee
7. Conduct presentations.
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
I P
8. Conduct media exposures (e.g., news conferences, news
releases, and interviews
Subgrantee
P
P
P
P
P
P
P
P
P
P
P
P
9. Conduct community events e.., health fairs, booths).
Subgrantee
P
P
P
P
Page 2 of 3
r.�..
o► rnn.pwhao.
Form 1862 (rev. 6129/2005)
PROJECT TITLE: STEP Comprehensive
SUBGRANTEE: City Of Lubbock
OBJECTIVE: Click here to type objective.
ACTION PLAN
FY 2007
Attachment D
KEY:
p = planned activity
c = completed activity
r = revised
ACTIVITY
RESPONSIBLE
PROJECT
MONTH
OC
NO
DE
JA
FE
MR
AP
MY
JN
JL
AU
SE
OC
NO
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Double-click hm to create another blank Action Plan.
To add another row to table, press TAB at end of row.
Page 3 of 3
Attachment E
AiWr"WVW1"%*
tla-
Pator/(rev. iv,ti2ooa)
Page
1 of 2
Traffic Safety Project Budget
Page
Project Title: STEP Comprehensive_
Name of Subgrantee: City of Lubbock
Fiscal Year: 2007
(Round figures to nearest dollar)
❑ Check here if this is a revised budget. Other/ Program
Date Revised: TxDOT State/Local Income TOTAL
Budget Category I — Labor Costs
(100) Salaries
® Overtime or [] Regular Time
Salary rates are estimated for budget purposes only. Re-
imbursements will be based on actual costs per employee in
accordance with Subgrantee's payroll policy and salary rate.
List details (specify title, salary rate, and percent of time):
A. Ufflcers
B. geraeants
C. Lieutenants
D. Protect Director _
E.
F.
G.
H.
I.
J.
K.
TotalSalaries.................................................................
(200) Fringe Benefits*
List details (specify title and fringe rate):
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
K.
Total Fringe Benefits .....................................................
74,100
74,100
148,200
14,872
14,872
29,744
5,967
5,967
11,934
4,576
4,576
9,152
0
0
0
0
0
0
0
99,515 99,515 0 199,030
0
0
0
0 0 0
0
0
0
0
0
0
0
0
0
I. Total Labor Costs (100 + 200)........................................ 99,515 99,515 0 199,030
# Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required
for all costs included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500),
Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800)
Attachment E
TxDOT Form 2077 (rev. 811212004) Project Title: STEP Comprehensive
Page 2 of 2 Subgrantee: City of Lubbock
Fiscal Year: 2007
❑ Check here if this is a revised budget.
Date Revised:
Budget Category II — Other Direct Costs
(Round figures to nearest dollar)
Other/ Program
TxDOT _ State/Local Income TOE
(300) Travel and Per Diem* ......................................... 300 300 600
Reimbursements will be in accordance with Subgrantee's
travel policy. Subgrantee must bill for actual travel expenses
— not to exceed the limits reimbursable under state law.
(400) Equipment*..........................................................
(500) Supplies*...............................................................
(600) Contractual Services* ..........................................
(700) Other Miscellaneous*
A. Public information & education (PI&E) materials .....
I. Educational items = $
(examples: brochures, bumper stickers, posters,
fliers, etc.)
2. Promotional items = $
(examples: key chains, magnets, pencils, pens,
mugs, etc.)
B. Other...........................................................................
Total Other Miscellaneous ............................................
0
0
0
0
0
0 0 0 0
.ram_
II. Total Other Direct Costs
(300+ 400 + 500 + 600 + 700)........................................ 300 300 0 600
Budget Category III — Indirect Costs
(800) Indlrect Cost Rate* (at %) ......................... 0
Summary:
Total Labor Costs..........................................................
Total Other Direct Costs ...............................................
TotalIndirect Costs .......................................................
99,515
99,515
0
199,030
300
300
0
600
0
0
0
0
Grand Total (I + II + IIn..................................... 99,815 99,815 0 199,630
Fund Sources (Percent Share) ........................................ 50.00% 50.00% 0.00%
* Budget Detail Required: As an attachment to the budget, a justification and a detailed cost breakdown is required
for all costs included for Fringe Benefits (200), Travel and Per Diem (300), Equipment (400), Supplies (500),
Contractual Services (600), Other Miscellaneous (700), and Indirect Cost Rate (800)
CITY OF LUBBOCK
MEMO
TO: Leeann Dumbauld, City Manager
FROM: Claude Jones, Chief of Police
SUBJECT: Agenda Comments for September 13, 2006 City Council Meeting
DATE: August 28, 2006
CITY OF LUBBOCK
AGENDA ITEM SUMMARY
ITEM # / SUMMARY:
Consider a resolution authorizing the Mayor to approve a Grant Agreement for a State
administered, federally financed Comprehensive STEP Program. This program combines
the Driving While Intoxicated STEP Program and the SPEED STEP Program into one
grant.
BACKGROUND / DISCUSSION:
This is a grant program utilizing off duty personnel working overtime to detect and arrest
alcohol and drug impaired drivers within targeted areas of the city.
Additionally, utilizing off duty personnel working overtime to non-compliance of
designated speed limits within targeted areas of the city.
In the past, TXDOT mandated 1 grant application for the Driving While Intoxicated
STEP Program, and a separate grant for the federally financed SPEED STEP Program.
TXDOT now requests that both grants be combined into 1, with productivity and
overtime expenditures kept separately for each one.
FISCAL IMPACT
This enforcement program will be conducted during fiscal year 2007. Awards for this
grant have been set beginning October 1, 2006, upon approval of the Lubbock City
Council. The projected expenditures for this grant is $199,630.00, and will be
administered during the period October 1, 2006 and ending on September 30, 2007.
Through this grant, TXDOT will reimburse 50% of the expenditures.
SUMMARY/RECOMMENDATION:
The Police Department recommends the approval of this �syalution approving the
Comprehensive STEP project grant. � � A