HomeMy WebLinkAboutResolution - 2006-R0138 - Letter Of Award - Baker Office Products - 03_23_2006Resolution No. 2006-RO138
March 23, 2006
Item No. 5.30
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award, per ITB
#06-002-MA, by and between the City of Lubbock and Balser Office Products of
Lubbock, Texas, and related documents. Said Letter of Award is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council this 23rd day of lurch _'2006.
TOM MARTIN, MAYOR PRO TEM
ATTEST:
Re ecca Garza, City Secretary
APPROVED AS TO CONTENT:
vxt-n
Victor Kilmah
Director of Purchasing Contract Manager
APPROVED AS TO FORM:
M. Knight, Agrstant City Attorney
ml/ccdocs/Ltr of Award -Baker Office Products.res
March 17, 2006
Resolution No. 2006-RO138
March 23, 2006.
Item No. 5.30
Office of
Purchasing
P.O. Box 2000 March 23, 2003
Lubbock. Texas 79457
(806) 775-2167 9 Fax (806) 775-2164
Brian McPeak
Baker Office Products
PO Box 1920
Lubbock, Texas 79408-1920
RE: ITB #06-002 MA - OFFICE FURNITURE - ANNUAL PRICING
Dear Mr. McPeak:
BAKER OFFICE PRODUCTS has been awarded the items noted below for Office
Furniture - Annual Pricing based on your response to the City of Lubbock invitation to ITB #06-
002-MA.
1. A Purchase Order will be issued by the City of Lubbock and covers the category of
items shown below, and no other, during the period beginning March 23, 2006 and
ending March 22, 2007. The City of Lubbock shall not be responsible for payment
of any invoices except those orders placed pursuant to this agreement.
Category of Items:
% Discount off MSRP
Item#1
Desks & Credenzas -Hon
@53.60% off MSRP
Desks & Credenzas-Steelcase
@40.00% off MSRP
Item#2
Bookcases -Bevis
@53.60% off MSRP
Bookcases-Steelcase
@40.00% off MSRP
Item#3
Conference Tables -Bevis
@53.60% off MSRP
Conference Tables -Hon
@53.60% off MSRP
Conference Tables-Steelcase
@40.00% off MSRP
Item#4
Work Tables -Bevis
@53.60% off MSRP
Work Tables -Hon
@53.60% off MSRP
Work Tables-Steelcase
@40.00% off MSRP
Item#5
Folding Tables -Bevis
@53.60% off MSRP
Folding Tables -Hon
@53.60% off MSRP
Folding Tables -Ice Berg
@47.60% off MSRP
Item#7
Office Chairs -Paoli
@41.60% off MSRP
Office Chairs -United
@47.60% off MSRP
Item#8
Stacking Chairs -Hon
@53.60% off MSRP
Stacking Chairs-Steelcase
@40.00% off MSRP
Stacking Chairs -United
@47.60% off MSRP
Stacking Chairs-Virco
@47.60% off MSRP
Item#9
Folding Chairs -Hon
@53.60% off MSRP
Folding Chairs -Ice Berg
@47.60% off MSRP
Folding Chairs-Virco
@47.60% off MSRP
Item#10
Vertical File Cabinets -Hon
@53.60% off MSRP
Vertical File Cabinets-Tennsco
@41.60% off MSRP
Item#11
Lateral File Cabinets -Hon
@53.60% off MSRP
Lateral File Cabinets-Steelcase
@40.00% off MSRP
Item#13 Flat Files -Hamilton
@5.600% off MSRP
Flat Files -Hon
@53:60% off MSRP
Item#14 Computer Furniture-Betford
@31.605y,, off MSRP
Computer Furniture -Bevis
@53.60% off MSRP
Computer Furniture -Bush
@20.60% off MSRP
Computer Furniture -Hon
@53.60% off MSRP
Computer Furniture-Steelcase
@40.00% off MSRP
Computer Furniture -Rubber Maid
@47.60% off MSRP
Computer Furniture-Virco
@47.06% off MSRP
2. BAKER OFFICE PRODUCTS bid dated March 23, 2006 is incorporated into and made
a part of this agreement.
3. Price: As quoted.
4. All invoices shall be directed to:
City of Lubbock
Accounts Payable
P.O. Box 2000
Lubbock, Texas 79457
5. The City of Lubbock reserves the right to enforce performance of this contract in a
manner prescribed by law or deemed to be the best interest of the City of Lubbock
in the event of breach or default of this agreement. The City of Lubbock reserves
the right to terminate this agreement with a thirty (30) day written notice in the
event BAKER OFFICE SUPPLIES fails to perform in accordance with their proposal
dated March 23, 2006.
City of Lubbock:
TOM MARTIN, MAYOR PRO TEM
APPROVED AS TO CONTENT:
�c
Victor Kilman
Director of Purc asing and Contract Management
APPROVED AS TO FORM*
,�96rney
cc: Bid Folder
Sincerely,
Marta Alvarez
Senior Buyer
ATTEST:
RelSecca Garza
City Secretary
Y O
G , , w'
f/ � PURCHASE
TdBAKER OFFICE PRODUCTS
PO BOX 1920
LUBBOCK TX 79408
CITY OF LUBBOCK
M�
Page - 1
Date - 6/16/08
Order No. - 331449 000 OP
Brn/Plt - 3511
SHIP TO:
CITY OF LUBBOCK
POLICE DEPARTMENT
916 TEXAS AVENUE
LUBBOCK TX 79401
INVOICE TO. CITY OF LUBBOCK
ACCOUNTS PAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY: V6��'
Ordered - 06/16/08 Freight - FOB Destination Frt Prepaid
Requested - 06/16/08 Taken By - FELIX ORTA
Delivery - PER W. BULLOCK REQ# 30959 BID# 06-002-MA
--------------------------------------- ....................................... --------
Description / Supplier Ite
STEELCASE TURNSTONE GUEST
CHAIRS TS38007
STEELCASE TURNPOINT TASK
CHAIRS TS38001
Ordered UM Unit Cost UM
........... ------------- --
72.000 EA 197.6800 EA
65.000 EA 432.8800 EA
Extension Req. Dt
14,232.96 07/14/08
28,137.20 07/14/08
This purchase order encumbers funds in the amount of $42,370.16 for a bid awarded to Baker Office Products of
Lubbock, TX, on December 16, 2006, in accordance with Resolution No. 2006-110138. The following are
incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2006-R0138.
CITY OF LUBBOCK
Tom Martin, Mayor
ATTEST:
Rebe ca Garza, City Secrets
Total Order
Terms NET 1ST OF MONTH, PA 42,370.16
t Y O
G � p
1 � ,
�� 11
TO:
PURCHASE ORDER
BAKER OFFICE PRODUCTS
PO BOX 1920
LUBBOCK TX 79408
'OICE TO:
ACCOUNTS PAYABLE
P.O. BOX 2000
LIIBBOCK. TX 79457
SHIP TO:
BY:
Page - 1
Date - 9/17/08
Order No. - 336154 000 OP
Brn/Plt - 3511
CITY OF LUBBOCK
STREET ENGINEERING DEPARTMENT
1625 13TH STREET
ROOM L06
LUBBOCK TX 79401
---------------------------------------------------------v-----------------
Ordered - 09/17/08 Freight - FOB Destination Frt Prepaid
Requested - 11/30/08 Taken By - MARTA ALVAREZ
Delivery - BID 06-002-MA OFFICE FURNITURE CONTRACT
---------------------------------------.......................................
Description / Supplier Ite Ordered UM Unit Cost UM Extension Req. Dt
----------------------------........... ..----------- .. ............ --------
Steel Case Furniture 1.000 LT 82,780.2800 LT 82,780.28 11/30/08
Transportation 1.000 LT 15,745.0000 LT 15,745.00 11/30/08
Baker Office Products Quote No. 703
This purchase order encumbers funds in the amount of $98,525.28 for a bid awarded to Baker Office Products of
Lubbock, TX, on December 16, 2006, in accordance with Resolution No. 2006-R0138. The following are
incorporated into and made part of this purchase order by letter of ratification or Resolution No. 2006-R0138.
CITY OF LUBBOCK
f
Tom Martin, Mayor
ATTEST:
Rebe a Garza, City Secre ary
Total Order
-------------------------------------------------------------------------------------
Terms NET 30 98,525.28