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HomeMy WebLinkAboutResolution - 2006-R0096 - Change Order No. 3 - Contract 6171, Tom's Tree Place - 02_24_2006Resolution No. 2006-R0096 February 24, 2006 Item No. 6.20 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor Pro Tern of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Change Order No. 3 for Tom's Tree Place Contract #6171 and associated documents. Said Change Order is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 24th day of Fe-hruary 72006. TO MARTIN, MAYOR PRO TEM ATTEST: Rebecca Garza, City Secretary APPR VEDASXP CONTENT: Rob Al ' on, e Director of Business Development APPROVED AS TO FORM: Linda L. Chamales, Senior Attorney Office Practice Section City Att i Linda/ccdocs: Res-Tom's Tree Place Ch Order #3 February 15, 2006 CITY OF' Ltliabc' K CHANGE ORDER Change Order #: ' .473 Contractor: i TOM'S TREE PLACE Date: 01-19-06 BlD/ITB #: 05-094-BM Contract #: 6171 Project Name: OVERTON PARK STREETSCAPE AND LANDSCAPE Change Order within the scope of the contract means a Change Order that DOES NOT ALTER THE NATURE OF THE THING TO BE CONSTRUCTED AND THAT IS AN INTEGRAL PART OF THE PROJECT OBJECTIVE. After performance of a construction contract begins, Change Orders may be approved if necessary to 1) make changes in plans or specifications; or 2) decrease or increase the quantity of work to be performed or materials, equipment, or supplies to be furnished. This DOES NOT mean that a department can redefine the project. All work that alters the nature of the the to be constructed or that is not an integral hart of the project objective must be let out for public bid by the Purchasing Department. Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the Walmart Streetscape $259,004.17 For the PSC plans and specifications called Walmart Streetscape., Tom's Tree Place proposes the following: All Trees, Shrubs, gourd cover, labor to install landscape. All Labor and required materials to install light poles famished by LP&L. All labor and required materials to install furnishings supplied by the City of Lubbock. Required maintainence. Bonds and insurance and supervision. This Change order adds 120 Working Days to this contract time. Change Orders must either be negotiated in the best interest of the City of Lubbock or put out for public bid by the Purchasing Department. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: $2794412.00 B. AMOUNT OF T141S CHANGE ORDER: Council approval required if aver $25,000 11,2 ll v . C. PERCENT OF CONTRACT VALUE MS CHANGE ORDER (B/A): � � �� , ALj D. AMOUNT OF PREVIOUS CHANGE ORDERS: $5175.50 E. TOTAL AMOUNT OF ALL CHANCE ORDERS (B+D): $264,179.67 IAA F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A):1s%Macimurn n - `} L- G. NEW CONTRACT AMOUNT (A+E): $3,058,591.67 It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor under this Change Order. �A._ � i C CTOR Date 2 PROJECT AR iiTECT/ENGINEER Date O O Appro as Con Approved as to Form: o 2...1 L!S-/?4 (3) OWNER'S REP SENTATIVE Date (4 ATTOPINEY, Date AA ©� (5) DIRECTOR F FISCAL POLICY Date (6) PURCHASIN AND CONTRACT MANAGER Date PUR-045 (Rev 05105) change Ureers over 3x3,uuv require a c cr cover sneer ana mejoitowing signatures: CITY OF Lp� T: (7) MAYOR 4y1or Pro T Date (8) Cft SECRETARY Date Council Date:- y Agenda Item #: — Resolution#: PUR-045 (Rev M05) WalMart Streetscape CO QUANTITY DESCRIPTION SIZE TOTAL COST —TOTALS- 176 Naturelife Soil Conditioner 3 Cu. Ft. $1,317.36 $7.49 288 Cypress Mulch 2 Cu. Ft. $2,155.68 $7.49 5 Chinese Pistache 3" Cal.b&b $2,400.00 $480.00 18 Burr Oak 3" Cal.b&b $9,180.00 $510.00 16 Shumard Red Oak 3" Cal.b&b $8,160.00 $510.00 49 Cedar Elm 3" Cal.b&b $23,520.00 $480.00 136 Little Business Daylily 1 Gal $1,530.00 $11.25 28 Indian Hawthorn 5 Gal $1,029.00 $36.75 208 Wintercreeper 4'* Pot $714.48 $3.44 679 Autumn Joy Sedum 1 Gal $7,638.75 $11.25 144 Hameln Grass I Gal $1,836.00 $12.75 126 Nandina Compacta 1 Gal $1,795.50 $14.25 420 Blue Plumbago 4" Pot $2,072.70 $4.94 107 Salvia gregi I Gal $1,524.75 $14.25 606 Coreopsis lanceolata I Gal $6,817.50 $11.25 146 Topsoil Out CY $1,825.00 $12.50 146 Topsoil Mix CY $3,650.00 $25.00 15 Maintenance Months $2,812.50 $187.50 1 Electrical Labor $126,272.30 $126,272.30 1 Electrical Parts $35,305.00 $35,305.00 4 Project Superintendent Months $9,000.00 $2,250.00 14 Installing Furnishings Each $4,620.00 $330.00 TOTAL MATERIALS $206,221.48 TOTAL INSTALLATION $48,955.04 SUBTOTAL $255,176.52 BONDS 1.5% $3,827.65 FINAL TOTAL $259,004.17 Overton Park Glenna Goodacre.xis I CONTRACT NO.6171 STATE OF TEXAS COUNTY OF LUBBOCK THIS AGREEMENT, made and entered into this 8th day of September, 2005 by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through the Mayor, City of Lubbock, thereunto authorized to do so, hereinafter referred to as OWNER, and Tom's Tree Place of the City of Lubbock. County of Lubbock and t.be State of Texas hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CONTRACTOR hereby agrees with OWNER to commence and complete the construction of certain improvements described as follows: BID 405-094-BM - OVERTON PARK STREETSCAPE AND LANDSCAPE - $2,794,412.00 and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said construction in accordance with the contract documents as defined in the General Condition of Agreement. Tom's Tree Place's bid dated August 18th, 2005 is incorporated into and made a part of this agreement. The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the performance of the contract in accordance with the bid submitted therefore, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IIN WITNESS WHEREOF, the parties to these presents have executed this agreement in Lubbock, Lubbock County, Texas in the year and day first above written. ICITY OF LUBBOCK, TEXAS (OWNER): By: MAYOR IATTEST: City Secretary APPROVED AS TO CONTENT: I Owner's Representative IDirector APPROVED AS TO FORM: CONTRACTOR: wts By: CIA PRINTS E: TITLE: V P COMPLETE ADDRESS: Tom's Tree Place