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Home My WebLink AboutResolution - 2006-R0433 - Change Order To Software Upgrade - Interactive Designs, Inc. - 09_13_2006Resolution 2006—RO433 September 13, 2006 Item No. 5.30 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock hereby authorizes and directs the Mayor of the City of Lubbock to execute a Change Order No. 1 to a software upgrade Contract by and between the City of Lubbock and Interactive Computer Designs, Inc. (Tyler Technologies-Incode), of Dallas, Texas, for court management software improvements at the Lubbock Municipal Court, which Change Order No. 1 and any associated documents are attached hereto and made a part of this Resolution for all intents and purposes. Passed by the City Council this 13th day of September , 2006. ATTEST: Rebecca Garza, City Secretary Robert 1Ddfy; MuniciparCourt Judge APPROVED AST-9 FORM: Vandiver, Mres/MuniCtChangeOrderRes August 31, 2006 Resolution No. 2006—RO433 CITY OF LUBBOCK CHANGE ORDER Change Order #: 001 Contractor: Interactive Computer Designs, Inc. (Tyler Date: 1 8-15-06 1 BID/ITB #: Contract #: Project Name: I Municipal Court -Court Management software upgrade Change Order within the scope of the contract means a Change Order that DOES NOT ALTER THE NATURE OF THE THING TO BE CONSTRUCTED AND THAT IS AN INTEGRAL PART OF THE PROJECT OBJECTIVE. After performance of a construction contract begins, Change Orders may be approved if necessary to 1) make changes in plans or specifications; or 2) decrease or increase the quantity of work to be performed or materials, equipment, or supplies to be furnished. This DOES NOT mean that a department can redefine the project. All work that alters the nature of the thing to be constructed or that is not an integral part of the project objective must be let out for public bid by the Purchasing Department. Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction not covered by the specifications and drawings of the project (aaach adMonalpages ifnecessary): Contractor has identified several "gaps" between our current procedures and what the new software will accomplish. These procedures or functions were not addressed in the RFP. To add these to the new system will require the contractor to do additional custom programming to create, test and implement. Change Orders must either be negotiated in the best interest of the City of Lubbock or put out for public bid by the Purchasing Department. Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices are contained in the initial contract, no deviations are allowed in computing negotiated change order costs. ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM. ITEM DESCRIPTION AMOUNT A. ORIGINAL CONTRACT VALUE: $231,471.00 B. AMOUNT OF THIS CHANGE ORDER: council approval required ifover$25,000 $35,000.00 C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): 15.12 % D. AMOUNT OF PREVIOUS CHANGE ORDERS: $ 0 E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $35000.00 F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 23%Maximum 15.12 % G. NEW CONTRACT AMOUNT (A+E): $266,471 It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise, in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor under this Change Order. � - /1, --06 Date PUR-045 (Rev 02106) Change Orders over $25,000 require a Conlract Cover Sheet and thefoRowing signatwes: CITY 01, ATT /13/06 9/13/06 (7) MAYOR Date (8) CITY StCRETARY Date Council Date: September 13, 2006 Agenda Item #: 5.30 Resolution #: 2006-RO433 PUR-045 (Rev 02106) Professional Services Summary Of Custom Programming Prepared for City of Lubbock Barry Pitaniello IT Project Manager 915 Ave J Lubbock, TX 79457 Phone: (806) 775-2382 FAX: (806) 775-2164 BPitaniello®mail.ci.lubbock.tx.us Prepared By: Tyler Technologies Robin Reeves (800) 646-2633 August 14, 2006 tyler TECHNOLOGIES Professional Services One Warrant Per Citation Prepared for City of Lubbock Barry Pitaniello TT Project Manager 915 Ave J Lubbock, TX 79457 Phone: (806) 775-2382 FAX: (806) 775-2164 BPitaniello®mail.ci.lubbock.tx.us Prepared By: Tyler Technologies Robin Reeves (800) 646-2633 August 14, 2006 t y I e r TFCHN0L0(-7iE5 Customer Name: City of Lubbock Contact: Barry Pitaniello Date: T L C f: N O L Q Q' C 2 August 14, 2006 Salesman: Robin Reeves Summary Investment summary lnve8ftent Annual M inftnance Fees Custom Interface/Programming Custom Interface/Programming Maintenance 4,000 Estimated Services 20,000 Total Purchase Price 20,000 Trial Annual Fees 4,000 Monthly Lease Option. A Monthly Lease is available for 396 per month for 60 Months NOTE: Monthly lease option provided by Diversified Lenders of Lubbock, Texas. The first and last month payments are due in advance, with a $1 purchase at the end of the lease. Contact our office for more information and options. Note: P-posal provided by INCODE fs valid for 120 days. After 120 days proposal pricing fir subject to change. Prepared By Tyler Technologies 800.646.2633 2DO60525 Customer Name: City of Lubbock tyler Contact: Barry Pitaniello Date: August 14, 2006 T EC H NC L G Q! E Salesman: Robin Reeves Custom h tsrface/Prognmming Application Software QTY License Fee Estimated Estimated Hours Services Total Cost Annual Maintenance Custom WerfacetCush m Programming CustornbAion that Warrants can be issued for one citation 1 100 25,000 6,250 and inctudes all the associated violations. (discount already applied) Strategic Business Partner -5,000 I 2,250 Nds: fie cusbm in roynmming proposal is good for 30 days. Agar 30 days the m atom wftffacWp-oVam p=ng is subject to charge and %W be r wwW to undergo the WCODE review process again. Winaaanee le rulMet orlglnaf conMats tZN 2005-0{!! INC IVE &&WW 100 20,000 4,000 Total 100 20,000 4,000 Prepared By Tyler Technologies 800.646.2633 20060525 Professional Services Parking Citations Custom Report Prepared for City of Lubbock Barry Pitaniello IT Project Manager 915 Ave J Lubbock, TX 79457 Phone: (806) 775-2382 FAX: (806) 775-2164 BPitaniello®mail.ci.lubbock.tx.us Prepared By: Tyler Technologies Robin Reeves (800) 646-2633 August 9, 2006 tyler 7F C H N 0 L 0 G I E 5 j, Customer Name: City of Lubbock LContact: Barry Pitaniello T G1'i tf L O G f C i Date: August 9, 2006 Salesman: Robin Reeves Summary Investmsnt Summary Irfvestr"w Annual Maintenance Fees Custom Interface/Programming Estimated Services 2,000 Custom Interface/Programming Maintenance 400 Total Purchase Price 2,000 Total Annual Fees Monthly Lease Opt(on: A Monthly Lease is available for 40 per month for 60 Months NOTE: Monthly lease option provided by Diversified Lenders of Lubbock, Texas. The first and last month payments are due in advance, with a $1 purchase at the end of the lease. Contact ouroffice forroore information and options. Note: Proposal provided by MODE Is velld for 120 days. Alter 120 days proposal prloing Is subject to change. 400 Prepared By Tyler Technologies 800,646.2633 2a60525 j Customer Name: City of Lubbock 7,s � Contact: � � Barry Pitanielio Date: August9,2006 FE'�?tC'W�11 Salesman: Robin Reeves Custom Interface/Programming Application Software QTY License Fee Estimated Estimated Hours Services Total Cost_Maintenance Annual Custom IMMaedCustan Programming Custom report which tracks defendants with 5 or more parking citations. 1 2,000 400 fVate: The custom irrtsrfsc&*oQramr* g propood is good kr 30 days. Afte► 30 deys the custom kWacei pdcinp !s subject to charge end WO be m*red to undergo the WCODE m"w process again. INCODE lubtOW 2,000 400 Total 2,000 400 Prepared By Tyler Technologies 900, 646.2633 20060525 Professional Services Adding Filter to Summons Report Prepared for City of Lubbock Barry Pitaniello IT Project Manager 915 Ave J Lubbock, TX 79457 Phone: (806) 775-2382 FAX: (806) 775-2164 BPitaniello®mail.ci.lubbock.tx.us Prepared By: Tyler Technologies Robin Reeves (800) 646-2633 August 9, 2006 tyler iE"HN0L0G!rS tyler Summary Investment Customer Name: City of Lubbock Contact: Barry Pitaniello Date: August 9, 2006 Salesmen: Rabin Reeves SwnMM investment Annual Malat+enance Fees Custom Interface/Programming Estimated Services 500 Custom Interface(Programming Maintenance 100 Ttksl Purchase Price 500 Trial Annual Foes Monthly Lease Option: A Monthly Lease is available for 10 per month for 60 Months NOTE: Monthly lease option provided by Diversified Lenders of Lubbock, Texas. The first and last month payments are due in advance, with a $1 purchase at the end of the lease. Contact our office for more information and options. Note: Proposal provided by INCODE Is valid for 120 days. After 120 days proposal pricing Is sub/fct to change. 100 Prepared By Tyler Technologies 800.646,2633 20060525 Customer Name: City of Lubbock Contact: Barry Pitaniello Date: August 9, 2006 7'EI t%Pii}L!jtEu Salesman: Robin Reeves Custom Interface/Programming Application Software CITY License Fee Estimated Estimated Hours Services Total Cost:Maintenan Annual Cw M 1~004mustom Programming Adding a filter to the Summons Report, 1 500 100 so citations can be printed by either signed or unsigned. Nft: The custom irWscdpropramming proposal is good for 30 days. Ater 30 days Me cuM nl rMwftalpropram priang is suoOd to change and N0 be mwrsd to u xtW Me WCODE review process again. INCOOE Subtotal 500 100 Total 500 1001 Prepared By Tyler Technol4es 800.646.2633 20060525 Professional Services No -Name Parking Citation Processing - Info Nation Prepared for City of Lubbock Barry Pitaniello IT Project Manager 915 Ave J Lubbock, TX 79457 Phone: (806) 775-2473 FAX: (806) 775-2164 BPitaniello®mail.ci.lubbock.tx.us Prepared By: Tyler Technologies Robin Reeves (800) 646-2633 August 10, 2006 t y I e r rEC 1HN0LOG I ES Customer Name: City of Lubbock tyler Contact: Barry Pitaniello �rkC14N0LQQiL5 Date: August eves Salesman: R Robin Reeves Summary Investment Summary /nvesenatt Annual Mainterranee Fees Custom Interface/Programming Estimated Services 5,000 Custom Interface/Programming Maintenance 1,000 Total Purchase Prke 5,000 Total Annual Facts 1,000 Monthly Lease Option: A Monthly Lease is available for 99 per month for 60 Months NOTE. Monthly lease option provided by Diversified Lenders of Lubbock, Texas. The first and last month payments are due in advance, with a $1 purchase at the end of the lease. Contact our office for more information and options. Note: Proposal provided by 1MCODE Is valid for 120 days. After 120 days proposal pricing Is subject to change. Prepared By Tyler Technologies 800.646,2633 2(X)60325 Customer Name: Contact: Date: Salesman: Estimated Estimated Annual Application Software CITY License Fee Hours Services Total Cost Maintenance Custom Intrfaee"Cwlom Programming Customization that processes no -name parking citations, utilizing the 4Ao Nation files. Note: The custom inbAscevprograrnnw g proposaf is good for 30 days. After 30 days Me Gut 5,000 1,000 Professional Services Warrant and FTA Automation Prepared for City of Lubbock Barry Pitaniello IT Project Manager 915 Ave J Lubbock, TX 79457 Phone: (806) 775-2382 FAX: (806) 775-2164 BPitaniello®mail.ci.lubbock.tx.us Prepared By: Tyler Technologies Robin Reeves (800) 646-2633 August 9, 2006 tyler i£C NNCLOGI ES tyler Customer Name: City of Lubbock Contact: Barry Pitaniello Date: August 9, 2006 7 L C H N O L 0 Cz' L 5 Salesman: Robin Reeves Summary Inwatment Summary lavestmew Annual AWntenance Free Custom Interface/Programming Estimated Services 7,500 Custom InterfacelProgramming Maintenance 1,500 Total Purchalae Price 7,500 Told Annual Fens 1,500 Monthly Lease Option: A Monthly Lease is available for 149 per month for 60 Months NOTE: Monthly lease option provided by Diversitied Lenders of Lubbock, Texas. The first and last month payments are due in advance, with a $1 purchase at the end of the (ease. Contact our office for more information and options. Note: Proposal provided by INCODE Is valid for 120 days. Altair 120 days proposal pricing is subject to charge. Prepared By Tyler Technol4es 800.6462633 20060525 t y l � Customer Name: City of Lubbock fQ Contact: Barry Pitaniello Date: August 9, 2006 T LC l", NO i- 0 G' ES Salesman: Robin Reeves Custom MiprfAWProgramm&tg Application Software QTY License Fee Estimated Estimated Hours Services Total Co Annual Maintenance Custom tntatiaudGplom Prograrnnting Customization so that user intervention is not necessary 1 7,500 7,500 1,500 for the status chaNe to FTA and Warrant issuance. NOW The arsl*r 0Wfsc&*0gramminp propose' is pool tr 30 days. ARM 30 days ft cuakm #ftdWWp► q— pddrq is subpa ro longs and wW be r"imd to tmdarpo Me WC ODE roviewprocess agafn. INCODE Subtotal 7,500 TWO1 1,500 Toll 7,500 7,5001 1,500 Prepared By Tyler Technologies 600.646.2633 2OD60525