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HomeMy WebLinkAboutResolution - 2006-R0425 - Contract For Medical Services - Physicians Network Assistance - 09_13_2006Resolution No. 2006-RO425 September 13, 2006 Item No. 5.21 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Contract for medical services per Contract #7192, by and between the City of Lubbock and Physicians Network Assistance (PNA) of Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13th day of September , 2006. DAVID A. MILLER, MAYOR ATTEST: Rebe ca Garza, City Secretary APPROVED AS TO CONTENT: kLn Fd�v� Victor Kilnien Director of Purchasing and Contract Management APPROVED AS TO FORM: oWm M. Knight, Ass' t it jk/ccdocs/PNA Contract.res 9.5.06 Resolution No. 2006-R0425 September 13, 2006 Item No. 5.21 MEDICAL SERVICES AGREEMENT This MEDICAL SERVICES AGREEMENT is made and entered into by and between the City of Lubbock, Texas, hereinafter referred to as "City", and the Physicians Network Association, hereinafter referred to as "PNA". The City of Lubbock Police Department shall hereinafter be referred to as L.P.D. WHEREAS, the City Council for the City of Lubbock, Texas has resolved that it is in the public interest to provide medical services to those who are in the L.P.D.'s temporary holding facility; WHEREAS, Physicians Network Association is qualified to provide the medical services necessary for operation of the L.P.D.'s Temporary Holding Facility; NOW THEREFORE, the City and PNA, the parties hereto, mutually agree that medical services shall be provided by PNA to the City upon the following terms and conditions, to wit: I. DEFINITIONS The following terms shall have the meanings indicated when used in this Agreement; PNA agrees to perform the services set forth within these definitions. 1.1 First Aid Assessment. Training in first aid assessment will be given by PNA's staff to personnel designated by the L.P.D., for purposes of training L.P.D. personnel in the recognition of certain medical symptoms that may require immediate attention or the need to contact professional medical services. The training given shall include instruction on identifying situations that require medical intervention in basic patient triage, and includes: (a) pain assessment, including (i) head, (ii) chest, and (iii) blood pressure, and (iv) diabetes. The training is not for certification and does not include C.P.R. or provision of "hands-on" first aid. 2 Intake Personnel. Intake personnel are those persons assigned by the L.P.D. to, or having as a part of their duty work at, the City of Lubbock Temporary Holding Facility. 1.3 Primary Care Physician (PCP). Primary care physician is the medical doctor (MD), nurse practitioner (NP), or physicians assistant (PA) on call for the care of the inmates in the City of Lubbock Temporary Holding Facility. PNA medical staff will determine medical necessity and appropriateness for calling the primary care physician (PCP). 1.4 Primary Care Physician Case Management. Primary care physician case management will be the monitoring by Dr. Vernon C. Farthing, Jr., on his designee, of any person in the custody of the L.P.D. to be held as an inmate in the City of Lubbock Temporary Holding Facility, who is admitted as patient at the University Medical Center for medical necessity. This will assure appropriateness of ancillary services. Primary care physician case management will be performed by PNA at no charge to the City of Lubbock. 1.5 Standing Orders and Nursing Protocols. Standing orders and nursing protocols shall be directives or instructions provided by PNA to aid medical personnel. These standing orders and nursing protocols will remain on -site at the City of Lubbock Temporary Holding Facility for the sole use and assistance of attending medical staff. 1.6 Suicide Assessment. PNA will train City/L.P.D. personnel in recognizing and evaluating warning signs for potential suicide victims. The training schedule will be arranged and coordinated through PNA Vice President of Operations. II. TERM 2.1 Term. The term of this Agreement is for five (5) years commencing on the 1" day of October, 2006, and ending on the 30`h day of September, 2011. III. COMPENSATION 3.1 Compensation. For services rendered under this Agreement, PNA shall be entitled to $20,000.00 for each twelve (12) month term. The fee for services will be payable by the City quarterly at the rate of Five Thousand Dollars and no/cents ($5,000.00), payable on or before the fifteenth (15) day of the calendar month, following the quarter in which services are provided. IV. TERMINATION 4.1 Termination. Either party to this Agreement, during the term hereof or any extension or renewal of the term hereof, may terminate this Agreement upon sixty day written notice, first delivered in person or addressed by certified mail, to the other party. Unless otherwise notified any notice required under this Agreement shall be delivered to respective party at the following address: Assistant Chief Tom Mann, L.P.D. 916 Texas Avenue P.O. Box 2000 Lubbock, TX 79457 Physicians Network Association Attention: Joe Ince 1622 6`h St. Lubbock, TX 79401 2 V. SCOPE OF SERVICES 5.1 Intake Forms. PNA will provide the template for intake screening, assessment, and evaluation forms to be used by the L.P.D. for operation of the City of Lubbock Temporary Holding Facility. 5.2 Access to Physician, Nurse Practitioner or Physicians Assistant. PNA will provide continuous access to either a physician, nurse practitioner or physician's assistant. 5.3 Primary Care Physician Case Management. Primary care physician (PCP) case management for inpatients at the University Medical Center (UMC) will be provided at no charge to the City. 5.4 Basic First Assessment Training. PNA will provide basic first aid assessment training in a class format for up to four (4) classes per twelve month term of this Agreement at no additional charge to the City. PNA will provide additional basis first aid assessment training upon request at the rate of twenty-five dollars ($25.00), per hour per additional class. 5.5 Suicide Assessment. PNA will provide suicide assessment training in a class format for up to two (2) classes per twelve month term of this Agreement at no additional charge to the City. PNA will provide additional suicide assessment training upon request at the rate of fifty dollars ($50.00), per hour per additional class. 5.6 Training on Forms. PNA will provide training on the use of intake screening and evaluation forms. 5.7 First Aid Kit. PNA will provide replacement supplies for the first aid kit maintained at the City of Lubbock Temporary Holding Facility. 5.8 PNA Not Responsible for Payment of Costs. PNA will not be responsible for payment of transportation costs or admittance costs to any clinic, hospital, or healthcare provider for any inmate, resident, or person being held by the City in the City of Lubbock Temporary Holding Facility. Payment for all x-ray, lab tests, ancillary services, or necessary medical examinations delivered or provided off site from the holding facility shall be the responsibility of the individual receiving medical care or other responsible party, not PNA or the City of Lubbock. Any medications prescribed shall be the responsibility of the patient or other responsible party, other than PNA or the City of Lubbock. 5.9 Special Services. PNA will provide for on site personnel on request of the City/L.P.D. at the hourly rate of twenty dollars ($20.00), which rate shall be 3 in addition to the compensation provided for under Part III of this Agreement. This additional services is provided in anticipation of extraordinary needs for operation of the City's Temporary Holding Facility, such as may occur during holidays. VI. INSURANCE 6.1Insurance Requirements of PNA. General. Contractor shall procure and carry, at its sole cost and expense th,rough the life of this Contract insurance protection hereinafter specified in the form and substance satisfactory to the City. City must approve all policies prior to the commencement of any activities whether performed by the Contractor, subcontractor, agents, or third parties. The insurance carrier must be an insurance company authorized to transact business in the State of Texas and have a Best's Financial rating of A:VII. A Certificate of Insurance specifying each and all coverage shall be submitted to City prior to the execution of this Contract. All insurance shall be prepared and executed by the insurance company or it's authorized agents and shall contain an endorsement naming the City of Lubbock an additional insured. Written notice of cancellation or any material change will be provided thirty (30) days in advance of cancellation or change. All insurance, other than Worker's Compensation, shall provide a waiver of subrogation in favor of the City of Lubbock, and shall contain cross liability and severability clauses. 6.2 Required Coverage. Contractor shall obtain and maintain policies of insurance throughout the Contract term in limits specified below. 6.3 Worker's Compensation. The Contractor shall maintain Workers' Compensation and Employer's Liability insurance coverage as required by statute or coverage approved by the City Risk Management Coordinator. 6.4 Commercial General Liability. The Contractor shall maintain Commercial General Liability coverage endorsed to include premises/operations, contractual liability, and independent contractors' and completed operations. The policy shall have a minimum of Three Hundred Thousand and no/100 Dollars ($300,000.00) combined single limit in the aggregate and per occurrence. 6.5 Commercial Automobile liability. Commercial Automobile Liability. The Contractor shall maintain Commercial Automobile Liability coverage with a minimum of Three Hundred Thousand and no/100 Dollars ($300,000.00) combined single for Bodily Injury and Property Damage and shall include any auto or in the alternative, owned autos, non -owned autos and hired autos. El 6.6 Professional Liability Insurance. The Contractor shall maintain Professional Liability Insurance coverage with a minimum of One Million and no/100 Dollars ($,000,000.00) combined single limit in the aggregate and per occurrence. PNA will ensure that all of it's subcontractors, i.e., nurse practitioners, physicians assistants, and others, are covered by medical malpractice insurance. EXECUTED THIS 13th day of September , 2006. ATTEST: Rebecca Garza, City Secretary Claude 1 ones, Chief of Police PHYSICIANS NETWORK ASSOCIATION J4 T. Ince, Executive Vice President CITY OF LUBBOCK, TEXAS W, FAA � R• S Me. 5 APPROVED AS TO FORM: Knight, start Filty Attorney Medical Services Agreement-PNA 8.30.06 0 Resolution No. 2006-RO425 CERTIFICATE OF LIABILITY INSURANCE DATE (MWDDTWVy) 07/66/20(bG PRODUCER (806) 797-4131 FAX (806) 793-1629 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Ince Insurance Agency, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR. P. 0. Box 64850 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOIAI Lubbock, TX 79464 Shirley Couch INSURERS AFFORDING COVERAGE NAIC # INSURED Physicians Network Associates INSURERA: Scottsdale Insurance Company 1622 - 6th Street INSURERB: Trinity Universal of Kansas Lubbock, TX 79401 INSURERC: Mt. Hawley Insurance Company INSURER D: Evanston Insurance Company INSURER E: L9il1' a:I_1C13!'1 THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTNATHSTANp1NG ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR DD TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS Aff GENERAL LIABILITY X1 COMMERCIAL GENERAL LIABILITY CLAIMS MADE a OCCUR CLS1207751 03/12/2006 03/12/2007 1 EACH OCCURRENCE $ 11000 00 01 DAMAGE TO RENTED CFC�Fw ,rr, S 100,00 MED EXP (Any one person) $ S 00 PERSONAL & ADV INJURY $ Not Co GENERAL AGGREGATE $ 3.1.00G, 00 GENL AGGREGATE OMIT APPLIES PER: POLICY PRO- LOC PRODUCTS - COMP/OP AGG $ Not Co B AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULEOAUTOS HIREDAUTOS NON -OWNED AUTOS CAP 0005686 08/12/2005 08/12/2006 COMBINED SINGLE LIMIT (Ea accident) $ 1,000.000 BODILY INJURY (Per Person) S X X BODILY INJURY (Per accident) $ X PROPERTY DAMAGE (Per accident) $ GARAGE LIABILITY ANY ALTO AUTO ONLY - EA ACCIDENT $ OTHER THAN EA ACC AUTO ONLY: AGG S S C EXCESSIUMBRELLALIABILITY OCCUR CLAIMS MADE DEDUCTIBLE RETENTION $ MXL0359030 03/12/2006 03/12/2007 EACH OCCURRENCE $ 9,000 O0 AGGREGATE $ $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBF.R EICLUDEO7 It yes, desmt>e under L PROVISIONS helav N.0 STATU- OTH- LIM E.L. EACH ACCIDENT S El DISEASE - EA EMPLOYE $ E.L. DISEASE - POLICY LIMIT $ ssional Liability LD SM-843256 FOR SPECIFIED MEDICAL ROFESSIONS CLAIM MADE 06/30/2006 06/30/2007 $1,000,000 Per Occurence $3,000,000 Aggregate $25,000 Deductible DESCRIPTION OF OPERATIONS 1 LOCATIONS / VEHICLES 1 EXCLUSIONS ADDED BY ENDORSEMENT 1 SPECIAL PROVISIONS City of Lubbock Sgt John Casple PO Box 2000 Lubbock, TX 79457 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES, AUTHORIZED REPRESENTATIVA _ I ( I ACORD 25 (2001l08) FAX: 775-2781 OACORD CORPORATION 1988 ACORD 26 (2001/08)