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HomeMy WebLinkAboutResolution - 2006-R0421 - Data Radio Agreement With LISD Police Department - 09_13_2006Resolution No. 2006-RO421 September 13, 2006 Item No. 5.16 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an 800 MHz Data Radio Agreement by and between Lubbock Independent School District Police Department and the City of Lubbock, and all related documents. Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 13th day of September '2006. ATTEST: Reb cca Garza, City Secretary APPROVED AS TO FORM: Amy ms, ant ity ml/ccdocs/LISD PD Radio Agree.res August 31, 2006 Resolution No. 2006-RO421 September 13, 2006 STATE OF TEXAS Item No. 5.16 COUNTY OF LUBBOCK CITY OF LUBBOCK 800 MHz DATA RADIO AGREEMENT This Agreement is made and entered into pursuant to the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code, by and between the CITY OF LUBBOCK, TEXAS, hereinafter called the CITY, and the LUBBOCK INDEPENDENT SCHOOL DISTRICT POLICE DEPARTMENT, hereinafter called the LISD PD or LISD PD. WITNESSETH WHEREAS, the governing bodies of the above -named entities, both being political subdivisions of the State of Texas, desire to secure the benefits of an 800 MHz DATA RADIO AGREEMENT; NOW THEREFORE, IT IS AGREED AS FOLLOWS: The CITY, for and in consideration of the covenants, conditions, agreements and stipulations expressed herein, does agree to furnish to the LISD PD services and equipment as follows: 1. The CITY agrees to provide to the LISD PD radio equipment and communications services as specified herein. Said services will be provided in Lubbock County, Texas. 2. The period covered by this Agreement is ten (10) years from the date of this agreement between the parties. 3. The CITY shall provide the services and equipment as described in Attachment A, which is attached hereto and incorporated herein by this reference for all purposes. 4. The LISD PD agrees to pay for services as described in Attachment A. The LISD PD will provide the laptop computers for installation by the CITY. Costs for services and CITY provided equipment will be reviewed annually, and adjusted to reflect actual prior year expenditures. 5. The CITY agrees to submit an invoice annually. Said invoice will be sent to the LISD PD at the address specified hereinafter. 6. The CITY agrees to provide radios as requested by the LIED PD at a cost established by the CITY's bid process or actual cost to the CITY. The CITY reserves the right to limit the addition of radios to the system to preserve operational efficiency of the system. Following initial purchase, radio equipment and parts not included in the radio maintenance price will be provided at cost by the CITY, plus three (3) percent for handling and overhead. No charge to the LISD PD will be made by the CITY for replacement parts or radio equipment provided under warranty to the CITY at no charge by the vendor. 7. All radio equipment covered by the Agreement shall be programmed, and maintained (repaired) by the CITY for the term of this Agreement. 8. All other equipment (mobile computers) covered by the Agreement shall be installed by the CITY, and programmed and repaired by the LISD PD. CITY Information Technology staff and LISD PD Information Services staff agree to confer on installation software applications that might impact the RF network communications. City retains the right to deny applications deemed detrimental to the RF network, but will not unreasonably do so. The operation of personal or other unauthorized software shall not be permitted. 9. The installation of mobile radios, as identified in Attachment A, is an estimate. The cost of any special workmanship required to install the mobile radios in existing cars will be at the expense of the LISD PD. 10. All equipment that is broken or damaged is charged at the time of repair. If time and materials are needed, labor is at the rate of $42.00 per hour. 11. New technology is being introduced constantly. In the event the CITY decides to replace the current system with newer technology, the LISD PD will be given the option to negotiate a new arrangement for access to the existing system, or to participate in the purchase of a new system. 12. The LISD PD operation of the radios shall be conducted in accordance with the Federal Communications Commission's Rules and Regulations. 13. The transmitting frequency utilized in these radios shall be licensed to the CITY. 14, The Agreement may be amended in writing by mutual agreement of the parties hereto. 15. This Agreement may not be assigned by the LISD PD except with the written consent of the CITY. 16. Either party may terminate this Agreement at any time after the initial twelve (12) months by giving ninety (90) days written notice to the other party whether or not such other party is in default. 17. All notices contemplated by this Agreement shall be sent to the following: CITY: LPD Chief of Police P.O. Box 2000 Lubbock, Texas 79457 LISD PD: LISD Chief of Police 1628 19" St. Lubbock, Texas 79401 18. The parties shall be responsible for their own respective claims, actions, suits, charges and judgments whatsoever that arise out of their respective performance or nonperformance of the subject matter called for under this Agreement. 19. Each party paying for the performance of the governmental functions or services must make those payments from current revenues available to the paying party. 20. All equipment payments are due in full to the CITY of Lubbock prior to the use of the equipment on the system. SIGNED THIS 13th DAY OF September , 2006. CITY OF LUBBOCK, TEXAS: i i R_ • I RA n I RTM RA EMM ATTEST: QQI� , �)-A "- Re ecca Garza, City Secreta APPROVED AS TO CONTENT: Mart Yea od Dir ctor of Information Technology Cia-u-dq Jones LPD C ief of Poli REVIEWED FOR FORM: Amy L. rney City Of ock City Attorney's Office APPROVED AS TO CONTENT: Tom Nichols LISD Chief of Police Resolution No. 2006-R0421 September 13, 2006 Item No. 5.16 800 MHz DATA RADIO AGREEMENT ATTACHMENT A The following current prices apply to the equipment and services provided for in the aforementioned Agreement: ONE-TIME CHARGES: Installation Fee (3 hours @ 42.00 per hour) per device $126.00 Infrastructure Fee per device 50.00 ANNUALCHARGES: Maintenance Fee per device $249.00 CITY OF LUBBOCK MEMO TO: Lee Ann Dumbauld, City Manager FROM: Claude Jones, Chief of Police CITY OF LUBBOCK AGENDA ITEM SUMMARY ITEM #/SUMMARY: # Interlocal Agreement with the City Of Lubbock and the Lubbock Independent School District (LISD) The Police Department requests the City Council to consider a resolution authorizing the City Of Lubbock to execute an Interlocal Agreement with the LISD, where the LISD Police Department would be allowed to use Lubbock Police Department radio equipment and communication services to include Mobile Data Computers for in -car patrol functions. These functions would include use of the Mobile Data Computers to access authorized criminal records from TLETS for criminal investigations. Authorized records include but are not limited to driver's license information, warrant information, and vehicle registration information. BACKGROUND/DISCUSSION: The original Interlocal Agreement between the City Of Lubbock and LISD allowed for radio transmissions only. This amended agreement will continue to allow LISD Police Department the use of radio transmissions, while giving them the additional access to the in -car Mobile Data Computers and their functions. FISCAL IMPACT: None. LISD agrees to pay for the equipment and services as described in the Interlocal Agreement. SUMMARY/RECOMMENDATION: The Police Department strongly recommends passing this agreement.