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Home My WebLink AboutResolution - 2006-R0407 - Agreement To Provide Civil Service Pre-Employment And Promotional Exams - 08_24_2006Resolution No. 2006—RO407 August 24, 2006 Item No. 5.15 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Agreement to provide the civil service pre -employment and promotional/annual exams, disability assessments and blood borne pathogens, per RFP #06-042-RW, by and between the City of Lubbock and OCC MED Associates, LP, of Lubbock, Texas, and related documents. Said agreement is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 24th day of August , 2006. DAVID A. ILLER, MAYOR ATTEST: Reb cca Garza, City Secretary APPROVED AS TO CONTE T: V v 1 Steve Synck, 6erim Director of lArnan Resources APPROVED AS TO FORM: Matthew L. Wade, Natural Resources Attorney docs/Agrmnt-OCCMED Associates.res 18, 2006 Resolution No. 2006-RO407 EMPLOYMENT PHYSICAL EXAMINATIONS AND DRUG/ALCOHOL SCREENING RFP#06-042-RW THIS PROFESSIONAL SERVICES AGREEMENT (this "Agreement') is entered into this day of August 30, 2006 by and between the City of Lubbock, Texas (the "City") and OccMed Associates, LP of Lubbock, Texas (the "Service Provider"). WHEREAS, the City desires, pursuant to the terms and conditions of this Agreement, to engage the Service Provider to perform the services set forth herein; and WHEREAS, the Service Provider desires to perform the described services pursuant to the terms and conditions of this Agreement. NOW, THEREFORE, in consideration of the promises contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and Service Provider hereby agree as follows: TERMS: A. This Agreement shall be effective for one (1) year, commencing August 30, 2006, and continuing until August 29, 2007, and shall automatically renew for two (2) additional one year terms, upon the expiration of its initial term. B. Either party may terminate this agreement upon providing ninety (90) days prior written notice to the other party. C. City agrees to pay Providers pursuant to Section A-E for the service provided under this agreement within thirty (30 days of receipt by City's Human Resources Department of a "clean claim" from Service Provider. A "clean claim" is defined as a claim for authorized services, with supporting documentation, rendered by the Service Provider at the request of the City's Human Resources Department. D. This agreement may be amended or modified only by a further instrument, in writing, executed by both parties. E. To the extent allowed by the laws and the Constitution of the State of Texas, each party agrees to indemnify, defend and hold the other party, its officers, employees and agents harmless in the performance of this Agreement. F. Service Provider will perform the services requested by the City for fees indicated in Exhibit A, attached hereto and incorporated herein by reference for all purposes (the "Fees"), to include civil service pre -employment, annual and promotional physicals, asbestos physicals, blood borne pathogen exposures and disability assessments, including physical exam and job site evaluations. G. Service Providers will submit reports with final recommendations no later than fifteen (15) days following the service. Failure to timely submit this report shall negate the obligation of the City to honor paying the claim for the service. INSURANCE: General Liability: Service provider's insurance shall contain broad form contractual liability with a combined single limit of a minimum of $1,000,000 each occurrence and in the aggregate and shall include the following: • Bodily Injury and Property Damage • Broad Form Contractual Liability • Personal Injury and Advertising Injury • Products and completed operations Professional Liability: Service Provider shall procure and maintain during the term of this Agreement Professional Liability insurance in the amount of $1,000,000. Business Automobile Liability: Service provider's insurance shall contain a combined single limit of at least $300,000 per occurrence, and include coverage for but not limited to the following: • Bodily injury and property damage • Any and all vehicles owned, used or hired Workers' Compensation and Employers Liability Insurance: Service provider shall elect to obtain workers' compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Service provider shall maintain said coverage throughout the term of this Lease and shall comply with all provision of Title 5 of the Texas Labor Code to ensure that the Service provider maintains said coverage. Any termination of workers' compensation insurance coverage by Service provider or any cancellation or non -renewal of workers' compensation insurance coverage for the Service provider shall be a material breach of this contract. The service provider may maintain Occupational Accident and Disability Insurance in lieu of Workers' Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City of Lubbock. Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease policy limit, and $500,000 by disease each employee shall also be obtained and maintained throughout the term of this Lease. Other Insurance Requirements: Service provider's general liability insurance policy, through policy endorsement, must include wording, which states that the policy shall be primary and non-contributory with respect to any insurance carried by City of Lubbock. The certificate of insurance described below must reflect that the above wording is included in evidenced policies. All policies must be endorsed to include a waiver of subrogation in favor of the City of Lubbock. IN WITNESS, WHEREOF, The undersigned parties bind themselves to the faithful performance of this Agreement. EXECUTED this 30th OCCMED ASSOCIATES, LP By: KZL Name: VeLO Title: CITY OF LUBBOCK day of August, 2006 ATTEST: David A. Viller, Mayor Reb cca Garza, City Secret APPROVED AS TO CONTENT: Steve Synck, Iterim Director of Human Resources APPROVED AS TO FORM: oEi —KnightAssiiianrcity Attorney 6xhlb'fA Resolution No. 2006-RO407 CITY OF LUBBOCK PRICING BID SHEET `°B" FIRE (To be completed and returned with Proposal) PRICING B.1 STANDARD FIRE PHYSICALS OSHA 29CFR 1910.134 1. Cost SCBA Testing: $ 80.00 B.2 HAZARDOUS MATERIAL OSHA 29CFR 1910.120 $ 245.00 B.3 PHYSICAL EXAM FIRE - NFPA 1582 $ 245.00 * Treadmill stress test, additional cost per Cardiologist of Lubbock * $ 336.00 - 438.00 DESCRIBE COMPONENTS OF PHYSICAL: B.1 Standard physical with OSHA Respiratory Questionnaire, snirometry $80.00 B.2 Hazardous Material Complete Metabolic Panel $ 20.00 Lipid Panel 20.00 CBC 15.00 Audiometry 20.00 Standard Physical B.1 80.00 with OSHA Respiratory Questionnaire & Spiromegy EKG 65.00 Urinalysis -0- included in physical Spirometry - -0- included in physical Titmus 25.00 * Optional Hep A 75.00 Other Lab Tests if needed * Chest x-ray with interpretation at doctor's discretion 80.00 B.3 Fire CMP 20.00 Lipid Panel Urinalysis 20.00 -0- included in physical CBC 15.00 Audiometry 20.00 EKG with interpretation 65.00 Spirometry -0- included in physical Standard Physical B.1 80.00 with OSHA Respiratory Questionnaire & Spirometry * Treadmill Stress Test 336.00 - 438.00 as per Cardiologists of Lubbock * Chest x-ray with interpretation _ 80.00 at doctor's discretion _ Titmus 25.00 * Optional Hep. A 75.00 See attached list of physical components at the end of Section H 32 CITY OF LUBBOCK PRICING BID SHEET "C" BLOODBORNE PATHOGEN (To be completed and returned with Proposal) PRICING C. BLOODBORNE PATHOGEN - Insignificant Exposure S 50.00 Significant Exposure Testing as Required See Pricing below DESCRIBE COMPONENTS OF PHYSICAL: Insignificant Exposure Physical & Physician Statement 50.00 Sienificant Exposure — Labs as needed & requested CMP 20.00 CBC 15.00 Hqp Q 22.00 Hep B Surface AB 52.25 HIV 40.00 Initial Office Visit 125.00 Other lab tests priced by test run _ See attached -list of components at the end of Section H 33 C. Bloodborne Pathogen Testing Per OSHA 1910.1030 Exposure shall be determined by USPHS/CDC guidelines. If source is known and the exposure is significant, attempts will be made to test the serological status of the source. If the source is unknown or unwilling to provide serological status and the exposure is significant, the exposed individual will be given the option of receiving the post -exposure prophylaxis. Serological testing will be performed according to CDC recommendations. Possible referral to infectious disease specialist if warranted. Physician's statement after initial and all follow-up visits. Cost breakdown: • Insignificant Exposure Physical and physician's statement = $50.00 • Significant Exposure • Lab tests priced by test run Initial office visit = $125.00 CMP = $20.00 CBC = $15.00 Hep C = $22.00 Hep B Surface AB = $52.25 HIV = $40.00 CITY OF LUBBOCK PRICING BID SHEET "D" POLICE ENTRANCE (To be completed and returned with Proposal) E. POLICE ENTRANCE EXAM (Per City of Lubbock Civil Service Commission Rules and Regulations Section 5.01, PAR-Q, and ACSM risk stratification Guidelines). * Includes Audio, PAR-Q & Step Test — not previously included in entrance exam E. EXPERT SERVICES Consulting, Advising, and Researching Expert testimony DESCRIBE COMPONENTS OF PHYSICAL: E. Police Entrance Exam PRICING $ 115.00 * 300.00/hr Physical Exam 50.00 Physical Activity Readiness / PAR 0 * 15.00 new addition ACSM Risk Stratification / 3 min. Step Test *30.00 new addition Chest X-My(2v) with interpretation *80.00 at doctor's discretion Lumbar X-ray (5v) with interpretation *100.00 at doctor's discretion Lab tests — as needed Vision / Yarn / Snellen -0-included in physical Audiometry / Forced Whisper 20.00 See attached list of physical components at the end of Section H 34 RB657 RB600 RB200 RB800 RB912 STANDARD PHYSICAL NON -DOT DRUG SCREEN FIRE PHYSICAL ASBESTOS PHYSICAL 911 PRE-EMPLY. FIRE PHYSICAL I Standard Physical Breath Alcohol Test Standard Physical Standard Physical Titmus Vision Out of Town Physical NON -DOT Drug Screen CMP Chest X-Ray2 view Audiometry Lipid Panel B-Reader DOT Drug Screen Urinalysis Urinalysis CBC PFT diometry Spirometry EKG 12 Lead w/interp. Treadmill Stress Test * Chest X-Ray2 view * Titmus Vision He . A o tion RB900 R11659 R11500 R11300 R11911 RESPIRATOR QUAL. DOT DRUG SCREENIRANDOM NEW HIRE POLICE HA2rMAT/DIVE TEAM ESTAB. EMPLOYEE Standard Physical Breath Alcohol Test Standard Physical Standard Physical Titmus Vision PFT DOT Druj Screen X-Ray2 view CMP Audiometry Rapid Res onse X-Ray5 view Lipid Panel Audio/Forced Whisper Test Urinalysis Physical Activity Readiness CBC PAR-Q Audiometry ACSM Risk Stratification EKG 12 lead w/inte .. 3 Minute Strep Test Spirometry Vision / Yarn * Hepatitis A option * Lab as necessary Titmus vision * Chest x-ray 2 view * Treadmill stress RB601 RB222 RB288 RB400 RB999 DOT DRUG SCREEN PRE-EMPLY. FIREFIGHTER FMO INSPECTORANVEST. MEDICAL PRE-EMPLY.POLICE DOT Drug Screen Standard Physical Standard Physical Hepatitis B Series Vision / Yam Out of town d/s CMP CMP Medical Cond. Follow -Up Audiometry MRO Urinalysis Urinalysis DOT Drug Screen CBC Livid Panel Audiometry CBC EKG 12 lead w/interp.. Audiometry PFT EKG 12 lead w/interp.. PFT MISC. Out of town locator fee Work -site Assessment Functional Capacity Eval. MRO Urinalysis -0- included in physical EKG $65.00 Treadmill stress test, if needed $336.00 — 438.00 Chest X-ray with interpretation at doctor's discretion $80.00 Titmus $25.00 Stand Alone Prices: Audiometry $20.00 Spirometry $30.00 2 view chest x-ray with interpretation $80.00 B-reading $55.00 Physical (regular) $50.00 EKG $65.00 Titmus Vision / Yarn / Snellen $25.00 Physical (NFPA 1582) $80.00 Without Ancillary Testing: CMP $ 20.00 CBC $ 15.00 Lipid $ 20.00 Consulting Services $150.00/hr Workplace Disability Assessment / Recommendation: Work -site assessment $150.00/hr Physical exam & medical record evaluation $150.00/hr Expert testimony $300.00/hr Drug Screens DDT rinia 3500—. Expert to-timony— C�l7ft�" !1 Y A dD Q Fee a 30.QQ_, 20) Additional Information OCCMED Associates, LP has provided the City of Lubbock with employment physical examinations and drug/alcohol screening since 08/29/2002 when the contract was reassigned from Covenant Occupational Medicine Services to our facility. Our relationship with the City of Lubbock over the past nearly 4 years has enabled our facility to have a very solid working relationship with the methodology and requirements the city requires. Dr. Archibald is very well versed in providing pre- employment physical examinations for specified job applicants as well as promotional applications. She is familiar with the civil service and non -civil service requirements. She is also an expert in the American Disability Act that causes the significant impact when hiring and retaining persons with disabilities. Dr. Archibald A.3 ASBESTOS PHYSICAL TESTING Initial Exam History and Physical exam per standard pre -employment physical and (extra attention to gastrointestinal and cardiopulmonary systems on history and physical) OSHA Respiratory Questionnaire OSHA Asbestos Initial Questionnaire Spirometry PA and lateral chest x-ray and B-reading Physician's written opinion Total Cost = $215.00 Cost Breakdown: Physical = $50.00 Spirometry = $30.00 2-view Chest x-ray = $80.00 B-reading = $55.00 Periodic Exam History and Physical exam per standard pre -employment physical (extra attention to gastrointestinal and cardiopulmonary systems on history and physical) OSHA Respiratory Questionnaire OSHA Periodic Asbestos Questionnaire 2-view chest x-ray and B-reading per the following protocol: Chest x-rays must be read by a B-reader, board eligible/certified radiologist, or physician with expertise in pneumonoconiosis. Chest x-ray frequency, unless physician orders more frequently due to clinical indication: Physician's written opinion Total Cost = $80.00 = $215.00 As per Initial Exam but both the 2 view chest x-ray and B-reading at physician's discretion. Other testing is exceedingly rarely indicated per OSHA 29 CFR 1910.1001; however, if necessary, may include fecal occult blood test ($10.00) and CBC ($15.00). 17) Amount of General Liability Insurance Carried The amount of general liability insurance is $2,000,000. State Farm Lloyds P.O. Box 799100 Dallas, Texas 75379-9100 806-799-4651 Policy# 93-TC-6862-2 Contact: Dick Phillips 18) General Description of Financial Condition OCCMED Associates, LP has operated profitably and continues to gain momentum in growth and fiscal strength. The financial statements are attached for years ending 03, 04, and 05. Our company is strong financially and very stable. We have an excellent client base, which is growing, a stable cash flow, and a superior system for billing and collections. 19) Fees Standard/Promotional Physical $50.00 Standard Physical with Respirator $80.00 Initial Asbestos Physical $215.00 Periodic Asbestos Physical $80.00-215.00 HAZMAT Physical $245.00 - 2 view chest x-ray with reading $80.00 at physicians discretion Bloodborne Pathogen Testing: Insignificant exposure $50.00 Significant exposure $ as per visits & labs required Serological testing for Hep A, Hep B, Hep C and HIV CBC $15.00 CMP $20.00 Chest x-ray $80.00 Firefighter Physical: $80.00 Splrometry -0- included in physical Audiometry $20.00 CMP $20.00 CBC $15.00 Lipid panel $20.00