HomeMy WebLinkAboutResolution - 2006-R0396 - Purchase Agreement For Additional Jail Booking Software - Tiburon_Compudyne - 08_24_2006Resolution No. 2006-RO396
August 24, 2006
Item No. 5.12
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, a Purchase Order Agreement for additional jail
booking software for the Police Department Records Management System by and between the
City of Lubbock and Tiburon/Compudyne Public Safety and Justice, and all related documents.
Said Agreement is attached hereto and incorporated in this resolution as if fully set forth herein
and shall be included in the minutes of the City Council.
Passed by the City Council this 24th day of August , 2006.
ATTEST:
Rebecca tarza, City ;Secretary
TO CONTENT:
Claude Jones. Chief of
APPROVED AS TO FORM:
M. Knight,
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7/24/06
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January 27, 2006
Lt. Chris Powe
Lubbock Police Department
916 Texas Avenue
Lubbock, TX 79401
Subject: Enhancement Proposal (EP) — 175327: Jail Booking Module
Reference: Master Support Agreement between the City of Lubbock and Tiburon Inc., dated May 26,
2005
Dear Lt. Powe:
CompuDyne - Public Safety & Justice, Inc., formerly known as Tiburon, is pleased to present the
Lubbock Police Department with this Enhancement Proposal to add our Jail Booking Module to the
Department's Police Records Management System (PRMS/Ti).
Scope Description
1) Provide the Jail Booking Module. For a functional description of this module, please refer to
Attachment A.
Price Description
Enhancement Proposal firm fixed price: $38,900
1) The CompuDyne Annual Maintenance amount will increase by $1,500 annually effective the next
maintenance period. The $1,500 will be included with the annual maintenance invoice. This amount
may be subject to an annual increase not to exceed 5%.
2) This quote does not include taxes levied by any government agency for technical services. Taxes for
technical services, if applicable, are the responsibility of the Client.
3) The workstation component of the Jail Booking Module can be used under the Department's current
PRMS/Ti workstation license. No additional workstation license fees are necessary.
CompuDyne Responsibilities
1) Assign Jail Booking Module licenses.
2) Install and configure the Jail Booking Module in the client's test environment.
3) Provide baseline (non -client specific) product documentation
Lt. Chris Powe
Lubbock Police Department
Subject: Enhancement Proposal (EP)-175327: Jail Booking Module
January 27, 2006
Page 2 of 3
4) Provide two (2) hours of on -site Jail Booking Module training.
5) Install the Jail Booking Module in the client's production environment.
Client Responsibilities
1) Designate a person to be the principal point of contact for all technical questions and administrative
arrangements relating to this Enhancement Proposal.
2) Provide VPN access to CompuDyne development personnel.
3) Provide a facility for training with a workstation (with a connection to the CompuDyne systems) for
the instructor and a projection screen.
4) Provide a workstation (with a connection to the CompuDyne systems) for each student in the class.
5) Schedule students to attend the training (maximum of ten (10) students).
6) Ensure that scheduled students are able to attend the courses for their complete duration.
7) Test the code for conformance with the baseline product documentation.
Completion Criteria
This work will be complete ten (10) business days after notification that the module is ready for testing in
the test system or the module has been placed into production, whichever comes first.
Terms and Conditions
1) This work will be scheduled to commence at a mutually agreeable date after Enhancement Proposal
acceptance.
2) Payment Schedule:
• 50% Upon CompuDyne receipt of the signed acceptance of the Enhancement Proposal.
• 50% Upon achievement of the Completion Criteria
3) Training is a single two (2) hour session, Monday through Friday and can be delivered any time
during CompuDyne's standard business hours (between the hours of 8:00 am and 5:00 pm).
4) All CompuDyne work will be performed through VPN connection to the Lubbock Police Department
system (with the exception of training). No other travel or on -site time is included.
5) Customization to this module is not included. The module will be provided to the Lubbock Police
Department in its baseline form (as shown in Attachment A).
6) Data conversion is not included in this Enhancement Proposal.
Lt. Chris Powe
Lubbock Police Department
Subject: Enhancement Proposal (EP)-175327: Jail Booking Module
January 27, 2006
Page 3 of 3
7) Interfaces between the Jail Booking Module and other applications are not included in this
Enhancement Proposal.
8) Except as described herein, all terms and conditions of the referenced agreement remain unchanged
and in full force and effect.
9) This fixed price Enhancement Proposal is valid unless modified by CompuDyne in writing prior to
Client acceptance of this Enhancement Proposal; otherwise, this Enhancement Proposal will expire on
August 31, 2006.
10) By the Client's acceptance of this Enhancement Proposal in the signature blocks provided below, the
Client is authorizing CompuDyne to proceed with the work described herein and confirms funding
will be obligated. Any requisite contractual documents required by the Client's purchasing
procedures are the responsibility of the Client.
Upon review and acceptance of this Enhancement Proposal, please sign below and return the signed copy
of the Enhancement Proposal to Margaret Kiser in CompuDyne's Fremont office. Or, you can fax a copy
of this Ietter to Margaret at 510.217.6466. If you have any questions or require further information,
please contact Kelli Erskine at 951.642.0279, at your convenience.
Sincerely,
Ken Elmer
Senior Vice President of Finance and Administration
Attachment A: Records Management System RMS7 Jail Booking Module
cc: Kelli Erskine, Account Manager, Western Region
By this signature, the Lubbock Police Department accepts EP-175327:
Signature
Printed Name / Title
Date
CITY OF LUBBOCK
U R C H A S E ORDER
TO:
TIBURON
6200 STONERIDGE MALL ROAD, SUITE 400
PLEASANTON CA 92588
Page - 1
Date - 8/23/06
Order No. - 299419 000 OP
......:.:................
SHIP TO: rn
CITY OF LUBBOCK
POLICE DEPARTMENT
916 TEXAS AVENUE
INVOICE TO: CITY OF LUBBOCK
ACCOUNTS PAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY: VLCJI.iJ L
W2�
Ordered -
08/23/06
Freight -
FOB Destination Frt Prepaid
Requested
- 09/26/06
Taken By -
RANDY WOOD
Delivery
- PER CPOWE
REQ#27924
SOLE SOURCE
Description / Supplier Ite
Jail Booking Module
ENHANCEMENT PROPOSAL#175327
Ordered UM Unit Cost UM Extension Req. Dt
1.000 EA 38,900.0000 EA 38,900.00 09/06/06
This purchase order encumbers funds in the amount of $38,900.00, for the purchase of a Jail Booking Module, awarded to Tiburon
Inc, of Fremont, CA, on August 24, 2006. The following are incorporated into and made part of this purchase order by reference quote
submitted by Tiburon Inc, of Fremont, CA.
Resolution No. 2006—RO396
CITY OF LLUBBO K _ g4bleccal�Gaza,
ES:
David A. Mille Mayor City Secretary
AS TO FARM:
Total Order
------------------------ -
Terms NET 3038,900.00