HomeMy WebLinkAboutResolution - 2006-R0347 - Resolution Approving The FY 2006 Budget - Lubbock Emergency Communications Dist. - 07_10_2006Resolution No. 2006-RO347
July10, 2006
Item No. 5.9
RESOLUTION
WHEREAS, pursuant to Section 772.309, Texas Health & Safety Code, the
Lubbock Emergency Communications District is required to present its annual budget to
the governing body of the most populous municipality in the District having a population
of more than 140,000 for approval; and
WHEREAS, the Board of Managers of LECD has approved a budget for fiscal
year 2006/2007 for the District; and
WHEREAS, the Board of Managers of LECD desire to obtain the approval of the
City Council of the City of Lubbock for said proposed budget; NOW THEREFORE:
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock, Texas, hereby approves the fiscal
year 2006/2007 budget for the Lubbock Emergency Communications District proposed
by the LECD Board of Managers, a copy of which budget is attached hereto and made a
part of this Resolution for all intents and purposes.
Passed by the City Council this loth day of July , 2006.
DAVID. MILLER, MAYOR
ATTEST:
Rebecca Garza, City Secretary �
APPROVED AS TO CONTENT:
Le n Dumbauld, City Manager
APPROVED AWO FORM:
City Attorney
MS/LECDbudget06res
July 3, 2006
esolut' N . 0
Jurylu, Zutio
Item No. 5.9
Lubbock Emergency
Communication District
"...to provide the best possible, trouble free 9-1-1 network
for the citizens we serve... "
EMERGENCY HELP. ANYTIME, ANYWHERE, ANY DEVICE
PROPOSED BUDGET
Fiscal Year 2006-2007
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
Table Of Contents
FY 2006-2007 BUDGET
AgencyOverview.......................................................................................1
Significant Activities FY 2006-2007........................................................... 7
Budget Narrative
District Operations........................................................................... 9
Database.......................................................................................15
LECDQuarterly.............................................................................21
Information Systems......................................................................22
Public Education Program.............................................................24
PSAPSupport ...............................................................................25
FY 2006-2007 Revenue Forecast............................................................36
Charts 1 & 2 — Revenue Comparison ............................................ 37
Chart 3 — Revenue vs. Expenses .................................................. 38
Financial Charts
Chart 4 - Budget Breakdown......................................................... 39
Chart 5 - Budget Breakdown/PSAP Support.................................40
Chart 6 - Budget Breakdown/District Operations ........................... 41
9-1-1 Calls
Chart7 - PSAP.............................................................................. 42
Proposed Budget 2006-2007
LUBBOCK EMERGENCY COMMUNICATJON DISTRICT
PROPOSED
2006-2007
9U1)G9T
ITEM
TOTAL BUDGET
2005-2006
TOTAL BUDGET
2006.2007
DESCRIPTION
REVoo -
-
Wireline
$884,40
Wireless
$1,011,000
Interest
$211,500
TOTAL PROJECTED REVENUE
$2,106,900
!!
--
Equipment Reserves
-
$686,600
-
Other Reserves
_
$95 840
�-
TOTAL ALLOCATED FUNDS
$2,889,340
SALARY/EMPLOYEE EXPENSE
_
Salaries - Full Time
$333,200
Page 9,15-16,_18-22,24_,30
Salaries - Part Time
_$316.000
$18,700
$17,200
Page 9,19-20
Retirement Expense
$28,600
$32,000
Page 9
Insurance Benefit
$52,300
_
$54,000
Page 9
Workers' Compensation
$11300
$1,300
Page 9
TEC- Unemployment
$1,600
_
$1,900
Page 10
FICA - Benefit
$26,500
$27,700
Page 10
Payroll Service
$1,000
$1,000
Page 10
Pre -Employment Expense
$3,000
$3,000
Page 10
Other Benefits
$5,000
$45,000
Page 10
TOTAL SALARY/EMPLOYEEEXPENSE
$452,900
$516,300
SUPPUES
Office/Operating Supplies
$2,500
$2,500
Page 10,15,23
Other Supplies
-- $4,000
$4,00_0
Page 10
Educational Supplies
$1,100
_
^! $850
_
Page 11,23
Postage
$1,000
Page 11,15,21
_
Mapping Supplies
_ _$1,200
$1,000
$600
Page 11,20 -
Printing
$2,600
$1,500
Page 11,21
_
TOTAL SUPPLIES
$12,300
$10,460
MAINTENANCE
Office Equipment Maintenance
$1,500
$1,700
Page 11,22
Computer Equipment Maintenance
$11,700
$14,350
Page 11,22-23
Facility Maintenance
$4,000
_
$1,500
Page 11
Small Tools & Equipment
$700
$800
Page 11,22
Rent/Lease Machinery
$3,000
$2,300
Page 12
TOTAL MAINTENANCE
$20,900
$20,450
OTHER SERVICES/EXPENSES
RenULease Facilities
$46,500
$43,200
Page_ 12
Lobbyist Services
$3,600
$3,600
Page 12
Legal Services
- $18,400
$18,400
Page 12
Accounting Services
$5,000
$5,000
Page 12
_
Public Education
$34,050
_
$34,000
Page 12,24
Professional Services
$3,000
$3,000
_
Page 12,24
Communication Services
_
$11,500
$14,400
Page 12
Professional Dues and Memberships
$2,600
$2,900
_
Page 13
Travel
$17,700
$19,900
Page 13,17
Training
$8,300
-- - $8,100
Page 13,17,23 ----
Insurance
$9,000
$8,000
Page 13
Vehicle Expense
u $12,200
$12,000
Page 13 J
TOTAL OTHER SERVICES/EXPENSES
$171,850
$172,500
CAPITAL -
----
---------------
Office Furniture
$1,000
$5,300
Page 13
Communication Equipment
$1,000
$1.000
Page 14
TOTAL CAPITAL
$2,000
$6,300
_
TOTAL DISTRICT OPERATIONS
$667,650
$726,000
Computer Equipment- Replacement
$7,700
$9,800
Page 14,22
Equipment Replacement Fund-LECD
$11,936
$14,340
Page 14
2006-2007 Proposed Budget.xls
LUBBOCK EMERGENCY COMMUNICA 16N DISTRICT
PROPOSED
2006-2001 OU66�f
ITEM
PSDiF� EiCP 3 '�
TOTAL BUDGET
2005-2006
TOTAL BUDGET
2008-2007
_
DESCRIPTION
-- -
- —
Other PSAP Support
Recurring Charges
$448,600
$459,060
_
Pa_g_e 27_
Maintenance Charges
$326,000
_ $934,600
Page 28-29 _
Telecommunicator Training/Travel
$15,000
$15,000
Page 30
Catastrophic Contingency
_
$100,000
$100,000
Page 31 u
Emergency Response Support
$7,500
$13,000
_
Page 16,20.31
Intergovernmental Aerial Mapping
_ _
$5,000
PSAP Communication Services
$1,600
Page 31
Equipment Replacement Fund-PSAP
$430,000
Total Other PSAP Support
$1,332,000
$1,523,200
Projects
_
Wireless Implementation
$100,000
_ $100,000
Page 32
Emerging Technologies
$300,000
$300,000
Page 32
PSAP Grant Funding V
$75,000
$47,000
Page 32
CLEC Audit
$17,000
_
_
Training Center PSAP
$120,000
Page 32-33
Microwave Path Feasibility Study
$49,000
Page 33
TotalPmjecta
$49Z,000
$616,000
TOTAL PSAP SUPPORT
$1,824,000
$2,139,200
TOTAL
$2,503,5861
$2,889,340
2006.2007 Proposed Budget.xis
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
AGENCY OVERVIEW
Background
The creation of the Lubbock Emergency Communication District was approved by
an overwhelming vote of the public in 1986. Authority to create the District was
provided in Vernon's Texas Civil Statute 1432e (later codified in Texas Health and
Safety Code Section 772.301 through 772,329, the Emergency Telephone
Number Act for Cities with population over 20,000.)
The District's mission upon creation was to establish 9-1-1 as the primary phone
number to be used in an emergency in Lubbock County and the Emergency
Telephone Network associated to provide the Enhanced 9-1-1 Service. All political
subdivisions within Lubbock County assisted in this mission by establishing eight
(8) Public Safety Answering Points (PSAPs) to receive emergency 9-1-1 calls. Our
mission continues, but now in a different form.
"The mission of the Lubbock Emergency Communication District is to
provide the best possible, trouble free network for the citizens we
serve to access emergency services by dialing 9-1-1; to provide the
best tools (equipment and information) to each service provider
agency that will enhance their ability to provide public safety
services; and to educate the public on the effective and appropriate
use of the 9-1-1 network."
The City of Plainview joined the Lubbock Emergency Communication District
through an interlocal agreement in January 1989.
A six member Board of Managers oversees the Lubbock Emergency
Communication District. Two appointments to the Board are made by the City of
Lubbock, one by the County of Lubbock, one by the City of Slaton, one at -large
appointment made by the other Board Members, and one ex-officio member
representing AT&T, the primary telephone service provider in Lubbock County.
Enhanced 9-1-1 operations started within LECD boundaries on January 27, 1989.
Since that time more than 2.5 million 9-1-1 calls have been handled by the Public
Safety Answering Points (PSAPs) supported by LECD.
The 9-1-1 call taking equipment at each of the PSAPs supported by LECD was
replaced with Vesta 9-1-1 standard telephony/computer equipment in fiscal years
1999-2000 and 2000-2001. This project replaced the original 9-1-1 call taking
equipment that was installed in January of 1989. In fiscal year 2003-2004 all of the
monitors in use in the PSAPs were replaced. In fiscal year 2004-2005 all of the
workstations and servers in use were replaced with current technology equipment.
Proposed Budget 2006-2007 Page 1
Software used in the PSAPs is constantly being upgraded to keep the most
current programs in use by the Telecommunicators.
Since fiscal year 2004-2005, all the major Wireless Service Providers in the
District are providing Wireless E9-1-1 Phase II Service.
The District has become more involved in the design and implementation of
NG9-1-1 (Next Generation 9-1-1) in the State of Texas. More emphasis has been
placed on legislative interaction regarding changes to the 9-1-1 system in Texas
and in the nation.
The staff of LECD and the Board of Managers are continually looking forward,
researching equipment, techniques and training to assist the Public Safety
Telecommunicator in doing a better, more efficient job of providing emergency
help to people calling 9-1-1.
Proposed Budget 2006-2007 Page 2
Staff
In addition to the Board of Managers, the District employs a staff of six (6) full time
employees and one (1) part time employee.
EXECUTIVE DIRECTOR — Has total oversight of the operation of the District. Is
responsible to the Board of Managers for carrying out the mission of the District.
OPERATIONS MANAGER — Is in charge of the day-to-day operations of the
District, including payroll, accounts payable/receivable, PSAP personnel training,
and other responsibilities. Supervises the Office Coordinator. Assumes the role of
"Acting Executive Director"in the absence of the Executive Director. Is responsible
to the Executive Director.
DATABASE MANAGER — Is in charge of providing addresses in the
unincorporated areas of the County, verifying and correcting the MSAG (Master
Street Address Guide) and supervising the Database Technician and GIS
Coordinator. Database Manager assumes the role of "Acting Executive Director' in
the absence of both the Executive Director and the Operations Manager. Is
responsible to the Executive Director.
DATABASE TECHNICIAN — Works with the Database Manager in the assignment
of addresses in rural Lubbock County. Is responsible for maintaining an accurate
database of the road signs that are purchased by the District and maintained by
the Lubbock County Road Department. Is responsible to the Database Manager.
IS TECHNICIAN — Administers the internal computer network, which includes all
hardware and software. Assists staff in the use of computer programs. Plans for
the impact of future technologies on the computers used internally by the District.
Occasionally interacts with PSAP personnel to resolve 9-1-1 related software
problems. Is responsible to the Executive Director.
OFFICE COORDINATOR — Responsible for coordinating office services and
administrative activities of the District, including meeting arrangements, supply
monitoring, facility requirements and Public Education events. Is responsible to
the Operations Manager.
GIS COORDINATOR —Is assigned to maintain a GPS accurate centerline map
filelbook with address and block ranges, which will be used by various emergency
response agencies. On request creates and prints custom maps. Is responsible to
the Database Manager.
Proposed Budget 2006-2007 Page 3
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Proposed Budget 2006-2007 Page 4
Resoonsibilities
MAINTENANCE OF MSAG — The MSAG (Master Street Address Guide) is the
database that is used to determine to which PSAP 9-1-1 calls should be sent. The
MSAG is also used to validate telephone subscriber addresses.
RURAL ADDRESSING — Lubbock County Commissioners Court appointed LECD
as sole addressing authority for all unincorporated areas of Lubbock County.
LECD coordinates the provision and use of these addresses with all affected
parties.
MAP DEVELOPMENT — The centerline map that has been developed is used by
PSAPs to locate the 9-1-1 call graphically on a map display. This takes place with
both wire -line and wireless calls. The wireless call location appears when the
PSAP receives a Wireless Phase II 9-1-1 call. LECD produces map books for use
by the PSAPs and the field emergency responders.
9-1-1 NETWORK — LECD ensures the network that transports the 9-1-1 call is
operating properly. This is accomplished by working closely with the telephone
companies and jointly testing and reporting problems when they occur.
9-1-1 SERVICE FEE — LECD is responsible for receiving, tracking, and depositing
service fee revenue from the service providers that provide dial tone, by wireline,
wireless or VoIP within the District.
CLECS/WIRELESS/VOIP - LECD is responsible for identifying and contracting
with CLECs (Competitive Local Exchange Carriers), WSPs (Wireless Service
Providers), and VSPs (Voice Over the Internet Service Providers) regarding
provision of 9-1-1 service to their customers that reside within the District.
TECHNOLOGY - LECD is responsible for identifying and working with Wireless
Service Providers and Voice Over the Internet Providers in implementing and
testing the latest technology to facilitate the location of callers from their respective
service to 9-1-1.
CALL TAKER EQUIPMENT — LECD provides the equipment used at each PSAP
to receive and answer the 9-1-1 calls. Specialized software is also provided to
maintain a record of every 9-1-1 call that comes into the PSAP. LECD, through the
use of maintenance contracts, assures that the equipment is working at its peak
performance level at all times, The CPE (Customer Premise Equipment) is
monitored remotely by Plant Equipment, Inc. with the use of a service called
Mission Control. This system automatically notifies Plant Equipment of any
problems with on -site CPE 247, LECD staff is also trained to troubleshoot,
identify and repair minor configuration problems and serve as a resource to the
PSAP personnel for technical information and problem resolution. LECD
maintains a wide area network (WAN) that allows all PSAPs to exchange
information with each other and with the District. The WAN also provides user
Proposed Budget 2006-2007 Page 5
tips, equipment and software operation instruction, electronic equipment trouble
reporting, and other reference information.
24-HOUR RECORDERS — Part of the equipment that LECD provides to the
PSAPs that it supports is logging recorder equipment. This equipment makes a
recording of every 9-1-1 call that is handled by the PSAP. Again, through the use
of maintenance contracts, the equipment is maintained in peak operating
condition.
PUBLIC EDUCATION — The District is the primary supplier of educational material
and public training programs on the use of 9-1-1 and new communication
technologies.
TELECOMMUNICATOR TRAINING — This is a benefit to all agencies that operate
a PSAP. LECD staff conducts training classes on Basic 9-1-1, the use of the Vesta
workstation and the administration of the Vesta telephone equipment. The District
also provides funds so that telecommunicators can take advantage of numerous
training opportunities. LECD also sponsors classes in the local area.
STREET SIGNS — LECD pays for the manufacture of street signs in Lubbock
County for replacement at the intersection of roads. The signs provide the street
name and the block range at that location. These signs provide direction not only
for emergency responders, but also for mail and other delivery service.
PREPARATION AND HOSTING OF MEETINGS — Many hours are spent each
month preparing information for a variety of meetings that are hosted by LECD.
The monthly Board of Managers and User Group meetings require many hours of
preparation. Meetings are also held monthly with AT&T and as needed with other
service providers and agency officials,
QUARTERLY NEWSLETTER — The Database Manager serves as the Editor for
this newsletter that is published every quarter. The publication takes many hours
of the staffs time to prepare. More than 200 newsletters are mailed to PSAP
personnel, Districts and many other people and businesses in Texas and across
the United States.
RESEARCH AND PLANNING — District staff is continually researching the most
advanced technology on the market, determining if it fits the needs of the District
and planning for its implementation. This also includes participation in the
development of an NG9-1-1 (Next Generation 9-1-1) system for the District and
the State of Texas. NG9-1-1 will be a network, which will include database
services that will be able to handle Enhanced 9-1-1 services for all devices that
need to connect to the 9-1-1 network.
These are the major items that LECD provides to the participating agencies and
the citizens of Lubbock County and the City of Plainview.
Proposed Budget 2006-2007 Page 6
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
SIGNIFICANT ACTIVITIES FOR FY 2006-2007
In addition to the routine duties of the District, which involve day-to-day addressing
and assuring the 9-1-1 network is functional and CPE (9-1-1 Call Receiving
Equipment) is operating properly: LECD plans to continue working on the following
significant activities in this fiscal year.
EQUIPMENT UPGRADE
An upgrade to the "backroom" equipment is planned for all of the PSAPs in the
District. The Plant/CML Pallas "backroom" equipment will position the PSAPs to
take advantage of the NG9-1-1 (Next Generation 9-1-1) network, which is
predicted to be deployed in Texas around the end of 2007. Current "backroom"
equipment is not capable of operating with the newer technology that NG9-1-1 will
provide.
EMERGING TECHNOLOGY
LECD will continue to focus on emerging technologies this fiscal year. With the
advent of Voice Over the Internet, it is imperative that LECD be on the leading
edge of the development of NG9-1-1 that will be capable of receiving and locating
9-1-1 calls from ANY device.
MICROWAVE PATH FEASIBILITY STUDY
In this fiscal year, the District needs to explore some alternative/back-up network
capabilities. A totally wireless (microwave) network is not the answer, but neither
is a totally "hardwired" network. This study will give us insight into what would be
required (towers, equipment, etc.), capacity (how much band width) and cost.
LEGISLATION
LECD continues to participate in the monitoring of State and National legislation as
to how it relates to 9-1-1.
TELECOMMUNICATOR TRAINING
LECD will continue to provide local training for telecommunicators. Classes will be
held on an as needed basis to educate telecommunicators and supervisors on the
use of the Vesta equipment, Basic 9-1-1, and the changes that will come with the
upgrade to the new Pallas backroom equipment. LECD will host seminars on topics
that are pertinent to the education of the telecommunicator and suggested by the
User Group. These are presented by well-known training consultants and are
attended by public safety personnel throughout West Texas. LECD also provides a
Proposed Budget 2006-2007 Page 7
funding source so that training can be provided to the telecommunicators. In this
fiscal year we plan to install a functional PSAP in the District Office, which will
provide specialized hands-on training for the user on the software and hardware
used in the 9-1-1 centers.
USER GROUP MEETINGS
LECD will continue to host User Group Meetings on a monthly basis. Participation
has been very good at these meetings, and we hope to see this continue. The
User Group provides beneficial input and serves as a means of disseminating
information, all of which helps LECD accomplish its mission.
PUBLIC EDUCATION
LECD continues to maintain the Public Education Program. We plan to continue to
build the LECD Road Show Team that consists of members of the 9-1-1 Public
Safety Community.
WIRELESS
The major Wireless Service Providers have implemented Wireless Phase II
Service in the District. LECD continues to work with Wireless Service Providers on
9-1-1 call routing from their network.
CENTERLINE MAP
LECD will continue to make updates to our centerline map and provide those
changes to the PSAPs that use integrated mapping. LECD plans to publish an
updated Public Safety Map Book in this fiscal year. This book provides the
Dispatcher and the Field Responder with a comprehensive and easy to use
reference for finding addresses in Lubbock County.
Proposed Budget 2006-2007 Page 8
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
BUDGET NARRATIVE
DISTRICT OPERATIONS
This section of the budget describes the District Operating expenses of the
budget. It pertains more to the day-to-day operations than to specific programs
and projects.
Employee Salaries And Benefits
Salaries — Full Time $333,200
This is for salaries for the full time District employees. This figure includes
applicable merit raises for all the full time employees. In the budget narrative, a
percentage of salaries has been allocated to the primary job function of each
employee. The unallocated percentage falls into general operations.
Salaries — Part Time $17,200
This is for the salary of the part time District employee.
Retirement Expense $32,000
This is the amount paid to the Texas County and District Retirement System by
the District as the employer. The contribution rate is 7.73% for the calendar year
2006. The contribution rate for 2007 will be 9.79%. This amount includes an
increase in the District's contribution rate to allow for an increase in the employee
contribution rate to 7%. The employee currently contributes 6% to this fund.
Insurance Benefits $54,000
This is for medical, vision, dental, disability and life insurance through TML
Intergovernmental Employee Benefits Pool for the full time District employees.
Employees pay for a portion of the family members that are on the plan. A
minimal increase is expected because the cost will be calculated according to
LECD's group loss ratio, which is very low.
Workers' Compensation $1,300
This is the District's contribution for State Workers' Compensation insurance
coverage. This covers the employee should they be injured on the job.
Proposed Budget 2006-2007 Page 9
TEC - Unemployment
$1,900
This is the District's contribution to the Texas State Unemployment Fund. It is
based on a percentage of the first $9,000 per employee. The rate for the current
calendar year is 3%. The rate for the previous year was .3%. Since the rate
information is not received until after the first of the year, and the rate fluctuates
from year to year, we are using a higher rate of 3% to calculate the amount for the
2007 calendar year.
FICA - Benefit
$27,700
This is the District's contribution to Social Security. OASDI (Old -age, Survivors,
and Disability Insurance) — 6.2%. Medicare—1.45%.
Payroll Service
$1,000
This pays for our payroll service. They take responsibility for all payments and
reports to state and federal agencies.
Pre -Employment Expense
$3,000
This covers the fees for pre -employment testing and any interviewing or moving
expenses that may be required.
Other Benefits
$45,000
This pays for other employee benefits such as moving expenses and wellness
benefit assistance. After a discussion with the LECD auditor, it was decided that
funds should be available to pay out all accrued PTO (personal time off) and the
applicable FICA and retirement contributions if the need arises. All full-time
regular employees upon resignation are eligible to receive payment for earned,
unused PTO up to 45 days.
Supplies
Office & Operating Supplies $2,500
This is used to cover the purchase of paper, pens, stationary, envelopes and other
supplies essential for conducting business.
Other Supplies $4,000
Board Meetings and User Group Meetings are held at the LECD office on a
regular basis as well as an increasing number of seminars and webinars that
include local and area public safety agencies. This is used to purchase paper
Proposed Budget 2006-2007 Page 10
goods and refreshments for these meetings. It is also used to purchase facility
cleaning supplies. Funds are also designated for benevolent causes.
Educational Supplies
$850
This covers the cost of subscriptions to educational and technical publications and
any other training material.
Postage $1,000
In addition to the daily mailing that the District does, this also includes several
projects including distribution of the LECD Quarterly newsletter and invitations to
events.
Mapping Supplies
$600
Supplies necessary for production of reference maps for requesting agencies and
PSAPs.
Printing $1,500
The LECD Quarterly newsletter is printed quarterly. Other printing costs will be
minimal because letterhead, envelopes and business cards were all printed when
the move was made to the new facility.
Maintenance
Office Equipment Maintenance $1,700
This covers the cost of repair to any of the office equipment other than computers.
This might include video equipment, fax machine, printers, telephone equipment,
etc.
Computer Equipment Maintenance $14,350
A detailed explanation of this item is included in the Information Systems narrative.
Facility Maintenance $1,500
This covers cost of maintenance of the District offices not covered under the lease
agreement.
Small Tools & Equipment
$600
This is used for the replacement or purchase of small equipment with a value of
less than $500, such as calculators, excluding computers and monitors. It also
includes tools required for maintenance of IS equipment.
Proposed Budget 2006-2007 Page 11
Rent/Lease Machinery
$2,300
This covers leases of equipment such as the copy machine, postage meter and
postage scale. It also includes rental of equipment for meetings and receptions.
Other Services/Expenses
Rent/Lease Facilities $43,200
This covers the annual office lease and costs incurred should alternate space
need to be rented for meetings, training classes, etc.
Lobbyist Services
$3,600
This pays the District's share of a lobbyist retained by the Texas 9-1-1 Alliance to
which LECD belongs. The lobbyist works on behalf of the Communication Districts
and is our spokesperson at the Capitol. He also prepares and submits updates on
a regular basis to the Districts.
Legal Services
$18,400
Pays for our local attorney and for the attorney retained by the Texas 9-1-1
Alliance to watch over legal and regulatory issues that may affect all Districts.
Regular updates from the regulatory attorney are included.
Accounting Services
$5,000
This pays for the annual District audit and other accounting services, including
consultation if necessary. The audit of FY 2006-2007 will be the last year of a five-
year contract with Pattillo, Brown & Hill.
Public Education
$34,000
A detailed explanation of this item is included in the Public Education narrative.
Professional Services $3,000
This section is for technical consultants and outside services that the District might
use in various projects. This includes LECD's share of any consultants that may
be hired by the Texas 9-1-1 Alliance.
Communication Services $14,400
This pays for the District's local telephone and long distance service. It also
includes service for wireless phones, Internet, web hosting and the alpha/numeric
pagers. Whenever possible, services are contracted through the State of Texas at
a reduced rate.
Proposed Budget 2006-2007 Page 12
Professional Dues and Memberships $2,900
This covers the annual dues of organizations like APCO (Association of Public
Safety Communication Officials), NENA (National Emergency Number
Association), State Purchasing Organization, Lubbock Chamber of Commerce,
Human Resource Society, and other civic organizations, etc.
Travel
$19,900
This is for the travel expenses of staff and Board Members to attend meetings,
training, seminars, and conferences. This may include Texas 9-1-1 Alliance
meetings, NG9-1-1 meetings, PEI User Group meetings, Board Executive
Briefings, NENA Conference, NENA goes to Washington, Technical Development
Conference, Critical Issues Forum, etc. It includes the cost of flights, hotel
accommodations, meals, rental cars, cab/shuttle, parking, etc.
Training
$8,100
This covers the cost of tuition/registration for training classes, seminars and
conferences for the LECD staff and Board members.
Insurance
$8,000
This covers insurance on all District -owned or leased equipment, liability insurance
and errors and omission coverage on staff and Board Members.
Vehicle Expense $12,000
This covers the vehicle expense of eligible full time staff. Staff is expected to be
able to travel to PSAPs and offsite locations for meetings, maintenance, etc. This
also covers the mileage (IRS rate) paid to non-exempt full time and part time
employees for travel on District business.
Capital
Office Furniture $5,300
With the move to the current facility, we have downsized the square footage in all
of the individual offices. This is causing problems with space usage as the current
furniture was all purchased for use in offices that were much larger. In addition,
with the increase in the size of our conference room we have the ability to hold
larger groups of people for training classes and seminars. This will require the
purchase of more tables and adequate seating.
Proposed Budget 2006-2007 Page 13
Communication Equipment $1,000
This pays for any changes or additions to the office telephone key system or
communication devices carried by staff.
Computer Equipment — Replacement $9,800
A detailed explanation of this item is included in the Information Systems narrative.
This covers the replacement of legacy equipment.
Equipment Replacement Fund
$14,340
We have developed a schedule of equipment that needs to be replaced. This
schedule gives an estimated life expectancy for each piece of equipment and
provides adequate money to replace the piece of equipment at the end of its life
span. This is for equipment used by the District and not equipment located in the
PSAP. Expenditures from this account will occur to replace existing equipment.
Proposed Budget 2006-2007 Page 14
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
DATABASE
Addressing
Rural Route Conversions
Rural Route Conversions were completed for the county during the fiscal year
2005-2006. This category is no longer necessary for the budget.
Customer Service/Notification: 36% of Gross Income of Database Manager
40% of Gross Income of Database Technician
This section represents time spent helping customers obtain addresses and the
follow-up involved in distributing assigned addresses to all the necessary parties.
Included in this category is the data entry and filing that is created by this service
to the customers. Over the past year we have found that a significant portion of
our time is being devoted to this process.
Correction of Incorrect ALI Information:
40% of Gross Income of Database Technician
Part of the job duties of the Database Technician calls for the correction of
incorrect ALI records as reported by PSAP personnel. This reflects the amount of
time spent researching the correct information and the subsequent updates to all
affected databases.
Proposed Budget 2006-2007 Page 15
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
DATABASE
Street Signs
The following describes the associated costs to place street name markers at most
intersections in the unincorporated portions of Lubbock County.
Salaries: 10% of Gross Income of Database Manager
20% of Gross Income of Database Technician
These are salary costs associated with this project. They are broken down
between hours dedicated by Database Manager and Database Technician.
Cost of Manufacture of Signs:
$6,000
These figures are based upon "per sign" costs obtained from the District's sign
vendor, Lubbock Grader Blade. Replacement of missing and vandalized signs will
account for the biggest portion of this year's sign budget. Figures are based upon
the purchase history of sign orders and what is anticipated for the coming year by
our personnel and County sign personnel.
Total For Street Signs: $5,000
Proposed Budget 2006-2007 Page 16
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
DATABASE
Training
Training:
$1,000
Training for Database and GIS staff to bring more proficiency in actual use of
various applications. Some training will probably be on-line. These costs cover
both tuition and materials.
Conferences/Seminars:
$400
These funds are earmarked for any conference fees deemed useful during the
year for addressing or GIS needs.
Travel:
$1,000
These will be travel costs associated with the above training, conferences and
seminars. Travel expenses will include cost of flights, hotel accommodations and
meals.
Total For Database Training: $2,400
Proposed Budget 2006-2007 Page 17
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
DATABASE
MSAG Maintenance
This section covers the cost of the maintenance of the MSAG (Master Street
Address Guide). All costs associated with this ongoing program in the Database
department are under the category of salaries.
MSAG Maintenance/Cleanup: 25% of Gross Income of Database Manager
Complete the process of MSAG comparisons with different telephone companies
to get all discrepancies resolved. Mostly encompasses time spent maintaining
MSAG database with all new development. We have begun a system -wide MSAG
change to bring all database records into compliance with NENA addressing
standards. We have completed a comparison of MSAG data with the Centerline
file and will continue processing necessary changes to keep the two files
concurrent.
Proposed Budget 2006-2007 Page 18
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
DATABASE
GIS
Data Exchange and Update: 55% of Gross Income of GIS Coordinator
Centerline maintenance makes up the bulk of this category. Data that is
fundamental to our dataset is retrieved at least annually from both the City of
Lubbock and the Lubbock Central Appraisal District. When received, this data
must be massaged and converted for use in our GIS. Lubbock County has
recently added GIS personnel, increasing the number of agencies with which we
exchange data. The establishment of Integrated Mapping at Slaton Police
Department (SPD) and Plainview Police Department (PPD) requires the review,
update, and conversion of our GIS. Data is physically taken to each PSAP and
the updates are performed onsite for each workstation with integrated mapping.
The development and maintenance of Integrated Mapping at each PSAP requires
the GIS Coordinator to interact with the dispatchers and administrators in order to
identify, evaluate, and eliminate any shortcomings or problems with the dataset.
This same function is performed for Lubbock EMS, but the data has to be first sent
to their CAD vendor for formatting. We work with their personnel in order to
streamline EMS updates. The future addition of integrated mapping at the
Lubbock Police Department (LPD) and Lubbock Sheriffs Office (LSO) will further
increase the frequency and amount of data being provided to the PSAPs.
Data Validation, Cleanup and Addressing:
10% of Gross Income of GIS Coordinator
5% of Gross Income of Database Manager
Resolving discrepancies between our addressing database and map data is
ongoing, but represents a much smaller task as the data has been reviewed and
updated. Missing records, invalid data links, duplication, and missing objects on
the map remain as problems, but the majority of the errors have been corrected by
and continue to be corrected by the GIS Coordinator, Database Manager, and
Database Technician.
Validation, verification, and cleanup of data that is being used for integrated
mapping in the PSAPs are in addition to this process. Problems between the
Telco database, LECD, and City of Lubbock map data may become evident once
integrated mapping is available to the remaining PSAPs. This will represent a shift
in focus to discovering and correcting discrepancies between LECD data and data
from outside agencies. Initially, this may prove to be a significant undertaking, but
the severity will be dependent on how smoothly integrated mapping is added to
Lubbock Police Department, Lubbock Fire Department, and Lubbock Sheriff's
Office. Overall, the amount of data validation and cleanup will be less than
previous years and should continue to decrease.
Proposed Budget 2006-2007 Page 19
Producing Maps for Third Parties:
20% of Gross Income of GIS Coordinator
Mapping Supplies/Map Books:. $8,500
We provide maps for all our responding agency personnel, and we also, for the
cost of production, provide maps to outside parties who request them. While this
map production did not significantly impact workflow in the past, we are finding
that as the accuracy of our information becomes public knowledge, the requests
for it are multiplying and are becoming more of a demand on our time. Effort will
be focused on updating, reprinting, and redistributing the Public Safety map books,
which are being used now by the Emergency Responders and are much easier to
provide than customized maps. Efforts are underway to provide our map data, in
a less specialized version, to a private map book producer for the purpose of
creating a commercial map book of Lubbock County that will be available to the
public. We have also provided access to a data set similar to the Public Safety
Map Book on the LECD website.
Misc. Peripheral GIS Duties: 10% of Gross Income of GIS Coordinator
Significant time is spent by the GIS Coordinator attending to things that are
pertinent to the GIS, yet not a part of any project. Such things as research and
troubleshooting of data migration and integration issues require a large amount of
time. Hardware and software compatibility issues and new GIS technologies are
other areas where much research is required.
Documentation: 5% of Gross Income of GIS Coordinator
Data organization, workflow development and documentation are becoming
increasingly important as the number of GIS related projects increases. Keeping
track of the various data sets that we manage is becoming a more complex task
as the data grows and the ways in which we use the data increase. The
documentation of workflow and procedure are also crucial to our GIS and require
an increasing amount of time.
Total for GIS: $8,500
Proposed Budget 2006-2007 Page 20
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006.2007 BUDGET
LECD QUARTERLY NEWSLETTER
Salaries: 25% of Gross Income of Database Manager
Salary costs are based on hours attributed to research, production, printing,
folding, printing mailing labels and postage attachment for the LECD Quarterly
newsletters.
Printing Costs:
$1,000
These costs are based on printing costs of the newsletters produced last year.
The printing costs are attributed to the printing and folding of the newsletters by
the City's Print Shop. Funds are budgeted to allow occasional color printing in
some issues.
Postage Costs:
$390
The postage costs also are based on the postage costs of last year's mailed
newsletters. The newsletters are posted on office postal equipment and mailed
from the LECD offices.
Total LECD Quarterly Newsletter: $1,390
Proposed Budget 2006-2007 Page 21
Lubbock Emergency Communication District
FY 2006-2007 BUDGET
INFORMATION SYSTEMS
Salaries 100% of Gross Income of IS Technician
This section addresses the staffing costs of the Information Systems program.
This is the percentage of the annual salary of the Information Systems Technician
attributed to his support role of District staff.
Small Tools/Equipment/Supplies
$700
Replacement or purchase of testing equipment or tools for repair necessary to
maintain IS equipment or to enhance/improve operations as they relate to IS. This
also includes disposables such as backup tapes & CDR/RW media.
Replacement Equipment
$9,800
This amount covers the replacement of an existing server, two workstations, one
laptop, & two 21" monitors. These purchases will be made out of the replacement
account.
Office Equipment Maintenance
$1,700
This amount covers the cost of maintenance contracts on the District printers and
other office equipment other than computers. Hardware contracts ensure the
District maintains normal operation of heavily used devices.
Computer Equipment Maintenance $14,350
The following describes both hardware and software related maintenance items.
Software Contracts $7,600
Software contracts ensure the District has the latest version of the
programs in use for day-to-day operations.
Repair Parts $1,500
Hardware - Parts necessary to restore operation of, or upgrades to, District
computers and other IS equipment. Examples are items such as memory,
hard drives, CD-ROM drives, mice, keyboards, etc.
Software Upgrades $2,650
Software necessary to restore, upgrade, or add functionality required by
District users. This includes incremental upgrades to a specific software
program not covered by a maintenance contract.
Proposed Budget 2006-2007 Page 22
Computer/Network Consulting $2,600
Support services for existing software and hardware and/or the integration
of proposed, budgeted equipment. Also includes the repair of IS
equipment. This includes items such as telephone support for various
software programs, systems design consulting and implementation
services.
Publications
$400
Trade journals, magazines, reference manuals, and resource kits related to IS and
Information Technologies.
Training
$1,200
This section describes the various training opportunities that IS technician will use
to stay abreast of current trends and industry issues, as well as professional skills
development.
Online $600
Training available over the Internet covering both professional and personal
courses at MindLeaders.com & other providers.
Classroom Based $600
Tuition to attend training available in Lubbock or on -site.
Proposed Budget 2006-2007 Page 23
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
PUBLIC EDUCATION PROGRAM
Salary 33% of Gross Income of Office Coordinator
Recognition and Appreciation Events $2,500
Tokens of appreciation/recognition and activities related to National
Telecommunicators' Week, 9-1-1 Day, and Kid Hero awards.
Advertising
$15,500
Production of public service announcements and publication through print,
television, radio, and billboards. Production and publication of brochures and
flyers. Total also includes corporate advertising, which includes items such as
coffee mugs, t-shirts, and other items bearing the LECD logo, including the
clothing and accessories worn by LECD staff and Board Members.
Supplies and Materials
$10,000
Book covers handed out to local schools, Cost of items distributed during public
education events that are scheduled throughout the year. This total includes the
cost of materials distributed through the Safety City program.
Presentation Supplies
$500
Repair and maintenance of presentation display and accessories, including the
Red E. Fox costume.
Road Show Team
$4,700
Compensation and purchase of shirts for team members participating in events.
Travel $700
Travel for quarterly Public Educators meetings and the Kid Hero award event.
Training $100
Fees for conferences and meetings involving Public Education that may be
attended by various staff members.
Proposed Budget 2006-2007 Page 24
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
PSAP SUPPORT
This section of the budget covers expenditures to support the PSAPs within the
District.
Recurring Costs
Wireline Network Charges
9-1-1 Database Charges
Wireless Network Costs
Language Line Services
WAN Recurring Costs
Maintenance
Customer Premise Equipment — Servers/Workstations
Logging Recorders
Headsets
Other Maintenance/Repair
WAN Maintenance
Upgrades
CPE Backroom Equipment Upgrade
Mission Control Upgrade
Other Upgrades
Telecom municator Training
Salary
Tuition
Seminars
Travel Expenses
Education Materials
Catastrophic Contingency
PSAP Emergency Responder Support
Communication Services
Proiects
Wireless Implementation
Emerging Technologies
PSAP Grant Funding
Training Center PSAP
Microwave Path Feasibility Study
Proposed Budget 2006-2007 Page 25
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Proposed Budget 2006-2007 Page 26
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
PSAP Support
Recurring Costs
This section describes the charges from both wire -line and wireless telephone
companies for the provision of the network, database services and ancillary services
necessary for the Enhanced 9-1-1 system.
Wireline Network Charges: $53,000
These are the costs associated with providing the wireline service and 9-1-1 trunking
in the Lubbock Emergency Communication District. These charges are paid to AT&T,
Valor, South Plains Telephone Cooperative and other CLECs (Competitive Local
Exchange Carriers). The 9-1-1 network includes the 9-1-1 trunks from the various
central offices to the selective router. Included in this amount is the cost to maintain a
special 9-1-1 trunk group and three telephone lines to the training center. Also
included is the cost of a T-1 data circuit between Slaton PD and Slaton FD. This also
includes the telephone lines installed at the PSAPs for remote maintenance.
9-1-1 Database Charges: $215,000
These charges are associated with the database records that are maintained by the
telephone companies to provide accurate records for the ALI (Automatic Location
Identification) system. The charge for this service is about $0.108 per record. We pay
this fee to AT&T based on the number of ALI records that exist in the ALISA database,
Currently there are approximately 165K subscriber records for LECD in the AT&T
ALISA database.
Wireless Network Costs: $159,000
These are the costs to maintain Wireless E9-1-1 Phase I and Phase II service in the
District. Some wireless service providers continue to charge for Wireless Phase I & II
services.
Language Line Services: $1,000
These are the costs involved with the provision of Language Line Services to all the
PSAPs in the District. Language Line is an interpreter service that is used by the
telecommunicators to converse with non-English speaking callers to 9-1-1. This
service is used about 15 times per month, and cost is based on the number of minutes
used.
WAN Recurring Costs: $31,000
This is the annual cost to keep the WAN (Wide Area Network) operational. This pricing
is based on governmental tariff pricing on a three-year contract.
Proposed Budget 2006-2007 Page 27
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
PSAP SUPPORT
Maintenance
The following describes the items included in PSAP maintenance expenses.
Customer Premise Equipment — Servers/Workstations: $103,000
This pays for the yearly 24x7 maintenance on the telephone customer premise
equipment and the servers/workstations used by the telecommunicators. This is a
year-to-year contract. LECD has the ability to negotiate this contract every year or
to change service providers. It also includes installation of service packs and hot
fixes, but does not include time/materials to install software upgrades.
Logging Recorders: $15,000
This pays the annual maintenance on the logging recorders. This is also a year-to-
year contract.
Headsets: $2,000
LECD provides headsets to all of the telecommunicators in the District. This fund
is for repair/replacement of headsets during the year.
Other Maintenance/Repair: $12,000
This is used to pay for maintenancelrepairs that are not covered by a maintenance
contract. This includes an electrician checking a UPS prior to the dispatch of a
UPS repair technician to move, add or delete lines from the 9-1-1 telephone
equipment.
WAN Maintenance: $2,500
This is for maintenance of the WAN (Wide Area Network). This is based on a per
hour service agreement and not on a contract.
Proposed Budget 2006-2007 Page 28
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
PSAP SUPPORT
Upgrades
CPE Backroom Equipment Upgrade: $686,600
Over the last five (5) years changes in technology have left our existing Plant
MAARS Backroom Equipment quickly becoming ineffective and obsolete. While
the "front end" equipment is viable for another couple of years, Backroom
Equipment upgrades need to start now. In this fiscal year LECD will upgrade the
Backroom Equipment from analog (MAARS) at all sites to Plant/CML Pallas
(digital/IP ready). This process will take some time at each PSAP, but the end
result will be that each PSAP will be capable of NG9-1-1 as soon as it becomes
available. The cost also includes spare parts and funds for any changes that might
need to take place in wiring or other area related to the change of equipment. Also
included is the cost to relocate the 9-1-1 trunks in Slaton, due to the equipment
change.
Slaton Police Dept. Upgrade to Pallas ............................... $65,604
Slaton Fire Upgrade to Pallas (Remote off Slaton PD).......
$69,294
Lubbock County Sheriff Upgrade to Pallas.........................$81,500
Lubbock Police Dept. Upgrade to Pallas .........................
$132,028
Lubbock Fire Dept. Upgrade to Pallas ................................
$90,384
Lubbock EMS Upgrade to Pallas .......................................
$74,766
Texas Tech Police Upgrade to Pallas ................................
$66,818
Plainview Police Upgrade to Pallas ....................................
$65,604
SpareParts........................................................................
$18,690
Retrofitting costs................................................................$21,912
Mission Control:
$93,500
This is to add the new pieces of equipment (Pallas Servers) onto our Mission
Control contract. This provides remote monitoring and repair and reporting of
trouble that cannot be repaired remotely. This will be for a three (3) year contract.
Other Upgrades: $20,000
This covers software upgrades of programs at the District office that are used to
DIRECTLY support the PSAPs, such as MapManager. It also covers other
upgrade costs at the PSAPs that are not covered by a maintenance agreement.
Proposed Budget 2006-2007 Page 29
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
PSAP SUPPORT
Telecommunicator Training/Travel
This section details the planned expenditures for training and associated travel of
PSAP personnel. Each PSAP has requirements for certification. These items will
assist with the expense involved in meeting these requirements. In some cases,
the funds are designated in proportion to the number of workstations at each
PSAP.
Salary: 10% of Gross Income of Operations Manager
This is the percentage of staff salary that is spent training telecommunicators and
supervisors and coordinating training events in direct support of PSAP personnel.
Tuition: $2,700
This will be used at each PSAP to help with tuition for PSAP personnel to attend
required classes. This also includes registration costs for award winners and their
supervisors to attend recognition events.
Seminars: $4,000
Joining efforts and hosting instructors to come to Lubbock to present training to all
PSAPs can realize cost savings. Whenever possible, LECD will coordinate with
SPAG to provide a variety of subjects. These seminars are available for public
safety personnel throughout West Texas to attend.
Travel Expenses:
$6,000
This will cover travel expenses to conferences and classes. This also includes
cost for award winners along with their spouses and supervisors to attend
recognition events.
Education Materials:
$2,300
This money would be used to purchase training materials used by LECD staff to
train the telecommunicators on the use of the call answering equipment. This
money would also be used to help the PSAPs build their own education libraries.
It would include purchase of videos, instructional materials, reference materials
and other meeting supplies.
Proposed Budget 2006-2007 Page 30
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
PSAP SUPPORT
Catastrophic Contingency: $100,000
In the event of a catastrophic loss, the insurance companies do not pay
immediately so some funds need to be available for use in these circumstances.
Emergency Responder Support: $13,000
Street Signs $5,000
This is for manufacture and maintenance of street signs in rural areas of
Lubbock County. (See database narrative for details.)
Public Safety Map Books $8,000
LECD will provide map books for all responding agency personnel. (See
database narrative for details.)
PSAP Communication Services:
$1,600
This covers a portion of the cost of services required to maintain availability of staff
for PSAP requests. This includes wireless devices and pagers.
Proposed Budget 2006-2007 Page 31
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
PSAP SUPPORT
Projects
Wireless Implementation: $100,000
The major wireless carriers are providing Phase II service, and contracts have
been established with them. Funds will be needed this fiscal year to pay the
smaller carriers that may start the Phase II implementation process.
Emerging Technologies:
$300,000
Emerging Technologies are the future of 9-1-1. Currently there are more than ten
different types of devices that can conceivably dial or call 9-1-1. The present 9-1-1
network does not have the capability to provide the life saving location information
from all of these various devices. The above funding will allow LECD to fully
investigate networks and technologies that will allow our PSAPs to locate these
devices and future devices that could call 9-1-1.
PSAP Grant Funding: $47,000
Starting in fiscal year (FY 2005-2006) LECD changed from an entitlement -funding
program to a grant -funding program. Grants are approved in June of the current
fiscal year to be included in the budget of the forthcoming fiscal year. The grant
program was approved in February of 2005, and the supported PSAPs were
notified by letter of the program shortly thereafter. Three PSAPs have requested
grant funding. They are: Lubbock Police Department, $35,830 to replace console
furniture in the dispatch center. This is a continuation of a project started with a
grant from LECD during FY 2005-2006; Lubbock County Sheriffs Department,
$3,510 to purchase chairs for the dispatch center, printers, file cabinets and
wireless mouse; Plainview Police Department, $6,700 to install an automatic
transfer switch to the back-up generator system. All items meet the criteria of the
Grant Program.
Training Center PSAP: $120,000
LECD has always assisted the PSAPs with training. Since 1999-2000, LECD has
provided training to the user agencies on the use of the 9-1-1 Vesta equipment
installed in the PSAPs. In order to accomplish this, three (3) additional
"training/backup" workstations were installed at Lubbock Police Department in
their training room. By being "backup" they are connected to the "live" 9-1-1
backroom equipment at Lubbock PD. While this worked well, this setup prevented
Proposed Budget 2006-2007 Page 32
LECD from having the ability to use the "training/backup" workstations for
experimentation and troubleshooting of problems, as they are "live." With the
migration to NG9-1-1 and the installation of a different backroom technology, the
need for a training center/lab has increased. Along with issues of logistics that
now occur when a training class needs to be presented, Staff would appreciate the
ability to recreate reported problems in a "closed" environment. This training center
would give the District the ability to test software upgrades before they are
dispersed to the field and the ability to hold the training classes at the District
Offices instead of hauling additional equipment to an offsite location. This cost
includes the purchase of 9-1-1 backroom equipment and workstations and funds
for any additional wiring, etc. required to establish the training PSAP. Also
included is the cost to install the 9-1-1 trunks.
Microwave Path Feasibility Study: $49,000
In this fiscal year, the District needs to explore some alternative/back-up network
capabilities. This has been brought to the forefront on a couple of occasions when
we have had cable cuts, etc. We also want to have a plan for next generation
9-1-1 and the network that it will travel on. A totally wireless (microwave) network
is not the answer, but neither is a totally "hardwired" network. This study will give
us insight on what would be required, such as towers, equipment, capacity or how
much bandwidth, and cost. The District would have Harris MCD, the leader in
microwave equipment and networks, conduct the study. The District would be
under no obligation to make additional purchases from them if the project
continues. Specifically this cost includes: upfront path engineering for eight (8)
hops, field surveys for each path, alternative recommendations for up to three (3)
additional paths if initial paths are not viable, a report containing complete
information to license and implement paths, path profiles with calculations, and
antenna size and placement. Also included would be tower recommendations
where appropriate, survey of site to determine power requirements, equipment
location, suitability of grounding, equipment location, cable routing, etc. This
information will be used to generate an equipment list and cost of materials.
Proposed Budget 2006-2007 Page 33
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Proposed Budget 2006-2007 Page 34
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
CHARTS
FY 2006-2007 Revenue Forecast
Financial Charts
9-1-1 Calls
Proposed Budget 2006-2007 Page 35
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
2006-2007 REVENUE FORECAST
AT&T-LUBBOCK
AT&T - PLAINVIEW
VALOR
SOUTH PLAINS TELEPHONE COOP
WIRELESS - LUBBOCK
WIRELESS - PLAINVIEW
PRIVATE SWITCH -TEXAS TECH
CLEC-LUBBOCK
CLEC - PLAINVIEW
INTEREST INCOME -LUBBOCK
INTEREST INCOME - PLAINVIEW
SPAG-LUBBOCK
SPAG - PLAINVIEW
MISCELLANEOUS
TOTAL REVENUE
% CHANGE FROM PREVIOUS YEAR
TOTAL SERVICE FEE REVENUE
% CHANGE FROM PREVIOUS YEAR
2001-2002
2002-2003
2003-2004
2004-2005
Projected
2005-2006
Projected
2006-2007
691,678
599,607
554,608
613,864
451.000
390,000
54,652
48,946
46,468
50,614
46.800
43,000
43,493
34,931
43,338
35,903
31,000
26,000
22,958
21,871
21,566
20,944
20,000
19,000
627,065
666.934
737,978
816,623
875,000
933,000
67,226
60,096
65.422
71,520
75,000
78,000
38,809
36,051
33,047
20,218
18,400
9,000
450,378
410,095
389,869
364,242
381,800
390,000
1,500
2,000
$4,477
60,169
58,743
125,149
202,000
205,000
2,205
1,256
1,651
4,113
6,000
6,500
8,1431
7,599
7.474
7.4561
3,500
2,800
1,364
2,297
2,350
2,2481
2,300
2,600
214
207
2,881
300
0
2,062,662
1,949,851
1,962.711
2,035,775
2,114.600
2,106,900
-4.40%
-6,38%
0.66%
3.72%
3.87%
-0.36%
1,995,7661
1,888,4261
1,902,110
11903,632
1,906,300
1,895,400
-0.29%
-5.38%
0.72%
0.08°h
0.14%
-0.57%
Proposed Budget 2006-2007 Page 36
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
Revenue Comparison
REVENUE
1,200,000
1,000,000
800,000
600,000 —
400,000
200,000
0
ILEC CLEC Wireless Interest
■ 00-01 ❑ 01-02 ❑ 02-03 ■ 03-04 S 04.05 ■ 05-06 Proj. ❑ 06-07 Proj
CHART 1
REVENUE vs SERVICE FEE
2,300,000.00 --
2,200,000.00 --
2,100,000.00 -Total Revenue
2,000,000.00 Service Fee
1,900,000.00
1,800,000.00
1,700,000.00
00-01 01-02 02-03 03-04 04-05 05-06 06-07
CHART 2
Proposed Budget 2006-2007 Page 37
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
Revenue vs. Expenses
$2,500,000 —
$2,000,000 i"�`♦ �..♦�♦ •
$1,500,000
$1,000,000
$500,000
00-01 01-02 02-03 03-04 04-05
1-0---Expenses —*— Revenue
This chart shows a comparison for the last five years between revenue and
expenses.
CHART 3
Proposed Budget 2006-2007 Page 38
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
District/PSAP Breakdown
■ District
26°10
a PSAP
74%
This chart shows 74% of the District's FY 2006-2007 Budget goes toward
the direct support of the Public Safety Answering Points (PSAPs).
CHART 4
Proposed Budget 2006-2007 Page 39
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
Maintenance
43%
Catastrophic
4%
PSAP Support
Emergency
Responder
Support
a
w r
Training Recurring
1% 21%
Projects
29%
Comm Svcs
1%
This chart shows how the 74% of the District's budget that goes toward direct
support of the PSAP is broken down. The mission of LECD is to provide "end
to end" support for the 9-1-1 call. To do this effectively the District expends
the bulk of its resources on this task.
CHART 5
Proposed Budget 2006-2007 Page 40
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
District Operations
Furn & Equip Equipment
2% Replacement
*.. 2%
`•fit
Other Services
23%
Maintenance' Y
3% r
Supplies
1%
Personnel
69%
As shown in this chart, personnel services make up the bulk of the District
portion of the budget.
CHART 6
Proposed Budget 2006-2007 Page 41
LUBBOCK EMERGENCY COMMUNICATION DISTRICT
FY 2006-2007 BUDGET
Calls by PSAP
May
05
Jun
05
Jul
06
Aug
05
Sept
05
Oct
05
Nov
05
Doc
05
Jan
06
Feb
06
Mar
06
Apr
06
Total
Lubbock
Police
Wireline
6023
5670
6284
5529
5426
5219
4704
4802
4943
4229
4846
4882
62,577
Wireless
7740
6485
6974
6592
$766
6449
5721
6282
6225
6824
6591
6985
79,634
Lubbock
So
Wireline
660
666
886
643
604
611
556
625
586
515
599
571
7,522
Wireless
1053
862
1251
928
832
752
885
807
807
915
942
1010
1 11,044
Plainview
Police
Wireline
562
496
582
648
464
456
415
454
457
362
517
491
5,904
Wireless
573
342
435
439
444
413
357
428
493
414
549
663
5,650
Slaton
Police
Wireline
1 139
135
1 131
127
1 115
99
107
127
143
109
152
129
1,613
Wireless
144
89
1 126
132
89
70
125
89
140
133
101
115
1,3537
Texas Tech
PD
Wireline
208
47
64
56
66
96
73
53
48
65
135
50
1 961
Wireless'
7
0
8
3
18
15
12
4
7
21
9
9
1 113
Total
primary
78,457
97,681
Lubbock
EMS
Wireline
1135
1113
1123
1190
1123
1143
1091
1165
1274
972
985
1097
13,411
Wireless'
372
355
386
411
359
340
306
392
398
387
388
413
4,507
Lubbock
Fire
Wireline
148
157
230
105
151
126
155
188
158
105
126
130
1,779
Wireless`
169
134
1 234
113
151
107
99
164
149
167
164
127
1,798
Slaton Fire
Wireline
5
8
7
2
3
1
8
4
13
11
5
1
681
Wireless'
2
1
6
1
2
1
13
10
20
14
7
5
82
Total
Seconds
15,258
6,387
Wireless Call received by Lubbock PD, Lubbock SO or Slaton Police and transferred to this PSAP.
This chart represents the 9-1-1 calls handled by the PSAPs supported by the District. These
numbers are based on the AT&T ASK reporting system. During this time period of FY 05-06
55% of all 9-1-1 calls were from wireless phones. This percentage is up from 39.6% during
the same time period of FY 04-05.
CHART 7
Proposed Budget 2006-2007 Page 42