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HomeMy WebLinkAboutResolution - 6640 - Interlocal Agreement - LISD - Election Assistance - 12_16_1999Resolution No. 6640 Dec. 16, 1999 Item No. 27 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Interlocal Cooperation Agreement, attached herewith, by and between the City of Lubbock and Lubbock Independent School District for election assistance and any associated documents, which Agreement shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if full copied herein in detail. Passed by the City Council this 16th day of ATTEST: Ka a Darnell, City Secretary APPROVED AS TO FORM: tWald G. Vandiver, First Assistant City Attorney Ddres/LISDcon.res.doc December 6, 1999 December '1999. 56 N.W.— �I11 / .II. Resolution No. 6640 Dec. 16, 1999 Item No. 27 INTERLOCAL COOPERATION AGREEMENT THE STATE OF TEXAS COUNTY OF LUBBOCK WHEREAS, the Lubbock Independent School District (herein called "LISD") is conducting an election on February 1, 2000; and WHEREAS, Chapter 791 of the Texas Government Code provides for interlocal cooperation agreements between local governments; and WHEREAS, LISD desires to have the assistance of the City of Lubbock (herein called "City") with regard to the election; and WHEREAS, the City desires to assist LISD as needed; NOW THEREFORE: WITNESSETH: THAT the City of Lubbock and LISD hereby agree as follows with regard to assistance to be provided to LISD by the City for the election to be conducted by LISD on February 1, 2000: 1) LISD will reimburse the City for actual salary and fringe benefit costs on an hourly basis for any City officers or employees assisting LISD with the election during normal City working hours within 30 days of receipt of a written bill from the City setting forth such charges. 2) City shall make available to LISD the City Secretary's Supply Room for storage and allocation of ballots and the first floor Election Room staging area as needed from December, 1999, through February, 2000. 3) City shall make available to LISD the Meeting Room (Room 103, City Hall) for early voting clerks training on Monday, January 17, 2000. 4) City shall make available to LISD the City Council chambers on Sunday January 30, 2000, for an election judge's school and distribution of election supplies. 5) LISD shall hold the City harmless from any claims of any nature whatsoever arising out of or resulting from LISD's use of the City's premises in connection with this agreement. 6) Any payments required to be made pursuant to this Agreement shall be made from current revenues available to the paying party as required by Sec. 791.011 of the Texas Government Code. 7) The term of this Agreement shall be from the time of execution hereof by both parties through the end of February, 2000. EXECUTED this 16th day of ddcon/electaid.doc December 6, 1999 December .1999. 1It M&52AAr •- &N, MAYOR APPROVED AS TO FORM: A- k ald G. Vandiver, First Assistant City Attorney City Manager's Office InterOffice Memo To: Bob Cass, City Manager From: Kaythie Darnell, City Secretary Date: December 7, 1999 Subject: Agenda Comment - December 16, 1999 City Council Meeting CITY OF LUBBOCK AGENDA ITEM SUMMARY ITEM #/SUBJECT: # Consider a resolution authorizing the Mayor to execute on the behalf of the City of Lubbock an Interlocal Cooperation Agreement with the Lubbock Independent School District. BACKGROUND/DISCUSSION: LISD has scheduled a Special Bond Election for February 1, 2000. Since LISD has participated with the City of Lubbock in Joint Elections for the ,past several years, LISD has requested use of City Hall space for the purpose of staging the ballot allocation process and precinct election equipment. Also, Room 103 and City Council Chambers will be scheduled for the training of election officials. LISD has requested the assistance of Kaythie Darnell, City Secretary, for the Bond Election. City officers or employees assisting LISD with the election during normal City working hours will reimburse the City for actual salary and fringe benefit costs on an hourly basis. The hours for Ms. Darnell are not to be expected to exceed eight (8) hours per week. SUMMARY/RECOMMENDATION: The LISD election requests are minimal without creating any burden to the organization. Therefore, staff recommends approval of this resolution and interlocal cooperative agreement.