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Home My WebLink AboutResolution - 2006-R0344 - Letter Of Agreement With Armor Asphalt - 07_10_2006Resolution No. 2006-R0344 July10, 2006 Item No. 5.32 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock hereby authorizes and directs the Mayor of the City of Lubbock to execute a Letter Agreement by and between the City of Lubbock and Armor Asphalt of Lubbock, Texas, for hot mix -annual pricing, which Agreement and any associated documents, are attached hereto and made a part of this Resolution for all intents and purposes. Passed by the City Council this 10th day of July 2006. DAVID A. MILLER, MAYOR ATTEST: Reb ca Garza, City Secretary APPROVE AS C NT: Robert Cook, treet Superintendent AS T?FORM: (—) andiver, Attorney -of Mres/ArmorAsphalMCo nRes July 5, 2006 Resolution No. 2006-R0344 July10, 2006 Item No. 5.32 Office of Purchasing P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 June 28, 2006 Armor Asphalt Attn: Lee Whitley 1924 Marshall Street Lubbock, TX 79415 RE: ITB #06-041-MA - HOT MIX - ANNUAL PRICING Dear Mr. Whitley: ARMOR ASPHALT has been awarded the above bid for the Hot Mix - Annual Pricing, based on your response to the City Of Lubbock Invitation to BID #06-041-MA. 1. Bid Award covers the category of items shown below, and no other, during the period of July 10, 2006 and ending July 9, 2007. The City Of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: A. Black Base TexDot Type B B. TexDot Hotmix Type C C. TexDot Hotmix Type D 100 TN @ $48.00/TN 700 TN @ $48.00/TN 700 TN @ $48.00/TN 3. ARMOR ASPHALT's bid dated June 22nd, 2006 and the City's ITB# 06-041-MA are incorporated into and made a part of this agreement. 4. Prices: As quoted on Bid Form. 5. All invoices shall be directed to: City Of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 CITY OF LUBBOCK: David A. Mille Mayor ATTEST:: J2" Q 2�C Pit t� Rebo&ca Garza v City Secretary Cc: Bid Folder Vendor File APPROV D STD WNTE Robert Cook Street Superintendent APPROVED AS 0 FORM: A orn y I) I 6'-0344 SUBMIT TO: T , ' " Item No. 5.32 CITY OF LUBBOCK . CITY OF LUBBOM TEXAS Purchasing & Contract Management 1625 130' Street, Rm 204 �( Lubbock, Tx 79401-3830 AN EQUAL INCITATION TO BID CONTACT PERSON: • OPPORTUNITY Marta Alvarez EMPLOYER #06-041-MA TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing,ei.lubboc[Ltx.us TITLE: SUBMITTAL DEADLINE: Hot Mix - Annual Pricing June 14, 2006, 3:00 p.m. CST PRE BID DATE, TIME AND LOCATION: My bids received,*Jar Lhe time and dale listed abase, regarAw of toe node ,f ** * NOT APPLICABLE +•* deliany, shall be i rurwd mope"Cd RESPONDENT NAME: Armor Asphalt, Inc. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE TIB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MAILING ADDRESS: 1924 Marshall SL IF RETURNING AS A `NO BID", PLEASE COMPLETE AND RETURN THE "STATEMENT OF NO BID". CITY — STATE — ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY Lubbock, TX 79415 AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO TELEPHONE NO: 806 744 8801 ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE C17Y. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: 806-765-7092 REQUEST PERMITS COMPETTPIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY E-MAIL: armorasphalt@armomsphaltbiz LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS FEDERAL TAX ID NO. OR SOCIAL SECURITY NO. 75-2422368 IT B TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER ITIAN FIVE 5 BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON RFPDEPOT.COM The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment material or articles purchased. Will any officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YES$ NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my, signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or baud. 1 further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of Lub#ock. At the City's discretion, such assignment shall be made and become effective at the rime the City tenders final payme o�dor Vice President Authorized Signature Title Lee UVhitley June 13 2006 Prinv'rype Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 06-041-M4doc ., RB 006-041-IA, Hot Vw - Annual Pridng BID FORM Hot Mix - Annual Pricing CITY OF LUBBOCK, TEXAS ITB 906-041-MA In compliance with the Invitation to Bid #06-041-MA, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #06-041-MA is by reference incorporated in this contract The Bid Form most be completed in blue or black ink or by typewriter. UNIT OF UNIT Extended Delivery ITEM QTY MEASURE DESCRIPTION PRICE' Cost Days BID ARO•' 1. 100 TN Asphalt Stabilized Base $ 48.00 $0.00 Within lack Base TexDot Type B 24 hrs 2. 700 TN TexDot Hotmix Type C $ 48.00 $0.00 Within 24 hrs 3. 700 TN TexDot Hotmix Type D $ 48.00 $0.00 Within 1 24 his *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of 0 %, net calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for lice quality and quantity of the productstservices; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of hike quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. iNTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interiocal Cooperation Act (Chapter 791, Goverment Code), the right to purchase the same services, at the prices quoted, for the period of this contract Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO X • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing tnterlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contraot(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that 06-041-MA.doc CrrB tt08-04144A, Hot W - Annual Pricing governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materiaWservice as needed. THIS BID IS SUBMITTED BY Armor Asphalt Inc. a corporation organized under the laws of the State of —Texas or a partnership consisting of or an individual trading as of the City of� Firm: Armor Asphalt, Inc. Address: 1924 Marshall St. City: Lubbock State: TX Zi 79415 Firm MlWBE Woman Black American Native American Hispanic American Asian Pacific American Other (Specify) By jr\ (-t—) Authorized Officer Name and Please Print - must sign by hand Business Telephone Number 806-744-8801 FAX: 806-765-7092 FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. oe-aai-uw.doc 3 . ` RB M)II-M1-MA, Hot Mix -Annual Pricing SUSPENSION AND DEBARMENT CEIf`I'IF'1(CATION Federal Law (A-102 Common Rule and OMB Circular A -I 10) prohibits non -Federal entities from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts for goods or services equal to or in excess of $25,000 and all non -procurement transactions (e.g., sub -awards to sub -recipients). Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify that their organization and its principals are not suspended or debarred by a Federal agency. Before an award of $25,000 or more can be made to your firm, you must certify that your organization and its principals are not suspended or debarred by a Federal agency. I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a Federal agency. COMPANY NAME: Armor Asphalt, Inc. Signature of Company Official: Date Signed: June 13 2006 Printed name of company official signing above: Lee Whitley 06.041-M kdw is