HomeMy WebLinkAboutResolution - 2006-R0334 - Resolution Accepting Funding-Emergency Management Performance Grant-07/01/2016 - 07/01/2006Resolution No. 2006-RO334
JuIy10, 2006
Item No. 5.11
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to accept funding on behalf of the City of Lubbock through the Emergency
Management Performance Grant, Notice of the Grant Award is attached hereto and
incorporated in this Resolution as if fully set forth herein and shall be included in the
minutes of the Council.
Passed by the City Council this loth day of July , 2006.
DAVID Y MILLER, MAYOR
ATTEST:
r-,-
kebe6a Garza, City Secretary
VED AS TO
Kevin Overstreet,
Emergency Management Coordinator
APPROVED AS TO FORM:
Linda L Chamales, Senior Attorney
Office Practice Section
Lc: UATTY/Linda/RESOLUTIONS/RES-EM Grant
July 3, 2006
Resolution No. 2006-RO334
Julyl o, 2006
Item No. 5.11
Attachment 4
Special Notice
Financial Reporting Information for EMPG 2006 Program
Please provide this critical information to your financial officer. Continued
participation in the EMPG program relies on compliance with the program
guidelines. Here are several issues requiring careful attention.
Federal guidelines prohibit "double dipping," meaning that expenses may be claimed to
only one federal grant at a time.
You are encouraged to submit all eligible expenses in your EMPG quarterly financial
reports regardless that they may exceed your allocation. The Summary of Allowable and
Unallowable Costs for the EMPG Program (DEM-220), available on the GDEM web site,
summarizes expenses that may be claimed. This may benefit you at the end of the program
year.
Supporting documentation .t include source documents suitable for audit purposes,
including, but not limited to:
a) Copies of canceled checks or city/county warrants;
b) Payroll time sheets and leave registers;
c) Copies of purchase orders, purchase vouchers, and/or paid invoices;
d) Vehicle activity logs; and/or
e) Centralized billing reports
Because we have encountered difficulty receiving certified mail in the past, we encourage
you to send by regular mail or overnight mail. Take care to fully address your envelope
as follows:
For regular Mail:
Support Services Section/ EMPG Auditor
Division of Emergency Management
Texas Department of Public Safety
PO Box 4087
Austin, TX 78773-0229
For overnight mail:
Support Services Section/ EMPG Auditor
Division of Emergency Management
Texas Department of Public Safety
5805 North Lamar Boulevard
Austin, TX 78752
Should you have questions on financial reporting forms, feel free to contact Humberto
Rodriguez -Martinez of the GDEM Support Services Section by phone at 512424-2448 or
e-mail at humerto.rodriguez-martinez@txdps.state.tx.us.
Please read Tab A of Section 3 in your Fiscal Year 2006 Local Emergency
Management Program Guide for full financial requirements and information.
1
Resolution No. 2006-RO334
July10, 2006
Item No. 5.11
NOTICE OF SUBRECIPIENT GRANT AWARD
GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT
Program Title: FY 2006 Emergency Management Performance Grant (EMPG)
DHS Instrument Number: 2006-EM-E6-0026
GDEM Grant Number: 06TX-EMPG-074
Administered By: Governor's Division of Emergency Management
Texas Department of Public Safety
P.Q. Box 4087
Austin, Texas 78773-0220
Recipient: City of Lubbock/'Lubbock County
P.O. Bog 2000
Lubbock, Texas 79457-2000
Amount of Grant: $126,832
Period of Grant: October 1, 2005, to September 30, 2006
AG APPROVAL
GRANT ACCEPTANCE
LI
104142
Jack Colley
Chief
Printed Name/Title:
Date: March 31, 2006
Date:
Return Signed Copy of This Page to:
Govemor's Division of Emergency Management
Attention: Preparedness/Denita Powell
PO Box 4087
Austin, TX 78773-0220
l �
JURISDICTION PREPAREDNESS PROFILE
JURISDICTION: Lubbock County PROGRAM NO: 15200 PLAN RECORD: P
COUNTY: LUBBOCK
ASSOCIATION: LUBBOCK
COORDINATOR: Ken Olson RLO GEORGIA LUCERO EMPG
PLANNING
ffi-Ir': v
M1*1'54 ffirX 4. � ER, �- ffi-V MW4 * I ffil 1, - I 1' : I t :°r � M
a t
ORDINANCE DATE: COURT ORDER DATE: 4/12/1992 JOINT RESOLUTION DATE: 6/25/1992
NIMS ADOPTION DATE: I I/n004 MITIGATION ACTION PLAN DATE:
ASIM3t i s ■y■
t o .t'3 �kF T L i w cw 1410
{ i
ST'IRA
DATE
NIM
DOCUMENT
DOC DATE
REVIEWED
Compliant DEFICIENCIES STATUS/ACTION
REQUIREMENTS FOR BASIC
LEVEL OF PREPAREDNESS
Basic Plan
9/30/2005
1/3/2006
Yes
A -WARNING
10/8/2004
10/19n004
Yes
B-COMMUNICATIONS
9/30/2004
10/19/2004
No
C-SHELTER MASS CARE
9130/2004
10/19/2004
Yes
E-EVACUATION
10/8/2004
10/19/2004
Yes
I-EMER PUBLIC INFO
9/30/2005
1/3/2006
Yes
M-RESOURCE MGMT
9/30/2005
1/3R006
Yes
N-DIRECTION CONTROL
9/30/2005
1/3R006
Yes
O-HUMAN SERVICES
9/3012004
10/19/2004
Yes
Q-HAZMAT/OIL SPILL
10/6/2004
10/19/2004
Yes
V-TERRORISM
10/30/2005
1/3/2006
Yes
REQUIREMENTS FOR INTERMEDIATE LEVEL
OF PREPAREDNESS BASIC REQUIREMENTS ABOVE, PLUS ANNEXES:
D-RAD PROTECTION
10/6/2004
10/1912ON
No
F-FIREFIGHTING
10/6/2004
10/19/2004
ND
G-LAW ENFORCEMENT
10/82004
10/19/2004
Yes
H-HEALTH MEDICAL
9/302004
10/19/2004
No
I -RECOVERY
9/30/2004
10/19/2004
Yes
K-PUBLIC WORKS
9/30/2004
10/19/2004
No
L-ENERGY UTILITIES
10/7/2004
10/19/2004
Yes
R-SEARCH RESCUE
1/13/2005
I/2512005
Yes
S-TRANSPORTATION
9/30/2004
10/19/2004
Yes
REQUIREMENTS FOR ADVANCED LEVEL OF PREPAREDNESS
INTERMEDIATE REQUIREMENTS ABOVE, PLUS ANNEXE
P-HAZARD MITIGATION
9/30/2004
10/19,2004
Yes
T-DONATIONS MGMT
9/30/2004
10/19/2004
Yes
U-LEGAL
10/14/2004
10/19/2004
Yes
NOTE: Full NIMS Compliancefor planning is not due until September 30, 2006. The "Yes" or "No" above is for information purposes only,
ASSESSMENT OF PLANNING PREPAREDNESS = Advanced
Tuesday, May 09, 2006
Resolution No. 2006-RO334
JuIy10, 2006 DftRevitavd:
Item No. 5.11 &-ficinds.
Fiscal Year 2006
EMERGENCY MANAGEMENT PERFORMANCE G NT (EMPG)
APPLICA TION
Due Resoh�ad:
1. APPLICANT NAME (Jurisdiction): City of Lubbock/Lubbock County
2. COUNTY. Lubbock
3. DISASTER DISTRICT: 5A
4. EMPG STATUS: Current EMPG Program participant F1 Nero EMPG Program applicant
5. PROGRAM PARTICIPANTS: (List all jurisdictions that are participants in your emergency management
program. identify any jurisdictions that have joined or withdrawn from your program in the last year.)
a. City of Lubbock
b. Lubbock County
C.
d.
6. CHECKLIST OFAPPLICATION ATTACHMENTS: (Seethe FY 2006 Local Emergency Management Program Guide
for information on completing these forms.)
® Statement of Work & Progress Report (form DEM-17A). This form should be signed by the EMC.
® Application for Federal Assistance (form DEM-66). The Authorized Official should sign this form.
® EMPG Staffing Pattern (form DEM-67).
® EMPG Staff Job Description (form DEM-68). An updated job description must be provided for each
staff member listed in the FY 06 EMPG Staffing Pattem who works 50 percent or more of their time
in emergency management duties.
FEMA Form 20-16, Summary Sheet for Assurances & Certifications must be signed by an
Authorized Official. Attach FEMA Form 20-16A, Assurances — Non -Construction Programs & FEMA
Form 20-16C, Certifications Regarding Lobbying, Debarment, Suspension, & Other Responsibility
Matters; and Drug -Free Workplace Requirements, to the FEMA Form 20-16.
❑ If the applicant performs lobbying to influence federal actions, a completed Disclosure of Lobbying
Activities (SF LLL) must be completed and included in the grant application package.
❑ Direct Deposit Authorization (form 74-146). The Grant Financial Officer should sign this form. If the
Jurisdiction has been receiving EMPG reimbursements through Direct Deposit, a new Direct Deposit
Authorization is not required.
® Travel Policy Certification (form DEM-69). The Grant Financial Officer should sign this form.
7. CERTIFICATiON: This Application together with the attached EMPG Statement of Work & Progress Report
(form DEM-17B) constitute the annual work plan for the emergency management program whose participants are
listed above. The and rsigned agree to exert their bast efforts to acco push a!i activities listed In the Statement of
Work s Rigrt approved by the Derision of Emergency Ma Bement.
F
*eIanagement
Authorized Official Date Coordinator at'D e
S nature i nature
GDEM USE ONLY
B. APPROVAL. Th ch Fi al ear 2006 Statement of Work & Progress Report is approved.
late Coordina r Date
Assistant Sta Coordinator
D
DEM 17
12/05
`i
�•�E
DIVISION OF EMERGENCY MANAGEMEN
Office of the Governor
RICK PERRY
Goverear
ty�ailinit Address: CQ11malLualkm Physical Address
PO BOX 4087 512424-2138 Duty Hours 5805 N Lamar Blvd.
Austin, Texas 78773-0220 512424-2277 Non -Duty Hears Austin, Texas 78752
512424-2414 Fax
4, 2006
The Honorable Tom Head 4
Lubbock County Judge
P.O. Box 10536
Lubbock, TX 79408
MAY 10 ?w
MERGEmcy AIGre
STEYEN 1 f.C_0M '"
Di cc r
Offim of Homalasd saeurity
JACK COLLEY
Chef
Dear Judge Head:��`1
This letter is to advise you that ytt> ' �o participate in the Emergency Management
Performance Grant (EMPG) progran b riscal Year 2006 (FY 06) has been accepted.
1. Grant Award,
The Notice of Sub -recipient Grant Award (Attachment 1) specifies the federal EMPG
program funding that will be provided during FY 06 and also provides other important terms
and conditions relating to the grant.
A. An individual authorized by your City Council or Commissioner's Court to accept grants
on behalf of the jurisdiction (typically mayors, city managers, or county judges) must
sign the yellow cover sheet for the award, which must be returned to the Division to
activate your grant. Return the signed yellow Notice of Sub -recipient Grant Award to
GDEM at the mailing address above, marked to the attention of the Preparedness
Section/Denita Powell. Ensure you retain a copy of the signed grant acceptance for your
records and provide a copy to the entire grant award package to your local financial
manager.
B. FY 06 EMPG grant allocations for all recipients have remained the same as the FY 05
awards.
2. Required EMPG Tasks
A. Your FY 05 EMPG Program Application (Attachment 2) has been approved. As changes
to this document may have been made in order to meet FY 05 program requirements on
the basis of e-mails, facsimiles, and telephone calls from you since you originally
submitted it, you should carefully review the approved EMPG Statement of Work &
Progress Report and the eight EMPG tasks addressed in it. A copy of your current
b. Financial Reports. Financial reports are due to the Division 30 days after the close of
each quarter of the federal fiscal year. Your financial reports for the first quarter should
have already been submitted. Subsequent reports are due on April 30, July 30, and
October 30, 2006. These reports should be sent directly to the DEM Support Services
Section at the P.O. box address at the top of the first page of this letter.
c. Progress Reports. Your first semi-annual progress report is due to the GDEM
Preparedness Section on April 15, 2006. The final progress report is due October 15,
2006. As noted previously, these reports should reflect progress in completing the tasks
contained in your Statement of Work.
d. Failure to complete the tasks outlined in the approved Statement of Work or to submit
quarterly financial reports and semi-annual progress reports by the required due dates is
cause for elimination from the EU?G program.
If, after reviewing the Notice of Grant Award, you determine that you do not wish to participate
in the FY 06 EMPG program, please advise me as soon as possible.
Should you have any questions regarding the Notice of Grant Award, please contact Humberto
Rodriguez -Martinez of the Division's Support Services Section at 512/424-2448. If you have
questions regarding EMPG tasks or your Jurisdiction Profile, please contact the Division's
Preparedness Section at 512/424-2450.
cerely,
Jack Colley
Chief
Attachments: 1 - Notice of Sub -Recipient Grant Award
2 - Approved Program Application
3 - Jurisdiction Planning Profile
4 - Quarterly Financial Report Information