HomeMy WebLinkAboutResolution - 2006-R0335 - Master Grant Application Part 1 - Txdot - 07_10_2006Resolution No. 2006-RO335
July10, 2006
Item No. 5.12
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Master Grant Application
Part 1 with the Texas Department of Transportation (TxDOT) of Austin, Texas, and any
other related documents. Said Master Grant Application Part 1 is attached hereto and
incorporated in this Resolution as if fully set forth herein and shall be included in the
minutes of the Council.
Passed by the City Council this loth day of July 2006.
• . IBMDD ELLER MAYOR
ATTEST:
Reb ca Garza, City Secretary
AS TO CONTENT:
APPROVED AS TO FORM:
. Kmght
,Assistant City Attorney
gs:lccdocs/Res TxDOT-Master Grant Appiication.06
June 23, 2006
Texas Department
of Transportation
135 SLATON ROAD • LUBBOCK, TEXAS 79408-0711 • (806) 745-4411
September 5, 2006
Mr. John L. Wilson
General Manger
Citibus
P.O. Box 2000
Lubbock, Texas 79457
Re: City of Lubbock / Citibus
Master Grant Agreement No. 517XXF7054
Dear Mr. Wilson:
Please find enclosed a copy of the City of Lubbock/Citibus' Master Grant Agreement
No. 517XXF7054 for your files.
The Lubbock District is no longer in a position to send Citibus two (2) originals for your
files. To request additional originals please contact the Public Transportation Division
in Austin.
Sincerely,
Lynn Q. Castle
Public Transportation Coordinator
Enclosure 6"
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Resolution No. 2006-RO335
July10, 2006
Item No. 5.12
,Gitibus/City of Lubbock
(Name of Agency)
Fiscal Year 2007
Grant Application
Part 1
Texas Department of Transportation
TABLE OF CONTENTS
INTRODUCTION...................................................................................................................................................3
A.
CATALOG OF DOMESTIC ASSISTANCE.............................................................3
B.
CHECKLIST.......................................................................................................4
SECTION I: AGENCY INFORMATION........................................................................................................5
A:
ELIGIBILITY (Check all that apply).........................................................................5
B:
PRIMARY AND SECONDARY (Backup) CONTACTS...........................................5
C:
AUTHORIZED CONTACTS...................................................................................5
D:
SUBCONTRACTORS............................................................................................6
E:
TYPE OF TRANSIT SERVICE (check all that apply).............................................6
F:
PASSENGERS SERVED (check all that apply)......................................................7
G:
CHARTER SERVICE.............................................................................................7
H:
FARE STRUCTURE............................................................... ............................8
I:
SERVICE DAYS AND HOURS OF OPERATION...................................................8
J:
POPULATION OF SERVICE AREA........................................................................8
K:
AREA TO BE SERVED BY PROJECT...................................................................8
SECTION II: GENERAL REQUIREMENTS...............................................................................................9
A:
COORDINATION....................................................................................................9
B:
CIVIL RIGHTS................................................................... ........................9
C:
ITS PROJECT STATEMENT.................................................................................
9
D:
FISCAL / MANAGERIAL CAPABILITIES...............................................................9
E:
PUBLIC INVOLVEMENT........................................................................................9
SECTIONIII: FUNDING..................................................................................................................................11
A:
§5307 State..........................................................................................................11
B:
§5309 VCR...........................................................................................................11
C:
§5310 E&D...........................................................................................................11
D:
§5311 Federal......................................................................................................11
E:
§5311 State..........................................................................................................11
F:
§5316 JARC.........................................................................................................11
G:
§5317 New Freedoms Initiative.............................................................................11
SECTIONIV: ........................................................................................................................................................ 13
SIGNATORY WARRANTY..............................................................................................................................13
Part I — 07 Grant Application Page 2 Revised 2&Apr-06
Resolution No. 2006-RO335
July10, 2006
Item No. 5.12
INTRODUCTION
This Application will be used by Rural Transit Districts and Urban Transit Districts established under Chapter 458 of the
Texas Transportation Code, for applying for both state and federal public transportation funds. Non-profit agencies
applying for §5310 funds, will also use this application. Private for -profit operators of public transportation services and
entities that are not transit districts are eligible to receive §5311 funds through the department under the intercity bus
program §5311(f), as set forth in subsections (g)(1) and 0) of Chapter 456, Texas Transportation Code. A different
application process will be used for §5311(f) funds.
By submission of this application, the applicant will be certifying that the proposed public transportation project is
consistent with the continuing, cooperating, and comprehensive regional transportation planning implemented in
accordance with 49 USC §5301 and §1602a. Federal approval of a proposed public transportation project will be
accepted as a determination that all federal planning requirements have been met.
A. CATALOG OF DOMESTIC ASSISTANCE
The Catalog of Domestic Assistance number for federal funding assistance is as follows:
Federal Reference
Grant Description
Catalogue of Federal
Domestic Assistance
CFDA Numbers
49 U.S.C. Section 5303
Metropolitan Planning Grants
20.505
49 U.S.C. Section 5307
Formula Grants for Urbanized Areas over 50,000
20.507
49 U.S.C. Section 5309
Capital Investment Grants
20.500
49 U.S.C. Section 5310
Capital Assistance Program for Elderly Persons and Persons with
Disabilities
20.513
49 U.S.C. Section 5311
Formula Grants for Other than Urbanized Areas
20.509
49 U.S.C. Section 3037
Job Access -Reverse Commute
20.516
49 U.S.C. Section 5317
New Freedoms Initiative
20.521
Return to Table of Contents
Part I - 07 Grant Application Page 3 Revised 25-Apr-06
B. CHECKLIST
Check the item after ensuring it has been completed.
Agency
Review
TxDOT
Review
SECTION I: AGENCY INFORMATION
X
Secton I -A: Elluibility
X
Section I - B: Pdmary Contool
X
Section 1- : Authorized Contacts
X
Section I - D: Subcontractors
X
Sedon I- E: Type of Transit Servir
X
Section I - F: P n rs Served
X
Sechon I- Charter Servi
X
V
Sectionl-H:F t ur
X
section 1- I: Service Days and Hours of O eration
X
Section I- J: Pot)ulation of Service Are
X
Sedon I- K: Area to be Servedby Pro'ect
SECTION II: GENERAL REQUIREMENTS
X
Section II - 'nation
X
Section II - B: Civil Rights
X
Section 11- C: ITS Pro'ect Statement
X
Section II - : Fiscal Managerial Ca abilitie
X
Section II - E: Public Involvement
SECTION III: FUNDING
X
Section III - A: 45307 Stat
X
Section III - B: 45309 VCR,
X
S ion III- 45310 E D
Section III - D: 45311 Federal
Section Ili - E: 45311 State
X
Section III - F: 43037 JARC
X
Section III -G: 45317 New Freedoms Initiative
SECTION IV: SIGNATORY WARRANTY
X
Section IV: Signatory Warranty
Y
TxDOT Review
Typed/Printed Name of Public
4�51-7 .
Coordinator
Return to Table of Contents Return to Checklist
Lubbock
District
Datef
Part I - 07 Grant Application Page 4 Revised 25-Apr-06
A: hLIG1131L11 Y (Check all that
Existing Agency
SECTION I: AGENCY INFORMATION
New Agency
❑ Rural Transit District ❑ Rural Transit District (include resolution establishing the RTD)
❑ Urban Transit District ❑ Urban Transit District (include resolution establishing the UTD)
❑ Metropolitan Transit Authority ❑ Metropolitan Transit Authority
❑ Non -Profit Agency ❑ Non -Profit Agency
® Governmental Entity ❑ Governmental Entity
New agencies will be required to provide additional information regarding eligibility.
B: PRIMARY AND SECONDARY(Backup) CONTACTS
Name of Transit System: Citibus
Legal Name on Grant Agreement if different): N/A
Physical Address:
801 Texas Avenue
Lubbock,Texas 79401
Mailing Address (if different):
PO Box 2000
Lubbock,Texas 79457
Transit Contact Person: John L. Wilson
Title: General Manager
806-712-2001
Fax:806-712-2012
-Telephone:
Email: jwilson@citibus.com
Website: www.citibus.com
Other: (pager, etc. 806-239-4213
Other: a er etc.
Identification PIN Number 14 digits): 17560005906001
-Payee
Number of Transit -related Employees*: 144
* An employee is considered a transit -related employee if they are classified as such (full-time, part-time, or volunteer)
or if part of their salary is paid with transit funds.
Secondary (Backup) Contact
Secondary (Backup) Contact
Name: John L. Wilson
Name: Michael Mangum
Home Address:
10203 Peoria
Lubbock,Texas 79423
Home Address:
6304 CR 7425
Lubbock,Texas 79424
Home Telephone # : 806-794-4213
Home Telephone # : 806-783-3001
Cell Telephone # : 806-239-4213
Cell Telephone # : 806438-6715
Email:
Email: mman urn citibus.com
Other:(pager, etc.)
Other: (pager, etc.
C: AUTHORIZED CONTACTS
Designated official representative(s) of the government body who can legally sign applications, sentractfrnd
Name: John L. Wilson
Name:
Title: General Manager
Title:
Address: PO Box 2000 Lubbock, Texas 79457
Address:
Telephone: 806-712-2003
Telephone -
Name:
Name:
Title:
Title:
Address:
Address:
Telephone:
Telephone:
Designated fiscal representative(s) of the government body authorized to receive payments and to provide
fiscal information.
Name: John L. Wilson
Name: David A. Miller
Title: General Manager
Title: Mayor, City of Lubbock
Address: PO Box 2000, Lubbock, Texas 79457
Address: PO Box 2000, Lubbock, Texas 79457
Telephone: 806-712-2001
Telephone: 806-775-2010
Designated Backup Contact person(s)
Name: Michael Mangum Name:
Part I - 07 Grant Application Page 5 Revised 25-Apr-06
Title: CFO/Assistant General Manager
Title:
Address: PO Box 2000, Lubbock, Texas 79457
Address:
-Telephone: 806-712-2005
Telephone:
D: SUBCONTRACTORS
If a subcontractor provides transit services, provide the information below. If there is more than one subcontractor, you
must provide this information for each one (attach additional sheets as needed).
Name of Transit System: Captrans
Name of Parent Agency (if different): Caprock Community
Action Association
Physical Address:
224 South Berkshire
Texas 79322
Mailing Address (if different):
-Crosbyton,
Transit Contact Person: Claudia Cowley
Title: Director
Telephone: 806-675-7307
Fax:
Email: Claudia.cowley@twc.state.b(.us
Website:
Identification PIN Number 14 digits):
-Payee
What type of service isprovided? Ca trans provides rural trips as a subcontractor on Citibus' Medicaid contract.
Number of Transit -related Employees* 15
* An employee is considered a transit -related employee if they are classified as such (full-time, part-time, or volunteer)
or if part of their salary is paid with transit funds.
Name of Transit System: SPARTAN Transportation
Name of Parent Agency (if different): South Plains
CommunityAction Association, Inc.
Physical Address:
411 Austin Street
Levelland, Texas 79336
Mailing Address (if different):
PO Box 610
Levelland, Texas 79336
Transit Contact Person: Ro er Cardenas I
Title: SPARTAN Division Director
Telephone: 806-894-3800
Fax: 806-894-2759
Email: ro er.cardenas s caa.or
Website:
Identification PIN Number 14 digits): 17512302195025
-Payee
What type of service isprovided? Transportation
Number of Transit -related Employees* 35
* An employee is considered a transit -related employee if they are classified as such (full-time, part-time, or volunteer)
or if part of their salary is paid with transit funds.
Name of Transit System: Yellow Cab
Name of Parent Agency (if different): Sexton Enterprises,
Inc.
Physical Address:
2307 Erskine Road
Lubbock, Texas 79415
Mailing Address (if different):
Transit Contact Person: Rhonda Glass
Title: Office Manager
Telephone: 806-765-5456
Fax: 806-765-7475
Email: Rhonda sextonenter dses.com
Website:
Payee Identification PIN Number 14 digits): 751993929
What type of service isprovided? Taxi
Number of Transit -related Employees* 4
* An employee is considered a transit -related employee if they are classified as such (full-time, part-time, or volunteer)
or if part of their salary is paid with transit funds.
E: TYPE OF TRANSIT SERVICE (check all that apply)
WHAT TYPE OF SERVICE DOESIWILL YOUR AGENCY PROVIDE?
❑ Commuter Bus:
A fixed route bus service characterized by travel predominantly in one direction during peak hours, with limited stops. The service
is usually between the central business district and outlying suburbs. Commuter bus service may also include connections to
other modes of transportation.
Part I - 07 Grant Application Page 6 Revised 25-Apr-06
❑ Commuter Rail:
A transit mode that is an electric or diesel propelled railway for urban passenger train service consisting of local short distance
travel operating between a central city and adjacent suburbs. Service must be operated on a regular basis by or under contract
with a transit operator for the purpose of transporting passengers within urbanized areas (UZAs), or between urbanized areas
and outlying areas.
® Fixed Route:
Services provided on a repetitive, fixed schedule basis along a specific route with vehicles stopping to pick-up and deliver
passengers to specific locations; each fixed route trip serves the same origins and destinations, such as rail and bus, unlike
demand response and vanpool services. (Source: NTD) Note: If Fixed Route is checked, Complementary Paratransk must
be provided.
® Complementary Paratranstt:
Paratransit or other special service to individuals with disabilities that is comparable to the level of service provided
to individuals without disabilities who use the fixed route system. (Source: NTD) Note: If checked, attach the most
recent Paratranslt Plan. (See Attachment 1 for Citibus' Guide to Ride.)
® Demand -Response (also called point-to-point)
A transit mode comprised of passenger cars, vans or small buses operating in response to calls from passengers or their agents
to the transit operator, who then dispatches a vehicle to pick up the passengers and transport them to their destinations. (Source:
NTD)
❑ Jitney:
A transit mode comprised of passenger cars or vans operating on fixed routes (sometimes with minor deviations) as demand
warrants without fixed -schedules or fixed stops.
❑ Light Rail:
A transit mode that typically is an electric railway with a light volume traffic capacity compared to heavy density rail line.
❑ Non -Transportation Services:
Activities not associated with the provision of transit service, including maintenance services on property not owned or used by
the transit agency, rentals of revenue vehicles to other operators, rentals of transit agency buildings and property to other
organizations and like services.
❑ Route Deviation:
A type of transit service that operates as conventional fixed route bus service along a fixed alignment or path with scheduled time
points at each terminal point and key intermediate locations. Route deviation service is different than conventional fixed route
bus service in that the bus may deviate from the route alignment to serve destinations within a prescribed distance (e.g., 3/4
mile) of the route. Following an off route deviation, the bus must return to the point on the route it left.
❑ Tripper Service:
Under FTA school bus regulations, tripper service means regularly scheduled transit service that is open to the public and that is
designed or modified to accommodate the needs of school students and personnel, using various fare collection and subsidy
systems. Buses used in tripper service must be clearly marked as open to the public and may stop only at regular service stops.
All routes of the tripper buses must be within the operator's regular route service as shown in the operator's published route
schedules.
F: PASSENGERS SERVED (check all that apply)
® General Public (anyone who wishes to ride)
® Seniors
® Persons with Disabilities
❑ Client or Member -only (services limited to specific individuals and/or passengers defined by a contract with another
agency)
® Charter Service (if this is checked, the next section Charter Service must be completed)
G: CHARTER SERVICE
Charter Service means transportation using buses or vans, or facilities funded under the Acts of a group of persons
who pursuant to a common purpose, under a single contract, at a fixed charge (in accordance with the carrier's
tariff) for the vehicle or service, have acquired the exclusive use of the vehicle or service to travel together under an
itinerary either specified in advance or modified after having left the place of origin. This definition includes the
incidental use of FTA funded equipment for the exclusive transportation of school students, personnel, and
equipment.
1. Has the transit agency received authorization to provide charter service?
Yes ® No ❑
Please explain Citibus provides incidental charter service in accordance with Federal regulations.
2. Which exemption allows the transit agency to provide the service and how were the criteria met? Citibus follow
federal regulations regarding charter operations. Intent to provide charter operations is advertised annually in
the Lubbock Avalanche-Joumal. Citibus has a current and on -going charter agreement with TNM&O Bus Lines,
the only private provider in the area.
Part I — 07 Grant Application Page 7 Revised 25-Apr-06
3. Have any complaints been tiled alleging that the transit agency is operating charters in violation of federal
regulations? Yes ❑ No ®, if yes, then describe.
H: FARE STRUCTURE (describe the fares, if any charged to riders)
Regular Fare:
$11tri or $2/all day
Senior Fare:
$0.50
Persons with Disabilities:
$0.50 free with ADA certification
Student Fare:
$0.75
Month) Pass:
$35.00
Tickets or Tokens:
--
No Fare Charged:
ADA-certified passengers, Texas Tech University students with current & valid ID
I: SERVICE DAYS AND HOURS OF OPERATION (check all that apply)
Service Days
Hours of Operation
Comments
Monday
5:40 am — 7:45 pm
Citibus does not operate on the following holidays: New Years,
Memorial Day, 4th of July, Labor Day, Thanksgiving, Christmas.
Medicaid services is provided every day, Monday -Saturday, except
for the following holidays: New Years, Thanksgiving, Christmas
Tuesday
5:40 am — 7:45 pm
Wednesday
Wedn
5:40 am — 7:45 m
Thursday5:40
am — 7:45 m
Friday
5:40 am — 7:45 pm
Saturday
7:35 am — 7:25 pm
Sunda
❑ Holidays
J: POPULATION OF SERVICE AREA
Identify the population of your service area. (Identify the year and source of data)
211.187 (2006 estimate provided by the Citv of Lubbock Plannina Department.)
K: AREA TO BE SERVED BY PROJECT
Attach a map with the service area noted. If any area is currently not served, note the areas.
See Attachment 2.
Return to Table of Contents Return to Checklist
End of Section I
Part I — 07 Grant Application Page 8 Revised 25-Apr-06
SECTION 11: GENERAL REQUIREMENTS
A: COORDINATION
Subrecipients shall at all times coordinate their public transportation services with other transportation providers, both
public and private, in the local area. List and describe the coordination efforts being done by the agency.
Citibus is the lead agency for regional coordination. Current partners include Adult Day Activity and Health Center,
WorkForce, Citibus. South Plains Community Action, Caprock Community Action, Sexton Enterprises, South Plains
Association of Governments, and Texas Department of Transportation. The counties included in the region are: Bailey.
Cochran, Crosby, Dickens, Floyd, Garza, Hale, Hockly, King, Lamb, Lubbock, Lynn, Mitchell, Motley, Scurry, Terrv, and
Yoakum. This group began meeting in Aoril 2005, and a draft coordination plan has been developed. A smaller group,
made up of providers and representatives of consumers, will finalize the plan for presentation to the entire group.
Additionally. Citibus has been selected as the Medicaid provider for the region. The other providers - South Plains
Community Action, Caprock Community Action, and Sexton Enterprises - all serve as subcontractors to Citibus.
B: CIVIL RIGHTS
Describe any lawsuits or complaints that have been received or acted on, or compliance reviews conducted, since the
applicant's most recent Title VI submission (Any relevant civil rights activities should be described in the application).
None
C: ITS PROJECT STATEMENT
The FTA National ITS Architecture Policy on Transit Projects requires ITS projects shall conform to the National ITS
Architecture and Standards. Conformance with the National ITS Architecture is interpreted to mean the use of the
National ITS Architecture to develop a regional ITS architecture. To be eligible for federal funding, an ITS project must
be included in a regional architecture. TxDOT has developed a statewide series of regional architectures in conjunction
with the major stakeholders in each region.
List the Regional Architecture and Deployment Plan that the applicant is included in. There may be more than one.
Examples are: Amarillo Region, Tyler Region, or West Central Texas Region.
Lubbock Region
List the ITS projects to be included in this grant. Examples of ITS projects include, but are not limited to: Computer Aided
Dispatch software and hardware systems, Mobile Data Terminals, Automatic Vehicle Locators, and on board security cameras.
None
D: FISCAL / MANAGERIAL CAPABILITIES
As prescribed by the U.S. Office of Management and Budget (SFA2413 and SF-424D), each subrecipient must have the
necessary financial and managerial capability to apply for and receive federal assistance.
Fiscal Capabilities
Fiscal Capability must be proven before the grantee will be selected. Provide one or more of the following:
Attachment 1. Copy of agency's most current audited financial statements;
3
2. Savings Account with letter from bank official, Certificate of Deposit with letter from bank official, or Bond;
3. Letter of Credit from financial institution, or Annual Report.
Managerial Capabilities
Agency must be able to exhibit ability to manage and operate current and/or future transportation services.
1. Experience: Describe the experience of your management in operating a transportation system.
Citibus has been managed by McDonald Transit Associates. Inc. since October 1983. The current general
manager has been at Citibus since that time.
2. Describe the composition and the function of the board of directors.
The Lubbock Public Transit Advisory Board has seven members, all of whom are appointed by the Lubbock
City Council. The advisory board meets monthly and reviews Citibus' procedures, policies. etc. As needed
the advisory board makes recommendation of action to the Lubbock City Council. Examples of items that
require City Council action include large procurements, grant applications, grant execution, significant
changes in routes or service levels, bus fares.
The members of the Lubbock Public Transit Advisory Barod are: Jay Jacobus (chairman). Ron Phillips
(vice-chairman). Linda Gaither, Bill Meadors, Cindy Finley. Susan Poff, and David Qulntanilla.
E: PUBLIC INVOLVEMENT
The Subrecipient certifies that it has, or before entering into a contract or grant agreement will have: Provided an
opportunity for a public hearing with adequate prior notice of the proposed project published in a newspaper of general
circulation in the geographic area to be served.
Estimated Public Notice Date: 6/25/2006
Part I - 07 Grant Application Page 9 Revised 25-Apr-06
A copy of the notice as it appeared in the paper and a notarized statement verifying publication must
be forwarded to the TxDOT District office after completion.
Hearing requested: ❑ Yes ❑ No Hearing date (if requested):
If Yes, a transcript or a detailed report summarizing the issues and responses must be forwarded to the TxDOT
District office immediately if any comments/questions were received during this time.
If no, were any comments received from the public, but not a request for a hearing: ❑ Yes ❑ No
Certification: The applicant assures and certifies that it has met or will meet the requirements of the public involvement
requirement, prior to (Enter Date).
Return to Table of Contents Return to Checklist
End of Section II
Part I - 07 Grant Application Page 10 Revised 25-Apr-06
SECTION III: FUNDING
Indicate the different funding sources the applicant will apply for with this application:
A: §5307 State
® State -Small Urbanized Area Formula Funding
State public transportation funds available under this section will be allocated to municipalities that are designated recipients or transit
providers in urbanized areas that are not served by an authority and to designated recipients that received state transit funding during
the fiscal biennium ending August 31, 1997, that are not served by an authority but are located in urbanized areas that include one or
more authorities. Any local governmental entity having the power to operate or maintain a public transportation system, except an
authority, may receive formula program funds. (TAC 43 Rule §31.11)
B: §5309 VCR
® Capital Replacement (If funding becomes available) (Requires Grant Application Part II be completed, additional documents may be required
if funding becomes available)
The Federal Transit Act, codified at 49 USC §5309, authorizes the Secretary of the United States Department of Transportation to make
capital investment grants and loans. Section 5309 funds are available to local public bodies. (TAC 43 Rule §31.16)
C: §5310 E&D
® Elderly and Persons with Disabilities (Requires Grant Application Part II be completed.)
The Federal Transit Act, codified at 49 USC §5310(a)(2), authorizes the Secretary of the United States Department of Transportation to
make capital grants or loans for the provision of transportation services meeting the special needs of the elderly and persons with
disabilities. Existing rural and urban transit districts and metropolitan transit authorities will be the primary recipients of funds from this
program for their respective service areas. For those areas not covered by transit providers, or in cases where the existing provider is
not willing and able to provide the transportation, the director may choose an alternative primary recipient. Private, nonprofit
organizations and associations are eligible to receive Section 5310 funds as secondary recipients. Local public bodies approved by the
state to coordinate transportation services, as selected in subsection (i) of this section, and any public body that certifies to the selecting
entity that nonprofit organizations in the area are not readily available to carry out the services, may also receive Section 5310 funds as
secondary recipients. (TAC 43 Rule §31.31)
Is the applicant a minority organization? ❑ YES ® NO
ESTIMATED NUMBER OF TOTAL CLIENTS WITHIN THE FOLLOWING GROUPS:
American Indian or Alaska Native: 634, Asian: 3.801, Black or African American: 18,373,
Native Hawaiian or Other Pacific Islander: --, Other: 66,313, White: 122,066.
TOTAL: 211,187
D: §5311 Federal
❑ Federal Nonurbanized Area Formula Funds (Requires Grant Application Part II be completed.)
The Federal Transit Act, codified at 49 USC §5311, authorizes the Secretary of the United States Department of Transportation to make
grants for public transportation projects in nonurbanized areas. State agencies, local public bodies, private nonprofit organizations,
Native American tribes and organizations, and operators of public transportation services are eligible to receive Section 5311 funds
through the department. Private for -profit operators of public transportation services may participate in the program through contracts
with eligible subrecipdents. An entity must be a rural transit district to receive Section 5311 funds except that private for -profit operators
of public transportation services and entities that are not rural transit districts are eligible to receive Section 5311 funds through the
department under the intercity bus program, as set forth in subsections (g)(1) and (i) of this section. (43 TAC §31.36)
E: §5311 State
❑ State Nonurbanized Area Formula Funds
Transportation Code, Chapter 456 requires the commission to allocate, at the beginning of each fiscal biennium, certain appropriated
amounts from the public transportation fund. The commission will allocate those funds between small urban and rural providers, with
75% of the funding based on population and 25% based on land area using the latest census data available from the United States
Census Bureau, when applicable. (TAC 43 Rule §31.11)
F: §5316 JARC
® Job Access and Reverse Commute (Requires Grant Application Part Il be completed, additional documents may be required if funding
becomes available)
Job Access grants are intended to provide new transit service to assist welfare recipientsand other low-income individuals in getting to
jobs, training, and child care. Reverse Commute grants are designed to develop transit services to transport workers to suburban job
sites.
G: §5317 New Freedoms Initiative
® New Freedoms Initiative (Requires Grant Application Part If be completed, additional documents may be required if funding becomes
available) The purpose is to encourage services and facility improvements to address the transportation needs of persons with
disabilities that go beyond those required by the Americans with Disabilities Act. Provides a new formula grant program for associated
capital and operating costs.
Part I — 07 Grant Application Page 11 Revised 25-Apr-06
Retum to Table of Contents Return to Checklist
End of Section III
Part I — 07 Grant Application Page 12 Revised 25-Apr-06
SECTION IV:
SIGNATORY WARRANTY
The undersigned signatory for the Subrecipient hereby represents and warrants that the information provided in this
Application is accurate to the best of my knowledge. The undersigned signatory for the Subrecipient hereby represents
and warrants that he/she is an officer of the organization for which he/she has executed this agreement and that he/she
has full and complete authority to enter into an agreement on behalf of the organization.
Citibus/City of Lubbock
Organization Name
Signature
John L. Wilson, General Manager
Typed or Printed Name and Title
David A. MilKr
Mayor - City of Lubbock
ATTEST:.
2�4cRe cca Garza, City Secretary
APPROVED AS TO FORM:
AAn M. Knight
Assistant City Attorney
Return to Table of Contents Return to Checklist
June 26, 2006
Date
Texas Department of Transportation
Eric Gleason
Public Transportation Director
End of Section IV
Part I — 07 Grant Application Page 13 Revised 25-Apr-06
Attachment 1 - Citibus' Guide to Ride
jtj�
Your Guide to Ride
EFFECTIVE: OCTOBER 1,1996
REVISED: MARCH 1, 2006
POLICY STATEMENT
- Resolution No. 2006-R03.
July10, 2006
Item No. 5.12
It is the policy of the City of Lubbock to provide a complementary paratransit
service to those individuals determined to be ADA paratransit eligible when
these individuals are unable to use the Citibus fixed route service to meet
particular trip needs.
This document is available on the web at www.citibus.com. This document
may also be obtained in other formats by contacting CitiAccess at 712-2000 ext.
236 (voice) or 767-2388 (TDD).
GENERAL INFORMATION
Information on CitiAccess will be provided in the following areas:
I. Service Description
II. Certification Process
III. How to Schedule a Trip
IV. CitiAccess Fares
V. No-Show/Cancellation Procedures
VI. Medicaid Procedures
VII. Miscellaneous
VIE. Frequently Asked Questions
For additional information, please call 712-2000 ext. 236 (voice) or 767-2388 (TDD).
I. SERVICE DESCRIPTION
Part I — 07 Grant Application Page 14 Revised 25-Apr-06
Transportation service is provided by low -floor vans. Operators are trained to provide
minimal assistance. Operators are not trained to provide medical assistance.
Minimal assistance includes:
- The operator will come to the curb of a residence or pick-up location.
- The operator will attempt to notify passengers of arrival by sounding horn or ringing
doorbell.
The operator will assist passengers in boarding and exiting the van.
The operator will deliver the passenger to the curb of his/her destination.
Minimal assistance DOES NOT include:
- Assistance getting in or out of wheelchair.
- Assistance in getting ready for the trip.
- Administering medication or oxygen.
- Assisting passengers in wheelchairs up or down stairs.
- Assisting passengers up and/or down ramps at residence or destination.
- Assistance in carrying personal belongings or purchases.
- Providing personal care for individuals who cannot be left unattended.
PLEASE NOTE THAT CITIBUS POLICY DOES NOT ALLOW AN OPERATOR
TO LOSE VISUAL CONTACT WITH THE CITIACCESS VAN
AT ANY TIME FOR ANY REASON.
Service Hours
1. Trips can be scheduled for pick-up as early as 6:00 a.m. and as late as 6:30 p.m., Monday
through Saturday. CitiAccess clients may also schedule service on the Citibus Evening
Service, which begins at 6:45 p.m. and runs until 10:30 p.m. The Evening Service is
separate from the daytime CitiAccess service and different policies and regulations may
apply.
2. Service is provided Monday through Saturday throughout the year, except for the
following observed holidays:
New Year's Day
Memorial Day
Independence Day
Labor Day
Thanksgiving Day
Christmas Day
Currently, there is no Sunday service.
Part 1— 07 Grant Application Page 15 Revised 25-Apr-06
Service Parameters
CitiAccess provides service anywhere within the Lubbock city limits. Service beyond the
city limits is limited to locations that have been designated and approved by the TAB.
Currently, they include Turf Therapy located at 9301 MLK Boulevard and Reese Center
located at 9801 Reese Boulevard.
There are three (3) types of fares for CitiAccess Service. The prevailing fare for a
CitiAccess trip is determined by service area or location. CitiAccess service areas include
the ADA Service Area, the Extended Service Area, and Premium Service Locations.
The ADA Service Area is defined as the area within 3/4 of a mile on either side of a fixed
route, or up to an additional 3/4 mile to the nearest landmark (map enclosed). The fare
for services within the ADA Service Area is $2.00 per one-way trip.
The Extended Service Area is the area beyond the ADA Service Area but within the
Lubbock City Limits. The fare for services within the Extended Service Area is $8.00.
Reese Center and Turf Therapy have been identified as a Premium Service Location.
The fare to service these locations is $12.00 per trip.
II. CERTIFICATION PROCESS
Certification of Eligibility
CitiAccess utilizes the certification criteria as established in the ADA, as listed below:
1. Any individual with a disability who is unable to independently board, ride, or
disembark from any vehicle on the fixed route system that is accessible to such persons.
2. Any individual with a disability who is able to independently board, ride, or disembark
from any vehicle on the fixed route system which is accessible to such persons, except
when such a vehicle is not available on the needed route(s).
3. Any individual with a disability whose impairment -related condition prevents him/her
from traveling to a boarding location or from a disembarking location on the fixed route.
A copy of the certification form may be obtained at the Citibus Administrative Offices
located at 801 Texas Avenue, downloaded from www.citibus.com, or by calling CitiAccess
at 712-2000 ext. 236 (voice) or 767-2388 (TDD).
The application must be legible and properly completed. Also, the applicant must sign
that the information given is correct and sign the release of information form which is
included in the application. A health care provider familiar with applicant's condition
must complete the attached physician form.
Part 1— 07 Grant Application Page 16 Revised 25-Apr-06
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After the completed application is received, a CitiAccess staff member will call to schedule
an in -person interview and physical assessment. Interviews/assessments are conducted by
appointment on Tuesdays and Thursdays and are conducted at the Citibus office, 801
Texas Avenue. Transportation will be provided free of charge both to and from the
interview/assessment.
Determination of Eligibility
CitiAccess will determine eligibility status of a passenger based on the information
provided during the eligibility process. A person may be determined to be ADA-eligible,
temporarily ADA-eligible, or conditionally ADA-eligible on certain trips. Following the
determination by CitiAccess, the applicant will be notified of the findings.
If the applicant disagrees with the findings, he/she may make a written request for an
appeal of the decision. The appeal procedures will be sent to the applicant along with
the determination of eligibility.
Renewal of Certification Process
Certification of all ADA-eligible passengers will be renewable every three (3) years.
III. HOW TO SCHEDULE A TRIP
Requests
1. Requests for service can be made during normal business hours on the day before service
is needed, but additional notice is appreciated. Trips can be scheduled up to seven (7)
days in advance.
2. The CitiAccess scheduler at 712-2000 ext. 236 (voice) or 767-2388 (TDD) shall receive
requests for CitiAccess transportation from 8:00 a.m. through 5:00 p.m., Monday through
Saturday and from 8:00 a.m. to 5:00 p.m. on Sunday. Please note that all calls are
answered by the answering machine on Sunday.
Scheduling
1. CitiAccess is a shared ride, public transportation service. As such, other passengers may
be onboard and the vehicle may stop for other pick-ups and/or drop-offs on the way to a
destination. Additionally, the van may arrive for pick-up up to fifteen (15) minutes
before or after the originally scheduled pick-up time. There will not be a charge to the
client for the trip if the van arrives later than fifteen (15) minutes after the scheduled
pick-up time and the client has not been notified by CitiAccess that the van will be late.
Whenever possible, CitiAccess will attempt to notify all passengers that the van will be
late. This will allow the client time to make other arrangements if the van is unavoidably
detained. If CitiAccess does not have a telephone number on record or if the number has
Part 1— 07 Grant Application Page 17 Revised 25-Apr-06
been changed, we will not be able to notify the passenger and will not provide the trip
for free. Please make sure that we have a current telephone number and address on file.
2. Passengers may request any pick-up time within CitiAccess service hours. However, if
the requested pick-up time is not available, the CitiAccess scheduler may offer an
alternative pick-up time within one (1) hour of the originally requested time.
3. Some passengers may elect to provide a drop-off time instead of requesting a pick-up
time. Drop-off times are reserved for specific trips such as for group homes or for
medical appointments. Drop-off times are the times passengers need to arrive at a
designated location for a scheduled appointment.
4. The CitiAccess van may arrive at a drop-off location anywhere from fifteen (15) minutes
before the drop-off time up to five (5) minutes after the drop-off time.
5. Scheduled pick-up and drop-off times should be carefully selected in order to allow
ample travel time to arrive at a destination on time. The CitiAccess scheduler may
suggest alternative pick-up times in order to accommodate a passenger's needed arrival
time. Passengers may travel onboard the CitiAccess van for up to one (1) hour.
6. Only trips with scheduled pick-up or drop-off times will be entered on the daily
schedule.
7. Back to back trips must be scheduled at least thirty (30) minutes apart. This is done to
ensure that a client does not miss a pick-up scheduled on a second CitiAccess van.
8. Passengers traveling to or from buildings with multiple entrances should be prepared to
specifically state the door or location designated for pick-up and drop-off when
scheduling the trip.
Subscription Bookings
Clients may utilize subscription bookings for their weekly appointments. However, due
to ADA restrictions, only 50% of CitiAccess clients qualify for subscription trip bookings.
Subscription bookings are scheduled on a first -come, first -serve basis. Once the
subscription time or location has been altered, bookings must be made on a weekly basis
and the client will move to the bottom of the subscription waiting list.
Will -Calls
1. A "will -call" is a request for service made on the same day that a trip is to be taken.
Will -calls will be accepted only when space is available.
2. CitiAccess cannot guarantee the availability of will -call service.
Part t — 07 Grant Application Page 18 Revised 25-Apr-06
3. When will -call trips are scheduled, they will be subject to a premium fare of $5.00.
4. Any request for CitiAccess to return to pick-up a passenger following a no-show for a
regularly scheduled trip shall be classified as a will -call.
5. The CitiAccess scheduler or dispatcher will not be able to provide a specific pick-up time
to the caller at the time a will -call request is made. Passengers requesting same day
service may be asked to call back to confirm trip availability. If space is available, the
scheduler/dispatcher will confirm the availability of space on the van. If CitiAccess is
unable to provide the trip, the will -call request will be denied.
6. If CitiAccess is unable to provide the trip, the client may call back at a later time to make a
second request for a will -call.
7. For will -call trips, the CitiAccess van may arrive for pick-up anytime within two (2) hours
of the time the trip is confirmed. If the van arrives for pick-up within two (2) hours of
the time the trip is confirmed, the van will wait five (5) minutes before departing and the
passenger will be charged with a no-show.
8. Passengers who no-show for will -call trips will be charged a will -call no-show fee of
$8.00 which must be paid when the next CitiAccess trip is taken. If the no-show fee is
not paid on the first scheduled trip following the no-show, no further trips may be
scheduled until the no-show fee is paid.
9. No-shows for will -call trips will be accounted for separately from no-shows associated with
regularly scheduled trips.
Alternate Destinations
1. Changes to scheduled destinations are allowed only when the alternate destination will
not substantially affect the CitiAccess schedule.
2. The CitiAccess operator will determine whether the request for an alternate destination
can be accommodated.
3. A premium fare of $5.00 will be charged for alternations to scheduled destinations.
IV. CITIACCESS FARES
Fares for CitiAccess service are established by the Lubbock Public Transit Advisory
Board (TAB), with approval of the City of Lubbock City Council. The current fares are
as follows:
$2.00 per trip that is ADA-eligible inside the service area until 6:30 p.m.
Part I — 07 Grant Application Page 19 Revised 25-Apr-06
$8.00 per trip that is ADA-eligible outside the service area until 6:30 p.m.
$12.00 per trip for transportation to Reese Center or Turf Therapy.
Prevailing fare for service area PLUS $3.00 per trip for "will -call' services scheduled on
the same day service is provided.
*NiteRide - $4.00 per trip between 6:45 p.m. and 10:30 p.m. (starting April 1, 2006)
*Note: Certified ADA clients are automatically registered for NiteRide. However,
separate policies, procedures, and fares apply.
Fares are subject to change without notice.
Aides
An aide is someone who is designated or employed to help a passenger meet his or her
personal needs. The need for an aide must be indicated on the certification form in
order for the aide to ride for free. Aides must be picked up and dropped off at the same
address as the CitiAccess client. Scheduling should be alerted when an aide is needed to
travel along with a passenger.
Please note that if a passenger cannot be left alone at a destination, or if the passenger
must be under constant care or supervision, CitiAccess may require the passenger to
travel with an aide. CitiAccess is unable to alter or modify procedures or policies in
order to provide specialized services to passengers who need services beyond the
minimum assistance guidelines. CitiAccess will not be responsible for clients that cannot
be left alone at their destination without care or supervision. If a CitiAccess client
needing care or supervision is delivered to a destination where a caregiver is not
available to assume responsibility, CitiAccess will transport the client to the Citibus
administrative facilities located at 801 Texas Avenue. It will be the responsibility of the
family or caregiver to pick-up the passenger at the Citibus facilities upon being notified.
CitiAccess reserves the right to contact Protective and Regulatory Services in cases where
appropriate care has not been provided by responsible parties.
Part 1— 07 Grant Application Page 20 Revised 25-Apr-06
Companions
A companion is anyone who travels with an ADA-eligible CitiAccess client. Companions
may accompany you on your trip. A companion will be charged the same applicable
rate as the CitiAccess client. A companion must be picked up and dropped off at the
same address as the client. An aide does not count as the one companion. Additional
companions may accompany you if space on the van permits. Companion(s) must be
scheduled at the same time you call in to schedule your trip.
Passes
Passes may be purchased in books of 10 or 20 at the following location:
Citibus Administrative Office
801 Texas Avenue
8:00 a.m. to 5:00 p.m.
A 20-pass book costs $40.00 and is available from the Citibus office or from the
CitiAccess operator. Ten -pass books cost $20.00 and are only available from the Citibus
office.
Fare Collection
Passengers may prepay for trips that will be taken on a given day. However,
prepayment will be accepted only on the first trip of the day. Passengers may not ride
until the appropriate fare for the first trip has been paid.
V. NO-SHOW/CANCELLATION PROCEDURES
No-shows
Operators will utilize the following guidelines concerning a person's failure to meet the
CitiAccess van:
1. For trips scheduled with a requested pick-up time, the CitiAccess operator will not wait
longer than five (5) minutes from the arrival time for clients to board the vehicle. If the
van arrives within the thirty (30) minute window (fifteen (15) minutes before and fifteen
(15) minutes after the scheduled pick-up time), the client must board the van within five
(5) minutes of arrival
2. For trips scheduled with a requested drop-off time, the van may arrive anytime within
one (1) hour prior to the drop-off time. If the van arrives anytime within one (1) hour
prior to the requested drop-off time, the client must board the van within five (5)
minutes of arrival.
Part I — 07 Grant Application Page 21 Revised 26-Apr-06
C
3. Failure to meet the van within five (5) minutes from the time of arrival will constitute a
no-show. An individual is allowed one (1) no-show per calendar month without
penalty.
4. Passengers or their associates may not ask operators to delay the five (5) minute interval
under any circumstances; this is to assure the timely pick-up and transportation of all
CitiAccess clients.
5. CitiAccess dispatch/scheduling will not hold or otherwise detain the CitiAccess van
because a passenger is late for a scheduled pick-up. The dispatcher/scheduler may
provide information to the operator and facilitate communication via phone and radio
between the client and the operator. However, it shall be at the operator's discretion
as to when to depart and declare a trip as a no-show.
),e recorded as a late
month without
s recorded as an
Fees
The transit staff, with TAB approval, shall establish the sanction(s) resulting from
excessive no-shows or late cancellations. After the first no-shoyy occurs in a calendar
month, a no-show fee of $8.00 shall be charged for each scheduled trip that is either not
taken or cancelled at least three (3) hours prior to arrival of the van. Passengers will be
allowed to schedule and take up to three additional trips prior to paying any no-show
fee that is due. However, once three trips have been taken, passengers owing no-show
fees will be temporarily suspended until accrued no-show fees have been paid.
A late cancellation fee of $8.00 shall also be charged to passengers who accrue five (5)
late cancellations within a calendar month
Passengers may elect a suspension of CitiAccess scheduling privileges for a period of
seven (7) days of service (including Sundays) in lieu of payment for each $8.00 in
sanction fee(s) that become due.
No -Show Penalties
A pattern of successive no-shows may result in service suspension. No-show
suspension guidelines are as follows:
Unpaid No -Show
Temporary
Fees
Suspension
6 No -Shows
30 Days
within 60 days
Suspension
Part i — 07 Grant Application Page 22 Revised 25-Apr-06
15 No -Shows 60 Days
within 6 months Suspension
No-show penalties are in addition to any no-show fees due or any suspension time
served in lieu of payment for no-show fees. CitiAccess reserves the right to suspend
clients for longer periods or permanently for patterns of excessive no-shows beyond
established guidelines.
Appeal Procedures
1. Before sanctions may be imposed, the individual has the option to appeal the
sanction(s). The Citibus General Manager will first hear appeals. If the General
Manager upholds the sanction, the individual may request a hearing before the Lubbock
Public Transit Advisory Board (TAB). The Citibus General Manager may be contacted
as shown below:
John L. Wilson
(806) 712-2001
jwilson@citibus.com
2. Once an individual requests an appeal, the TAB will hear all current violations. For
example, if an individual appeals sanctions for May 2 and the Board does not meet until
May 17, and this individual has three (3) additional no-shows during the interim, all
violations will be heard during the same meeting.
3. Before service may be suspended, the individual will have the opportunity to be heard
and to present information justifying the no-shows.
4. CitiAccess service will not be suspended while the TAB is considering an appeal.
5. CitiAccess will notify the individual, in writing, of the General Manager's or Board's
ruling on all appeals. This notification will outline the ruling and reasons for it.
6. Once the individual has been informed of the Board's ruling, sanctions will either be
dismissed or imposed on the next day of service.
7. CitiAccess requires that all appeals must be made within 60 days of notification of
sanctions.
8. All decisions made by the TAB are considered final.
VI. MEDICAID PROCEDURES
1. All Medicaid trips must be scheduled through Medicaid; they will provide a trip
confirmation number, pick-up and drop-off locations, and initial appointment times.
Part 1— 07 Grant Application Page 23 Revised 25-Apr-06
2. Upon initial pick-up, clients `can tpiced up anywhere from one (i -hour a
Medicaid -sanctioned triptufcce:s is Ys� ride trattspoitation service, so
passengers can nde ot1 the van up 90 one li) hour re be><ng chap off.
3.
4. These trips are paid for by Medicaid, so no charge is collected from the client unless an
and
5. Medicaid traps entail the saruses, policxes,`and regulations that apply on CitiAccess.
Therefore, breaches of`mepohcy art entitled to the same disciplinary action.
VII. MISCELLANEOUS
1. Due to the unsafe nature of an individual incapable of negotiating steps being required
to use the ramp to board the CitiAccess van, CitiAccess is requesting that such
individuals utilize a boarding chair to embark and disembark from the vans. This
recommendation is for the protection of all passengers. Should a person deny this
request, he/she shall be asked to sign a release form prior to boarding.
2. Due to the high center of gravity of scooter -type mobility aids and the recommendation
by scooter manufacturers, CitiAccess recommends that passengers do not remain seated
on the scooter either while the lift or the van is in motion. For the safety of these
passengers, Citibus recommends using the boarding chair. Should an individual not
accept this recommendation, he/she will be asked to sign a release form prior to
boarding.
Part I — 07 Grant Application Page 24 Revised 25-Apr-06
3. CitiAccess vans, in compliance with the ADA and the Code of Federal Regulations are
designed to carry passengers utilizing common wheelchairs. A "common wheelchair" is
defined as a wheelchair which does not exceed 30 inches in width and 48 inches in
length (measured two inches above the ground) and which does not weigh more than
600 pounds when occupied. A "wheelchair" is defined as any mobility aid belonging to
any class of three- or four -wheeled devices, usable indoors, designed for and used by
individuals with mobility impairments, whether operated manually or powered.
Mobility devices that do not meet these criteria are unable to be carried on CitiAccess
vans.
4. CitiAccess utilizes straps to secure wheelchairs, scooters, or other mobility aids. The
vehicles are designed to utilize four (4) straps: two in the front and two in the back. All
four straps must be secured to the mobility device prio1.r to moving the vans. A lapbelt
witl also'be placed on any passenger who is not already secured with a lap or torso belt.
A shotflder;resirainf is also available at the passenger's request or at the operator's
discretior
5. CitAccess provides seatbelts for all passengers..On` vans equipped with seatbelts, each
operator will require every mobile passenger (or passengers that transfers from a
wheelchair) to wear a seatbelt. Passengers refusing to do so will be asked to sign a
waiver`accepting liability risk should the van come to an abrupt stop or should an
accident occur.
6. CrtsAccess clients` groceries and other cant' on item ar'e lini ted to what the passenger
carts,' and oversized baskets are prohibited due to space limitations, and purchases will
not be placed in a wheelchair -designated space.
VIII. FREQUENTLY ASKED QUESTIONS
Q: When can I start riding CitiAccess?
A: As soon as you receive your approval letter.
Q: What if I run late at the doctor?
A: You must notify CitiAccess that you will not make your pick-up time and that
you will -call when you are ready. CitiAccess will send a ride as soon as possible.
The missed ride will not result in a no-show being recorded.
Q: Does the time of a cancellation left on voice mail count as the time the ride was cancelled?
A: Yes, the system time stamps each message and that time will be listed as the
cancellation time.
Q: Do I have to call everyday for a trip if the time and days that I travel are the same week -
to -week?
Part I — 07 Grant Application Page 25 Revised 25-Apr-06
C c.
A: No, subscription service is available when travel is at the same time and day each
week. However, when necessary, a passenger must remember to cancel a
subscription ride to avoid a no-show being recorded.
Q: Will 1 be taken directly to and from my destination?
A: Not necessarily, CitiAccess is public transportation and sometimes passengers
share rides.
Q: What is the Service Area?
A: The service area includes the sections of Lubbock that CitiAccess can pick you up
and drop you off. Fares vary within the service area and may be determined by
utilizing the enclosed service area map.
Q: Where does CitiAccess pick-up passengers when there are many entrances to a building?
A: If the client has a specific pick-up location identified, the location should be
provided to the scheduler when the trip is scheduled. However, CitiAccess has
specific pick-up points designated for many facilities and buildings. For details
regarding designated pick-up locations, contact CitiAccess scheduling.
CIMt�
Citibus Administrative Offices
801 Texas Avenue
Lubbock, Texas 79401
806-712-2000, ext. 236 — Voice
806-767-2388 — TDD
info@citibus.com
www.citibus.com
Part I — 07 Grant Application Page 26 Revised 25-Apr-06
Resolution No. 2006-RO335
July10, 2006
Item No. 5.12
_If
Part I — 07 Grant Application Page 27 Revised 25-Apr-06
1
1
Attachment 3 — Audited Financial Statements
A
February 13, 2006
Honorable Mayor, City Council, and Citizens of the City of Lubbock, Texas:
We ate pleased to submit the Comprehensive Annual Financial Report (CAFR) of the City of
Lubbock, Texas (City) for the fiscal year ended September 30, 2005. The purpose of this report
is to provide the City Council, citizens, repTsertatives of financial institutions, and others with
detailed information concerning the financial condition and performance of the City of Lubbock,
In addition, the report provides assurance that the City presented fairly, in all material respects,
its financial position as verified by independent auditors.
This report consists or management's representations concerning the fimamccs of the City.
Consequently, management assumes full responsibility for the completeness and reliability of all
of the information presrnted in this report. To provide a reasonable basis for making these
representations, management of the City has established a comprehensive internal control
framework that is designed both to protect the Chy's assets from loss, theft, or misuse and to
compile sufficient reliable information for the preparation of the City's financial statements in
conformity Nrith generally accepted accounting principles (GAAP). Because the cost of intense
controls should not outweigh their benefdr, the City's comprehensive fiame"rk of internal
controls has been designed to provide reasonable, rather than absolute, assurance that the
financial statements will be free from material misstatement. As management, we risen that, to
the best of our knowledge and belief. this iinaaciaf report is complete and reliable is all material
respects.
The Civy's financial statements have been audited by BKA. LLP, a firm of licensed certified
public accountants. The goal of the independent audit was to provide reasonable assurance that
the financial statements of the City for the fiscal year ended September 30, 2005, are free of
material misstatement. The independent audit involved examining, on a test basis, evidenca
supporting the amounts and disclosures in the financial statements; assessing the accounting
principles used and significant estimates made by management; wid evaluating the overall
financial statement presentation_ The independent auditor concluded, based upon the audit, that
there was a reasonable basis for rendering an unqualified opinion that the City's financial
statements for the fiscal year ended September 30, 2005, are fairly presented in conformity with
Resolution No. 2006-RO335
July10, 2006
Item No. 5.12
Part I — 07 Grant Application Page 29 Revised 25-Apr-06
tlonwabta May%, City Council,
And Ciumns of the City or Lubbock, Tazas
FeNvary 13, 2006
GAAP. The independent auditor's report is presented as the first component of the financial
section of this report.
the independent audit of the financial statements of the Ciry was part of a broadet, federally
mandated "Single Audit" designed to meet the special reeds of federal grantor agencies- 'The
standards governing Single Audit engagements require the independent auditor to report not only
on the Pert presentation of the financial statements, but also on the audited govemmont's internal
controls and compliance with legal requirements, with special emphasis on internal controls and
legal mquiremenis involving the administration of federal awards. These reports are available in
the City's separately issued Single Audit Report.
GAAP require that management provide a narrative introduction, overview, and analysis to
accompany the basic financial statements in the form of Management's Discussion and Analysis
(MD&A). This letter of transtninal is designed to complement MD&A and should be read in
conjunction with it. 11x City's MD&A can be found immediately following the report of the
independent auditors.
7'HE CITY AND M ORGANIZATION
Population and Location
The City is located in the northwestern part of the state: commonly known as the South Plains of
Texas. The City currently occupies a land area of 119.1 square milts and serves a population of
211,187 (2006 estimated population). Lubbock is the IV largest city in the State of Texas and
the 13u' largest Metropolitan Statistical Area (MSA). The Lubbock MSA includes Lubbock and
Crosby Counties.
Fonn of Goyernment mad City Servicem
The City was incorporated in 1909, Tile City is empowered to levy a property tax on both real
and personal properties located within its boundaries. It is also empowered by state stanrte to
extend its corporate limits by annexation, which occurs periodically when dcomed appropriate by
the City Council.
'fhe City has operated under the council -managed form of government since 1917. Policy -
making and legislative authority are vested in a city council consisting of the mayor and six other
members. The City Council is responsible, among other things, for passing ordinance adopting
the budget, appointing committees, and hiring the City Manager, City Attorney, and City
Secretary. The City Manager is responsible for carrying out the policies and ordinances of the
City Council, for overseeing the day-to-day operations of the City, and for appointing the hem&
of the various deWments. The City Council is elected on a non -partisan basis. Council
members save four-year staggered terms, with three council members elected every two yrars.
The mayor is elected to serve a two-year terns Six of the council tncmbets are elected by
district. The mayor is elected at large.
Part I — 07 Grant Application Page 30 Revised 25-Apr-06
C� r
Honor" Mayor, City Cowed,
And Chimut of ttte City of Lubbock Toes
Febnwry 13, 2006
Tic City provides a frill range of services that include public safety, the construction and
maugenance of highways, streets, and other inf ast uchire, solid waste services, and recreational
activities and cultural events. The City also provides utilities for electricity, water, wastewater,
and storm water as well as a pubtie transportation system.
Public safety inaludw police protection and fire protection. Police protection is provided
through the Police Department, which includes 359 sworn police officers. The City's Fin
Department operates 15 fire stations and has 319 total personnel including admutfstmtfon, fire
prevention. maintenance, training, and oommutucations.
Electric service, in the City is provided by Lubbock Power and Light "&LI Xcel Energy and.
South Plains Electric Cooporative. LP&J , the municipal electric company, has 66,172 meters in
the City with an average daily consurnptiott,pf 3,956,904 kwh. LP&L. has l4 substations, 1005
miles of distribution line, and 85 miles of transmission lines Natural gas strike is provided
by Aunos Energy,
Cutrmtly, the City obtains 75% to 85% of its drinking water supply from the Canadian River
Municipal Water Authority (CRMWA). The CRMWA canbiues surl4ice Water from Lake
Meredith and ground orate from Roberts County to meet fiat water demands of Lubbock and the
other 10 member cities of CRMWA. Lubbock secures the remaining 15% to 25% of its water
from its groundwater rights In Bailey and Lamb Counties. The City provides water service to
75,700 meters as well as the City of Shallowatcr, City of Ransom Canyon, But'falo Springs Lake,
and Lubbock Rase Redevelopment Authority. The copwity of the City water transmission
syatcm is M million gallons per day with an average utilization of 39 million gallons per day.
The City has 1,341 miles of distribution lines and 146 sedve after wells with 83,265 acres of
water rights. The CRMWA allocates more than 11 billion gallons of water to %a City annually.
Lake Alan Henry, bush by the City in 1993, is considered a third water supply for RAM use. In
order for the City to utilize water from Lake Alan Newry, fixture construction is required for
pump stations, a pipeline to tarty the water to Lubbockand a new treatment plant.
For the past several years, the City has been planning for fattat water needs. In March 2003,
the City contracted with WaterTexas. [rc. to evaluate and make recommendations on how the
City could optimise existing and potential water supplies on a shoe-, mid-, and long -tetra basis.
In a report tided Cary of Lubbock Straregk Water Plan, WatcrTcxas repotted that the City has
adequate water supply and will continue to do so provided that it takes steps to address its
maximum day capacity limitations, addresses its ability to respond readily to drought conditions
at Lake Meredith; and strategically develops additional supplies giving due consideration to
demand, cost, opportunity, and competing budgetary needs. To strategically develop additional
water supplies, the City Council established the Lubbock Water Advisory C.ommissiort in My
2003. Tito primary objective of this Commission is to assist in the development of a 100-year
water supply plan.
The CRMWA has secured an additional 180,000 acres of groundwater rights in the Nortbern
Panhandle. The total of groundwater rights now stands at over =,000 acres with an esifmated
15 million acre feet of water within those rights. Conservative projections using current secured
water rights indicate the CRMWA member city water derna ds can be fully met through 2097.
Part I — 07 Grant Application Page 31 Revised 25-Apr-06
Honomble Mayor, eity Comm),
And Citimm of the City of Lubboct, Texas
February 13, 2006
Wastewater collection and treatment is provided within the city limits to nnsidentixl, Commercial,
and industrial customers. The collection system oonrasts of 940 miles of sanitary sewer as of
January 1, 2005. The wastewater treatment plant has a capacity of 31.5 million gallons per day
(permitted capacity) and an average utilization of approximately 23 million gallons per day.
The peak utilization of the wastewater treatment plant is 27 million gallons per day.
The City of Lubbock's drainage is primarily conveyed through the City's street system that
discharges into more than 115 playa lakes. Ile subsurface drainage, via storm sewer pipes with
curb inlets, conveys water to two small intermittent strearns (Biackwater Draw end Yellowhouse
Draw) which butte converge at the upper reaches of the North fork of the Double Mountain Fork
of the Brazos River. The City's municipal separate storm sewer system (MS4) is made up of
1,076 linear miles of paved and unpaved streets, 530 linear miks of paved and unpaved alleys,
1,Iag miles or storm sewer inlets, 70 miles of substuface storm sewer pipe, three detention
besiru, 115 playa lakes, and one pump station. Maintenance of all of the storm sewers and sues
cleaning was funded from the Storm Water Fund during FY 2005.
During FY 2005 the primary focus of the storm wares fund was the consuvc6on of the South
Lubbock Drainage Project — Phase D Main Trunk Line and the completion of the one mile portions
of storm sewer between University Avenue and Indians Avenue as part of the street widening
project. The design of the drainage channel north of Andrews Part Lake was also completed this
fiscal year. Work was completed on the Maxey Park Feasibility Study and work began on a
federal Emergency Management Agency (FEMA) Restudy of two of the playa late systems.
Ttte other focus was on the submission of the City's application for the Texas Pollution
Discharge Elimination System (T PDES) MS4 permit for the City's storm water quality activities.
Until the new permit is issued, the City will continue to comply with the existing MS4 permit
from the Environmental Protection Agency. The eleven different programs that are part of the
existing permit were continued during FY 2005.
The City also provides garbage collection and disposal services. The City provides services to
63,103 residential customers and 2,930 commercial customers. The City has two landfill sins.
One site is designated as Lubbock Landfill and is a transfer station only, The second site is
Lubbock's premier landfill, the West Texas Regional Disposal Facility. The West Texas
Regional Disposal Facility opened in 1999 and is currmQy the largest landfill in the State of
Texas. ) ith 1,260 acres it is expected to serve the region for the next 100 years.
Citibus is the public transportation provider for the City. Citibus provides three primary types of
services. They include a Fixed Route Service. CitiAccess (paratransit sys(em), and Special
Services. Citibus has also expanded service later into the evenings. The Citibus Evening
Service is designed w meet the needs of both CitiAcoess and fixed route passengers who are
transit dependent and who would have no other moans of transportation in the evenings if the
Evening Service were not provided. A nuijority of Evening Service passengers work at night and
use the service for transportation to and from job sites. Citibus is professionally managed by
McDonald Transit Associates, Inc.
Part I — 07 Grant Application Page 32 Revised 25-Apr-06
C. C
Honorable Mayor, City Cotracit,
And CIUzem of da Clry of Lubbodc, Tan
February 13, 2006
The City has an aggressive housing and community development program implemented and
administered through flinding from the Federal Community Development Block Grant program,
I IOM); Investment Partnership Program, and Emergency Shelter Chant program. This year the
City completed work on over 823 houses, assisted over 25,888 individuals, and created 6 jobs
through an economic development loan program.
Community enrichment and cultural services are also major programs of the City. The City
owns and operates fors libraries with over 388,220 volumes. The City also owns and maintains
76 perks and 55 playgromids. Extensive recreational facilities include 4 swimming pools, 60
terms courts, 31 baseball and softball fields, 5 recrtation centers and 5 senior centers. To further
enhance quality of life and to provide support to the tourism iiYiwtry, the City also opaxatcs the
Civic Center (convention center), a coliseum, an auditorium for performing arts, the Buddy
Tioily Center, and the Silent Wings Museum,.
The City is responsible for the construction and maintenance of highways sad streets. Currently
the City has 1003.8 miles of paved streets. A new fund was established after the City Council
passed a resolution in 2004 stating that 40% of the franchise fee revenue and tolecom line
charges would be devoted to funding street projecm Thin fund is called tine Gateway Street
Fund. The ttinding will be used to fund the debt service on street projects at determined by the
City Council. The FY 2005-06 budget for the Gateway Street Fund includes the widening of
Milwaukee Avenue from 34s' to 9e Street, construction of a T-2 thoroughfare street ou Erskine
from Frankford to Salem, construction of a T-2 thoroughfare street on Slide Road from Loop 289
to Erskine, and widening Loop 289 just north of 4s' Street to just south of Erskine and rebw'iding
the interchange. These projects support substantial commercial and residential development on
the weal side of the City.
Other major road construction in the City includes construction on 981b StrcA- from Slide Road to
Fran kford Avenue and construction of the Marsha Sharp Freeway by the Texas Department. of
Transportation (iXDOT). This lieeway will run from West Loop 289 east to link up with
Interstate 27. The fast phase of the project is completed and included widening Loop 289 from
four to six lanes from 34d' street to Slide Road and rebuilding the :frontage road system under the
main lams - three lanes on each side. It also included building the 5& Street overpass and
extending 500' Strect to Frankford Avenue. TXDOT awarded the bid far the second phase of
the Marsha Sharp freeway that began construction in May 2005. The Matxhe Sharp Freeway
will benefit the City by providing a weaern connection to West Loop 289 ensuring a more
efficient flow of traffic throughout the City. ft will also reduce the congestion, on nartblsouth
and easVwest major arterials and give faster access to all points in Lubbock, spocitically Texas
Tech University, the central business district, education centers, and medical facilities. The
entire project is expected to cast W 6 million and be cornpk tc d sometime after 2010,
One of the key components of the City's transportation system is the Lubbock Preston Smith
International Airport, located 7 miles north of the City's central business district on 3AW acres
of land adjacent to Interstate 27. It is operated as a department of the City. The airport operates
a 220,0W square foot passenger terminal and has throe runways; 11,500' x 130`; 8,000' x 150%
2969' x 75'. Air traffic control services include a 24-hour Federal Aviation Administration
control tower and a fu11 range of insmiment approaches, The airport is currently served by three
major passenger airlines and two major cargo airlines having over 80 commercial flights per day.
Part I — 07 Grant Application Page 33 Revised 25-Apr-06
Honorabk Mayor, city Coumil,
Aod Citizens of LkCity of Lubbock Texas
Tt&%mry 13, 2DO6
The City is financially accountable for a legally separate civic services corporation and an
economic development corporation, both of which are repotted separately within the City$
financial statements as discretely presented component anim Additional information on these
legally separate entities can he found in the notes to the financial statements.
Annual Budttet Process
:Fbe annual budget serves as the foundation for the Cites firumcial planning and control. An
departments of the City are requited to submit requests for appropriation to the City Manager in
June of each year. The City Manager uses these requests as the starting point for developing a
proposed budget. The City Manager then putts this proposed budget to the City Council for
review prior to August 31. 'The City Council is required to hold public bearings on the proposed
budget and to adopt a final budget by no later than September 30, the dose of the City's fiscal
year. The appropriated budget is prepared by ftund and department. Dcpartmeut directors may
request transfers of appropriations within a department. Transfers of appropriations between
funds, however, require the approval of the City Council. Budget-to-ac;n al comparisons are
provided in this report for the General Fund as part of the basic financial statatnerim
ECONOMIC CONDMON AND OUTLOOK
The information presented in the financial statements is perhaps best understood when it is
amsidered within the context of the City's local economy. The following information is
provided to highlight a broad range of economic farces that support the City's operations.
Local Reonomv
The City has a stable economy that has historically shown slow, steady growth and it has
continued that growth through October 2005, The City's economy is agrieuluual)y based bid has
diversified over the pact 20 years which minimizes the affects of business cycles experienced by
individual sectors.
The South Plains is one of the United States' most productive agricultural areas. Almost
eighteen percent of the nation's cotton crop and fifty-one percent of the state's cotton crop is
planted by farmers in the South Plains. Production on the Southern high Plains is estimated to
total 4.1 million bales for 2005, up fourteen percent from Iasi year's production.
The City has strong manufacturing, wholesale and retail trade, services, and government sectors.
The manufacturen are a diverse group of employers who support approximately 5.400 wort om
A central location and access to transportation have contributed to the City's development as a
regional warehousing and distribution center. The City also serves as he major retail trade
center and health-care provider for a region of more than a half a million people. A breakdown
of the percent of employment base by industry category has been provided bekw, which gives a
-'snapshot" of the industry base of the City.
Part I — 07 Grant Application Page 34 Revised 25-Apr-06
H000mbic Mayor, City Council.
And Cilnens of the City of Lubbock 'mu
February 1.3. 1006
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Two major components of the local economy are eduListion and health cane services. Lubbock
is home to three universities and one community college: Texas Tech University, Lubbock
Christian University, Wayland Baptist University •- Lubbock Center and South Plains College.
Enrollment increased steadily through Fall 2003, but because of increased tuition costs decreased
slightly in Fall 2004 and 2005. lice availability of the schools in Lubbock is an added advantage
for our industries as they provide a ready source of labor for their successful operation,
The healthcare and social services sector is also a vital component of the Lubbock economy.
This sector employs almost 18,000 people, whose payroll of almost $580 million and related
contributions provide a substantial impact to the Lubbock area
(Source. 21W colorty ausinw paoerns!
Other current and trend information has been provided helow, which gives a picture of the
overall city economy.
Lubbock bAr wr is Index.
The Lubbock Economic Index is designed to represent the general condition of the Lubbock
economy by tracking local economic growth rates It is based at I00A in January 19%. The
economic index for October 2005 was 1 _"• 4.6, which is .4er improved over the index for October
2004.
The Lubbock mummy cuntinues to he --high. but flat-. with most soctors posting solid numbers.
but with little growth sector by sector, or in the overall Lubbock economy.
I Source Lubbocd: Fcoromw Irdca t m*& 2M5j
T
Part I — 07 Grant Application Page 35 Revised 25-Apr-06
Honmable'vtaym C uy (males].
AndtUi,,cra ofttx01, ofLuUb:Kl.7c;as
Petmisty 13 2006
Lubbock rwnomic 1ndwi
January 1996 to October 20tj5
tto
—
1
t!a
110
IRS
-- -
_-
i
laa
I
Jan 96 Jan 97 ran-9a aam40 -:Ar lc A04i .:an-02 JaM163 . W-W Jm?-05 II
Building Petmit Valuations.
C'onstruciion continues to make a strong contribution to the Lubbock economy, a ith Ihr value of
all building permits issued so tar to 2005 up h)' S 2% from last year's total through October.
The S389 million in building permits issued through the first text months of 2W5 continues the
upward trend that has set records for the City for the last several years.
(Source:. Ecwtornic and OernngWhm Overview: Budamg Valuatons - 10-Year Trettd / OrWinal Sower of Dam
Buddtrg Inspection StslisOoW Report)
Total Suitclin0 Pwatit Vb"ibm
I
1
� SJ`.il.Cl S41T.7 ii1D6.7
S350 G .--....._ __..... f2DE:t ..
S30U u R276 r t
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625o0
' C. 42G@
S.
St50a i.__._...
$1030
$50.0 .... ._ .... _..
Sr v _ I
t545 '99ri 1997 t99a 7999 2G1t1 20.91 ?'YJ2 2003 IOU
9
Part I — 07 Grant Application Page 36 Revised 25-Apr-06
Honorable Mayor, City Council.
And Cldam of the City of t ubboek, Teaaots
February 13, 3006
Total new residential permits decreased by 28.31Y. through October 2005 when compared to the
sane period in 2004. The $184 million in resukntW building permits isgued for the Gm 10
months of 2005 is slightly down from the record setting levels that have boon scan in the City
over the last few years. Average home sale price year-to-date through October 2003 has
increased by -0I% from October 2004 to October 2005.
(Soer= Eeanowie and DanoaraoK Overview; BuiidUpi Va►usiom - 10-Year Trend r Geiynaa So, uee of Dare: Bwldtag
Unpeetim Sudideal RaW and The Reef bare Casa at 7tmm A & M ! omw aty, Lubbo& Iteside wbil Hovvng Anivery
Report)
Sales Tax C.oIlections
Sales tax collections for Octobor 2005 were 10.86% improved over the October 2004 sales tax
collected. Year-to-date sales tax colie ctioss through October 2005 were 35.9% improved over
the same period in 2004. A portion of this inertase is due to the increase in the sales tax raic
from 7.975 to 8.25% in October 2004. (Counted in the month the sales tax was coltcctod, not
the month it was paid)
(Smace, Eeolwnuc and Danogeapbic Overview; Monthly Saks rax eolloceioua - Calendar Yaw - Cny of t ubbock 'Original
Sow= of Daw Stme Cmnpaelly of Public AeemWgs - Alloeadem Hinerieal Suleanary)
Lodging tax rtccipts increased from $2.6 million in October 2004 to S2.8 million in October
2005. This is a year-to-date increase through October 2005 or 8.6%. Aitfine boardings at
Lubbock Preston Smith International Airport also increased in 2005 by 1.5% over the same
period last year.
(Sauce tAe)baeh Ecenornic Index)
Emolovmett
The total Lion -agricultural employment estimate for October 2005 was 126,100. This was .4%
improved over October of last year. There were 500 more people employed in October 2005
than in the same period of 2004. The unemployment raft for the Lubbock MSA in October 2005
was 3.6%, 3ne lowest in the State of Texas. Historically Lubbock has a low rate of
unemployment that is generally 1 % - 2% below the national rate and about 1 % below the rate for
Texas.
(Sourer t.ubboct Ecoeomic and Dcnialtmphic Ovaview and 2W4 ?opularm ad Eomomm Reaoas ' Or4ial Souron of data
Texsr Workforce Conanission)
Part I — 07 Grant Application Page 37 Revised 25-Apr-06
flowab7c Marv+, City ( otauii.
AM Vitizcm, of dvt City of I ublu ek, t r ws
frbnur% 0. !(Km
Unemployment Rate.- I mbbael. xlS
I -
IfMW
19" 19% 1997 1008 19M tom 1001 2002 2001 28M �
\ac nre methodobp rot c 1cui4ting thn w etumged .n 2,aS and 1hr in+ rh-,c Vicar•
ui; rsatcuLvN bated on the new rrethtd the t.ubb"t MSA .Jv, ctun;ed to 21N6 a i-1wic both
, ho"u and C+mby Cowdies
Economic Devcopment
Economic dc%clopment is a priority for the City of Lubbock. in 1993, die City C'ourril created
'1IarLet Lubbock. Inc., a non-profit corporation, to oversee economic development for the City.
Market Lubbock, Inc. is funded with 3 cents orthe property tax allocation. In Octobcr Y)W the
Lubbock Economic Development Alliance (LEDA), an economic development sales tax
corporation, assumed the responsibility for ecotiomit &%elopment in the City of Lubtwck.
LEDA program strategies include business retention, business mcruitment, ttorkforce
development, foreign trade zone, and the bioscience initiative. LEDA is funded by a i'S cent
economic development sales tar:. Total estimated revenues for LEDA for FY 2005-4a6 an
3,487,455, Over the last year, through their business retention, expansiom and attraction
programs, LEDA assisted eleven companies in the creation of 355 new johs With an +Vitnawd
annual payroll of S 12A million and capital in%esinumi of $52.5 million.
I he t, iq's Business i-velopment Department works closely with L.EUA to provide the support
needed to assist in lhtir minomic development projects. Business Development is responsible
for tracking and maintaining economic and dtnu+graphic infornution for the City, assisting; with
city -related business issues. the enterprise cone and tax abatement programs, the :ito 'Taff
Increment Financing Reimestmcnt 7ones, and all Pubiie Improvement Districts. Business
Dc+zlopment alw a-orks with retail and commercial projects That do not fit the criteria required
by the state for economic development sales tax corporations.
in
iIt
Part I — 07 Grant Application Page 38
Revised 25-Apr-06
Honorowe Maya, city Council,
And Chiaem of ibe city or Lubbock. Texas
Febru r 11, 2006
Drdaament Initiatives
Overton Pa.
Overton Paris is a 300+-acre mvital'rration project that is underway in the heart of the City. It
has been called the largest privately funded revitalization project in the United States. Overton
Park is the complete revitalization of a blighted area in the City called North Overton.
The North Overton area was established in 1907 and over the next twenty yeas developed as it
middle class neighborhood, with home ownership predominating. T'lxta, in 1925, Texas Tech
University (Texas Technological College) was established along the western boundary of the
neighborhood. Following World War 11, the growth of Texas Tech University stimulated a reed
fbr student housing. This need was provised by many non -conforming apartments, converted
garages, and subdivided houses, reducing home ownership in the area considerably. Continued
growth of Texas Tech encouraged development of aparttnent buildings, further destroying the
stability of the area. By the 1980s, the Lubbock City Council meogniaecl that the passage of
time, market trends, and land use changes had created severe presstu+es on North Overton.
Through the 1990s. the situation in North Overton continued to stagnate. Population was
declining. vacancies were high, owner occupancy was only 7.3% of the properties compared to
51.5% in the City as a whole. Crime was high in the area and many properties in the area were
in poor condition, abandoned vehicles and weeds were pre silent, and there was little to attract
residents to this neighborhood other than extramedy low values and rents.
A local developer approached the City to discuss platys to redevelop the North Overton area. The
developer planned to purchase and redevelop about 90% of the North Overton are The
developer and other property owners submitted a petition to the City and asked that the City
establish a Tax increment Financing Reinvestment pone (TIRZ) to provide. the public fronds for
constructing public improvements in the proposed district. In response, the City created the
Notch Overton TIRZ with participation from the City, County, High Plains Underground Water
Iyistriet and Lubbock County Hospital District. This public)i rime partnership provides for a
significantly enhanced redevelopment of the North Overton eves by using public funds for
upgraded iNtetscctions, additional right-of-way landscaping, improved street lighting, park
improvements, and street and utilities replacement and reconstrut:t3on, These infradntcture
projects are designed to replace 70-year old utilities, provide new street lighting and
signalization, upgrade existing Pioneer Paris; andprovide for enhanced right-of-way laadwAping,
wider sidewalks, and sheet fiunittue. The plans called for street closures to allow for huger
development projects, student housing, a variety of well -planned housing developments, retail to
support the neighborhood and the 'rech oudrrn population, and fbr the entire development to br
pedestrian oriented. The City has approved site design guidelines for the development in
Overton Park in order to ensure the high quality of this developmortt project,
11 is anticipated that build -out of this publidp rivee partnership YAU occur over a seven-year
period It is expected that the North Overton TTRZ planned expenditure of approximately S72.7
million for public infrastructure improvements will result in fixture development/redevelopment
in the North Ovorton'1W,, which will increase the taxable value by approximately S445 million
over the zone's 30-year life.
Part I — 07 Grant Application Page 39 Revised 25-Apr-06
Hoaruabk N*ar, City Council,
And Citizens of the City of Lubbuck. Texas
Fatim" 13, 2W
At this time, three itudent-nriented apartment complexes have been completed The Centre, a
S26 million, 61 g,000 squtare foot project that includes the construction of a multi -story apartment
complex built over an upscale retail shopping center and rutte them 226,000 sgme feet of
parking, is completed. City Bank has also completed their new i 0,000 square fixt bank facility.
The new Starbucks has also been completed. Walmart has broken ground. on their new 200,000
square foot plus store that will be built near the southwest coaster of 40' Sintxt and Avenue Q.
Also in 2005, construction began on the condominiums in Overton Park and it is expected that
ground will be broken on the first single-family houses in early 2006. The project, as a whole, is
running about three years ahead of schedule, with much of the construction now expected to be
completed by the end of 2007.
Central Lubbock Stabilization od )revitalization Master P, l�
The Central Lubbock Stabilization and Revitalization Master Plan is a comprehensive guide for
future growth and prosperity far the Central Lubbock Area. The plan was developed with the
assistance of Crotild Evans Affiliates through a public process bringing together local residents,
local employers, city staff and major stakeholders. This plan is intended to provide a framework
!br future development in Central Lubbock and to be a "living documene' evolving to address
any unforeseen future concerns or strategies. As a result of the plan, the 34* Styeat Business
Association, made up of business owners on 34'a Street, was formed in 2005.
During the last 50 years, while Lubbock grew, North and East Lubbock experienced an out.
migration of people From 1960 to 2000, the area's population decreased by 47%. Concluding
that portions of northern and eastern Lubbock were in serious disrepair, the City and the North &
East Lubbock Development Advisory Committee decided to take action. A comprehensive
master plan for the area was completed in October 2004. lute City created the North & East
Lubbock Community Development Corporation (CDC) to oversee and promote devdopmcm in
the arcs and committed to providing funding to the CDC for four years. 17re North & Past
Lubbock CDC is working on its first project. a new single-family housing project called Kings
Dominion. Construction ofthe first houses should begin in early 2006.
The City of Lubbock Central Business District (CBD) has been typically developed over the
years with office, retail, and governmental agency uses. Like many cities in the last ten to
twenty years, retail has moved to shopping areas and other areas outside the COD and (WTice
development has stagnated. In an effort to reverse that mend and to stimulate 11"ier
development downtown, the City established a new CBD Tax increment Rance Reinveanrew
7.one (TIRZ) on December 3, 2001. The Hoard of 0w CBD TIRZ treated a project plan that
includes projects that will assist redevelopment in the CBD. It is expected that the CHD TiR7
planned expenditure of almost S8.4 million for public infrastructure improvements will result in
luture development and redevelopment in the CBb 1W__ which will increase the taxable value
by approximately S 106 million over the znne's 20-year life.
Part I — 07 Grant Application Page 40 Revised 25-Apr-06
H000rablo Mayor, City Council,
And Cltirens of the City of Lubbock. Texas
February 11,2006
1 eLlrli 771 . r
The City Council created the Downtown Redevelopment Conunission in May 2005 to develop
an action plan for the redevelopmern of the downtown area. "Elie Commission is composed of
eleven members that are citizens of Lubbock and stakeholders in the downtown area. Since its
creation in May, cite Commission members have been working on gathering information on what
is available and what is needed in the downtown am. Although there were no fiscal activities
during FY 2005, the Commission members have started their find raising efforts and have begun
the process of searching for a consultant to prepare a Downtown Master Plan.
FINANCIAL INFORMATION
LoneLou&= fitiXacial nlannin>t.
I'm City uses 10-year rate models for long-range planting in the Crcneral Fund and all
enterprise fund& These models are basod on current projects and policies. The models are
driven by the idea that the rate should be annually adjusted to reflect the service heeds of the
citizens. Because of this philosophy, the rates is dw models are antuatiy trimmed to leave as
little excess as possible, after allowing for financially sound working capital and rate
stabilization reserves. 'I'M models, in association with the City's "3-year Forecast`, provide
anticipated trends given current policies. These forward hooldng models provide a basis for
budget discussion and policy derision -making.
During fiscal year 2003 the City formed the Citizens Advisory Committee- to survey City-wide
irtfrastrticture needs and p ionties. 77he committee developed a six -year program for fume
capital needs for which general obligation bonds have been or will be issued. Tlx bond
issuance was approved by the citium of Lubbock in a bond election held in May 2004.
_Cash manse tment aollcirs and practices.
Cash temporarily idle daring the year was invested in certificates of deposit, obligations of the
U.S. Treasury, U.S. Agencies, money market mutual funds, and state inve=ent pools. The
maturities of the investments range from 1 day to 3-1/2 years, with an average "unity of
approximately 7-1f2 months. The average yield on investments was 2.68 percent for the City's
operating Rinds and 2.71 percent for the City's bond funds. Investment income is offset by
decreases in the fair value of investments. Decreases in fi;ir value during the current year,
however, do not necessarily represent trends that will oantinue; not is it always possible to
realize such amotunis, especially in the case of temporary changes in the fair value of investments
that the City intends to hold to maturity.
Risk ma"itematt
During 2005, the City continued its use of third patty workers' compensation coverage. Ile
curxrR coverage provides for coverage to begirt with the initial dollar of claims. The City is
primarily self -insured for medical and dental coverage. Stop loses coverage of $150,000, per
insured per you, is currently maintained with a third party tnstaw to mitigate risk associated
with medical coverage. Additional information on the Chy's risk, management activities can be
found in the notes to the financial statements.
Pension benefice.
The City sponsors a multiple -employer hybrid defined benefit pension plan for its employees
otf-r than firefighters. Each year, an independent actuary engaged by the plan calculates the
amouat of the anni sl cowribution that the City must mace to the plan to eaatire that the plan will
Part I — 07 Grant Application Page 41 Revised 25-Apr-06
tlGawabk Mayor City council,
And Citizots of the City of Lubbock. Texas
Febm" 13, -V%
be able to fully sheet its obligations to retired employees on a timely basis. As a [natter of policy,
the City fully fwtds each year's annual required contribution to the pension plan as determined by
the actuary. As a result of the City's conservative funding polity, the City has succeeded as of
December 31, 2004, in funding 75 percent of the present value of the projected benefits carried
by employees. The remaining unfunded amount is being systematically funded ova 25 years ss
pan of the annual requited contribution calculated by the actuary.
The City also provides benefits for its firefighters. These benefits are provided through a single -
employer defutcd benefit pension plan, the Lubbock Firemen's Relief and Retirement fund
(LFRRF), which is administered by the Board of Tntstees of the LFRRF. The City contributes
an amount that is determined by formula and is anticipated to average 19.9 percent of
firefrghices pay annually.
7hc City does provide 25% - 600/. of post retirement health and dental can benclits fur retirees
or their dependents.
Additional information on the City's pensiun arrangements mid post employment benefits can bar
found in the notes to the financial statements.
AWARDS AND AC)MOWLEDGEMENTS
ncc Government Finance Officers Association (OFOA) awarded a Certificate of Achievement
for Excellence in Financial Reporting to the City of Lubbock, Texas, for its comprehensive
annual financial report for the Fiscal Year Ended September 30. 2004. The City reapplied for
this prestigious award last year after a one-year lapse in applying for the award. In order to be
awarded a Certificate of Achievement, a governmental unit must publish an easily tradable and
efficiently organized comprehensive annual financial report, whose contents conform to program
standards. Such reports must satisfy both generally accepted accounting principles and
applicable legal requirements.
A Ceniftcate of Achievement is valid for a period of one-year only. We believe our current
report continues to conform to the Certificate of Achievement Program requirements and we are
submitting it to the Gt•OA to determine its eligibility for another certificate.
'rbc preparation of this report would not have been possible without the efficient and dedicated
services of the entire staid of the Finance Division. Exceptional and tireless effort was invested
by the Accounting Department. We would particularly like to thank Jeffery Snyder, Pamela
Moon, the Senior Aezountants, and Accountants for their countless hour of work on this
financial report. We would like to express our appreciation to all members of the deparoneam
who assisted with and contributed to the preparation of this report. Credit is also given to City
Council and the Audit Committee for their interest and support in planning and conducting the
operations of the City of i.ubbock in a responsible and progressive [Wanner.
ResspXV
eaful'lyy submitted, Lee Arm Durnbauld Jeff Yates
City Manager Chief Financial Officer
14
Op
of
PM
Part I — 07 Grant Application Page 42 Revised 25-Apr-06
D
Certificate of
Achievement
for Excellence
in Financial
Reporting
,'meted to
City of Lubbock,
Texas
For its Comprehensive Annual
Financial Report
for the Fiscal Year Ended
September 30, 2004
A Cvrofcau+ ofAchievemeat fm F-v"Uc ce in Fiaancia!
Re wb4 is presented by dw Govemm=at Faiame O$icers
Association of do Ushed States and Qrnads to
govenaaoat units sad pobbe employee -*—oat
systmn whose coavvAcnaivo " mat fin"M a}
reports (CAFRa) achieve the highest
ataadatdsin`ovam mntaccouatasa
sad rmmilkl rVftt4 g.
President
.rr
�O- 41:17
4*1
Executive Director
1
■ IS
Part I — 07 Grant Application Page 43 Revised 25-Apr-06
City of Lubbock, Texas
Statement of Net Assels
Non -Major Enterprise Funds
September 30, 2005
Total Nan -Major
ASV t
Send Wrte
Try
Eata7xse Feeds
■
ASSBTS
Carrtml ,casts.
Cash aad ash egtuvakns
S 2,426,751
S S,S27,981
S 96,524
S 8,041,236
.
investtttas
36.989
6792w
-
765,249
Reedv*lm net.
Accomts
322.679
1,330,358
511,240
2,J34,286
,
Inurm weivabk
2,739
9,928
12,667
Dw 6aa athm
1,471,521
1.471,521
Dtw aaaOwfm&
54,914
51,814
Invenwias
26Z35
592,210
601IMS
Taal cwtw assets
2A65,393
7,566.527
_ -_ 2,703,318
13,135,238
ldenaeredt ssm.
Restricted each and cash equivakens
4,475,414
569,907
-
5,045.321
Rewicud invrmnatts
4,342,227
2,483,581
6,82S,848
Resaieud knees rexivabk
12,100
4.143
-
16.241
Capital assets
M
Land
3.679,064
1,607,932
319.539
5,605,53S
Construed,, is progress
4,763,2S7
t,296,%6
6,0590a
Buildings
36,221,796
1.399,S23
4-244,024
41,965.343
Improve wsa other ttna bulkow
74,451,926
19,705,010
1.273,687
95,430.523
Msehiocrysndequip—
7,468,298
21.407.599
19,581,842
48,4S7,729
Less amasulatoddoprecinioa
(63,392,266)
(229.W777)
(17,023,511)
(109.764.554)
Tote Capital up=
63.191,975
16.067.943
813941581
97,654.399
Tutalaotwarmtasse(s
72,021,716
19,14A74
9.394,581
99j41,771
row hssm
S 74,8l7,109
sue—
526692,001
w1�r
S 11,097,899
ar..�s
S 112,677,009
r
r
�r
r
r
Part 1— 07 Grant Application Page 44 Revised 25-Apr-06
C
City of Lubbock, Texan
State m , t of Net Assets
Non -Major Enterprbe Funds
September 30, 200S
Teal Dlw..m*r
Airport "M Waste Tnnaa En>rrprlsr Rtands
idAIULITIES
Curtest liawwier.
Aeeauat PW"
S 4K361
S 316,529
S 91,718
S 901,601
A=rdedlubitifm
$15,635
168,134
380,315
1,064,084
A=oW iataeat pgabk
3"94
41,770
-
74,964
Due to odrar fe&
-
85SAI
8551367
Comrma depnW&
-
6,772
6,772
Compemlad absmw
104=
153.375
89 S44
347,141
Leas pay"
2S2,320
252,320
amda pay"
560,000
442,733
1,002,733
Topl eurnw haWkks
1,699,412
081,633
1,423_444
4,504,90
None"am Uabdkie :
Catrrpomatod abacnoa
132,647
195,204 113,964
441.815
DdaTed rewmrea
14,697
-
14,697
t.oWMI Olawre and post dome cam
-
3,013.391 -
3,673,391
COnayasnasa payabk
7,025
592,300
594,325
Bads payable
5,720,804
7.564,389
13,285,193
ToW nomummfiabilities
5,410,173
11,425,2" 113,964
i7,409.421
TOW Iwaties
7,569,585
12,806,917 1,537,908
21,914.410
NET AS9M
Invmwd in mpial aseu, net of rutted debt
61,251.373
9,699,682 9-144,591
79,345,636
Reurimd fbrpma ngufumydwaea
4,359.610
- -
4,369,610
RenrSexd lbr debt service
115.904
560,907 -
695.711
Urrestrned
1,5990737
_ 3,615,495 1,165,410
6.371,642
TOW oa ameu
$ 67,317,524
S I3$85,084 S 9,559,991
S 90,762,599
113
Part 1— 07 Grant Application Page 45 Revised 25-Apr-06
`4
City of Lubbock, Texas
Statement of Revenues, Expanses and Changes In Fund Net Assets
Non -Ms jor Enterprise Funds
For r[scat Year Ended September 30, 2005
Teal Nea.MaJer
Airport
Solid Wantr
Tro"
13alerpriseFreda
OPRAAT3NC RLVENUP.S
Ctraga for services
S 5,394.314
S 12,546,742
S 3,010.490
S 2093036
Provisims far bad debts
(12043)
(12ti,24)
(Nees for narvices Oft)
5,394,314
14420,499
3,010,490
X825 m
blifeellaneeus
133 535
133,535
Toast opuadn8 rev"utis
5,394,314
12 420,499
3,144,015
x958.m
OPERATING EXPEt.'SES
per" fcrviea
2,166,692
3,695,657
5,017,706
10,880055
Supplies
179,669
1,271.907
916,876
2368,452
Neinlenance
347,979
2.176,136
746,006
3.270,121
wlecrion a qwm
490,271
490,271
Other eavicec and amges
2,306.146
1,71.4,499
993.740
5,071.375
Depractarwn mod amo dzgx n
3.21 1,033
4.030,067
029.282
9,470,382
Total opembng expemes
8,211,519
14,337,527
01003,610
31,552,656
Operating inommefloss)
(2,817,M
(1,917.029)
(5,859,3957
(10393,82S)
NON OPERATING REVENLMS (EXPENSES)
inmeat —Uingt
203,846
313,501
517.347
PggengvftuftydurRrslFTadert,V'-U
1.191,690
6,964,325
9.156,015
Disposuion of asps
271,723
145,459
417,181
Miaol
978,096
119,423
(72,44t))
915,094
pa-d orgbgrampaymattr
-
-
(1,334,955)
(1,334,955)
Inu=vexpeose
(1113,395
(37,571)
(47D 956)
Nee non -operating ravcnaas (aspaasas)
2,161.970
290.916
5,5561930
8.2099 776
lncr w (k Ks) be m cuuuibwtione and
ttntfas
(455.235)
(1,626,212)
(302,665)
(- 384,112)
cwiud "Kat"riau
993,991
"1"1
ap-irtg transfer? in
715,099
849260
-,,564,299
Operatingtransfemout
1,275,965)
(8,OS6,4921
-
(9,353,437)
cltarrpe in ocr assert
(32,110)
(9,682.704)
546,S35
M,168,279)
Torsi net auw-bagirwing
67,349,634
_ 23.567,788
9,011,436
994930,878
Total asps—m4irgt
S 67,117,524
S 11 SSS.084
S 9,SSB,991
S 9076J 9'1
114
Part I — 07 Grant Application Page 46
Revised 25-Apr-06
City O(l.ubbock. Tessa
Sw meat of Cuh Flown
Ptopri.4Ary Frbds
for the Year Ended September A 2005
CAM FLO%% ►K M OnRA"fC ACI7 ITM
m.erio bm w.MMa
tle(a.r4a m..ppow
P— M euptg4.a
Ora"XI M (el OR-)
I4 a.i aw4ded br•4 y op.r.ip..+fakir
CAM 91Awa ra04t N�AL Apo) WX"r 1D
T"Mh& is b...i. fa.6a
hb.Ms m $6 edr fM41
"mm bm (1y461e fMd
� 4 vim
r+7rea axawe4(w.N) M.mm.ed (l.y4he Omer r�
Net oaA pua4dptl (..d) b3e.aupN
rw aw.d tl�e�.maw
CASK 14Awt MOM CA17TA1 A" KIMATM
IDWICOMAC71+4M
P1.Mrr.af.. w.aw
Saw erMpw how
reteefpY p.Y b pa/ eEireMa b.adl awn wnveteer
bwdm.rW.9Mk*A ab44 Md.*M Mar
rm=9 Pw w Aar eM4lamo bmb
F—Ons Wlk A $ 1 1 P.0
Na..e P arhd &.4 A. "Paw W4 Md.,
NW —I wwa-
CA= njOW6 P1WM iWVnTM ACrMTIIS
Pe.oeaela 6— ftw sad .ue.i.ias d:rnRywh
t.dra et...a.eAle
Mklya enaiapp b tld .a4 i.aaadmras
w w4 pa.•tded 17 t adhMFs
Ne 6"Om (60+%W) is 04
.4 own epda.I
Cp6le.d..a4 e4dw1...• be64nbjed3.r
0" Md 01A ew-Wew - aw of pw
■W.Odito..(gwm tIMa M ray o
p..1hd (=.Q br.p.wat "*view
Oyrerl.a 1.w
A4VdWA rM M ft**C& w..6K IM
0" ass pmeidi4 [nand) bwmtM.a+rrtw
6epsduiac ad awafw4M
C&" l...n.n sear rd NOWI.-
Aewa.. he.i..b(e
fw,""
1. ppm"
Acmam p.5.6M
Omrra=rwdmgw*m
Nd w► P--Ad (—d) br opm.-1 -464w
%PP*0wne w 0— h WWAIM
N*.=& opkat wvw—i "Ma.dm d"Ift
I1.:i.e...TYW Adf"dp- F.ONWhe P.ot.
Toad liruyt
&"KPrb.
Abwn SWtr M106 Ta.rb PMR&
S 5,J39,Ya7 S 12,46a72A
(2.933,726) (5,531,037)
I2.093A%) (3553.50)
1,149.[I[ 264.p6
!ARM 3A47,058
715AN -
O"S,96S) ([lt56.4921
' l.027.706
(t2�70) (7,032.7%)
VJ14 196)
(2.071,CM
1=710
94,021
(.ssm>
n,34euo�
3,020.437
2,6213a4
(IX7)
23450t
(ISt,l74)
MUM
1.19t,d90
9[3.99I
__._ 274]. t2.678,16t3
f IAWAt3 S II.001.0"
(3,039.4660 (11,St13,329)
(SA14,7t161 t10.6ft,S79)
Lu4.701
rs.6.9A1m1 x6a.94:
a49�ob t,54,4,299
4MJ67 t43,tE/
5.629,37m i629,370
1.023,106
6.itt-937 r�T12ls,
(1.[s7,sso) (a32z,7ttq
I,1o4,74a
- f,641,[1I
223,111
H52OM
1.191A"
KUM
n„�7,sso1 (1.7411.tS21
1."L322
3.071,622
-
4.332.W
f237AW
(164824)
IIW411
(307J"
211
33414"
MUM.
-
_3.236,M
100,41
4,771.65
1,019.375
(2.827,59t)
77,709
2.20,"
S (2j17,209)
S (ty17.026)
$ 0.859159s) S
(1Q39 X44
3.21I.M 1,930,67
1,14 ,11t 264,n6
I34.933 46,224
1,7it
(445193) 194,407
422,046 tt 63S)
- 6S0
-r— 5 P40 136,414
S 1.062.YSJ S 3,647,07
115
1=9=
04701E3
(72,4ab)
1,342.VA
(13t,932)
42,217
(142,5m
(140.&M
(432.256)
(432,256)
(4,720)
WS.606)
244"
"km
-
65D
27.183
i69,4O7
T fSAMM S
260,941
Part I — 07 Grant Application Page 47 Revised 25-Apr-06
THE STATE OF TEXAS
COUNTY OF LUBBOCK
Before me Ashler C. AdCCsratre a Notary Public in and for Lubbock County,
r
day personally appeared Krista Ramirm of the Southwester n
Corporation, publishers of the Lktbbock Avxianche4ournal - Moming, and Sunday, who being by rr
did dsepose and say that said Wiper has been oOnuously for more than fifty-two wooks prk
lnsertsArl of this Legal Natke
r.
No. at Lubbock County, Texas and
printed topyof the Leaf Noftice Is a true copy of the orignal find was:printed in
Aveland Journal on the foli rw dates: t j - t td ; / So .__�t
JA13Y PUBUO in and for the Stt
Inside Sales Matter my commkWon Lxpbw
LUBBOCK AVALANCHE -JOURNAL
Morris Communicadon Corporation
.� c��eeak+tl�aw
+rf!r
ROW%`046
�v,�wr.c«tME
Subscribed and sworn to befcsre me this ITIda US
JIM
Jul
r a„rk. skdo or taw '
'" trty Cumnniuton F_�kws
FORM 58-10 t l �� 16, 2010
RECEIVED
Lynn Castle, CTPA
Public Transportation Coordinator
Texas Department of Transportation
Lubbock District
135 Slaton Road
Lubbock, Texas 79404
(806) 748-4480
(806) 748-4312 fax
Icastle@dot.state.tx.us