HomeMy WebLinkAboutResolution - 2006-R0317 - Grant Application - TSLAC - Technical Assistance Negotiated Grant - 06_26_2006Resolution No. 2006-RO317
June 26, 2006
Item No. 5.6
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a grant application to the
Texas State Library and Archives Commission for a Technical Assistance Negotiated
Grant providing technology support for the member libraries of the West Texas Library
System, and related documents. Said application is attached hereto and incorporated in
this resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council this 26th day of June , 2006.
I ATTEST:
Rebecca Garza, City Secretary
APPROVED AS TO CONTENT:
Clausen, Library Director
APPROVED AS TO FORM:
I-
M. Kni
gs/ccdocs/res-grant application -Texas State Library&Archive Comm
June 13, 2006
Resolution No. 2006-RO317
June 26, 2006 Attachment A
Item No. 5.6
TEXAS STATE LIBRARY AND ARCHIVES COMMISSION (TSLAC)
APPLICATION FOR STATE/FEDERAL ASSISTANCE
APPLICANT INFORMATION:
Library Name Lubbock Public Library
Applicant/Legal Entity City of Lubbock
(Official name of city, county, nonprofit, or university)
Program Contact Person (Primary Contact)
Name Jane Clausen Title Director
Street/PO Box 1306 9`b Street City Lubbock
State TX Zip Code 79401 County Lubbock
Phone (806) 775-2824 Fax (806) 775-2827 E-mail JClausen(a-),mail.ci.lubbock.tx.us
Additional Contact Person (if applicable)
Name Nancy Hill
Title/Type of Contact (e.g. fiscal contact, accountant, grants manager) Coordinator
Phone (80fZ775-2854 Fax (806) 775-2956 E-mail NHill(a)mail.ci.lubbock.tx.us
U.S. Congr. Distr. No. 19 State Senate Distr. No. 28 State House Distr. No. 83
Employer/Federal Identification Number (9 digits):
TYPE OF PROJECT: (check one) ❑ Cooperation ❑ Establishment ❑ Special Projects
❑ TexTreasures ❑ Interlibrary Loans ❑ Systems ® TANG
BEGINNING DATE OF PROJECT/GRANT 09/06/06
PROPOSED FUNDING SOURCES:
a. TSLAC grant $80,000
d. Local funds $
b. Other federal gov't funds $
e. Program income $
c. Other state gov't funds $
f. Miscellaneous $
TOTAL $80,000
Is the applicant delinquent on any Federal debt? ❑ yes ®no
To the best of my knowledge and belief, data in the entire application packet is true and correct, the application
has been duly authorized by the governing body of the applicant and the applicant will comply with the
Uniform Grant Management Standards (UGMS) if the assistance is awarded.
Printed Name David Miller Title Mayor
Signature ~� � Date Signed June 26, 2006
ATTEST:
RPhP ra C:ar7a City Re.cretary
Appendix J
CERTIFICATION OF REVIEW BY SYSTEM ADVISORY COUNCIL
The document for the West Texas Library System System checked below is
attached with this certification.
XX Technical Assistance
Negotiated Grant
Please sign only one of the following categories of certification.
1. I hereby certify that the document designated above has been reviewed and approved by the
system advisory council.
Advisory Council Chairman (signature) Date
2. I hereby certify that the document designated above has been reviewed by the system
advisory council. Because some members do not approve, a letter stating minority opinions
disapproving the document is attached.
Advisory Council Chairman (signature) Date
3. I hereby certify that the document designated above has been reviewed and not approved by
the majority of the system advisory council.
Advisory Council Chairman (signature) Date
4. I hereby certify that the above designated document was not approved by the majority of
the advisory council as an indication that the majority of the advisory council was not
adequately informed of the document's contents.
Advisory Council Chairman (signature) Date
The responsibility of the advisory council for reviewing and approving the system plan and
budget, annual and long-range plans of service, budget changes requiring contract modifications,
and system bylaws is identified in Rule § 1.119 of the Rules for Administering the Library
Systems Act.
Appendix J
CERTIFICATION OF REVIEW BY SYSTEM ADVISORY COUNCIL
The document for the West Texas Library System System checked below is
attached with this certification.
XX Technical Assistance
Negotiated Grant
Please sign only one of the following categories of certification.
1. I hereby certify that the document designated above has been reviewed and approved by the
system advisory council. ^ /
Advisory Council Chairman (signature) Date
2. I hereby certify that the document designated above has been reviewed by the system :-!iii!
advisory council. Because some members do not approve, a letter stating minority opinions:.,. • • ,
disapproving the document is attached.
Advisory Council Chairman (signature) Date
3. I hereby certify that the document designated above has been reviewed and not approved by
the majority of the system advisory council.
Advisory Council Chairman (signature) Date
4. I hereby certify that the above designated document was not approved by the majority of
the advisory council as an indication that the majority of the advisory council was not
adequately informed of the document's contents.
Advisory Council Chairman (signature)
Date
The responsibility of the advisory council for reviewing and approving the system plan and
budget, annual and long-range plans of service, budget changes requiring contract modifications,
and system bylaws is identified in Rule § 1.119 of the Rules for Administering the Library
Systems Act.
TECHNICAL ASSISTANCE NEGOTIATED GRANT
BUDGET
Applicant: West Texas Library System
Budget Categories Amount
Personnel 539845
Fringe Benefits 17,662
Travel 1,200
Equipment/Property 0
Supplies 667
Contractual 0
Other (Detail in Narr $ 0
Total Direct Charges 73,374
Indirect Charges 6,626
Rate:9.03% of Direct costs
Base_
TOTALS $80,000
Note: Amounts should be rounded to the nearest dollar before totaling.
Attachment D
Resolution No. 2006-RO317
COSTS REQUIRING PRIOR APPROVAL June 26, 2006
Item No. 5.6
Applicant's Legal name: City of Lubbock
(Official name of city, county, nonprofit, or university)
Library/Organizational Unit: West Texas Library System
INSURANCE (if not required by the grant):
Budgeted Cost:
$0
REARRANGEMENTS & ALTERATIONS OF FACILITIES:
Budgeted Cost:
(if incurred specifically for the grant project)
$0
EQUIPMENT/PROPERTY:
Each piece of equipment/property is an article of nonexpendable, tangible personal property having a useful life
of more than one year and an acquisition cost that exceeds the capitalization limits established by Grantee's
governing entity. Grantee must furnish a statement to Grantor certifying the governing entity's capitalization level
with the Prior Approval Request Form. Equipment/property includes furniture, library materials, etc., purchased
wholly or in part with grant funds. The prior approval amount is the capital expenditure, which means the cost of
the equipment/property including the cost to put it in place. Capital expenditure for equipment/property means the
net invoice price of the equipment/property, including the cost of any modifications, attachments, accessories, or
auxiliary apparatus necessary to make it usable for the purpose for which it is acquired. Ancillary charges, such as
taxes, duty, protective in transit insurance, freight, and installation may be included in, or excluded from, capital
expenditure cost in accordance with the Grantee's regular accounting practices.
Item descriptions should be detailed since additional cost documentation should not be submitted. Computer
example: processor and speed, RAM, hard drive size, monitor size, modem speed, type of network card (Pentium
III, 733 MHz, 128 MB RAM, 20GB HD, 17" monitor, 33.6KB modem, 10/100 Network Card).
Detailed Description
# of Units
Unit Cost
Extended Cost
N/A
$
$
$
$
Use additional sheets as necessary.
Signature: ', jo .gJ ���, Date:
Attachment E
Technical Assistance Negotiated Grants SFY 2007
LBB Performance Target Report (Uniform Statistical Report)
END OF
YEAR TO
% OF
PERFORMANCE MEASURES
YEAR
QTR
QTR
QTR
QTR
DATE
TARGET
TARGET
1
2
3
4
TOTAL
ATTAINED
Number of Library Staff
800
Assisted*
Number of Library Staff
150
Trained*
Number of Instructional
75
Materials Provided**
Explanation of Variance/Summary of Activities:
*Number of Library Staff Assisted and Number of Library Staff Trained include
professional staff, technical staff, volunteers, and community persons who help provide
technical services to the library.
**Number of Instructional Materials Provided includes materials provided, purchased,
and given to library staff. These can include manuals, instructional sheets, diagrams,
lists of helpful hints, etc. To be counted the materials must be of a sufficiently
substantial length, similar to what would be part of a library's collection.
PROGRAM NARRATIVE:
Technical Assistance
1. Summary
A technical advisor will be accessible to area libraries by phone, by mail and for on -site
visits for questions concerning equipment problems, repair and routine maintenance of all the
computer equipment in area libraries. In addition to the technological assistance, the
technical advisor will provide training on the maintenance of area libraries' equipment, the
operating systems of the libraries' equipment, designing Plinkit web sites and managing the
computer networks established in most of the area libraries.
2. Needs
All thirty-four WTLS Member libraries and their branches are connected to the Internet.
100% of our Member libraries have automated circulation and online public access catalogs.
Twenty-five of the thirty-four WTLS Member libraries (74%) have populations of less than
10,000. Twenty-nine librarians (85%) are non-degreed librarians with little or no technology
training. Locally these communities and their libraries have to depend on technological
assistance that is either poorly trained or non-existent. Besides training, examples of services
needed are: setting up hardware, updating software, working with ISP's, recommendations
and price negotiations for replacing aging hardware, and correctly setting up networks. The
libraries in this area will always need the knowledge and the expertise to handle changing
technology.
3. Services
WTLS will continue the employment of a full-time Technical Advisor for this project. The
advisor will provide one-on-one training, hardware repair, software maintenance, network
assistance, telecommunications mediation, vendor negotiation, grant writing and any
technical assistance a library might need.
Plans include working with Plinkit for library web pages, providing off -site system backup,
downloading software to keep abreast of new versions, for example, virus protection, and
working toward establishing access to area libraries' catalogs online.
4. Objectives
a. While technology has greatly expanded services for these libraries, it has brought
significant pressures on library staff. It is difficult for the staff in small libraries to
keep up with the technology and the daily problems that arise from technical
applications, maintenance of equipment, etc. The time and money for the extensive
training needed is impossible to secure. Technical knowledge and expertise are
needed, but these are almost non-existent in small, rural West Texas communities.
Provision of this service from the Technical Advisor in the system office will advance
the implementation of technology improvements and the technical knowledge of staff
for all of these libraries.
b. Objectives:
1. Continuation of work on the project to diagram each library's network, maintain a
file of passwords, and organize all program disks and software manuals in one
easily accessible location in each library. This is an ongoing project as library
staff changes or software is upgraded.
2. Continue with the project of providing web access to the libraries' catalogs.
3. Set up and assist in the design and maintenance of the 5 libraries' web pages
using Plinkit.
4. Present at least 1 workshop on troubleshooting or computer security.
5. Explore the usage of remote desktop technologies to assist staff with technical
questions, troubleshoot computer issues, and keep servers and desktop computers
working. The goal is to install the software in 10 of the most remote libraries.
6. Help staff develop technology plans as needed for E-rate.
5. Results achieved
In previous years WTLS and TANG staff have assisted libraries in writing grants for
funding of computer automation. As a result all WTLS Member libraries were
automated 3 years ago. The focus of questions from libraries has changed from how
to do the basics, such as how to check out a book, to what else can the system do for
me, such as reports, statistics, notices, etc.
Troubleshooting training has been presented and librarians are better able to perform
basic problem solving. This continues to be a need because of the turnover in staff
among the libraries. Informal training is ongoing with every visit to a library on an
individual basis.
The Technical Advisor continues to help libraries plan for technical needs and keeps
equipment and software updated.
Software to prevent changes to computer configuration has been installed and appears
to be working very well. We get very few questions on this issue.
The Technical Advisor has provided special assistance in small communities, such as
helping libraries move equipment, re -install equipment during a renovation project,
planning for the replacement of broken equipment, etc. Crosby County Library's
network had to be dismantled and re -assembled for a renovation project. Upton
county Library was vandalized and much of the computer equipment was destroyed.
Due to remote backup procedures the Technical Advisor was able to restore the
library's database. The Technical Advisor installed new hardware, re -configured the
network and installed software.
The server maintained by the Technical Advisor hosts 38% of the Member library
web pages and backs up the OPAC for 53% of the libraries that need an off -site
backup.
6. Evaluation
The Technical Advisor will log daily the number of library staff assisted by phone, or by
email or by site visit. When formal training classes are conducted, the Technical Advisor
will record the number of staff attending the training, use the CE Standard Evaluation Form
and Workshop Reporting Form, record the number of instructional materials distributed, and
informally survey intermediate workshop results. The count will be conducted according to
the definitions provided by the guidelines in the Attachment labeled "Measure Definitions".
Standards for performance for the Technical Advisor are to respond immediately during
office hours and within 24 hours if out of the office. The problem should be resolved either
by phone or by a library visit within 72 hours of the original call. One of the primary
priorities is to visit each library on a regular basis in order to continually monitor training
needs and problems. Visits will be as often as needed. A consulting log will be kept of the
number of librarians and staff assisted either by phone, by mail or during on -site visits.
These contacts will be reported quarterly on the Uniform Statistical Report Form.
Access to technological assistance should decrease the downtime for computers in area
libraries. With "hands-on" training to individual libraries on maintenance of equipment and
software, the librarians will become knowledgeable and eventually handle daily, small
problems by themselves. Equipment will be repaired and maintained in a much more
expeditious manner.
Number of Library Staff Assisted -- 800
Number of Library Staff Trained -- 150
Number of Instructional Materials Provided -- 75
These targets were set based on past experience, particularly the numbers reported in FY
2005 and FY 2006.
7. Budget Justification: Describe what costs will be incurred to implement this project, and
the need for these costs.
Costs for this project are primarily personnel and fringe benefits. No major purchases will be
made in FY 2007. However, copies of software used by Member libraries may be purchased
in order to provide training. Funds for supplies will be used to maintain extra cables, extra
disk drives, modems, sound cards, photocopies, handouts, etc. In addition, travel costs for
one (1) trip to Austin for a TANG consultant meeting is included in the grant. If that
meeting is held by teleconference, the funds allocated in travel will be used to visit 15 area
libraries. The West Texas Library System grant will cover those costs that cannot be
allocated to the TANG grant enabling the Technical Advisor to expand his duties to support
automation in the libraries and to visit all libraries whenever needed.
Indirect costs are the same as currently charged to both the System and ILL grants — 9.03%
of direct costs
Resolution No. 2006-R031'
June 26, 2006
Item No. 5.6
INTERNET SAFETY CERTIFICATION FOR APPLICANT
FOR SYSTEM OPERATION, TANG, OR INTERLIBRARY LOAN GRANT
FEDERAL PROGRAM YEAR 2006 FUNDS
(AWARDED IN TEXAS STATE FISCAL YEAR 2007)
As the duly authorized representative of the applicant, I hereby certify that (check
only one of the following boxes)
A. ❑ The applicant public library has complied with the requirements of Section
9134(f)(1) of the Library Services and Technology Act.
B. ❑ The applicant public library seeks a waiver of the certification required in A., above,
because State or local procurement rules or regulations or competitive bidding requirements
prevent the applicant library from certifying compliance with Section 9134(f)(1) of the Library
Services and Technology Act. The applicant public library certifies that the library will comply
with the requirements of Section 9134(f)(1) before the start of Program Year 2006 [funds used in
Texas State Fiscal Year 2007].
C. XX❑ The requirements of Section 9134(f) of the Library Services and Technology Act do not
apply to the applicant library because no funds made available under the LSTA program will be
used to purchase computers used to access the Internet or to pay for direct costs associated with
accessing the Internet for a public library or public elementary school or secondary school library
that does not receive discounted E-Rate services under the Communications Act of 1934, as
amended.
D. ❑ The applicant is not a public library.
I further certify that one of the following is true: either no LSTA funds from the grant award will
be used by the applicant to purchase computers used to access the Internet or to pay for direct
costs associated with accessing the Internet for a public library or public elementary school or
secondary school library served by the applicant; or, if any part of the LSTA grant funds are used
for such purposes, applicant will obtain the appropriate certifications from libraries receiving
such purchases or payments.
Adhature of Authorized Representative
_Jane Clausen
Printed Name of Authorized Representative
_Library Director
Title of Authorized Representative
& - ►a -D(4
Date
_West Texas Library System
Name of Applicant Library/Program
Resolution No. 2006-RO317
10AMUSZQ�' June 26, 2006
I N S T I T U T E qfM U S E U M and L I B R A I C E S
U)
1100 Pennsylvania Avenue, NW
Washington, DC 20506
r- zwgw�
http://www.imis.gov or imlsinfo@imls.gov
Outcomes Logic Model Template
West Texas Library System
Technical Assistance Negotiated Grant (TANG) Program
The mission of the West Texas Library System (WTLS) is to provide leadership through training and
support, to facilitate cooperation and communication among libraries, and to enhance local library
resources and services.
Program InfluenceFs (Key entities that he'p dune What infdrmation-t he I ywant.froV,theprogrgib (e.g.
the program or to whom the program will report continue
nue the graniprovide more funding, try to replicate
re itN ' Ibo r m mt ra, inns t � ,parents I t47
of par c,oantsi aefflaft* ACM) '
I
o Texas Legislature
o Texas State Library (TSLAC), Director and Number of librarians trained or assisted; Instructional and
Commissioners informational materials provided;
o Institute of Museum and Library Services (IMLS) Persons served;
o TSLAC Library Development Division (LD) Number of student workshop hours; and
Director, Systems Administrator and TANG Evaluation of workshops (past, present, future)
Consultants
o Regional Library Systems (RLS) Coordinators and
staff
Library Directors and staff
All WTLS members and their branches are
connected to the Internet and all members have
automated circulation and online public access
catalogs. Seventy-six percent of our members are
located in towns with less than 10,000 residents.
Locally, technology assistance is either poorly
trained or nonexistent. These librarians need well -
trained and knowledgeable assistance with hardware,
software, working with ISPs, recommendations and
negotiations for hardware replacement, and correctly
setting up and maintaining networks.
o Curriculum that meets technical continuing education
needs of librarians
o Outcomes that benefit libraries and library patrons
o Satisfaction of TANG users
o Input/requests provided by librarians, library
administrators, and library staff (academic, school,
public, special)
o Surveys of librarians
o Input from TSL staff and Regional Library staff
2
o Reliable and current technology
her wmF,o Target Audience: For staff and patrons in all types of libraries
y = F
Wha> wiM-6 � o By providing training and support to maintain their technology
prrrrdlct+�tt infrastructure.
Er1ri'lrlt OFr,
o Design technology workshops
o Present workshops
o Inventory and diagram library's infrastructure
o Explore new technologies of assistance to
libraries
o Maintain hardware and software
o Consultant
o Administrative Support Staff
o Web Site for problem reporting and prioritization
o Handouts/Packets
o Computers
o Software
o Facilities
o Budget for travel
o Telephone and fax
o Library staff assisted
o Library staff trained
o Instructional materials provided
tt+fttc�ierlcs {e lnid schoolUO
r- --r
Library Staff
o i ecnnoiogy uaining
o Remote catalog backup
o Hardware repair
o Software maintenance
o Vendor negotiations
o Telecommunications mediation
o Grant writing
e6,
o Au ages
o Mostly female
o Degreed and non-degreed
o Professional and non-professional
o Employed by all types of libraries, including
public, academic, school, and special
o Varying funding sources, including city,
county, school district, corporate
o Varying responsibilities within the library
setting, including administrative, support,
technical, reference, circulation, youth services
o Varying levels of technological knowledge
o Serve communities in large and small towns
o Work in large and small libraries
ki
WTI q member libraries and their
patrons have access to reliable and
current technology.
o Serve clients of all socio-economic
c, Rural and Urban
• Culturally diverse
• Regionally diverse
• Value knowledge
In s
'U"s kill
AN I , W 6
Computer downtime is less than 5% of 8840
scheduled library days (34 libraries).
unt OdIA
�I "N
in
WTLS librarians have creased
10 librarians
ib ns or 33%
.3
confidence in their ability to
1' profs`
troubleshoot minor technology
problems.
WSJ--.,
WTLS librarians have increased
17 libraries or 50%
confidence in their ability to evaluate
technology and select appropriate
resources.
4
[Application for State/Federal Assistance (Attachment A)
�e 'fication of Review by the System Advisory Council (Attachment B)
Budget Form (Attachment C)
Prior Approval Costs (Attachment D)
Uniform Statistical Report (Attachment E)
Project Narrative
Inte net Safety (CIPA) Certification
Amount requested does not exceed
Lot 6 e-
(Attachment F)
maximum amount in the Notice of Intent
Checklist