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Home My WebLink AboutResolution - 2006-R0314 - Purchase Order - HP Order Entry - Vmware Soft Ware - 06_26_2006Resolution No. 2006-RO314 June 26, 2006 Item No. 5.25 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Purchase Order for the purchase of HP hardware and VMware soft ware needed for the non -emergency medical transportation program contract, from HP Order Entry, Omaha, NE, for Citibus, #IT 062606-2. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 26th day of June , 2006. 61,11W I MIMI I INNWIMIX.. ATTEST: Rebecca Garza, City Secretary AS TO CONTENT: Loomis, Director of Aviation APPROVED AS TO FORM: J M. Knight, Assistanity Att6fhey gs/ccdocs/res-Citibus-HP Hardware & VMware software IT062606-2 06.08.2006 Resolution No. 2006—RO314 C��[v u s1 TO: HP Order Entry 10810 Famarn. Dr. Omaha, NE 68154 Invoice To: Citibus P.O. Box 2000 Lubbock, TX 79457 Purchase Order Page 1 Date 6/26/2006 Order No. IT062606-2 Ship To: Citibus 801 Texas Avenue Lubbock TX 79401 By: .. ... ....... .... I .................. I ............ 11 ........... I ..................................................................... ... ............ I ...................... Ordered Reference .................................. I ........................................... .... . ............................... ................... Placed �y ........ ......................Matthew jac2bs..806-71.2-12008 .............. I ................................................................. DESCRIPTION UNITS QTY COST TOTAL 'a —--------------- -V m--w-a r—e E--SS —X --erve ---r2 Ved—--iKit - ----------- EA 1 — - - --8-8-0-0 -------------- $ -8300 ----------- $8 Vmware VIN Starter Kit EA 1 $21,930.00 $21,930.00 HP Proliant DL380 3.6 GHz G4 SAS Rack Server EA 2 $5,299.00 $10,598.00 4GB Reg PC2-3200 (2X2gb) 2Rank Memory EA 6 $816.00 $4,896.00 HP 72GB Hot Plug 2.5 SAS 10,000 rpm Hard Drive EA 2 $288.00 $576.00 HP NC1020 PCI gigabit server adapter EA 2 $78.00 $156.00 HP Care pack, 3 years, Proloant DL380 EA 2 $768.00 $1,536.00 MSA 1500 SAN SCSI Starter Kit EA 1 $11,120.00 $11,120.00 MSA 1500 SAN SCSI Starter Kit HA Bundle EA 1 $10,830.00 $10,830.00 MSA 1500 dual channel SCSI 1/0 module EA 1 $499.00 $499.00 HP Modular Smart Array 20 EA 1 $2,215.00 $2,215.00 HP 146.8GB hot plug U1tra320 SCSI hard drive EA 6 $539,00 $3,234.00 HP 250GB SATA 1.5Gb 7,200 rpm hard drive EA 6 $197.00 $1,182.00 HP 10642 G2 sidepanel kit EA 1 $283.00 $283.00 HP 10K G2 60OW stabalizer kit EA 1 $181.00 $181.00 HP Universal 10642 G2 front door EA 1 $393.00 $393.00 HP TFT7600 rackmount keyboard and monitor EA 1 $1,789.00 $1,789.00 HP 24A High Voltage PDU EA 1 $243.00 $243.00 HP CAT5 0x1x8 KVM Server Console Switch EA 1 $626.00 $626.00 IP Console Interface Adapter, 8 pack Interface EA 1 $577.00 $577.00 TAXABLE: N TOTALS $72,952 This purchase order encumbers funds in the amount of $72,952 to HP of Omaha,NE on June 26, 2006. The following are incorporated into and made part of this purchase order by reference to quotes submitted by Diane Luera and Jason Carrington with HP. City of Lubbock David A. er, Mayor Approved as to Form: Knight Assistant City Attorne�� Attest: Rebec)a Garza, City Secretary AAr e�d as to (Content: Jams Loomis Ddector of Aviation Wr,& Public Sector Sales Ordering Information Its never been easier to place your direct orders with Hewlett-Packard. Now you can have fast, accurate service with special options designed to personalize, process and expedite your shipments with higher levels of accuracy. Ordering Hewlett-Packard products is as simple as picking up the phone, using the fax machine, or logging onto the Hewlett-Packard Public Sector website at http://weicome.hp.con/country/us/eng/solutions/pub sector.htmi Online ordering Wirth the Hewlett-Packard Online Store, you can create quotes with real-time pricing; place an order using a credit card or purchase order, keep up-to-date on the latest product promotions and pricing available on your contract, inquire about order status and view product/price information - all from your desktop PC. Visit http://welcome.hp.com/country/us/eng/solutionst)ub sector.html Faxing Option Faxing your order is convenient, too. Simply fill out your request on the customer purchase order and send to 1-800-825-2329. Your order will be promptly handled, and you can call a Customer Service Representative to confirm your order. Personalized Telesales To provide more personal service to you, our telephone sales and order administration representatives are assigned by territory. This means you can reach a dedicated government, education, or medical sales team every time you call - giving you added value by letting you grow personal relationships with representatives who know your product as well as your special terms and delivery requirements. To request a quote, check product availability, and other related questions, call your Telesales Representative. Order Accuracy To ensure the accurate and timely processing of your order, please verify that your purchase order includes the following information: o Bill -to address, o Ship -to address, o Purchase order number, o Part number, description, and price, o Contract # and name o Reseller of choice o Contact name, phone number, and email address, o Special delivery requirements o Requested delivery date o Signature of authorized purchaser o Please note the Hewlett Packard must be listed as the vendor. Tax -Exempt Certificate Requirements All tax-exempt accounts should have a tax-exempt certificate on file with Hewlett-Packard to avoid having sales tax added to their invoice. This certificate needs to be provided only once. If you are ordering for the first time, please include with your order or account application. Free Configuration Services (excludes non -configure to order IPG productl When you purchase Hewlett-Packard products through Public Sector, you become eligible for configuration of Hewlett-Packard hardware options and upgrades at NO extra cost. To request this free service, dearly state on your purchase order which options and upgrades you would like installed and list each configuration separately. Once an order is placed, in -stock items require 2-4 business days for installation. HP Credit Hewlett-Packard's financing programs can help your agency purchase or lease HP solutions. To inquire more about a customized financial solution proposal call your Telesales Representative. Order Tracking and Status All orders are entered within 24 hours of receipt and are scheduled to ship on a first in first out basis. Orders are shipped within seven days of receipt provided all items are in stock and all necessary information has been properly included on your purchase order. (Remember that ship complete orders can be delayed if a particular item is not currently in stock.) To inquire about the status of your order, you can either log on to http:/Avelcome.hp.con/country/us/eng/solutions/pub sector.htmlor call your corresponding Customer Service Representative. Returned Merchandise A return material authorization number (RMA) is required for all returns to be processed.Retums may be requested within 30 days of shipment. Please call your Public Sector Customer Service Representative in order to have an RMA assigned. Please have a copy of the packing slip available when you call. Customer Relationship and Sales For Public Sector Sales Fax: 800-825-2329 Education: 800-888-3224 Higher Ed: 877480-4433 STL: 888-202-4682 Returns: 800-888-3224 x1060 PRICE QUOTATION Quote Number: 900336-4 June 07, 2006 Provided by: Diane Luera Page 1 of 4 Matt Jacobs CITIBUS Contract: TX - TEXAS DIR-SDD-223 (TXDIR) Product availability and product discontinuation Is subject to change without notice. The prices In this quotation are valid for 30 days from quote date above. Please Include the quote number and contract from this quote on the corresponding purchase order. HP CONFIDENTIAL AND PROPRIETARY INFORMATION. DO NOT SHARE. Item Part • Description Qty. Unit Price Extende7, Group: 1. HP ProLiant DL380 3.60GHz G4 SAS High 2 $5,299.00 $10,598.00 Performance - Rack Server (Open Market Item) 382485-72G Product - HP ProLiant OL380 G4 3.60GHz SAS High Performance Server Processor - Two (2) Intel® Xeon® 3.60GHz/800 FSB 2MB cache Processors Memory - 2GB REG PC2-3200 (20024MB) memory 1st hard drive - FREE HP 72GB Hot Plug 2.5 SAS 10,000 rpm Hard Drive Storage controller - Smart Array P600 Controller (in PCI Slot) Redundant power supply - HP ProLiant DL380 G4 Redundant Power Supplies Redundant fan options - Redundant hot plug fans Network card - Embedded NC7782 dual -port gigabit CD-ROM/DVD - Slimline DVD-ROM Floppy drive - 1.44MB Floppy Disk Drive Server management - Integrated Lights Out Remote Management Warranty - Warranty - 3 year next business day onsite `Note - This product is pre -configured. Additional options ship separately 2. 375004-1321 4GB REG PC2-3200 (2X2GB) 2Rank memory 6 $816.00 $4,896.00 3. 375861-B21 HP 72GB Hot Plug 2.5 SAS 10,000 rpm Hard Drive 2 $288.00 $576.00 4. 353377-B21 HP NC1020 PCI gigabit server adapter 2 $78.00 $156.00 5. U4545E HP Care Pack, 3 Years, 4 Hours, 24x7, Hardware, 2 $768.00 $1,536.00 ProLiant DL380 6. MSA1500 SAN SCSI Starter Kit Includes (1) MSA1500 1 $11,120.00 $11,120.00 (1) MSA30 SCSI drive enclosure (1) 4/8 Base SAN Switch (4) 4Gb SFP transceivers (2) FCA2214 HBAs + cables (Open Market Item) AE327A Product - MSA1500 SAN SCSI Starter Kit Includes: (1) MSA1500 (1) MSA30 SCSI drive enclosure (1) 4/8 Base SAN Switch (4) 4Gb SFP transceivers (2) FCA2214 HBAs + cables. Note: For detailed warranty information, please link to "URL" for more information www.hp.com/go/sPecificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. PRICE QUOTATION Quote Number: 900336-4 June 07, 2006 Provided by: Diane Luera Page 2 of 4 Matt Jacobs CITIBUS Contract: TX - TEXAS DIR-SDD-223 (TXDIR) Product availability and product discontinuation is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP CONFIDENTIAL AND PROPRIETARY INFORMATION. DO NOT SHARE. Item Part No. Description Qty. Unit Price Extends Compatibility - Microsoft® Windows®, NetWare or Linux compatible Protocol support - Wide Ultra3 SCSI support, SAN Attach - Fibre SCSI ports - 2-ports per SCSI 1/0 card, up to 4 cards total Drives supported - Supports 96 SATA hard drives in 8 MSA20 SATA enclosures or 56 SCSI hard drives in 4 MSA30 enclosures Maximum capacity - 24 TB SATA HDD, or 16.8 TB SCSI HDD maximum capacity Logical drives - Up to 32 logical drives RAID levels (fault tolerance) - RAID 6 with HP's Advanced Data Guarding technology (RAID ADG) Cache memory - Up to 512 MB Read/Write (256 MB modules) cache memory. If redundant controllers are used they must have equally configured cache TPR : promotion pricing ends on 7/31/2006 7. AE328A MSA1500 SAN Starter Kit HA bundle Includes: (1) 1 $10,830.00 $10,830.00 redundant controller; (1) FC I/O module; (1) 4/8 base SAN switch (4) 4Gb SFP transceivers (2) FCA2214 HBAs + cables (Open Market Item) 8. AA988A MSA1500 dual channel SCSI 1/0 module (Open 1 $499.00 $499.00 Market Item) 9. 335921-1321 HP Modular Smart Array 20 1 $2,215.00 $2,215,00 10. 347708-1322 HP 146.8GB Pluggable Ultra320 SCSI 15,000 rpm 6 $539.00 $3,234.00 (1") Universal Hard Drive 11. 349239-B21 HP 25OGB SATA 1.5Gb 7,200 rpm 1 " Hard Drive 6 $197.00 $1,182.00 12. AF054A HP 10642 G2 sidepanel kit 1 $283.00 $283.00 13. AF062A HP 10K G2 60OW stabilizer kit 1 $181.00 $181.00 14. AF009A HP Universal 10642 G2 front door 1 $393.00 $393.00 15. AG052A HP TFT7600 rackmount keyboard and monitor 1 $1,789.00 $1,789.00 16. HP 24A High Voltage PDU 1 $243.00 $243.00 252663-D72 Power distribution modules - High Voltage Modular PDU Model(s), 200 - 240 VAC, 24A Model - mPDU, 24A, High Note: For detailed warranty information, please link to "URL" for more information www.hp.com/go/s ecificwarrantvinfo. Sales taxes added where applicable. Freight is FOB Destination. PRICE QUOTATION Quote Number: 900336-4 June 07, 2006 Provided by. Diane Luera Page 3 of 4 Matt Jacobs CITIBLIS Contract: TX - TEXAS DIR-SDD-223 (TXDIR) Product availability and product discontinuation Is subject to change without notice. The prices in this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP CONFIDENTIAL AND PROPRIETARY INFORMATION. DO NOT SHARE. Item Part No. DescriptionExtended' 17. 336044-B21 HP CATS Oxlx8 KVM Server Console Switch HP 1 $626.00 $626.00 CATS 0x1x8 KVM Server Console Switch 18. 262587-B21 IP Console Interface Adapter, 8 pack Interface adapters convert the standard keyboard, video and TOTAL PRICE: GET MORE FOR YOUR MONEY $577.00 $577.00 Make the most of your budget and protect against technology obsolescence. Lease these HP products with a purchase price of $50,934.00 for 36 months for as little as $1,581.50 per month. At the end of the lease, send the equipment back to HP Financial Services and upgrade to new technology or purchase the equipment at its fair market value.' GET MORE WITH HP FINANCIAL SERVICES For more information, call Hewlett-Packard Financial Services Company at 1-888-277-5942 and talk to a financial services representative who specializes in supporting government and education entities. ' The monthly payment amount is for a lease commencing on or before 7/7/2006 with a term of 36 months and a fair market value purchase option at the end of the lease term. This and other leasing and financing options are available through Hewlett-Packard Financial Service Company (HPFSC) or one of its affiliates to qualified education and state and local customers in the U.S. and subject to credit approval and execution of standard HPFSC documentation. Fees and other restrictions may apply. This is not a commitment to lease. Rates and payments are subject to change at any time without notice. Leasing and financing options for Federal governmental agencies (subject to a $50,000 minimum) are available from Hewlett-Packard Company. Note: For detailed warranty information, please link to " LIRL" for more information www.hp.com/ao/syecificwarrantvinfo. Sales taxes added where applicable. Freight is FOB Destination. $50,934.00 PRICE QUOTATION Quote Number: 900336-4 Page 4 of 4 June 07, 2006 Matt Jacobs Provided by: Diane Luera CITIBUS Contract: TX - TEXAS DIR-SDD-223 (TXDIR) Product availability and product discontinuation is subject to change without notice. The prices In this quotation are valid for 30 days from quote date above. Please include the quote number and contract from this quote on the corresponding purchase order. HP CONFIDENTIAL AND PROPRIETARY INFORMATION. DO NOT SHARE. Item Part • DeSGription Qty. Unit Price Extended Comments: *** HP CONFIDENTIAL AND PROPRIETARY INFORMATION - DO NOT SHARE *** *To ensure the accurate and timely processing of HP products through the HP Government/Education Program, please verify that your Purchase Order (PO) includes the following information: *The Fax Number for the HP Public Sector Order Entry is @ 1-800-825-2329 CST. HP Federal Tax ID# 94-1081436 *There is No Shipping/No Handling Fee *All HP Public Sector Purchase Orders must be endorsed to HP with the following address information and with the following information included: 1. Bill To and Ship To Address 2 Part Ws, Description, Quantity and Price or 3. Quote # 4. Contract Name/Number and your E-Mail Address 5.Tax ID# *There is No shipping or Handli Note: For detailed warranty information, please link to "URL" for more information www.hp.com/no/specificwarrantyinfo. Sales taxes added where applicable. Freight is FOB Destination. fRRZ HP Software Licensing and Management Solutions : w ! * Global Solutions, Local Experts QUOTATION 800-597-4622 Primary Customer Secondary Customer Prepared Natalia Graves Texas State Revised by: Phone: 800-597-4622 Jason Carrington 'ason.carrin ton h .com Email: simssales3posoftware@hp.com Quote #: 03082006021 r02 Customer #: I Created Date: 3/8/2006 PO #: Pa ment Terms: Determined per Account I Expiration Date: 6/30/2006 1 A346658 ESX2-CP 1 A499497 VISK-2U-C VMware ESX Server 2 Media Kit- order w ESX Server VMWARE VIN STARTER KIT (4 -2 CPU VIN VCMS P2V W1 Please Note: Tax, Freight and Configuration Not Included Customer's Signature $88.00 $100.00 $88.00 $21,930.00 $25,000.00 $21,930.00 Subtotal: $22,018.00 Total: $22,018.00 Disclaimer: Pricing and Availability are subject to change, without notice. All sales are subject to Terms and Conditions of Sale. Pricing is simply a statement of cost, not an indication that the end -user qualifies for such costs. Page 1 of 1 Ali program requirements must be fulfilled before orders can be accepted. When placing your order, please include agreement number, end -user name, email address, phone and fax numbers. CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: #Consider a resolution for the purchase of HP hardware and VMware software needed for the non -emergency medical transportation program contract. (Citibus). BACKGROUND DISCUSSION: This HP hardware and VMware software purchase from HP is to provide disaster recovery and high availability required by the Texas Department of Transportation in order to operate the non -emergency medical transportation program contract. This allows for no single point of failure in the systems used to operate the program contract. All items included in this are being purchased off the TX -State of Texas DIR-PC Contract (DIR-VPC-03-006). FISCAL IMPACT: The total cost for the HP hardware and VMware software is $72,952. The Federal Transit Administration will cover 80 % of this amount and the remaining 20 % will come from present City funds already budgeted to Citibus. No additional funding will be needed from the City of Lubbock. SUMMARY/RECOMMENDATION: Citibus recommends the approval of the purchase of HP hardware and VMware software in the amount of $72,952 from HP.