HomeMy WebLinkAboutResolution - 2006-R0311 - Letter Agreement - Petra Chemical Company - Water Treatment Chemicals - 06_26_2006Resolution No. 2006-RO311
June 26, 2006
Item No. 5.21
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Council of the City of Lubbock hereby authorizes and directs the
Mayor of the City of Lubbock to execute a Letter Agreement by and between the City of
Lubbock and Petra Chemical Company of Dallas, Texas, for water treatment chemicals,
which Agreement and any associated documents, are attached hereto and made a part of
this Resolution for all intents and purposes.
Passed by the City Council this 26th day of
ATTEST:
Garza, City Secretary
APPROVED AS TO CONTENT:
T omas Adams, Deputy City Manager
AS TO FORM. k
Don Vandiver, Attorney of
Mres/PetraChem06ConRes
June 16, 2006
rr�.-
June
, 2006.
DAVID A. MILLER, MAYOR
awl
Resolution No. 2006-RO311
P.O. Box 2000 * 1625 13th Street • Lubbock, TX 79457
(806) 775-3002 • Fax: (806) 775-2051
Office of the City Manager
June 8, 2006
Cliff Musgrave
Petra Chemical Company
2929 Storey Lane
Dallas, TX 75220
RE: ITB #06-040-MA — WATER TREATMENT CHEMICALS FOR WATER
RECLAMATION PLANT/CONTRACT #6918
Dear Mr. Musgrave:
PETRA CHEMICAL COMPANY has been awarded the item noted below on
the Water Treatment Chemicals for Water Reclamation Plant on your response to the
City of Lubbock Invitation to Bid #06-040-MA.
1. Purchase Orders will be issued by the City of Lubbock and cover the category
of item shown below during the period beginning June 26, 2006 and ending
June 25, 2007. The purchase order number must be on the invoice sent to the
City of Lubbock for payment. The City of Lubbock shall not be responsible
for payment of any invoices except those orders placed pursuant to this
agreement.
2. Category of Items:
Item#1 Sodium Hypochlorite 108,000 GL @ $.795/GL
3. PETRA CHEMICAL COMPANY's bid dated June 1, 2006, is incorporated
into and made a part of this agreement.
4. Prices: As quoted.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
6. The City of Lubbock reserves the right to enforce the performance of this
contract in any manner prescribed by law or deemed to be in the best interest
of the City of Lubbock in the event of breach or default of this agreement.
The City of Lubbock reserves the right to terminate this agreement with a
thirty (30) day written notice in the event PETRA CHEMICAL COMPANY
fails to perform in accordance with their bid submittal dated June 1, 2006.
CITY OF LUBBOCK:
David A. iller
Mayor
"' • � � • ••
lllilliliLq—mr.olp
Deputy City Manager
APPROVED AS TOFORM:
cc: Charles Baldwin, Water Reclamation
Vendor File
ATTEST:
Rebecca Garza
City Secretary
IT8 4t)t3.Od0-MA, Water Treatment Chemicals for Water Reclematlon Plant — Annual Pricing
SUBMIT To:
CITY OF LUBBOCK
CITY OF LUBBOCK, TEXAS
Purchasing & Contract Management
iftam
1625 13a Street, Rm 204
Lubbock, Tx 79401-3830
AN EQUAL INVITATION TO BID
OPPORTUNITY
# 0 04 0
CONTACT PERSON:
Marta Alvarez
EMPLOYER
VLL
- -MA
TEL: 806.775.2167
FAX: 806.775.2164
http://purchasing.ci.lubbock.tx.us
TITLE:
SUBMITTAL DEADLINE:
Water Treatment Chemicals for Water Reclamation
Plant- Annual
June 1,1006 @ 3:00 P.M. CST
Pricing
PRE BID DATE, TIME AND LOCATION:
Any bids recelved offer the time and date listed above, regardless of the +node of
May 25, 2006 @ 10:00 A.M., in the Municipal Building Purchasing
delivery, shall be returned unopened.
Conference Room 204 1625 13* Street, Lubboc Texas.
RESPONDENT NAME:
PETRA CHEMICAL COMPANY
LABS, THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE
CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS.
IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE
MAILING ADDRESS:
2929 STOREY LANE
"STATEMENT OF NO BID".
CITY — STATE — ZIP:
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
DALLAS TX 75220
AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN
THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE
TELEPHONE NO:
214-352-1900
RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST
INTEREST OF THE CITY.
FAX
214-350-6159
IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS
REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S
RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING
E-MAIL:
cmusgrave@petrachem.com
MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY
COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE
FEDERAL TAX ID NO. OR SOCIAL SECURITY NO.
REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE. SUCH
NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE
75-2598433
RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5)
BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE.
THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND AGREES ITS BID IS BASED ON ANY ADDENDA POSTED ON
RFPDEPOT.COM
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality
or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will any officer or employee of the City, or member
of their immediate family, benefit from the award of this bid to the above firm? YiS—j NO
IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND
SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR
FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE
ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID
FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE
THIS PORTION MAY RESULT IN BID REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or
person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and without collusion or fraud. I further
agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubbock all right, title, and interest in and to all
causes of action it may now or hereafter acquire under the Anti-trust laws of the United States and the State of Texas for price fixing relating to the
particular commodity(s) or service (a) purchased or acquired by the City of Lubbock. At the City's discretion, such assignment shall be made and
become effective at thS time t e City tenders final payment to the vendor.
PRESIDENT
Authorized Signature Title
051TBBestVat.doc
ITB N66-044MA, Water Treatment Chemicals for Water Reclamation Plant — Annual Pricing
CLIFF MUSGRAVE MAY 30, 2006
Print/Type Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE.
051TBBestVat. doc
ITB #08.040-MA, Water Treatment Chemicals for Water Reclamation Plant — Annual Pricing
BID FORM
Water Treatment Chemicals for Water Reclamation Plant - Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #064040-M A
In compliance with the Invitation to Bid #06-040-MA, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material,
equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the
locations and for the prices set forth on this form. The Invitation to Bid #E06-040-MA is by reference incorporated in this
contract. The Bid Form must be completed in blue or black ink or by typewriter.
ITE
UNIT OF
UNIT PRICE' BID
Extended
Delivery
M
QTY
MEASURE
DESCRIPTION
Cost
Days
b.
C.
d.
a
f. = b x e
ARO"
a.
1.
108,000
GL
Sodium Hypochlorite 10% Solution, as specified
$
(More or
herein,
.795
85,860
3
less)
$
2
92,000
LB
Sludge Dewatering Polymer, as specified
$
herein,
NO BID
*PRICE: F.O.B. Destination, Freight Pre-Pald and Allowed **Days After Receipt of Order (ARO)
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of -- %, net =- calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terns will be
NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after
the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a
stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of
receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event
occurs later. Discounts for payment in less than ten days will not be considered.
MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone
else, including its most favoured customer, for like quality and quantity of the products/services; does not include an
element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality
and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period,
the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like
or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at
the lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State
of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as
provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at
the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if
he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions,
specifications, and pricing would apply?
Other governmental entities that might have interests In this contract are Frenship Independent School District, Lubbock
Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South
Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency,
Lynn County, and City of Wolfforth.
YES % NO
• If you (the bidder) checked YES, the following will apply:
• Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be
eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this
solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that
051T85estVat.doc
ITS N06840-MA, Water Treatment Chemicals for Water Reclamation Plant— Annual Pricing
governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another
governmental entity's debts. Each governmental entity will order their own materials/service as needed.
THIS BID IS SUBMITTED BY PETRA CHEMICAL COMPANY a corporation organized under the
laws of the State of TEXAS , or a partnership consisting of
or an individual trading as
Firm: PETRA CHEMICAL COMPANY
Address. 2929 STOREY LANE
City:
M
Q
DALLAS
State: TX Zin 75220
of the City of _,
/WBEFirm: Woman Black American Native American
Hispanic American Asian Pacific Other (Specify)
American
Authorized RepjKesentative - must sign by hand
Officer Name and Title: CLIFF MUSGRAVE, PRESIDENT
Please Print
Business Telephone Number 214-352-1900 FAX: 214-350-6159
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued -
LABEL THE OUTSIDE OF YOUR SEALED BID WrM THE ITB NUMBER, THE CLOSING DATE AND TV1% AND
YOUR COMPANY NAME AND ADDRESS.
05ITB8estVal,doc 4
Authorized RepjKesentative - must sign by hand
Officer Name and Title: CLIFF MUSGRAVE, PRESIDENT
Please Print
Business Telephone Number 214-352-1900 FAX: 214-350-6159
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firm/Individual:
Date of Award by City Council (for bids over $25, 000): Date P.O./Contract Issued -
LABEL THE OUTSIDE OF YOUR SEALED BID WrM THE ITB NUMBER, THE CLOSING DATE AND TV1% AND
YOUR COMPANY NAME AND ADDRESS.
05ITB8estVal,doc 4
ITB 008440-MA. Water Treatment Chemicals for Water Reclamation Plant —Annual Pricing
SUSPENSION AND DEBARMENT CERTIFICATION
Federal Law (A-102 Common Rule and OMB Circular A 110) prohibits non -Federal entities from
contracting with or making sub -awards under covered transactions to parties that are suspended or debarred
or whose principals are suspended or debarred. Covered transactions include procurement contracts for
goods or services equal to or in excess of $25,000 and all non -procurement transactions (e.g., sub -awards to
sub -recipients).
Contractors receiving individual awards of $25,000 or more and all sub -recipients must certify that their
organization and its principals are not suspended or debarred by a Federal agency.
Before an award of $25,000 or more can be made to your firm, you must certify that your organization and its
principals are not suspended or debarred by a Federal agency.
I, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended
or debarred by a Federal agency.
COMPANY NAME: PETRA CHEMICAL COMPANY
Signature of Company
Date Signed MAY 30, 2006
Printed name of company official signing above: CLIFF MUSGRAVE
051TUestVal.doc 16