HomeMy WebLinkAboutResolution - 2006-R0299 - Agreement - EDAW Inc - Planning & Design Services, Lubbock Downtown Master Plan - 06/26/2006 (2)Resolution No. 2006-RO299
June 26, 2006
Item No. 6.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock an agreement with EDAW,
Inc. to provide professional planning and design services for the Lubbock Downtown
Master Plan. Said agreement is attached hereto and incorporated in this Resolution as if
fully set forth herein and shall be included in the minutes of the Council.
Passed by the City Council this 26th day of June , 2006.
DAVID A. MILLER, MAYOR
ATTEST:
Re ecca Garza, City Secretary
APPROVED A TO NTENT:
Rob Al ' n
Executive Director of Development Services
APPROVED AS TO FORM:
Linda L. Chamales, Senior Attorney
Office Practice Section
Lc: CityAtt/Linda/Res-Downtown Master Plan
June 9, 2006
Resolution No. 2006-R0299
June 26, 2006
Item No. 6.10
STANDARD SERVICES AGREEMENT
This Agreement is made as of 26th day of June , 2006 , by and between CITY OF LUBBOCK
("Client") and EDAW, Inc., a Delaware corporation ("EDAW").
As provided in this Agreement, EDAW will provide professional planning and design services for the following
project (the "Project"):
Lubbock Downtown Master Plan: located downtown, in the City of Lubbock, in the County of Lubbock,
State of Texas.
Section 1. Scope of Services
(a) EDAW will provide the "Basic Services" described in the attached Scope of Services, Schedule 1. The
Basic Services will be provided in 4 Phases ("Phases") as identified in Schedule 1. Each Phase shall be
approved and accepted by Client, in writing, upon completion of such Phase(s). The Basic Services
authorized by Client shall be paid for by Client as provided below.
(b) Certain of the Basic Services may be performed by consultants to EDAW, but EDAW will remain
responsible for the full performance of such services.
Section 2. Fees for Services
(a) EDAW's fees for Basic Services for each Phase described in Schedule 1 shall be as set forth in attached
Schedule 2. Total fees for Basic Services, fees and expenses shall not exceed $318,000.
(b) Fees and expenses of consultants to EDAW for services included within Basic Services shall be paid by
Client in the amount invoiced to EDAW plus ten percent (10%) for handling and indirect costs.
(c) Fees for any work required on an overtime basis, such as staffing to meet unanticipated expedited
scheduling, will be invoiced at 1.5 times the normal billing rate. All overtime work shall be pre -approved
by Client and in no case shall total fees and expenses exceed $318,000.
(d) The fees provided for in this Section 2 are based upon the assumption that Basic Services will be concluded,
without Project delays, according to Schedule 4, Lubbock Downtown Development Action Plan Schedule.
If, for any reason other than the direct fault of EDAW, services to be performed hereunder are delayed or
suspended for more than sixty (60) days or such services are not completed on or before June 1, 2007, any
additional fees shall be negotiated between EDAW and Client.
(e) Reimbursable Expenses shall include actual expenditures made by EDAW in the interest of the Project and
will be billed at the actual cost to EDAW plus ten percent (10%) for handling and indirect costs. Total
reimbursable expenses under this Agreement shall not exceed $24,647. Reimbursable Expenses include,
without limitation, costs of items such as the following:
(i) Copying of drawings, specifications, reports, cost estimates and other documents prepared in
connection with the services of EDAW under this Agreement.
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(ii) Duplicate mylars and other photographic products.
(iii) Renderings and models prepared by vendors.
(iv) Special models, perspectives or other promotional materials approved in advance by Client.
(v) Messenger services, special mailing, long distance telephone calls, telex and telecopy charges.
(vi) Fees and expenses of special consultants.
(vii) Cost of commercial carrier, public transportation, lodging, car rental, subsistence and out of pocket
expenses. Private automobile travel will be provided at the current government mileage
reimbursable rate.
(viii) Printing of final report for client.
(ix) Any tax and/or fees imposed by any taxing authority based upon gross revenues or sales shall be
reimbursable in addition to the fee stated in this contract.
Section 3. Payment Terms
(a) EDAW shall be compensated with a fee not to exceed $318,000, including reimbursable expenses. EDAW
will bill on a monthly basis based upon percentage completion of the project phases identified in Schedule
1, up to the maximum fee stated above.
(b) The Client shall pay the amount due within 30 days after receipt of EDAW's invoice. If the invoice is not
paid within 30 days, EDAW may suspend services upon written notice to the Client. If a portion of the
Consultant's statement is disputed, the Client shall pay the undisputed portion by the due date. Interests on
amounts due and unpaid shall accrue at the rate of 1.5% per month from date due until paid. The Client
shall advise the Consultant in writing of the basis for any disputed portions of the statement within 30 days
of receipt of invoice.
(c) EDAW shall keep and maintain time and expense records relating to the scope of services described above,
together with supporting receipts, vouchers, and appropriate documentation. As necessary, these records
and other appropriate documentation may be required to support invoices submitted to Client. The Client
shall have the right to examine such records as it deems necessary upon reasonable notice to EDAW.
(d) If a delinquency by client occurs, EDAW may choose to suspend work. If such a decision to suspend work
is made, EDAW will notify Client in writing. EDAW may choose to recommence work once a delinquency
is completely cured and any and all attendant collections costs, fees, increases in costs or fees, to other
amounts required to be paid by Client under this Agreement are made in full. If a delinquency by Client
occurs and EDAW chooses not to suspend work, no waiver or estoppel shall be implied or inferred.
Section 4. Client's Responsibilities
Client agrees to provide full, reliable information regarding its requirements for the Project and, at its expense,
shall furnish the information, surveys and reports, if any, listed on attached Schedule 3. In addition, Client
agrees to provide, at its expense and in a timely manner, the cooperation of its personnel and such additional
information with respect to the Project as may be required from time to time for the performance of EDAW's
work. Client shall designate a Project Representative authorized to act on behalf of Client with respect to this
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Agreement and agrees to render any decisions promptly to avoid unreasonable delay to the Project and the
performance of EDAW's work.
Section 5. Termination
This Agreement may be terminated by either Client or EDAW by giving written notice at least thirty (30) days
prior to the date of termination. In the event of such termination, Client shall pay EDAW for services and
Reimbursable Expenses performed or incurred prior to the termination date.
Section 6. Access to the Site; Photographs
EDAW and EDAW's employees and consultants shall have access to the Project area from the public right-of-
way at all reasonable times and shall be permitted to photograph the Project.
Section 7. Use of Documents
Plans, drawings and specification or other writings or documents prepared or provided by EDAW hereunder are
prepared for this Project only, but may be used by EDAW for purposes of illustrating the scope and nature of
project involvement. EDAW shall provide Client with a reproducible set of drawings and specifications and a
copy of of studies, drawings, photographs, GIS Data, and digital files and images for its records.
Section 8. Indemnification
Client agrees, to the extent permitted by law, to hold EDAW harmless from and completely indemnify EDAW
from and against any and all damages, attorney's fees, losses, costs, and expenses which EDAW may incur as a
result of a claim or claims against it, if any, arising out of any wrong doing, negligence, and/or breach of
contract by Client, alleged or otherwise, that is related, in any manner whatsoever, to the Project, or Client's
involvement with the Project.
Section 9. Insurance
(a) General Liability:
EDAW's insurance shall contain broad form contractual liability with a combined single limit of a
minimum of $500,000 each occurrence and in the aggregate and shall include the following:
• Bodily Injury and Property Damage
• Broad Form Contractual Liability
• Personal Injury and Advertising Injury
• Fire legal liability
• Products and completed operations
(b) Business Automobile Liability:
EDAW's insurance shall contain a combined single limit of at least $500,000 per occurrence, and include
coverage for but not limited to the following:
• Bodily injury and property damage
• Any and all vehicles owned, used or hired
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(c) Professional Liability:
EDAW's insurance shall contain a combined single limit of a minimum of $1,000,000 per occurrence and
in the aggregate.
(d) Workers' Compensation and Employers Liability Insurance:
EDAW shall elect to obtain workers' compensation coverage pursuant to Section 406.002 of the Texas
Labor Code. Further, EDAW shall maintain said coverage throughout the term of this contract and shall
comply with all provision of Title 5 of the Texas Labor Code to ensure that EDAW maintains said
coverage. Any termination of workers' compensation insurance coverage by EDAW or any cancellation or
non -renewal of workers' compensation insurance coverage for the EDAW shall be a material breach of this
contract. The policy must be endorsed to include a waiver of subrogation in favor of the City of Lubbock.
Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease policy limit, and
$500,000 by disease each employee shall also be obtained and maintained throughout the term of this
contract.
(e) Other Insurance Requirements:
EDAW's general liability and auto liability insurance policies through policy endorsement must include
wording, which states that the policy shall be primary and non-contributory with respect to any insurance
carried by City of Lubbock. The certificate of insurance described below must reflect that the above
wording is included in evidenced policies. All policies must be endorsed to include a waiver of subrogation
in favor of the City of Lubbock.
Section 10. Miscellaneous
(a) Client and EDAW each bind itself and its successors and assigns to this Agreement. Neither Client nor
EDAW shall assign or transfer its interest in this Agreement without the written consent of the other.
(b) EDAW will provide client with a list of subcontractors and personnel associated with this project. Changes
to subcontractors requires written consent of Client.
(c) All products produced during this contract, including studies, drawings, photographs, GIS data, and digital
files and images, will become the property of the Client.
(d) This Agreement shall be governed by the laws of the State of Texas. Any disputes arising in connection
herewith shall be referred to the state or federal courts within the State of Texas as first -instance courts of
exclusive jurisdiction to which both parties hereby submit. To the greatest extent permitted by law, Client
and EDAW hereby waive all rights to trial by jury. The prevailing party in any dispute between the parties
in connection herewith shall be entitled to all costs and expenses, including without limitation, reasonable
attorney's fees and expenses incurred, provided that such costs shall be limited in amount to the lesser of (i)
$50,000 and (ii) the amount payable by Client hereunder for EDAW's fees for Basic Services and
Additional Services.
(e) This Agreement represents the entire Agreement between Client and EDAW. This Agreement may be
amended only by a writing signed by both Client and EDAW.
(f) Any individual who signs this Agreement on behalf of Client or EDAW, represents, promises, and
guarantees, that he or she is fully authorized to execute this Agreement on behalf of the respective party.
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EXECUTED in duplicate and effective as of the 26th day of June , 2006.
EDAW, Inc.
A Delaware corporation
DATE: lOI Ro
By: —
'William P. Vitek
Title: Senior Vice President
Address:
1809 Blake Street, Suite 200
Denver, CO 80202
Phone: 303-595-4522
Fax: 303-595-4434
Attention:
Willam P. Vitek
DOWNTOWN REDEVELOPMENT COMMISSION
James P. Cummings, Sr., Co-Chairm
Stephen Beasley, Co -Chairman
Client: CITY OF LUBBOCK
DAVID A. MfLLER, MAYOR
ATTEST:
Rebecca Garza, City Secretary v
APT=Ek—ecu-t-iVe-B4'watd'r
TENT:
Rob of
Development Services
APPROVED AS TO FORM:
Linda Chamales, Senior Attorney,
Office Practice Section
Address:
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79457
Phone: 806.775.2110
Fax: 806.775.2051
Attention:
Rob Allison
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Agreement: Domestic
Lubbock Downtown Action Plan
SCHEDULEI:
SCOPE OF SERVICES
Resolution No. 2006-R0299
June 26, 2006 scope ofservices
Item No. 6.10
Assumptions:
■ It is assumed that the City of Lubbock will, working with EDAW and the overall project schedule, coordinate, schedule,
notify, and provide meeting space for all committee and public meetings, as well as provide a work space for the
consultant team to work in during major workshop.
• It is assumed that EDAW will provide either 1 original camera-ready or pdf version of all interim deliverables for the city
to print copies for distribution during meetings and work sessions.
■ EDAW will provide large format plots (larger than 11 x 1 i) of analysis and other boards for meetings.
Phase One: Assessment
Phase One of the Downtown Revitalization Action Plan (DRAP) process includes data collection, data analysis, issue and trend
identification. EDAW will rely on the City of Lubbock to provide copies of all existing related plans to the team at the beginning of
the project. EDAW will utilize these resources to jump start the planning process and allow the planning team to focus on vision,
direction and strategies.
Task 1.1 Kick-off Meeting
EDAW will gather Core Team members and members of the client group (Redevelopment Commission (RC) and Technical
Committee (TC) which should be comprised of representatives from city departments such as planning, engineering, economic
development, etc.) for a kick-off meeting. This meeting will allow for introductions, provide a review and understanding of the
scope and schedule, and provide for an initial fact-finding session. All background reports and base map information should be
transmitted to EDAW before or at this meeting. The City of Lubbock will provide EDAW with appropriate GIS layers of the study
area and a buffer zone, including a high resolution aerial photograph, to utilize as a base reference for all mapping. In addition,
all client group logos and other appropriate base information shall be forwarded to EDAW by this time. EDAW will format a base
sheet to be utilized throughout the process. EDAW will utilize the Adobe Suite programs to create all analysis, planning and
report maps for the planning process. The Study Area is identified on Exhibit A attached.
Information to be transmitted to EDAW shall include:
■ GIS layers as shape files:
o
Right-of-way
o
Water lines
o
Sewer lines
o
Parcel lines
o
Floodplain
o
One-way streets
o
Bus routes and stop locations
o
Centerline information, including street names
o
Existing zoning
o
Existing land use
o
Property values
o
Property ownership
o
Historic landmarks (local, state, national)
o
Buildings over 3 stones
o
City, county state, and federal ownership
o
TIF and PID boundaries
o
Signalized Intersections
o
On street parking locations (no numbers)
o
Street Functional Classifications
■ Documents/other. (hard copy and/or computer files (drawings, databases, spreadsheets etc.):
o Comprehensive Land Use Plan
o Marsha Sharp Freeway extension plans and profiles (specifically location and configuration of ramps)
(TxDOT will provide schematics first, then more if needed)
o Texas Tech Master Plan
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Lubbock Downtown Action Plan
Scope of Services
o Arts District Master Plan
o Site Plan for the Walmart
o Overton Park Public Improvements Site Design Guidelines
o Overton Park Residential Design Guidelines
o Civic Center info — events, attendance, etc.
o New downtown ordinance language (Ordinances and Design Standards)
o Historic sites, structures as needed
o Parking inventory: surface and structured parking (private and public): ownership, number of spaces,
usage,$ rates (EDAW to provide details)
o Progress(nvestment to -date for 2 existing TIF Districts (annual reports)
o Convention and Tourism Bureau "Tourism Research, Strategic Organization and Marketing Plan"
o CBD Water Line Replacement Plan
o City Logo
o Aerial Photographs (current 2005 digital orthophotography and historic aerials as needed)
o Bicycle Plan
o Traffic Count Map
o Pavement Conditions
o Citibus Marketing Study
o Citibus Ridership Surveys ( Texas Tech and Fixed Route)
o Citibus station inventory
o Depot District parking information (zone case)
o List of agency/department contacts
Task 1.2 Analysis: Review Existing Documents
The EDAW Team will review all relevant plans, studies and analysis completed to date for the planning area and surrounding
areas of influence. This will inform the Team as work completed to date as well as provide an insight to where supplemental
analysis is required to complete the work described in subsequent tasks.
Task 1.3 Analysis: Land Use Regulations
EDAW will analyze existing land use regulations (current land use and current zoning) to determine full build -out conditions for
the Study Area. A summary memorandum will be prepared by EDAW that describes build -out scenarios, how the existing
regulations may affect development in and around Downtown, and impacts of recent adjacent developments.
Task 1.4 Analysis: Placemaking Inventory
EDAW will conduct a systematic field study by sub -areas or districts within the Study Area. This inventory will encompass both
physical and social characteristics; components will include:
■ building scale and mass
■ building style and character
■ streetscape amenities
■ pedestrian amenities
■ patterns of development — physical and use
• street life vitality - scale, texture, streetscape, adjacencies, destinations, gathering spaces, pedestrian access
• quality of life: daytime/nighttime
■ linkages and barriers: real, perceived, visual
■ views and view corridors
■ inventory of key elements which support a downtown working and living environment - e.g. retail, restaurants, services,
grocery stores, schools and neighborhood -scale services.
■ Key destination informational signs will be noted for placement and content of information.
Components of this analysis will be combined or mapped individually, but primarily will be utilized for the Strengths,
Weaknesses, Opportunities and Threats (SWOT) analysis and final opportunities and constraints mapping in Task 1.11 and 1.12.
Task 1.5 Analysis: Market
The market analysis will analyze the potential for revitalization of commercial, professional and residential centers
including market forces in conjunction with the impact of public and private investment dollars. The market analysis
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Lubbock Downtown Action Plan
Scope of Services
report will include recommendations on future uses, their locations, amounts, and absorption levels to 2025. The
market analysis will be supplemented with stakeholder interviews or focus groups the client group, property owners,
business owners, members of the Technical Committee and Redevelopment Commission, developers of new/recent
activity in the Downtown area, property owners, the real estate community, representatives from Texas Tech,
Convention and Visitors Bureau, and other stakeholders. These individuals will have valuable input regarding the
appropriateness and feasibility of new development. Since barriers to development frequently lie within the public
realm, our Team can help identify public improvements that could best catalyze development. Assembling these
groups to share ideas about opportunities and major considerations will assist in formulating a plan that reflects the
area's true market potential. We realize that data does not necessarily exist in formats readily available that
concentrates on Downtown, and that data may need to be extrapolated for the downtown area to the best of our
abilities based on zip code data.
Task 1.5.1 Analysis: Office and Industrial
Utilizing historical performance and near -term regional and national influences to inform our thinking, EDAW will
prepare an analysis of today's office and industrial markets as they relate to Lubbock, TX. Utilizing this information as
a basis, in addition to gathering existing data relative to vacancy including the sublease market, proposed speculative
and build -to -suit projects, EDAW will prepare a forecast that looks at absorption of supply based on demand and
market share by market type. Understanding and forecasting market trends is a combination of quantitative and
qualitative information that influences a variety of socio-economic factors and the given market sector. Armed with
information gathered in this task and from work sessions with market advisors, EDAW will prepare an overview of
today's market, the projected future direction, and trends that will influence development growth.
Task 1.5.2 Analysis: Retail
EDAW will utilize existing data from the Chamber of Commerce, Department of Economic Development, and other
sources (e.g. local Appraiser) to identify a baseline of retail activity in the Study Area. EDAW will supplement this
information in order to thoroughly assess market trends and status of the current and future Lubbock retail market.
EDAW will prepare a summary memorandum that identifies market influencing trends, timing, absorption rate and likely
location by retail type.
Task 1.5.3 Analysis: Residential
Utilizing existing information from the Census Bureau, Chamber of Commerce, Department of Economic Development,
as well as calls to Texas Tech, developer resources, and other (e.g. local Appraiser); EDAW will prepare a summary of
findings that includes historical sales, price, price per square foot, number of bedrooms, type of unit and unit age within
and immediately surrounding the Study Area. Multi -family data will include rents, vacancy rates and absorption trends.
EDAW will further segment the data to gain a better insight on the type and demand for housing, inclusive of market
rate, affordable, student, and senior citizen, as availability of existing data allows. EDAW will prepare a summary
memorandum that identifies market influencing trends, timing, absorption rate and likely location by residential type.
Task 1.6 Analysis: Land Use Potential
This inventory and assessment will help establish the highest and best use of downtown properties to maximize market trends as
identified in previous tasks. The EDAW Team will identify potential sites for new development or redevelopment, including
vacant parcels, surface parking, and other opportunity sites. The Team will consider the economic potential of these sites in the
context of the City's Mission coupled with market realities. While market realities are important, the ultimate purpose of the
Downtown Plan is to hamess market opportunities to stimulate development that will achieve larger community goals. Therefore
the Team will prepare an initial set of key areas for catalyst projects among these opportunity sites, for review during the
visioning process.
Task 1.7 Analysis: Parking
Parking issues in the Study Area are related to the amount of parking available, the management of those resources, and future
parking required to support market demand. The City will collect existing surface and structured parking lot data, including
number of spaces, ownership, and utilization rates from existing data (aerial photography) and from field observation in limited
areas to be determined by negotiation with EDAW. The City shall also inventory on -street parking locations, whether metered or
signed, and time constraints. The EDAW Team will review and summarize this information to identify general overages, under -
parked areas, and areas where conflicts may exist with existing on -street parking. This will include a graphic that identifies where
existing on -street parking exists. The graphic will also include an inventory of parking structures within the core of Downtown,
as inventoried by the City.
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Lubbock Downtown Action Plan
Scope of Services
Task 1.8 Analysis: Transport Infrastructure
This task will provide base data about the physical attributes of the existing transportation system. Physical inventories will examine:
Task 1.8.1 Streets
Major streets and alleys in the study area will be examined for:
• Functional classifications as currently identified by the City of Lubbock.
■ General geometric configurations and dimensions for key streets
■ Major traffic controls and one-way designations
• General pavement conditions
■ Average daily traffic volumes will be collected from the City and the Texas Department of Transportation (TX DOT)
as available for highways, major arterials and minor arterial streets.
Task 1.8.2 Traffic Circulation
The general operating quality and character of traffic will be visually assessed to show:
■ Circulation conflicts between vehicles, pedestrians or other uses
■ Capacity and use — indicating whether and where the system (or key segments) is working noticeably under- or over-
capacity
■ Convenience in terms of:
Accessibility of key destinations
Ease of recovery when a mistaken move is made
• Legibility and clarity of circulation
Task 1.8.3 Transit Routes, Stations, Stops, and Related Facilities
Items to be documented include:
■ Current routes for bus and other transit services. Impediments to transit circulation and conflicts with passenger
boarding/alighting will be highlighted.
■ General station and stop locations will be noted with the type of facility present at each (e.g., signed stop, stop with
shelter, covered station). Ease of accessibility will be noted for each along with current passenger amenities.
■ Connections with other transportation modes and/or destinations will be detailed for both urban and intercity services.
■ Special shuttle/transportation systems
Task 1.8.4 Highway and Highway Access Ramps
The following information will be collected / documented for existing facilities affecting Downtown:
• Current highway and exit ramp locations, capacity, and direction of travel from exiting mapping and data.
■ Current highway and ramp traffic volume information as available from the City of Lubbock and TxDOT.
■ Clarity and location of signs guiding drivers on and off highways and to downtown destinations.
• Planned highways and exit ramp locations (e.g. Marsha Sharp freeway extension) based on information provided by
the City of Lubbock and TxDOT.
Task 1.9 Analysis: Utility Infrastructure
The EDAW Team shall identify major utilities locations and conditions based on existing GIS data and in interviews with City Staff.
The EDAW Team's civil engineer will meet with the City of Lubbock's water engineering staff and gather information on
existing CIP projects projected by staff as well as any current problematic areas for inclusion in the report. Included in
this discussion will be current impacts in the Overton Project area. A brief written description of the proposed
improvements and problem areas and will be provided. Information from the meetings with city staff will be forwarded
to EDAW for use in preparation of the water and sanitary sewer analysis exhibit.
The EDAW team will investigate the current flooding condition as a result of the 2002 FEMA map revision which
included large portions of downtown in the floodplain. PSC will meet with City of Lubbock's storm water drainage
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Lubbock Downtown Action Plan
Scope of Services
department and obtain all available maps of the downtown drainage system. PSC will also obtain information on the
current study underway which will investigate the flooding issue and possible reissue of the maps as a Letter of Map
Revision. PSC will provide this information to EDAW for preparation of a storm water drainage map for inclusion as an
exhibit in the report. PSC will provide a brief executive summary of the findings for the report.
The EDAW Team's engineers will meet with both power company's and the gas company's engineering staff and
gather information on existing CIP projects projected by staff as well as any current problematic areas for inclusion in
the report. Included in this discussion will be current impacts in the Overton Project area. A brief written description of
the proposed improvements and problem areas and will be provided. Information from the meetings with will be
forwarded to EDAW for use in preparation of the electric and natural gas analysis exhibit.
Task 1.10 Analysis: SWOT
EDAW will provide an examination of other fundamentals of the Downtown Lubbock economy in the form of a SWOT (Strengths,
Weaknesses, Opportunities, and Threats), including:
■ Cultural, sports, entertainment and tourism activity as a driver of the downtown economy;
■ Education assets (Texas Tech, etc.) and their current and likely future role in the downtown economy; and
■ SWOT as it applies to market conditions, parking and placemaking inventories.
Task 1.11 Final Planning Assessment
Core members of the Team will participate in a 1-1.5 day work session on an interim assessment to review elements, comment,
amend, complement, etc. There will be a TC and RC meeting during this trip. Comments from this meeting will be utilized to
compile and complete the assessment.
EDAW will assemble all analysis and assessment information into a consolidated set of opportunities and constraints. These
opportunities and constraints will include physical, economic and social components to Downtown and its environs to be utilized
in all subsequent planning phases. This planning assessment will also include a map of 'On -the -Board' projects that identify
those currently under construction or projects about to begin construction within Downtown that will affect the market and built
environment. A draft of the assessment will be presented to the Technical Committee and to the Redevelopment Commission
for review and comment. EDAW will then make changes to finalize the inventory phase of the project, and prepare it for
presentation at the second public meeting.
■ Time Frame: 2.5 months
■ Meetings:
o Technical Committee: 2 Meetings
o Redevelopment Commission: 2 Meetings
o Stakeholder Meetings: up to 21 one-on-one meetings with developers, civic leaders, residents, property
owners, etc.
■ Deliverables:
o Summary Memorandum of physical conditions (Build Out, Land Use Regulations, Placemaking inventory)
o Summary Memorandum of Parking Assessment
o Summary Memorandum of Current Market Conditions
o Meeting Notes from all TAC, RC and Public Meetings
o Phase I Summary Assessment Booklet as a compilation of Tasks 1-2 through 1-10 and related mapping
o Final mapping will occur in Adobe Acrobat format
2 Trips (One 2-3 day workshop and One 1-1.5 day trip)
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Lubbock Downtown Action Plan Scope of Services
Phase Two: Visioning
The Visioning Phase of a planning process will provide a creative and stimulating environment for individuals and stakeholder
groups to express their thoughts and ideas for the future of Downtown in the near term and in 2030. A vision statement will
include both physical and social elements to describe and define Downtown's geographic, economic, transportation, and social
roles. A series of visioning sessions will occur over a three day workshop where the consultant team, the TC, RC, and the public
will meet. This vision, along with goals and guiding principles, as following the Redevelopment Commission's Mission, provides
the Downtown Cornerstones that will inform and guide all subsequent phases of the plan.
Task 11.1 Public Meeting #1: Visioning Session
EDAW will lead and facilitate a visioning session with the public to develop an overall vision for the role of Downtown over the
next 25 years, including goals and guiding principles. The meeting will begin with a summary presentation of the Assessment —
particularly market demand. Next, EDAW will lead break-out sessions of groups at tables of 8-10, where a base map of plan
area will serve as the basis for discussion on what those individual's thoughts are on the future vision of Downtown Lubbock.
Leaders of these sessions will pose a series of 'what -if questions to entice creative thought and reaction by the public. In
addition, a series of descriptors - word preference exercise — will occur to provide those descriptors that identify the desired
future for Downtown. Further, we will complete a visual preference survey where boards with varying types of architecture, open
space, streets, and uses will be identified for the public to review and comment on their preferences. At the end of the 2 hour
meeting, each group will report out a summary of the visions, goals and principles discussed in the breakout groups.
Task 11.2 Listening Sessions: Vision
Task 11.2.1 Technical Committee Meeting
EDAW will lead a work session with the Technical Committee to:
1. Review major themes and ideas from the public meeting
2. Refine with the Technical Committee the draft Vision Statement, Goals and Guiding Principles drafted by EDAW
based on input from the public.
3. Discuss the 'what -ifs' - the big ideas that might begin to craft a plan.
Task 11.2.2 Development Industry Committee
EDAW will lead a work session with the Development Industry Committee to:
1. Review major themes and ideas from the public meeting
2. Guide the Development Industry Committee through the establishment of Goals and Guiding Principles based on
input from the public and roundtable as well as ideas and thoughts of the Technical Committee. Allow the
Redevelopment Commission to provide words, sentences, phrases that may become part of a vision statement
based on 1-3 above.
3. Discuss the 'what -ifs' - the big ideas that might begin to craft a plan.
Task 11.2.3 Redevelopment Commission
EDAW will lead a work session with the Redevelopment Commission to:
1. Review major themes and ideas from the public meeting
2. Guide the Redevelopment Commission through the establishment of Goals and Guiding Principles based on input
from the public and roundtable as well as ideas and thoughts of the Technical Committee and Development
Industry Committee. Allow the Redevelopment Commission to provide words, sentences, phrases that may
become part of a vision statement based on 1-3 above.
3. Discuss the What -ifs' - the big ideas that might begin to craft a plan.
Task 11.3 Vision Statement
EDAW will consolidate all comments on vision, goals and guiding principles. The draft vision, goals and guiding principles will be
available for public review and comment, and will be presented at the next Public Meeting (#2). These become the
'Cornerstones of the Future'that will be utilized when developing altematives and recommendations.
■ Time Frame: 1 month
■ Meetings:
o Technical Committee:1 Meeting
o Development Industry Committee: 1 Meeting
Final 12 May 2006 page 6 of 11
Lubbock Downtown Action Plan Scope of Services
Redevelopment Commissional Meeting
Public Meeting #1: Visioning
■ Deliverables:
Meeting Notes from all TC, DIC, RC, and Public Meetings
Draft and Final Vision Statement, Project Goals and Guiding Principles
■ 1 Trip
Phase Three: Prepare the Draft Plan and Alternate Components
The draft plan will include incorporate the Big Ideas and What -ifs identified during the second workshop, in combination with
market and physical realities. The Draft Plan will follow the Mission, Vision, Goals, Guiding Principles and specific plan elements
for land use, economic development, transportation and urban design that build upon and support the City's Comprehensive
Plan. The plan will identify land uses, policy, and economic strategies to support the vision. The plan will identify the desired
future of the look, the feel, the uses, the systems, and the pulse of downtown Lubbock in the year 2030. Components to the Plan
will include:
■ Land Use
• Economic Development
■ Urban Design
■ Transportation
Core features of a draft plan, along with alternatives on certain program components that can be explored and discussed further
will be created. The workshop will include public meetings and work sessions will help strategize the future plan.
Task 111.1 Recommendations: Catalytic Projects
EDAW will identify catalytic projects that are either big picture items that will change the underlying theme or focus of a district; or
smaller earlier action projects that will initiate momentum for the plan and create synergistic opportunities for other spin off
developmentrimplementation actions.
Combining information gathered from public forums and other tasks, the Team will catalog likely projects in terms of demand,
financial pro forma, investment dollars, type, size/scale, location, timing, potential users/developers, ability to finance, and
"catalytic" and economic potential. EDAW will further identify barriers (physical, market, financial, regulatory) that may inhibit
developmentlredevelopment in the Study Area; and prioritize the level and timing of public and private investment in the Study
Area, i.e. "leveraging" public and private investment.
The urban design action plan will identify five to seven catalytic projects which given our understanding of the project at this time,
most likely would include an arts and entertainment district, a civic and governmental core district, a downtown residential district,
a tourism and convention center district, and a public streetscape and parks improvement plan. These potential projects will be
confirmed as a result of this overall Phase II effort.
Task 111.2 Recommendations: Retail
Successful retail development is linked to a variety of socio-economic factors but is primarily influenced by attracting people to
purchase goods and use services. EDAW will prepare a plan and strategy that identifies new market and redevelopment
opportunities, strategies for bolstering the existing retail community, and likely new retail market segments, including their
proposed locations within Downtown.
Task 111.3 Recommendations: Residential
EDAW will look at existing residential areas, as well as propose new zones of residential growth and recommend how these
areas should best be configured to provide a sense of ownership and pride in the neighborhood, and also provide connections to
and a transition from the private home to the greater public network of parks, plazas, streets, and centers of entertainment and
employment.
In order to refine and conclude our thinking on residential growth recommendations, this information will be presented to market
rate and affordable residential developers and individuals from the brokerage, financial and lending community. This information
will be used to:
■ Create an environment to better understand the needs of the developer, user, lender, and regulator;
■ Create strategies for removing the physical, regulatory, social and/or political impediments and identify solutions.
Final 12 May 2006 page 7 of H
Lubbock Downtown Action Plan
Scope of Services
Imperative to the plan will be creating the mechanisms, policies, and strategies for the development and integration of a mix of
diverse housing types from a product diversity and affordability standpoint.
Task 111.4 Recommendations: Special Uses
EDAW will identify and develop recommendations on new arts and entertainment venues as well as strategies for convention
and tourism attractions and other destination venues within Downtown.
Task 111.5 Recommendations: Parking
EDAW will identify general locations and general amounts of parking best suited for meeting demand for short-term and long-
term parking associated with both existing and new/proposed development. In addition, EDAW will suggest modifications to the
City's existing parking regulations.
Task 111.6 Recommendations: Transport
EDAW will recommend roadway improvements, changing one-way streets to two-way, narrowing and/or widening to support the
Vision, Goals and detailed strategies of the plan. Improvements to transit and bike lanes will also be proposed.
Task 111.7 Recommendations: infrastructure
The EDAW team will recommend infrastructure improvements to support the Vision, Goals and detailed strategies of the plan.
Task 111.8 Recommendations: Regulatory
The EDAW team will review current land use, zoning and development regulations against the Vision, catalytic projects and
overall land use program to identify area(s) of conflict or incongruity that should be changed.
Task 111.9 Recommendations: Urban Form
Utilizing 3D software as a design and planning tool, EDAW will develop parameters for the height, massing and siting of new
development within the Downtown Core and Transition areas. This interactive tool will allow the client group, stakeholders and
consultant team to test different density scenarios in real time. This will result in a final 3D massing showing form parameters for
future growth by district, and will equate to written recommendations on land use, zoning, overlay district and other policy
mechanisms to support the desired urban form.
Task 111.10 Recommendations: Typology Guidelines
Typology guidelines will be written that outline the key neighborhood design, corridor design, architectural design, architectural
style, wayfinding and landscape design features based on a district/street typology. They are not meant to be a comprehensive
set of design guidelines, but rather a baseline to set the tone and direction for further zoning, guidelines, standards and
ultimately, development.
Task 111.11 Recommendations: Streetscape Typology
Based on existing and proposed destinations within downtown and the transition areas, EDAW will identify a specific streetscape
typology for such streets that supports identity, safety, wayfinding, and amenities for that street type.
Task 111.12 Recommendations: Community Identity
Task 111.12.1 Recommendations: Gateways
EDAW will identify concepts for enhancing the sense of arrival at major entries to Downtown at select locations where
pedestrians, bicyclists, transit riders and motorists enter the project area, especially along the outer boundaries of the
project area.
Task 111.12.2 Recommendations: Branding
EDAW will create an initial logo/name image for Downtown as it moves forward in its revitalization efforts. We will
begin by providing 3 alternative names — themes, and after 1 name/theme is chosen, will create 3 alternative logo
designs for that brand.
Final 12 May 2006 page 8 of 11
Lubbock Downtown Action Plan
Scope of Services
Task 111.13 Recommendations: Open Space
A component to the Downtown Cornerstones will be a vision for a network of lively, pedestrian -friendly streetscapes and open
spaces within the Downtown Core. EDAW will provide a base diagram establishing existing and proposed publicly and/or
privately -owned spaces.
Task 111.14 Compile Draft Downtown Revitalization Action Plan
EDAW will compile all draft component pieces of the Downtown Plan that integrates the vision with the land use, economic,
transportation and urban design recommendations. EDAW will have a meeting with the TC, the DIC, and the RC to review a
draft of the plan and alternative components, receive comments and prepare the information for a public meeting. This will be a
1 to 1.5 day trip.
Task 111.14.1 Technical Committee Meeting
This meeting will focus on technical comments on the draft plan.
Task 111.14.2 Development Industry Committee
This meeting will focus on development industry comments on the draft plan, taking into consideration technical
comments.
Task 111.14.3 Redevelopment Commission
This meeting will include a discussion of technical and development industry comments, as well as comments from the
RC, and provide clear direction for edits to the draft plan in preparation for Public Meeting #2.
Task 111.15 Public Meeting #2: The Draft Plan
As part of a 2-3 day workshop, EDAW will lead and facilitate public meeting to discuss a 50% draft plan and alternative
components. Comments will be integrated and utilized to finalize the Downtown Plan.
Task 111.16 Work Session
After the public meeting, a work session with both the TC and RC will occur to discuss input from the public, and come to
consensus on the specific locations of alternate program/plan components.
Task 111.16.1 Technical Committee Meeting
This meeting will focus on technical comments on the draft plan that arose in the public meeting.
Task 111.16.2 Development Industry Committee
This meeting will focus on development industry comments on the draft plan, taking into consideration technical and
public comments.
Task 111.16.3 Redevelopment Commission
This meeting will include a discussion of technical, development industry and public comments, as well as comments
from the RC, and provide clear direction for final edits and preferred direction of the plan. Any alternative plan
components will be solidified into one preferred plan at this time.
Task 111.17 Downtown Revitalization Action Plan
EDAW will compile all comments from the TC, RC and public meeting and provide a Final Downtown Revitalization Action Plan
(minus implementation components).
■ Time Frame: 3 months
• Meetings:
o Technical Committee: 2 Meetings
o Development Industry Committee: 2 Meetings
o Redevelopment Commission: 2 Meetings
o Public Meeting #2: The Draft Plan
■ Deliverables:
o 3D massing described in Task 111.9
■ 1 Trip (One 2-3 day workshop)
Final 12 May 2006 page 9 of II
Lubbock Downtown Action Plan
Scope of Services
o Downtown Plan: 3 drafts (25% draft at beginning of phase, one for public meeting/workshops, one after
public meeting and work session) — one camera-ready and one electronic file in pdf format for all drafts will
be provided to the City for printing and distribution. This includes written text and all graphics.
Phase Four. Implementation Plan
EDAWs hallmark is providing detailed Implementation Action Plans. This Action Plan will provide detailed actions at three levels
of specificity. overall land use; district -level recommendations; and catalytic projects. We identify these actions within categories
such as land use, economic, urban design, transport, and policy. Each action includes who is responsible for its implementation,
a timeline, and potential resources to support its implementation.
Task IVA Prepare Draft Implementation Plan
The EDAW team will prepare a draft implementation plan, in the form of written text and the Action Plan (chart) that includes the
following components:
Task IV.1.1 Implementation Action Chart
The implementation chart will be broken out into land use, economic, urban design, transport, and policy
recommendations. Catalytic Projects will be highlighted in the chart.
Task IV.1.2 Regulatory Mechanisms
The Implementation Action Plan will list regulatory mechanisms that are appropriate for implementation. Such a
palette shall include consideration of — but is not limited to — form -based zone districts, design review standards, floor
area ratios (FARs), density bonuses, open space bonuses, etc.
Task IV.1.3 Organizational Structure
The implementation plan will include recommendations for the formation of a new leadershiplimplementation entity in
order to best provide the leadership for implementation of the plan.
Task IVAA Funding Mechanisms
The Implementation Action Plan will include implementation tools for funding and administrative mechanisms for
proposed projects. Tools may include, but are not limited to, special districts and authorities.
Task IV.1.5 Phasing
EDAW will identify phasing for each Action. The implementation plan will be organized to take advantage of and
correspond to new public investment as much as feasible. Phases of the Implementation Action Chart may be broken
out as follows: 0-1 year (early action projects); 2-5 years; 6-10 years; and 11-20 years. Catalytic Projects are not
always early action projects, and will be listed in their respective time frame.
Task IV.2 Retention
The Implementation Plan will include recommendations for how to balance a commitment to preservation of the unique qualities
of the neighborhoods and districts found within in the Study Area with the responsibility to allow for and promote new
development. In addition the Team will explore physical, regulatory and/or political impediments, identify solutions and prioritize
opportunities for retention.
Task IV.3 Work Session: Implementation Plan
EDAW will present the draft plan in work sessions to review, comment, add to, delete and generally amend to prepare for Public
Meeting #3. This will be a 1-1.5 day trip.
Task IV.3.1 Technical Committee Meeting
This meeting will focus on technical comments on the implementation plan.
Task IV.3.2 Development Industry Committee
This meeting will focus on development industry comments on the implementation plan, taking into consideration
technical comments.
Final 12 May 2006 page 10 of 11
Lubbock Downtown Action Plan
Scope of Services
Task IV.3.3 Redevelopment Commission
This meeting will include a discussion of technical and development industry comments, as well as comments from the
RC, and provide clear direction for completion of a 75% implementation plan.
Task IVA Public Meeting #3: The Draft Plan
EDAW will begin the meeting by presenting the final preferred physical plan as completed in Phase III. EDAW will then lead and
facilitate a presentation and discussion of a 75% draft implementation plan. Comments will be integrated and utilized to finalize
the Downtown Plan.
Task IV.5 Final Work Session
EDAW will provide a draft of the 50% plan to the Redevelopment Commission, as well as input from the Public Meeting and
Educational Session, for review and discussion.
Task IV.5.1 Technical Committee Meeting
This meeting will focus on technical comments on the implementation plan as they relate to comments from the public
meeting.
Task IV.5.2 Development Industry Committee
This meeting will focus on development industry comments on the implementation plan, taking into consideration
technical comments and comments from the public meeting.
Task IV.5.3 Redevelopment Commission
This meeting will include a discussion of technical, development industry comments and public comments, as well as
comments from the RC, and provide clear direction for completion of the final implementation plan.
Task IV.6 Final Plan
EDAW will compile all information and provide a 100% draft for the Client Group to review.
Task IV.7 Public Meeting #4: Final Downtown Area Plan
Core members of the EDAW team will present the final plan at a final public meeting. After the final public meeting EDAW will
provide a poster, Executive Summary and Implementation Chart to the Client Group.
■ Time Frame: 2.5 months
■ Meetings:
o Technical Committee: 2 Meetings
o Development Industry Committee: 2 Meetings
o Redevelopment Commission: 2 Meetings
o Public Meeting #3: Draft Preferred Plan and Implementation Strategy
o Public Meeting #4: Final Area Plan
■ Deliverables:
o Poster/Brochure: Vision 2030: 2 drafts and 1 final camera-ready and 1 electronic copy in pdf format on CD
o Executive Summary: 2 drafts and 1 final camera-ready and 1 electronic copy in pdf format on CD
o Implementation Toolkit: 2 drafts and 1 final camera-ready and 1 electronic copy in pdf format on CD
o Final Document:: 2 drafts and 1 final camera-ready and 1 electronic copy in pdf format on CD
0 3-D massing model in Sketch -up or 3D studio max as well as still imagery
o Canned Powerpoint presentation
■ 2 Trips (Two 1-1.5 day trips)
Final 12 May 2006 page 11 of]]
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SCHEDULE2
EDAW's Fees By Phase
Phase
Phase 1 Assessment
Phase 2 Visioning
Phase 3 Prepare Draft Plant/Alternate Components
Phase 4 Prepare the Draft Plan
Estimated Reimbursable Expenses
Resolution No. 2006-RO299
June 26, 2006
Item No. 6.10
Percent of
Total Fees
Phase Fee
41.0 %
$120,171
5.1 %
S14,816
36.9 %
$108,332
17.0 % $50,034
$24,647
Total $318,000
g:\projects\downtown redevelopment commission\consultants\edaw standard services agreement final 6-13-06.doc: 6/13/2006 Standard Services
Agreement: Domestic
Resolution No. 2006-902"
June 26, 2006
Item No. 6.10
SCHEDULE 3
Information Provided by Client
Information to be transmitted to EDAW shall include:
• GIS layers as shape files:
o Right-of-way
o Water lines
o Sewer lines
o Parcel lines
o Floodplain
o One-way streets
o Bus routes and stop locations
o Centerline information, including street names
o Existing zoning
o Existing land use
o Property values
o Property ownership
o Historic landmarks (local, state, national)
o Buildings over 3 stories
o City, county state, and federal ownership
o TIF and PID boundaries
o Signalized Intersections
o On street parking locations
o Street Functional Classifications
■ Documents/other: (hard copy and/or computer files (drawings, databases, spreadsheets etc.):
o Comprehensive Land Use Plan
g:lprojects\downtown redevelopment commissionlconsultantsledaw standard services agreement final 6-13-06.doc: 6/13/2006 Standard Services
Agreement: Domestic
o Marsha Sharp Freeway extension plans and profiles (specifically location and configuration of ramps)
(TxDOT will provide schematics first, then more if needed)
o Texas Tech Master Plan
o Arts District Master Plan
o Site Plan for the Walmart
o Overton Park Public Improvements Site Design Guidelines
o Overton Park Residential Design Guidelines
o Civic Center info — events, attendance, etc.
o New downtown ordinance language (Ordinances and Design Standards)
o Historic sites, structures as needed
o Parking inventory: surface and structured parking (private and public): ownership, number of spaces,
usage,$ rates
o Progress/investment to -date for 2 existing TIF Districts (annual reports)
o Convention and Tourism Bureau "Tourism Research, Strategic Organization and Marketing Plan"
o CBD Water Line Replacement Plan
o City Logo
o Aerial Photographs (current 2005 digital orthophotography and historic aerials as needed)
o Bicycle Plan
o Traffic Count Map
o Pavement Conditions
o Citibus Marketing Study
o Citibus Ridership Surveys ( Texas Tech and Fixed Route)
o Citibus station inventory
o Depot District parking information (zone case)
o List of agency/department contacts
g:\projects\downtown redevelopment commission\consultants\edaw standard services agreement final 6-13-06.doc: 6/13/2006 Standard Services
Agreement: Domestic
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