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HomeMy WebLinkAboutResolution - 2006-R0272 - Approve CDBG Funding - Work Source Child Care Assistance Program - 06/08/2006Resolution No. 2006-RO272 June 812006 Item No. 6.2 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock does hereby approve of the proposal for the Work Source Child Care Assistance Program from the Community Development Block Grant (CDBG) Program, and all related documents. Said proposal is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 8t" day of June, 2006. DAVID A. MILLER, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Bill Howerton, Jr. Community Development Dire 'tor APPROVED AS TO FORM: Amy Si nt I ttorne gs/ccdocs/CDBG.res-Work Source Child Care Assistance Prog May 23, 2006 City of Lubbock Community Development Department 2006-2007 CDSB Recommendations May 3, 2006 Funding Sources CDBG Formula Funding $ 2,370,340 Program Income 194,660 TOTAL CDBG 2,565,000 HOME Formula Funding 1,178,275 Program Income 221,725 HOPE Program Income - ADDI 25,110 TOTAL HOME 1,425,110 ESG Formula Funding 101,458 Total Funding Sources $4,091,568 2006-2007 Allocation Summary CDBG-Public Service (Cap: 15% of CDBG Allocation = $355,551) Agency Boys & Girls Club Citibus Parks Department Communities in Schools WorkSource (see Note A) YWCA YWCA Project Summer Program Paratransit Services Summer Satellite Path to Expansion Direct Child Care Assistance Child Care Services Challenger ED TOTAL CDBG-Public Service CDBG-Other (All Non -Public Service Activities) FY 06-07 Requested Funding $ 18,382 $ 16,520 600,000 183,604 47,500 42,688 14,962 13,446 100,000 26,723 60,000 51,226 25,000 21,344 $ 865,844 $ 355,551 Inside Out Ministry Activity Center $ 493,855 - Family Promise Facility Rehab 60,000 30,000 COL ComDev Economic Development 100,000 45,000 CD Admin Street Paving 250,000 - CD Housing Barrier Free 200,000 175,717 CD Housing Emergency Repair 200,000 175,717 CD Housing Housing HEEELP Program 250,000 200,000 CD Housing Lead Base Paint 200,000 - COL Codes Property Maintenance Inspection 265,649 233,712 COL Codes Substandard Structure Removal -Demo 102,500 150,000 COL Parks & Rec Playground & ADA 270,000 135,000 COL Codes Illegal Dumping Investigation 30,151 - COL Codes Illegal Dumping Abatement 112,537 - N&E Lubbock CDC Micro Loan 60,000 - N&E Lubbock CDC Homebuyer Down Pymt Assistance 90,000 - YWCA Housing Direct Delivery Admin (20% cap) Sun N' Fun TOTAL CDBG-Other HOME Com. Housing Resource Bd. CHDO Operations Com. Housing Resource Bd. Lease -Purchase XI Habitat for Humanity Building Houses COL CD ADDI CD Housing New Construction CD Housing Housing Rehab/Recon Admin/Direct Delivery TOTAL HOME Emergency Shelter Grant (ESG) Alcoholic Recovery Center Operations The BRIDGE Homeless Prevention Family Promise Operations Salvation Army Operations Salvation Army Essential Services Salvation Army Homeless Prevention Vandelia Church of Christ Homeless Prevention Women's Protective Ser. Essential Services Admin (5% Cap) TOTAL ESG 250,000 - 590,235 590,235 474,068 474,068 $ 3,9989995 $ 2,209,449 $50,000 $50,000 174,750 176,741 100,000 100,000 25,110 25,110 360,000 307,734 700,000 647,698 117,827 117,827 $1,527,687 $1,425,110 $12,000 $12,000 15,000 10,000 15,000 10,000 20,000 14,386 20,000 15,000 25,000 10,000 27,300 10,000 16,500 15,000 5,072 5,072 $155,872 $101,458 Note A: WorkSource Childcare Assistance grant funding and match distribution Christian Women's Job Corp $8,399 Catholic Family Services 3,635 Early Learning Center 14,689 TOTAL $26,723 Resolution No. 2006—RO272 Child Care Local Match Contribution Agreement Local Workforce Development Board NAME OF CONTRIBUTOR I City of Lubbock / Community Development Department PLEDGED LOCAL MATCH AMOUNT DONATION TRANSFER $26,723.00 CERTIFICATION OF EXPENDITURES The contributor identified above pledges the local funds as indicated in order for the Texas Workforce Commission (Commission) to draw down additional federal funds. Both the local and matched federal funds will be used for the provision of allowable child care services or activities in the WorkSource of the South Plains area. All parties understand and agree that (1) the appropriate Federal Medical Assistance Percentage for Texas will be used to determine the amount of federal funds matched as a result of this local contribution; and (2) this agreement is contingent upon acceptance of this agreement in an open meeting by a majority of the Commission. SIGNATURES: The person signing this agreement on behalf of the contributor or the Board hereby warrants that he or she has been filly authorized to: • execute this agreement on behalf of his or her organization; and • validly and legally bind his or her organization to all the terms, performances, and provisions of this agreement. For the faithful performance of this agreement as delineated, the parties below affix their signatures and bind their agencies effective October 1, 2006 and continuing through September 30, 2007. City of Lubbock WORKSOURCE OF THE SOUTH PLAINS CONTRIBUTOR LOCAL WORKFORCE DEVELOPMENT BOARD N�-W_%A't<""P0.1 A�M��� Printed Name David A. Miller Miftin A %irre Title I Mayor CEO, WorkSource E-mail Address I dmillerC�mail.ci.lubbock.tx.us Martin.aEuirre(a.suworksource.org WD Letter 45-06, Attachment 1 Page I of 9 Child Care Local Match Contribution Agreement GENERAL AGREEMENT TERMS SECTION 1: Legal Authority In the State of Texas, the Texas Workforce Commission (Commission) is designated as the lead agency for the administration of Child Care and Development Funds (CCDF) available under Title VI of the Personal Responsibility and Work Opportunity Reconciliation Act of 1996, (42 U.S.C. §9801, et seq.). Pursuant to federal regulations (45 Code of Federal Regulations §§ 98 and 99), the Commission is the CCDF Lead Agency for Texas and the entity designated to accept donated funds from any private entity or transferred funds from any public entity or certifications of expenditures from public entities that may be used as match for available federal funds. As such, the terms of this agreement are contingent upon the certification of private donations (if applicable) by the Commission and the final acceptance of this agreement in an open meeting by a majority of the Commission. SECTION 2: The contributor, by executing this agreement, certifies that: a. It is not currently a party to an administrative proceeding pending before the Commission. If the contributor should become a party to an administrative proceeding before the Commission prior to acceptance of this agreement, this agreement shall be void. b. The contributor, if it is a for -profit entity, does not currently: i) have a contractual relationship with the Commission for services or products of a value of $50,000.00 or greater; or ii) have a bid before the Commission for such a contract, except for a contract or bid that relates solely to providing child care services. Upon execution of this agreement, the contributor shall not enter into a contract with the Commission or submit a bid in response to a request for proposal issued by the Commission before the first anniversary of the date on which the Commission accepted a donation from the contributor unless the contract or bid relates only to providing child care services. SECTION 3: The contributor agrees as follows: a. To remit to the Commission the pledged local share in accordance with Item E, Donation/Transfer Payment(s) and Public Entity Certification of Expenditures Schedule. b. For donations and transfers of funds, checks remitted by the contributor must be made payable to the Texas Workforce Commission or to the Board and submitted to the Commission through the Board. C. To keep, and make available to the Commission or the Board upon request, records adequate to show that the contributed funds put forth in this agreement are eligible for matching purposes. WD Letter 45-06, Attachment 1 Page 2 of 9 d. When certifying expenditures of public funds as the local match, to provide the Board and Commission with a statement that certifies the expenditures and includes information detailing services delivered and expenditures in the format and within the time frames prescribed by the Board. To certify that the expenditures used as child care match are eligible for federal match, and were not used to match other federal funds. f. Donations from private entities: (i) are donated without any restriction that would require their use for a specific individual, organization, facility, or institution; (ii) do not revert to the donor's facility or use; (iii) are not used to match other Federal Funds; (iv) shall be certified both by the donor and by the Commission; (v) shall be subject to the audit requirements in 45 CFR §98.65; and (vi) shall provide the Board and the Commission, upon request, data needed for federal reporting purposes. SECTION 4: The Board agrees as follows: a. To use the funds donated or transferred by the contributor, and the resulting federal funds, for child care services within the workforce area consistent with the intent of this agreement. b. To ensure that child care services provided by funding made available through this agreement are only those provided in accordance with all applicable local, State, and federal laws and regulations. C. To ensure that certified public expenditures (if applicable) represent expenditures eligible for federal match; were not used to match other federal funds; and were not federal funds unless authorized by federal law to be used to match other federal funds. d. To ensure that donations from private entities: (i) are donated without any restriction that would require their use for a specific individual, organization, facility, or institution; (ii) do not revert to the donor's facility or use; (iii) are not used to match other federal funds; (iv) shall be certified both by the donor and by the Commission; (v) shall be subject to the audit requirements in 45 CFR 98.65; and (vi) shall provide the Commission, upon request, data needed for federal reporting purposes. e. To inform the contributor of the time frames and procedures for remitting payment of pledged funds or submitting reports delineating certification of expenditures during the contribution period. SECTION 5: The Board and the contributor agree as follows: WD Letter 45-06, Attachment 1 Page 3 of 9 a. That performance under this agreement is contingent upon the certification of private donations (if applicable) and the final acceptance of this agreement in an open meeting by a majority of the Commission. b. "Child Care Local Match Contribution Information" is incorporated by reference. C. To comply with federal regulations in 45 CFR 98.53 relating to matching fund requirements and 98.54 relating to restrictions on the use of funds. d. To submit a certification of expenditures report, certifying that the child care related expenditures were incurred according to regulations and policies to draw down such federal matching funds, and have not already been used as match for any other federal matching program. e. Other agreed -upon local operating plans and procedures used to implement and carry out the terms and intent of this agreement must comply with Board policies and procedures. f. This agreement for the contributor to provide matching funds is contingent upon the availability and amount of unmatched federal Child Care and Development Fund appropriations. If such funds are otherwise unavailable or reduced, written notice of termination, payment suspension, or funding reduction will be given by any party. g. These terms and conditions may be amended by written agreement of all parties at any time prior to the current agreement end date, as indicated on page one of this agreement, contingent upon acceptance of the amended terms and conditions by all parties. h. If federal, State, or local laws or other requirements are amended or judicially interpreted so as to render continued fulfillment of this agreement, on the part of any of the parties, substantially unreasonable or impossible, and if the parties should be unable to agree upon any amendment that would therefore be needed to enable the substantial continuation of the services contemplated herein, the parties shall be discharged from any further obligations created under the terms of this agreement, except for the equitable settlement of the respective accrued interests or obligations incurred up to the date of termination. i. This agreement may be terminated by any party, for any reason, upon written notification to the other parties of at least 30 days in advance of such termination. Such written notification will be sent to the contributor's address as specified on Page 5 of this agreement. AID Letter 45-06, Attachment 1 Page 4 of 9 CHILD CARE LOCAL MATCH CONTRIBUTION INFORMATION A. BOARD INFORMATION: Board Name: W orkSource of the South Plains Board Address: 1301 Broadway, Suite 201 Lubbock, Texas 79401 Board Staff— Contact Name: Brenda Cox Phone: 806/ 744-1987 Fax: 806/ 744-5378 E-mail Address: Brenda.cox@spworksource.org B. CONTRIBUTOR INFORMATION: Contributor Name: City of Lubbock/Community Development Department Contributor Address: 1625 13' Street, P.O. Box 2000 Lubbock, Texas 79457 Type of Entity: Public Name of Fiscal Agent (if applicable): Vendor ID Number or Federal Employer ID Number of Contributor or Contributor's Fiscal Agent: 1-75-6000590-6 Contributor Contact Name: Bill Howerton Phone: 806/775-3081 Fax: 806/775-3281 E-mail Address: bhowerton(&,maii.ci.lubbock.tx.us C. ORIGINATING AGREEMENT INFORMATION: Type of Contribution: ❑ Donation (Private Entity) 4 Transfer (Public Entity) ❑ Certification (Public Entity) Pledged Local Match Amount: $26,723.00 Program Number: 01020TIO Did a Board Member assist in securing this local match agreement? ❑ YES NO • If YES, Name of Board Member: • How did the Board. Member assist? WD Letter 45-06, Attachment 1 Page 5 of 9 D. UTILIZATION OF FUNDS DESCRIPTION: The planned utilization of funds, including planned amounts, is described below. Utilization of funds must be in compliance with the State's Child Care and Development Fund Plan in effect for the contract period. Cash Contributions: The description below addresses the Board's planned utilization of local and federal funds resulting from donation and transfer of funds agreements. Planned Description Funding (Local and Federal) The City of Lubbock/Community Development Dept. awarded WorkSource of the Direct Child South Plains $26,723.00 of CDBG funds to be used for direct child care at any of the $26,723.00 Care CCS Child Care Provider locations within the City of Lubbock. WorkSource of the South Plains will disburse the CDBG funds per City of Lubbock specifications: • Catholic Family Services $3,635.00 • Christian Women's Job Corp S8,399.00 • Early Learning Centers of Lubbock $14,689.00 Total $26,723.00 If any organization is unable to use their portion of the CDBG funds, the funds may be used for direct child care at and CCS Provider within the City of Lubbock, with prior approval from the City. This transfer will draw down $51,766.00 in unmatched Federal Child Care Funds to be used for direct child care. (We will be billing this agreement on a monthly basis. Child Care Local -level support to promote consumer education provided by 2-1-1 Texas Quality $ Improvement Activities to support school readiness, early learning and literacy ❑Collaborative Reading Initiatives 2. Certification of Expenditures: The descriptions below describe (1) the allowable child care services or activities that resulted in local certified expenditures , the source of the local funds and (2) the Board's planned utilization of the matched federal funds resulting from the certification of expenditures. Description Funding Direct Child 1. Expenditures certified by the contributor resulted from services provided at: Amount of Care funding: Source of Local Funds: (Local Share) Direct Child Amount of funding: Care 2. Board's planned use of federal funds: (Federal Share) 1. Expenditures certified resulted from the following activities: Consumer Education Amount of Information and Referral Services funding: Professional development activities (i.e. Training, education or technical assistance (Local Share) to providers, including resources) $ Child Care Improving salaries or other compensation for providers of CCDF-funded child care Quality Activities to support early language, literacy and numeracy development Improvement Activities to support inclusive child care Collaborative Reading Initiatives Other — Describe in detail the activities: Source of Local Funds: 2. Board's planned use of federal funds: []Local -level support to promote consumer education provided by 2-1-1 Texas Amount of Child Care funding: Quality Activities to support school readiness, early learning and literacy (Federal Share) Improvement $ ❑Collaborative Reading Initiatives WD Letter 45-06, Attachment 1 Page 6 of 9 E. DONATION/TRANSFER PAYMENT(S) AND CtATIFICATION OF EXPENDITURES SCHEDULE: In compliance with Section 3 (a) of this agreement, the contributor will remit payment or reports of actual expenditures in accordance with the completed schedule below. 1. Donation/Transfer Payment(s) (Local Funds) Donation/Transfer Date Actual Amount 1. May 25, 2006 $13,361.50 2. September 15, 2006 $13,361.50 3. 4. 5. 6. 7. 19. 8. 10. 11. 12. TOTAL 26,723.00 ❖ Donation/Transfer Date must be within the contract begin and end dates. 2. Public Entity Certification of Expenditures (Local Funds): Certification Period Re ortin Date * Planned Amount of Ex enditures 1. From to 2. From to 3. From to 4. From to 5. From to 6. From to 7. From to 8. From to 9. From to 10. From to 11. From to 12. From to TOTAL :• Certification period must be within the contract begin and end dates. Explanation is required below if reporting dates are outside the contract end date. Completed original, signed forms must be sent to Contract Management, 101 East 15th Street, Room 424T, Austin, Texas 78778- 0001. Please call TWC Contract Manager, if you have any questions. An individual may receive and review information that the Texas Workforce Commission collects, by sending an e-mail to open records®twc-statstxus or writing to TWC Open Records Unit, 101 East 15th Street, Room 264, Austin, Texas 78778-0001. WD Letter 45-06, Attachment l Page 7 of 9 CERTIFICATION OF EXPENDITURES BY A PUBLIC ENTITY Name of Contributing Public Entity: The public entity named above certifies expenditures in the amount of $ to be used as state matching funds to draw down available federal matching funds as authorized in the Child Care and Development Fund regulations at 45 C.F.R. §98.53. By signing below, the public entity named above certifies that the funds specified above: 1) are not federal funds, or are federal funds authorized by federal law to be used to match other federal funds; 2) are not used to match other federal funds; 3) represent expenditures eligible for federal match; and 4) does not represent expenditures from local pre -kindergarten programs. Signature of authorized agent: Printed name of authorized agent: Title of authorized agent: WD Letter 45-06, Attachment I Page 8 of 9 JOINT CERTIFICATION OF FUNDS DONATED FROM PRIVATE SOURCES Name of Donor: The Donor named above contributes funds in the amount of $ to the Texas Workforce Commission (Commission) to be used as state matching funds to draw down available federal matching funds as authorized in the Child Care and Development Fund Regulations at 45 C.F.R. §98.53. By signing below, the Donor and the Commission certify that the donated funds specified above: 1) are available and represent expenditures eligible for federal match. 2) are donated without any restriction that would require their use for a specific individual, organization, facility or institution; 3) do not revert to the Donor's facility or use; and 4) are not used to match other federal funds. DONOR'S CERTIFICATION Signature of authorized agent: Printed name of authorized agent: Title of authorized agent: COMMISSION'S CERTIFICATION Signature of authorized agent: Printed name of authorized agent: Luis M. Macias Title of authorized agent: Director, Workforce Development Division WD Letter 45-06, Attachment 1 Page 9 of 9 Computation of Local Match Funding: FY 07 Local Match Tool Board/Contributor: Local Match Enter Ine Local Amount tnter Me e era Amount Federal 51,766 0 Local 26,723 0 Total t8,4 Note: If you know the amount of Local Match you have and want to know how much in Federal Funds you will get, enter the amount in Local. Conversely, if you know how much you want in Federal Funds enter that amount and it will tell you how much you must raise in Local Match. Enter the Federal Amount in the row associated with your Board on the Unit Sheet and you will know how many additional FY07 Local Match Determination Tool