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Resolution - 2006-R0204 - EPA Special Projects Grant - Lake Alan Henry Water - 05_11_2006
Resolution No. 2006-R0204 May 11, 2006 Item No. 5.7 RESOLUTION WHEREAS, pursuant to that certain Application FY2005 EPA -Special Projects Grant, Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study (the "Grant Application"), the City of Lubbock has applied for a grant from the Environmental Protection Agency (the "EPA") to defray costs related to certain engineering services; WHEREAS, due to time constraints regarding the Grant Application, the Mayor of the City of Lubbock executed all applicable documents regarding the Grant Application and forwarded same to the EPA; WHEREAS, although the Mayor may possess the authority to execute the Grant Application, the City Council of the City of Lubbock, for the sake of certainty, now desires to ratify the execution and delivery of the Grant Application, and all related documents, by the Mayor of the City of Lubbock. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council of the City of Lubbock does hereby adopt, confirm and ratify the Grant Application, attached hereto as Exhibit "A", and any and all other related documents, as well as the delivery of same to the EPA, the same as if the City Council of the City of Lubbock had originally executed such documents as of the date set forth thereon. Passed by the City Council this 11th day ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: Tom Adams, Deputy City Manager APPROVED AS TO FORM: Richard K. Casner, First Assistant City Attorney ml/ccdocs/FY2005 EPA Special Reports Grant.res April 27, 2006 L* It Resolution No. 2006-R02( Exhibit "A" May 11, 2006 Item No. 5.7 P.O. Box 2000. 1625 13th Street - Lubbock, TX 7945' (806) 775-3002 - Fax: (806) 775-2051 Office of the City Manager April 27, 2006 Procurement and Grants Section (6MD-RP) Environmental Protection Agency 1445 Ross Avenue, Suite 1200 Dallas, TX 75202-2733 Subject: Application for FY2005 EPA -Special Projects Grant City of Lubbock - Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study To Whom It May Concern: Enclosed are the original and one copy of the EPA grant application for the proposed Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study. This grant application includes the following items: 1. Application Forms SF 424, 424A, and 424B, including Object Class Categories and Key Contact forms; 2. State of Texas Review Notification Form (clearinghouse comments will be forwarded upon receipt); 3. Anti -Lobbying Recipient Certification; 4. Pre -Award Compliance Report - EPA Form 4700-4; 5. Quality Management Plan Statement; 6. Project Work Plan; and 7. Acknowledgement of Receipt of Application Letter. Procurement and Grants Section Environmental Protection Agency April 27, 2006 Page 2 A copy of this grant application has been sent to each of the State's intergovernmental agencies listed on the Review Notification Form for their review and comment. Comments from these agencies are due on June 25, 2006. If you should have any questions regarding this application, please feel free to contact me at (806) 775-2015 or tadams@mylubbock.us. I look forward to working with you through this application process. Very Tom Adams Deputy City Manager City of Lubbock cc: Marc McDougal - Mayor, City of Lubbock Richard Casner - Assistant City Attorney Sherry Stephens - Water Utility Chief Operations Officer Wood Franklin - Water Utility Chief Engineer Enclosures: EPA Special Projects Grant Application (Original and one copy) OPPI ICOTInN FAR Version 7ln3 FEDERAL ASSISTANCE 2. DATE SUBMITTED Applicant Identifier 1. TYPE OF SUBMISSION: 3. DATE RECEIVED BY STATE State Application Identifier Application Pre -application TX-R-20060421-005-50 4. DATE RECEIVED BY FEDERAL AGENCY Federal Identifier Construction 0 Construction Non -construction Non-C n S. APPLICANT INFORMATION Legal Name: Organizational Unit: NO Department: City of Lubbock Organizational DUNS: Division: 05-821-3893 n/a Address: Name and telephone number of person to be contacted on matters Involving this application (give area code) Street P.O. Box 2000 Prefix: First Name: Mr. Tom Middle Name Lubbock County: I qst Name Lubbock Aaarns Rite: Zip�C5o7de Suffix: 77 Country: Email: USA tadams@mylubbock.us 8. EMPLOYER IDENTIFICATION NUMBER (E/N): Phone Number (give area code) Fax Number (give area code) 806-775-2015 806-775-2051 8. TYPE OF APPLICATION: 7. TYPE OF APPLICANT: (See back of form for Application Types) IJ New (n Continuation Revision C. Municipal f Revision, enter appropriate letter(s) in box(es) See back of form for description of letters.) ❑ ❑Other (specify) Other (specify) 9. NAME OF FEDERAL AGENCY: Environmental Protection Agency (Project Officer. Gene Wossum) 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 11. DESCRIPTIVE TITLE OF APPLICANT'S PROJECT: ©©_®0® Lake Alan Henry Water Transmission and Treatment System TITLE (Name of Program): Preliminary Engineering Study, including regional capacity requirements Surveys, Studies, Demonstrations and Special Purpose Grants - SDWA analysis, transmission line route study, treatment plant siting analysis, 12. AREAS AFFECTED BY PROJECT (Cities, Counties, States, etc.): conceptual design of transmission line and treatment plant, and estimated construction cost impact. City of Lubbock, Lubbock County, Texas 13. PROPOSED PROJECT 14. CONGRESSIONAL DISTRICTS OF: Start Date: Ending Date: a. Applicant I b. Project August 1, 2006 December31, 2008 19 pq 15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. Federal a. Yes. 10 THIS PREAPPLICATION/APPLICATION WAS MADE 198,400. AVAILABLE TO THE STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON b. Applicant 151,600 DATE: b. No. IM PROGRAM IS NOT COVERED BY E. O. 12372 OR PROGRAM HAS NOT BEEN SELECTED BY STATE c. State d. Local e. Other FOR REVIEW f. Program Income 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? ❑ Yes If -Yes' attach an explanation. No g. TOTAL 350,000 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED. a. Authorized Representative roe axro� irsrc kfdte Name Last Name Suffix McDougal Na Title Telephone Number (give area code) Mayor, City of Lubbock A 806-775-2010 J. Signature of Au a esentative a. Date Signed q-'1.f. -04- Previous Edition Usable Authorized for Local Reoroducti ES R-Ob cca Garza, City cretary Standard Form 424 (Rev.9-2003) Prescribed by OMB Circular A-102 BUDGET INFORMATION - Non -Construction Programs OMB Approval No. 0348-0044 SECTI - BUDGET SUMMARY Grant Program Function or Activity a Catalog of Federal Domestic Assistance Number b Estimated Unobligated Funds New or Revised Budget Federal c Non -Federal d Federal e Non -Federal Total 1 EPA-EPM Grant 0 66.424 $ $ $ 198,400 $ $ 198,400 2. City of Lubbock $ 151,600 $ 151,600 3. 4. 5. Totals $ $ $ 198,400 $ 151,600 $ 350,000 SEC'Ir _ . • 8UQGET CATEGQRlE$ -J 6.Object Class Categories GRANT PROGRAM, FUNCTION OR ACTIVITY Total (1) (2) (3) (4)5 a. Personnel $ $ $ $ $ b. Fringe Benefits c. Travel d. Equipment e. Supplies f. Contractual 198,400 151,600 350,000 g. Construction h. Other i. Total Direct Charges (sum of 6a-6h) 198,400 151,600 350,000 j. Indirect Charges k. TOTALS (sum of 6i and 6j) $ $ $198,400 $ 151,600 $ 350,000 7. Program Income is $ $ Is $ Authorized for Local Reproduction Standard Form 424A (Rev. 7-97) Previous Edition Usable Prescribed by OMB Circular A-102 SECTION C - NON-FEDERAL RESOURCES (a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS 8. City of Lubbock (43.3%) $151,600 $ $ $ 151,600 9. 10. 11. 12. TOTAL (sum of lines 8-11) $151,600 is $ $151,600 SECTION .D...-FORECASTED CASH ;NEEDS 13. Federal Total for tat Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter $ $ $ $ $ 14. Non -Federal 15. TOTAL (sum of lines 13 and 14) $ Is is Is $ SECTION E - BUDGET ESTATES OF FEDENAI. FUNDS NEEDED, FOR 431A .A%CE OFTHE PROJECT (a) Grant Program FUTURE FUNDING PERIODS Years b First c Second d Third a Fourth 16. $ $ $ $ 17. 18. 19. 20. TOTAL (sum of lines 16-19) $ $ $ $ SECTION F -;OTHM BUDGET INFORM 1ON 21. Direct Charges: See Budget Categories Information Worksheets T• Indirect Charges: n/a r3. Remarks: Authorized for Local Reproduction Standard Form 424A (Rev. 7-971 Page 2 OMB Approval No. 0348-0040 ASSURANCES - NON -CONSTRUCTION PROGRAMS Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503. PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY. NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project cost) to ensure proper planning, management and completion of the project described in this application. Will give the awarding agency, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovemmental Personnel Act of 7. 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681- 1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1976, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290 dd-3 and 290 ee 3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 at seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and, 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. Will comply, or has already complied, with the requirements of Titles II and IiI of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. Previous Edition Usable Standard Form 4248 (Rev. 7-97) Authorized for Local Reproduction Prescribed by OMB Circular A-102 9. Will comply, as applicable, with the provisions of the Davis - Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333), regarding labor standards for federally -assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93- 205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15, Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead -based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local Governments, and Non -Profit Organizations." 18, Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. SIRIZED CERTIFYING OFFICIAL TITLE Mayor, City of Lubbock 111o2=gal APPLICAN ORG RATION DATE SUBMITTED City of Lubboc ES Standard Form 4248 (Rev. 7-97) Back Re ecca Garza, City cretary S OBJECT CLASS CATEGORIES WORKSHEET [NOTE: Please indicate any pre -award costs with a star (*)I a. PERSONNEL POSITION NUMBER SALARY WORK YEARS AMOUNT Project Authority Project Manager Quality Control Officer GIS Technical Advisor Economic & Community Development it Accounting Engineering Support Administrative Services a. PERSONNEL TOTAL $0 b. FRINGE BENEFITS BASE RATE X b. FRINGE BENEFITS TOTAL $0 c.TRAVEL Explain: c. TRAVEL TOTAL: Page 1 $0 OBJECT CLASS CATEGORIES WORKSHEET d. EQUIPMENT: Tangible, non -expendable, personal property having a useful life of more than one year and an acquisition cost of $5,000 or more per unit. Applicant's definition of equipment may be used provided the definition at least includes all items previously defined above. e. SUPPLIES List supplies by groups, as appropriate: e. SUPPLIES $p Page 2 OBJECT CLASS CATEGORIES WORKSHEET f.CONTRACTUAL List each planned contract or type of service to be procured. Agreements/contracts with other governmental agencies (state, local or federal) should be listed under category h. OTHER. Engineering Services 1 $ 350,000.00 f. CONTRACTUAL TOTAL 1 $ 350,000.00 g. CONSTRUCTION N/A h. OTHER Other: Explain by major categories. L TOTAL DIRECT COSTS: $ 350,000.00 J. INDIRECT COSTS: (RATE: %) $ 0.00 k. TOTAL PROPOSED COSTS: $ 350,000.00 FEDERAL FUNDS REQUESTED: (EPA -Special Project Grant) 56.7% $ 198,400.00 RECIPIENT SHARE OF TOTAL PROPOSED COSTS: 43.3 % $ 151,600.00 Page 3 KEY CONTACTS AGENCY/ORGANIZATION DIRECTOR (Individual who is authorized to sign the assistance agreement application and award acceptance.) NAME: Honorable Marc McDougal TITLE• Mayor, City of Lubbock ADDRESS: P.O. Box 2000 Lubbock,TX 79457 TELEPHONE: (806) 775-2010 EMAIL: mmcdougal@mylubbock.us PROGRAM/PROJECT DIRECTOR (Technical program director or person responsible for the project as a contact person in Block # 5 of the application.) NAME: Mr. Tom Adams TITLE: Deputy City Manager ADDRESS: P.O. Box 2000 Lubbock TX 79457 TELEPHONE: (806) 775-2015 EMAIL: tadams@mylubbock.us FINANCE DIRECTOR (Individual responsible for maintaining the accounting and financial management system supporting expenditures, preparing the financial reports, etc.) NAME: TITLE: ADDRESS: Sherry Stephens Water Utility Chief Operations Officer P.O. Box 2000 Lubbock, TX 79457 TELEPHONE: 806-776-3027 EMAIL: sttephens@mail.ci.lubbock.tx.us Texas Review and Comment System Review Notification Applicant/Origination Agency: City of Lubbock Contact Name: Mr. Tom Adams, Dpty City Manager Contact Phone: 806.775.2015 Email: tadams@mylubbock.us Project Name: SURVEYS, DEMO. SEC1442 SAFE DRINKING WATERACT City of Lubbock - 66.424 (Engineering Study: Lake Alan Henry) Funding Agency: EPA SAI/EIS#: TX-R-20060421-0005-50 Date Received: 4/21/2006 Date Comments Due BPO: 6/25/2006 Review Participanb Agencies Cogs Texas Water Development Board Mr. Ray Mathews Jr. 512.936.0322 TRACS Coordinator 1700 North Congress Avenue Austin, Texas 79711-3231 ray. mathews@twdb.state.tx.us Texas Commission On Environmental Quality Ms. Betty Thompson 512.239,1927 Policy & Regulatory Dev. MC203 P.O. Box 13037 Austin, Texas 79711-3037 bthompso©tceq.state.tx.us Texas Parks & Wildlife Department Kathy Boydston 512.399.4638 Wildlife Habitat Assessment PrograrrvTRACS Contact 4200 Smith School Road Austin, Texas 79744 kathy.boydstonQa tpwd.state.tx Special Notes/Comments: South Plains Association of Governments Ms. Tricin Hicks (806)762-8721 TRACS Coordinator P.O. Box 3730, Freedom Station Lubbock, TX 79452-3730 thicks@spag.org APPLICANT IS RESPONSIBLE FOR PROVIDING ONE COPY EACH OF THE FINAL PROPOSAL DOCUMENT (424, BUDGET DOCUMENT, PROJECT ABSTRACT, AND PROJECT NARRATIVE) ALONG WITH A COPY OF THE "REVIEW NOTIFICATION' TO OUR OFFICE AND TO EACH REVIEW PARTICIPANT LISTED ON THE NOTIFICATION. // view Agency I Signature Return Comments to: ne S. Francis, S to Singk Point of Contact Governors of ice of 13ndget, Planning & Policy P.O. Box 12428 Austin, TX 78711 (512) 463-8465 CERTIFICATION REGARDING LOBBYING Certification for Contracts, Grants, Loans, and Cooperative Agreements A. Is your organization classified as nonprofit? YES NO X (governmental entity) If Yes, what is the IRS classification? 501(c)(3) 501(c)(4) Other B. Does the organization engage in lobbying? YES X NO If you answered Yes to both questions and your agency is classified as a 501(c)(4) organization who engages in lobbying activities, your organization is ineligible for receipt of Federal funds. Please do not submit an application. The undersigned certifies, to the best of his or her knowledge and belief, that: No Federal appropriated funds have been paid, or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an Officer or employee of Congress, or an employee of a Member of Congress in connection with the Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying" in accordance with it's instructions. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any persons who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for eac uch failure. cad of A cy or rganization Date Honorab a Marc cDouaal - Mavor. City of Lubbock Type Name & Title Name and Address of Agency/Organization: City of Lubbock P.O. Box 2000 Lubbock, TX 79457 Note: Use of this format is optional. You may provide this same information on your letterhead. ATTEST: R b cca Garza City Secretary United States Environmental Protection Agency FORM Approved ® EPA Washington, DC 20460 ONIB No. 2090-0014 �,�► Expires 2-28-03 Preaward Compliance Review Report For All Applicants Requesting Federal Financial Assistance Note: Read instructions on reverse side before completing form. LA. Applicant fNnaw, City, St4 a. Recipient OV-s, CW S—) C. EPA Project No. City of Lubbock, Lubbock, TX (same) Contact Tom Adam 1-N6-775.201 IL Omer deac4fi n of propesed pn*,t, prnraa er --"Iy- The proposed preliminary engineering study will Include determining regional capacity requirements, performing a transmission line route study and treatment plant siting analysts, preparing a conceptual design of transmission line and treatment plant, and estimating construction cost impact of a regional water treatment and transmission facility to take water from Lake Alan Henry. IIi. Am amy dW rights tumults or eempbbb pmdbg epimt spokoa amd w rftlomtt Yea FI No If "Yes", list those complisb sad the dispcettlen of such complaint. There are currently 18 civil rights lawsuits and/or complaints pending against the City. Four (4) of these law suits and/or complaints are related to police issues (e.g., suits filed by persons arrested by City Police that allege excessive force or some form of wrongful arrest). Two (2) of the civil law suits are relating to first amendment rihts - one relating to sexual -oriented businesses and one relating to the bidding process. The remaining 12 are related to em to ment issues. IV. Hi my sail rights compliance reviews or the applicant nod/or redpi"t been conducted by my Fedaw Agency Yee zNo during the two years prior to this appgration for activities which would receive EPA Assistance? If "Yes", tilt those compliance reviews and owns of euh review. V. is my other Federal financial assistance being applied rer or is any other Federal financial assistance being applied Yes No to say portion of this project, program or activity? If "Yes", Hit the ober Federal Agency(s), describe the associated work and the dollar omount of assistance. VI. If entire community under he applicont's Jurisdiction is metserved under the existing hdiltkshervices, or will not be served under he proposed plan, give reasons why. The proposed Lake Alan Henry Water Transmission and Treatment System will serve the entire service area of the City of Lubbock, as weft as other municipalities in the region. VIL Population Characteristic Number of People 1. A. Population of Entire Service Arm 215,533 & Minority Population of Endrs service Area 90,955 2. A. Population Currently Being Served 215,533 B. Minority Population Currently Being Sava 90,955 3. A. Population to be Served by Project, Program or Activity 215,533 B. Minority Population to be Served b7 Project, Program or Activity 90,955 4. A. Population to Remain without Service None & Minority population to Remain withsul Service None VIB. wig as new fadlides, or aWradons is existing facWties donated by Hess funds be deigned Yes No and com.Rwcsed to be readily aeressible to and notable by handicapped pnytus? If "No", expWm how a retWatary exception (40 CFR 7.74 applies. N/A. The proposed project is a non -construction project Any future facilities or facility modifications resulting from the recommendations provided by this study will be readily accessible to and usable by handicapped persons, where appropriate. IX. Give the sdseduk for future proletb, program or activities (ter of future plena), by which service wig be provided to all beneficiaries within appieaut's jurisdiction. If there is no schedule, explain why. WA. Therm ass no Nrnedisie bensfa:iariss of serviceo for this project sins t is is a GWrw*V study o*, rwh a cor4vuetim projoia X. I « rtify that the statements I have made on this r end rti attacbrmceb 6esefo ere trine, accurate anti complete. 1 acknowledge that any Imaviagly fops or mis4adieg rsstement may be pu"&Ut by the K imprbonawnt or bo& a appkabk law. A. Signature of therized B. Intk of Authorized OGdi C. Date Mayor, City of Lubbock -7.f. —cV For the US. Eaviroemestal Protection Agency Authorized EPA ORkiad Date ❑ Approved Disapproved EPA Farm 47004 (Rev. IM) Previous editieas an elsolefe A T T E S T a i. �..�,�.Q� J � Rebecca Ga za, City Sec etary QUALITY MANAGEMENT PLAN X This program/project does not involve environmentally related measurements nor data generation; therefore, a Quality Management Plan is not required pursuant to the above referenced assistance regulations. This program/project involves environmentally related measurements or data generation; therefore, a Quality Management Plan which meets the requirements of 40 CFR 30.54 for universities and non-profit organizations is attached or has been forwarded to the EPA Project Officer. 40 CFR 31.45 for State and local governments is attached or has been forwarded to the EPA Project Officer. Z/Az/ utho a epresentative Marc M Dougal, Mayor Date A t Reb cca Garza City Secretary EPA -Special Projects Grant Application City of Lubbock Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN Lubbock, Lubbock County, TX City of Lubbock: Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN Section1 Introduction.............................................................................1 Section2 Project Need.............................................................................1 Section 3 Project Description and Activities.......................................2 3.1 Task 1- Analysis of Regional Capacity Requirements ............................. 2 3.2 Task 2 - Water Treatment Plant and Raw Water Pump Station(s) Siting Analysis........................................................................................................... 3 3.3 Task 3 - Transmission Line Route Study .................................................... 4 3.4 Task 4 - Conceptual Design of Lake Alan Henry Water Transmission andTreatment System.................................................................................. 5 3.5 Task 5 - Preparation of Preliminary Engineering Report ........................ 5 Section 4 Environmental Benefits.........................................................5 Section 5 Project Budget.......................................................................... 6 Section 6 Project Schedule......................................................................6 City of Lubbock: Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN The City of Lubbock (City) currently receives 80% of its raw water from the Canadian River Municipal Water Authority (CRMWA) and the remaining 20% from a ground water well field located in Baily County near Muleshoe. CRMWA takes its water from Lake Meredith and a ground water well field located in Roberts County. Consecutive years of dry weather have caused CRMWA to reduce the volume of raw water available to the City of Lubbock. Therefore, the City is avidly seeking alternative water supplies to meet the needs of its customers as well as the needs of the surrounding region. Lake Alan Henry is being considered as a potential raw water source. Preliminary analysis shows that three pump stations, approximately 65-miles of transmission pipeline, and a new water treatment plant will be necessary to utilize Lake Alan Henry for a regional water supply. The City is proposing to use the referenced grant to partially fund a preliminary engineering study for constructing the necessary Lake Alan Henry water treatment and transmission infrastructure. The preliminary engineering study will include the following analyses: regional capacity requirements, treatment plant siting analysis, transmission line route study, conceptual design of transmission line and treatment plant, and estimated construction cost impact. The City of Lubbock was once completely reliant upon the Ogallala Aquifer. However, with the aquifer storage depleting, the City became a member of the Canadian River Municipal Water Authority (CRMWA) in 1960. CRMWA, which is comprised of 11 West Texas cities, provides raw water to its members from Lake Meredith, a man-made lake created by the Sanford Dam, and the Roberts County well fields. Currently about 80% of the City's water is supplied from CRMWA. The remaining 20% is supplemented from well fields located in Bailey County near Muleshoe. Recently, the West Texas region has experienced several consecutive years of dry weather causing CRMWA to reduce the volume of water supplied from Lake Meredith to its member cities. This has caused great concern for the City of Lubbock as well as the surrounding region. Therefore, the City is seeking alternative water supplies to continue to meet the needs of its customers as well as the needs of the surrounding region. -1- City of Lubbock: Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN The City is proposing to use the referenced grant and matching funds to perform a preliminary engineering study for the proposed Lake Alan Henry Water Transmission and Treatment System The Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study will include the following major tasks: ■ Task 1: Analysis of Regional Capacity Requirements ■ Task 2: Water Treatment Plant and Raw Water Pump Station(s) Siting Analysis ■ Task 3: Transmission Line Route Study ■ Task 4: Conceptual Design of Lake Alan Henry Water Transmission and Treatment System ■ Task 5: Preparation of Preliminary Engineering Report A description of the scope of work to be included in each of these tasks is included below. The City will use the federal grant and matching funds to contract an ENGINEER to perform the tasks described. 3.1 Task 1- Analysis of Regional Capacity Requirements The ENGINEER will coordinate with the City of Lubbock and municipalities of the surrounding region, as appropriate, to determine water demand requirements for the proposed Lake Alan Henry Water Transmission and Treatment System. The ENGINEER shall coordinate with the Lake Alan Henry Water District, the White River Municipal Water District, as well as other surrounding municipalities to determine these municipalities' water demands and the interest in co -participating in the Lake Alan Henry Water Transmission and Treatment System. The ENGINEER shall consider the City of Lubbock's maximum daily and annual water usage needs based on most recent historical data. The ENGINEER shall take into consideration the City's near future plans for water reuse projects. The ENGINEER shall also consider the recreational and firm yields of Lake Alan Henry during this analysis. The ENGINEER will prepare a technical memorandum summarizing Task 1 efforts, which will outline transmission and pumping system design flow recommendations, water treatment facility design flow recommendations, and raw water storage plans. -2- City of Lubbock: Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN At a minimum, the Lake Alan Henry Water Transmission and Treatment System will supplement existing water service to an estimated 215,533 residents in the Lubbock region. This preliminary service area is shown in Figure 1. Figure 1 Preliminary Lake Alan Henry Water Transmission and Treatment System Service Areas 3.2 Task 2 - Water Treatment Plant and Raw Water Pump Station(s) Siting Analysis The ENGINEER will develop a list of siting criteria to help select potential sites for locating the proposed water treatment plant and raw water pump station(s). At a minimum, the following criteria will be considered in selecting the most feasible site for the proposed water treatment plant. ■ Federal, State, and Local regulatory compliance issues ■ Environmental impact of construction -3- City of Lubbock: Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN ■ Construction cost impact and estimated cost -benefit for each location The ENGINEER will conduct a regulatory review to determine current Federal, State, and Local siting requirements and separation distances. The ENGINEER will perform windshield and pedestrian surveys as well as document and map surveys to evaluate each potential site. A photo log will be prepared to support observations during the survey. The ENGINEER shall prepare a budgetary construction cost estimate for each alternative. 3.3 Task 3 - Transmission Line Route Study The ENGINEER will develop at least two alternative transmission line routes for transmitting water from the proposed raw water pump station, to/from the proposed water treatment plant site, and to the existing water distribution systems. The proposed transmission routing plan shall allow for connection to CRMWA's existing system to supplement CRMWA's water supply from Lake Meredith to the surrounding region. The ENGINEER shall determine at least one route located within existing highway rights -of -way to minimize land acquisitions and/or utility easements. Alternatively, the ENGINEER shall identify and evaluate the most direct and economical route that results in the least amount of pipe length installed feasible. The ENGINEER shall evaluate each alternative to determine the most feasible route plan. At a minimum, the following criteria will be considered in selecting the most feasible site for the proposed raw water pump station: ■ Federal, State, and Local regulatory compliance issues ■ Environmental impact of construction ■ Construction cost impact and estimated cost -benefit for each location The ENGINEER will conduct a regulatory review to determine current Federal, State, and Local siting requirements and separation distances. The ENGINEER will perform windshield and pedestrian surveys as well as document and map surveys to evaluate each potential route. A photo log will be prepared to support observations during the survey. The ENGINEER shall prepare a budgetary construction cost estimate for each alternative. -4- City of Lubbock: Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN 3.4 Task 4 - Conceptual Design of Lake Alan Henry Water Transmission and Treatment System The ENGINEER shall prepare a conceptual design for the raw water pump station(s), transmission line, raw water storage, and the water treatment plant. The conceptual design for the water treatment plant shall be based upon water quality issues and treatment requirements for Lake Alan Henry water. The conceptual design shall consider the use of modular design alternatives to allow for ease of future expansion to meet the needs of the surrounding region. The ENGINEER shall identify electrical power alternatives for the proposed facilities. The ENGINEER shall also identify long-term land requirements for the proposed facilities and include costs of land acquisition in the construction cost estimates. The ENGINEER shall develop planning level construction and operation/ maintenance cost estimates for each facility. 3.5 Task 5 - Preparation of Preliminary Engineering Report The ENGINEER shall prepare a draft Preliminary Engineering Report. The Preliminary Engineering Report shall include a summary of the efforts of Tasks 1 through 4. The Report shall include a construction cost estimate for expected capital expenditures as well as operation/ maintenance cost estimates. The ENGINEER shall submit the draft Preliminary Engineering Report to the City for review. The ENGINEER will incorporate the City's comments and will submit the final Preliminary Engineering Report to the City. The Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study is an evaluation and planning project only - neither detailed engineering design nor construction will be performed as part of this project. Therefore, there will be no direct impacts on public health and environmental quality as a result of this study. The objective of this study is to identify an alternative source of water to alleviate stress of existing water supply sources. At the conclusion of this project, a Preliminary Engineering Report will be prepared to document the recommendations resulting from this study. The recommendations will consider the environmental impacts of construction and the public health and environmental benefits. -5- City of Lubbock: Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN The total proposed budget for the Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study is $350,000. This project will be partially funded through an EPA Special Projects grant, which the City was awarded under the Consolidation Appropriations Act, 2005. The EPA Special Projects grant has a value of $198,400 and was awarded to perform "a comprehensive study to address regional water and wastewater concerns." The EPA Special Projects grant requires the grant recipient to provide a 5% match of the total project cost. However, the City is committed to matching the EPA Special Projects grant in the amount of $151,600, or 43.3 % of the proposed project budget. Grant/Funding Total Percent of Total Cost EPA Special Projects Grant $198,400 56.7% City of Lubbock Matching Funds $151,600 43.3% Total Project Costs $350,000 100.0% The proposed project duration is 29 months from the date of award. A breakdown of the major milestones is included in Figure 2. -6- City of Lubbock: Lake Alan Henry Wafter Transmission and Treatment System Preliminary Engineering Study PROJECT WORK PLAN �O N Ine unp W v «.,...... _.W ..�. ...« .... .._ . m CL qo.4 '`N.... I ! 1 6rrr► . . .... 1 �' i } F � � I + ,' i low- I InP LM } } An ;N T._ d9s f- 01 M m' � ) m f ! r{ 11 �; cE t� I C viOii 1 C CI c w� W W m, m1 E M i 'fl m a`m ►' a � aj C C ! mm wl iLU ov e w Ef (D c 5 0} o aj a; o .x Wj C CD! -i ` E o 'A Qi W Z} c� a: m� �; o, �+ c� E E: .m, a` y a cn c�: cn a.. _..._... _ ..._.._ ._i. _ -7- EPA ACKNOWLEDGEMENT FOR RECEIPT OF APPLICATION TO BE COMPLETED BY APPLICANT Date of Application: Project Title: Lake Alan Henry Water Transmission and Treatment System PreliminM Engineering Study TO BE COMPLETED BY APPLICANT Date Application Received: U.S. Environmental Protection Agency 1445 Ross Avenue, Suite 1200 Dallas, TX 75202-2733 (6MD-RP) Mr. Tom Adams Deputy City Manager City of Lubbock P.O. Box 2000 Lubbock, TX 79457 P.O. Box 2000 - 1625 13th Street - Lubbock, TX 7945', (806) 775-3002 - Fax: (806) 775-2051 Office of the City Manager April 27, 2006 Ms. Tricia Hicks TRACS Coordinator South Plains Association of Governments P.O.Box 3730 - Freedom Station Lubbock, TX 79452-3730 Subject: Application for FY2005 EPA -Special Projects Grant City of Lubbock - Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study SAI# TX-R-20060421-005-50 Dear Ms. Hicks: Enclosed is one copy of the applicable EPA grant application forms for the proposed Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study, as per your request. The enclosed application includes the following items: 1. Application Forms SF 424, 424A, and 424B, including Object Class Categories and Key Contact forms; 2. Project Work Plan; 3. State Review Notification Form; and 4. Self -Addressed Acknowledgement of Receipt. The original grant application has been sent to the Procurement and Grant Section of EPA. If you should have any questions regarding this application, please feel free to contact me at (806) 775-2015 or tadams@mylubbock.us. I look forward to working with you through this application process. City of Lubbock Ms. Tricia Hicks South Plains Association of Governments April 27, 2006 Page 2 cc: Marc McDougal - Mayor, City of Lubbock Richard Casner - Assistant City Attorney Sherry Stephens - Water Utility Chief Operations Officer Wood Franklin - Water Utility Chief Engineer Enclosures: EPA Special Projects Grant Application (SAI# TX-R-20060421-005-50) Office of the City Manager P.O. Box 2000 • 1625 13th Street • Lubbock, TX 7945' (806) 775-3002 • Fax: (806) 775-2051 April 27, 2006 Denise S. Francis State Single -Point -of -Contact Governor's Office of Budget, Planning and Policy 1100 San Jacinto Austin, TX 78701 Subject: Application for FY2005 EPA -Special Projects Grant City of Lubbock - Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study SAI# TX-R-20060421-005-50 Dear Ms. Francis: Enclosed is one copy of the applicable EPA grant application forms for the proposed Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study, as per your request. The enclosed application includes the following items: 1. Application Forms SF 424, 424A, and 424B, including Object Class Categories and Key Contact forms; 2. Project Work Plan; 3. State Review Notification Form; and 4. Self -Addressed Acknowledgement of Receipt. The original grant application has been sent to the Procurement and Grant Section of EPA. If you should have any questions regarding this application, please feel free to contact me at (806) 775-2015 or tadams@mylubbock.us. I look forward to working with you through this application process. Very truly yours, om Adams Deputy City Manager Ms. Denise Francis Governor's Office of Budget, Planning and Policy April 27, 2006 Page 2 City of Lubbock cc: Marc McDougal - Mayor, City of Lubbock Richard Casner - Assistant City Attorney Sherry Stephens - Water Utility Chief Operations Officer Wood Franklin - Water Utility Chief Engineer Enclosures: EPA Special Projects Grant Application (SAI# TX-R-20060421-005-50) P.O. Box 2000 - 1625 13th Street - Lubbock, TX 79457 (806) 775-3002 - Fax: (806) 775-2051 Office of the City Manager April 27, 2006 Ms. Betty Thompson Policy & Regulatory Division (MC203) Texas Commission on Environmental Quality P.O. Box 13087 Austin, TX 78711-3087 Subject: Application for FY2005 EPA -Special Projects Grant City of Lubbock - Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study SAI# TX-R-20060421-005-50 Dear Ms. Thompson: Enclosed is one copy of the applicable EPA grant application forms for the proposed Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study, as per your request. The enclosed application forms include the following items: 1. Application Forms SF 424, 424A, and 424B, including Object Class Categories and Key Contact forms; 2. Project Work Plan; 3. State Review Notification Form; and 4. Self -Addressed Acknowledgement of Receipt. The original grant application has been sent to the Procurement and Grant Section of EPA. If you should have any questions regarding this application, please feel free to contact me at (806) 775-2015 or tadamsQmylubbock.us. I look forward to working with you through this application process. Very T'om Adams Deputy City Manager City of Lubbock Ms. Betty Thompson Texas Commission on Environmental Quality April 27, 2006 Page 2 cc: Marc McDougal - Mayor, City of Lubbock Richard Casner - Assistant City Attorney Sherry Stephens - Water Utility Chief Operations Officer Wood Franklin - Water Utility Chief Engineer Enclosures: EPA Special Projects Grant Application (SAI# TX-R-20060421-005-50) Office of the City Manager P.O. Box 2000 • 1625 13th Street * Lubbock, TX 7945 (806) 775-3002 • Fax: (806) 775-2051 April 27, 2006 Kathy Boydston Wildlife Habitat Assessment Program/TRACS Contact Texas Parks & Wildlife Department 4200 Smith School Road Austin, TX 78744 Subject: Application for FY2005 EPA -Special Projects Grant City of Lubbock - Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study SAI# TX-R-20060421-005-50 Dear Ms. Boydston: Enclosed is one copy of the applicable EPA grant application forms for the proposed Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study, as per your request. The enclosed application includes the following items: 1. Application Forms SF 424, 424A, and 424B, including Object Class Categories and Key Contact forms; 2. Project Work Plan; 3. State Review Notification Form; and 4. Self -Addressed Acknowledgement of Receipt. The original grant application has been sent to the Procurement and Grant Section of EPA. If you should have any questions regarding this application, please feel free to contact me at (806) 775-2015 or tadams@mylubbock.us. I look forward to working with you through this application process. Very om Adams Deputy City Manager City of Lubbock Ms. Kathy Boydston Texas Parks & Wildlife Department April 27, 2006 Page 2 cc: Marc McDougal - Mayor, City of Lubbock Richard Casner - Assistant City Attorney Sherry Stephens - Water Utility Chief Operations Officer Wood Franklin - Water Utility Chief Engineer Enclosures: EPA Special Projects Grant Application (SAI# TX-R-20060421-005-50) Resolution No. 2006-R020, May 11, 2006 Item No. 5.7 P.O. Box 2000 • 1625 13th Street • Lubbock, TX 79451 (806) 775-3002 • Fax: (806) 775-2051 Office of the City Manager April 27, 2006 Mr. Ray Mathews, Jr. TRACS Coordinator Texas Water Development Board 1700 North Congress Avenue Austin, TX 78711-3231 Subject: Application for FY2005 EPA -Special Projects Grant City of Lubbock - Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study SAI# TX-R-20060421-005-50 Dear Mr. Mathews: Enclosed is one copy of the applicable EPA grant application forms for the proposed Lake Alan Henry Water Transmission and Treatment System Preliminary Engineering Study, as per your request. The enclosed application includes the following items: 1. Application Forms SF 424, 424A, and 424B, including Object Class Categories and Key Contact forms; 2. Project Work Plan; 3. State Review Notification Form; and 4. Self -Addressed Acknowledgement of Receipt. The original grant application has been sent to the Procurement and Grant Section of EPA. If you should have any questions regarding this application, please feel free to contact me at (806) 775-2015 or tadams@mylubbock.us. I look forward to working with you through this application process. Very Tom Adams Deputy City Manager r Mr. Ray Mathews, Jr. Texas Water Development Board April 27, 2006 Page 2 City of Lubbock cc: Marc McDougal - Mayor, City of Lubbock Richard Casner - Assistant City Attorney Sherry Stephens - Water Utility Chief Operations Officer Wood Franklin - Water Utility Chief Engineer Enclosures: EPA Special Projects Grant Application (SAI# TX-R-20060421-005-50)